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Loudoun County School Board
FY18 Superintendent’s Proposed Budget
Department of Support Services
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Support Services, A High-Performing LCPS Dept.Support Services, A High-Performing LCPS Dept.
Support Services
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Support Services, A High-Performing LCPS Dept.Support Services, A High-Performing LCPS Dept.
Accomplishments• New Construction and Renovations• Automation of Transportation Division• CIP Development, Boundaries and Land
Acquisition• Collaboration with County of Loudoun• Energy Savings, Work Orders, Indoor Air Quality,
Safety Training• Facility Use Automation Pilot• Run-Hide-Fight, Incident Command• 100K Students/Day, TTSP, SPED, $21M Garage • $30M School Nutrition Operation
Support Services
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Strategic Goal: Deliver effective and efficient support for student successStrategic Goal: Deliver effective and efficient support for student success
Top 5 Priorities:1. Bus Driver Recruitment and Retention2. Communication and Outreach
a) Planning Projections and Boundaries3. Facility Use Automation and Centralization4. Working and Learning Environment
a) Student Safety5. Service Level Improvement
a) Fleet Management Plan
Support Services
Strategic Goal: Cultivate a high performing team of professionals focused on our mission and goalsStrategic Goal: Cultivate a high performing team of professionals focused on our mission and goals
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Support Services, A High-Performing LCPS Dept.Support Services, A High-Performing LCPS Dept.
Budget Highlights• Expenditure Changes of $13.7M and 28 Staff • Support of other Departments Instruction Pupil Services Technology Services Business and Finance Human Resources and Talent Development
• Reallocations Vehicle Fuel Cost Savings ($1.0M) TTSP Decrease ($250K) Facility Use Revenue Increase $640K
Support Services
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FY18 Expenditure ChangesFY18 Expenditure Changes
PRIMARY CHANGES FTE $ in millionsEnrollment Growth 28.0 $4.7Enhancements 7.0 $0.5Restorations - $0.6Reallocations (7.5) $0.4Other Operations & Maintenance - $7.5Total 27.5 $13.7
Support Services
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FY18 Enrollment GrowthFY18 Enrollment Growth
PRIMARY CHANGES FTE $ in millionsStaffing Standard Driven 11.0 $0.8New Schools Staffing 10.0 $0.4Other Growth Staffing 7.0 $0.7Other Growth Operating - $2.8Total 28.0 $4.7
Support Services
These expenditures are needed to sustain excellence by maintaining the present service levels to our students.
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FY18 Staffing Standard DrivenFY18 Staffing Standard Driven
PRIMARY CHANGES FTE Budget BookMaintenance Worker 6.0 Page 112, 255Safety & Security Technician 3.0 Page 125, 255Crew Chief, Support Services 1.0 Page 118, 255Distribution Center Assistant 1.0 Page 118, 255Total 11.0
FY18 Enrollment GrowthFY18 Enrollment Growth Support Services
Given increasing student enrollment, growth in number of campuses and square footage maintained these additional positions are needed simply to maintain current class sizes and services for our students.
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New School StaffingNew School Staffing
PRIMARY CHANGES FTE $ in millions Budget BookBrambleton Middle School 8.5 $0.4 Page 112
MS-7 0.5 - Page 112ES-28 0.5 - Page 112Academies of Loudoun 0.5 - Page 112Total 10.0 $0.4
Support Services
New staff are needed for additional facilities opening within the school division that support increasing student enrollment.
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Other Growth StaffingOther Growth Staffing
PRIMARY CHANGES FTE $ in millions Budget BookCapital Project Specialist 1.0 $0.1 Page 107Occupational Safety Specialist 1.0 $0.1 Page 112
Custodial Services Warehouse Technician 1.0 $0.1 Page 112
Lead Head Custodian 1.0 $0.1 Page 112Communications Technician 1.0 $0.1 Page 125
Safety Coordinator 1.0 $0.1 Page 125Team Leader Safety 1.0 $0.1 Page 125Total 7.0 $0.7
Support Services
Other Growth OperatingOther Growth Operating
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PRIMARY CHANGES FTE $ in millions Budget BookFacilities Services - $1.2 Page 112, 114Construction Services - $0.7 Page 107Safety & Security - $0.6 Page 126, 127Transportation Services - $0.1 Page 129, 130Office of Support Services - $0.2 Page 118, 119Total - $2.8
Support Services
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FY18 Expenditure ChangesFY18 Expenditure Changes
PRIMARY CHANGES FTE $ in millionsEnrollment Growth 28.0 $4.7Enhancements 7.0 $0.5Restorations - $0.6Reallocations (7.5) $0.4Other Operations & Maintenance - $7.5Total 27.5 $13.7
Support Services
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PRIMARY CHANGES FTE $ in millionsStrategic Staffing Standard Changes 7.0 $0.5Total 7.0 $0.5
FY18 EnhancementsFY18 Enhancements
Support Services
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PRIMARY CHANGES FTE $ in millions Budget BookMaintenance Staffing 4.0 $0.3 Page 112, 255Custodial Services 3.0 $0.2 Page 112, 255Total 7.0 $0.5
Strategic Staffing Standard ChangesStrategic Staffing Standard Changes
Support Services
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FY18 Expenditure ChangesFY18 Expenditure Changes
PRIMARY CHANGES FTE $ in millionsEnrollment Growth 28.0 $4.7Enhancements 7.0 $0.5Restorations - $0.6Reallocations (7.5) $0.4Other Operations & Maintenance - $7.5Total 27.5 $13.7
Support Services
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FY