RESPONSE TO HOUSE CONCURRENT RESOLUTION NO. 165OF THE 2010 REGULAR SESSION OF THE LOUISIANA

LEGISLATURE

LOUISIANA BOARD OF REGENTS

JANUARY, 2011

TABLE OF CONTENTS

Introduction and Background I

A Perspective on Graduation Rates and Completers 1

Summary, Conclusions and Recommendations 7

Appendices

Appendix AAppendix BAppendix CAppendix D

2

Introduction and Background

House Concurrent Resolution No. 165 of the 2010 Regular Session of the Louisiana

Legislature urges and requests the Board of Regents to:

“...study and make recommendations relative to including students whograduate from an institution in calculations for determining and forreporting on student graduation and completion rates by publicpostsecondary Institutions.”

A copy of 11CR 165 appears as Appendix A to this report.

A Perspective on Graduation Rates and Completers

Over the past 30 years, the Board of Regents has developed a number of student level

data systems in which all public postsecondary institutions participate. Using the data reported

in Regents’ Statewide Completer System and Statewide Student Profile System, Regents has

developed and refined reports on completers and graduation rates. The following reports are

annually published on Regents’ website:

Completers

Each institution reports annually student level data for students who have been awarded a

degree or certificate, within the most recent academic year (summer, fall and spring), in a

program of study recognized by the Board of Regents. The numbers of awards are reflected in

the published reports regardless of when the students began the program, the institution in which

they initially enrolled, whether or not they were fuiltime or part-time, whether or not they were

entering freshmen or transfer students, or how long it took them to complete the program. The

only criterion is that they received an award in the most recent academic year. If a student

received more than one award in an academic year, both awards are reported. Several reports are

published, all of which identify the number of awards by institution and statewide, and by other

variables, such as degree level, program of study, gender, and race. In 2009-10, 34,901

3

degrees/certi±icates were awarded statewide by Louisiana’s public postsecondary education

institutions. A sample of a most recent completer report appears as Appendix B to this report.

Graduation Rates

Upon receipt of fmal completer data, the Board of Regents annually produces a

Graduation Rate Report. The Regents’ systemic graduation rate report is designed to track a

first-time, full-time cohort of students (reported in the Statewide Student Profile System) through

the first six years of Louisiana public postsecondary education.

Institutions participating in federal financial aid programs are required to report these

data to the U.S. Department of Education. In calculating the graduation rates, Regents uses the

U.S. Department of Education’s Integrated Postsecondary Education Data System (WEDS)

defmition of the cohort to be tracked:

“...the percentage of first-time, full-time degree/certificate seeking undergraduatestudents who enter the institution as part of the fall cohort of a specific year andcomplete their program within 150% of time to degree (6 years for bachelor degree and 3years for associate degree)”

This is also known at the same institution graduation rate. It is an accurate measure of

what it is intended to measure and what is required of the institutions by the U.S. Department of

Education. Regents chose to use the WEDS definition because it is consistent and can be

compared to other rates, whether by institution, within the state, regionally or nationally, and

over a long period of time. For example, the rates published by the Southern Regional Education

Board (SREB) and used to compare to Louisiana institutions, are same institution graduation

rates using the WEDS defmition.

For each cohort, the Board of Regents calculates three separate graduation rates: (a)

associate or below in 150% of normal time for students awarded an associate degree, diploma, or

4

certificate within 3 years; (b) baccalaureate in 150% of normal time for students awarded a

baccalaureate degree within 6 years; and (c) first award from (a) or (b) in 150% of time.

Since its inception, the IPEDs Graduation Rate Survey has come under heavy criticism

from a variety of sources. The majority of the criticism has targeted the narrow focus of the

survey and the many students who are excluded in the calculation: part-time, non-degree

seeking, transfers, etc. Despite the U.S. Department of Education’s reporting requirements

regarding graduation rates, there are other graduation and related rates which can be reported j

addition to the WEDS rates. Granted, these additional calculations may not allow for regional

and national comparisons. However, they do allow the opportunity to examine graduation rates

in a different light and provide a more complete picture of Louisiana’s graduates. A description

of some of these methodologies follows.

Because of its robust student level data systems, Regents is able to calculate same

institution and statewide graduation rates, including graduates from either the same or any other

public postsecondary institution in Louisiana. If a cohort student enters and completes at the

same institution, that student is counted in the WEDs and Regents’ same institution rate. If the

cohort student enters and completes at the same or a different public postsecondary institution,

that student is counted in Regent’s statewide graduation rate. Although campus leaders have

every interest in a student graduating from the ‘home’ institution, the state’s interests are served

by the student earning the award, regardless of which Louisiana public institution confers it.

For example — for the 2003 cohort that completed within 150% of time:3,000 cohort students began at University A1,000 students completed their degree at University A, for a same institution graduation

rate of 33.33%1,200 students completed their degree at University A or at another public postsecondaryinstitution in Louisiana, for a statewide graduation rate of 40.00%

5

The statewide graduation rate for the state for the fall 2003 cohort is 36.81%. A total of

29,693 students were in the entering cohort in 2003 and the number of first awards received by

the students within 150% of time (through the 2009-10 academic year) was 10,931. The same

institution graduation rate for the 2003 cohort was 3 1.26% based on 9,282 graduates, not

including the 1,649 students who graduated from an institution other than the one at which they

originally enrolled. The most recent graduation rate report appears as Appendix C to this report.

While these two reports, Completers and Graduation Rate, provide accurate infonnation

on total completers (regardless of when or where the student was first enrolled) and traditional

graduation rates (tracking a cohort of students defined by the U.S. Department of Education) for

the purposes for which they were intended, there are other measures of annual undergraduate

award production. These other measures include students in the traditional cohort as well as

non-traditional students, part-time students, transfer students, and students who complete beyond

150% of time for the degree. These measures compare either the number of awards or the

number of students receiving awards to the annual undergraduate fulltime equivalent (FTE)

enrollment. FTE is calculated from Regents’ Student Credit Hour Reporting System.

Award/Completion Ratio

The award ratio compares the number of awards received at an institution in an academic

year to the annual undergraduate FTE at the same institution. All awards are counted, regardless

if a student receives more than one award during the academic year. The completion ratio

compares the number of students (completers) receiving an award(s) at an institution in an

academic year to the annual undergraduate Fit at the same institution. Completers are counted

once, even if they received more than one award.

6

These measures normalize the comparison of the ratios to other institutions and

statewide, regardless of the size of the institution’s undergraduate FTE.

For example, for the 2009-10 academic year:University B’s undergraduate FTE is 12,0002,000 undergraduate awards were conferred at University BAward ratio = 2,000/12,000 = .1661,900 students completed at least one degree at University BGraduation ratio = 1,900/12,000 = .158

College A’s undergraduate Fl’E is 2,000400 undergraduate awards were conferred at College AAward ratio = 400/2,000 = .200450 students completed at least one degree at College AGraduation ratio = 450/2,000 = .225

Beginning in 2011, it is the intention of Regents to design and publish on its website an

annual Award/Graduation Ratio Report. Although regional and national comparisons may be

unavailable currently, many states are considering the adoption and publication of these metrics.

These ratios allow campuses to account for graduates in its reports without the restrictions

inherent in the federal WEDS reports. A sample of an Award/Graduation Ratio Report appears

in Attachment D to this report.

Summary. Conclusions and Recommendations

Summary and Conclusions

House Concurrent Resolution No. 165 of the 2010 Regular Session of the Louisiana

Legislature urges and requests the Board of Regents to:

“...study and make recommendations relative to including students whograduate from an institution in calculations for determining and forreporting on student graduation and completion rates by publicpostsecondary institutions.”

The Board of Regents currently publishes annual reports for the following:

7

• Completers — the numbers of awards completed in an academic year by

institution, regardless of when the students began the program, the institution in

which they initially enrolled, whether or not they were fuiltime or part-time,

whether or not they were entering freshmen or transfer students, or how long it

took them to complete the program.

• Graduation rates -- to track a first-time, full-time cohort of students (defined by

the U.S. Department of Education) through the first six years of Louisiana public

postsecondary education. Regents publishes an annual report on same institution

graduation rate and statewide graduation rate by institution.

Recommendation

The Board of Regents recommends that, in addition to continuing to publish the reports

cited above, it commits to design and add to its published reports an Award/Completion Ratio

report — to compare the number of awards received at an institution in an academic year and the

number of completers receiving an award to the annual undergraduate FTE at the same

institution.

8

APPENDIX A.

ENROLLED

Regular Session, 2010

HOUSE CONCURRENT RESOLUTION NO. 165

BY REPRESENTATIVE AUSTIN BADON

A CONCURRENT RESOLUTION

To urge and request the Board of Regents, in consultation with the public postsecondary

education management boards, to study and make recommendations relative to

including students who graduate from an institution in calculations for determining

and for reporting on student graduation and completion rates by public

postsecondary education institutions; to provide for a report to the legislative

education committees of study findings and recommendations; and to provide for

related matters.

WHEREAS, earning a college credential enhances an individual’s opportunity for

employment and advancement; and

WHEREAS, college graduates have increased earning power and have been shown

to contribute greatly to the good of society; and

WHEREAS, the United States Department of Education (USDOE) recognizes the

value of a college credential and collects such information on an annual basis; and

WHEREAS, in addition to collecting data on graduates, USDOE collects information

on graduation rates; and

WHEREAS, the USDOE graduation rate calculation is based on tracking an entering

cohort of first-time, full-time degree-seeking freshmen who graduate from that institution;

and

WHEREAS, transfer students are not counted in the USDOE graduation rate for

either the sending or receiving institution; and

WHEREAS, entering part-time students are not counted in the USDOE graduation

rate; and

Page I of 2

HCR NO. 165 ENROLLED

WHEREAS, all completers in postsecondary education are important contributors

to Louisiana’s economy and society, whether or not they meet specific criteria for inclusion

in a federally defined rate; and

WHEREAS, public postsecondary education institutions should be recognized and

given credit for graduating students, regardless of where the student begins postsecondary

education; and

WHEREAS, the Board of Regents’ data systems provide the agency with the

capability to report graduation and completion rates in ways that present a more complete

picture of the results achieved by public postsecondary education institutions.

THEREFORE, BE IT RESOLVED that the Legislature of Louisiana does hereby

urge and request the Board of Regents, in consultation with the public postsecondary

education management boards, to study and make recommendations relative to including

students who graduate from an institution in calculations for determining and for reporting

on student graduation and completion rates by public postsecondary education institutions.

BE IT FURTHER RESOLVED that the Board of Regents shall report in writing on

study findings and recommendations to the House Committee on Education and to the

Senate Committee on Education by not later than March 1, 2011.

SPEAKER OF THE HOUSE OF REPRESENTATIVES

PRESIDENT OF THE SENATE

Page 2 of 2

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APPENDIX C.

Report

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munit

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.81

APPENDIX D.

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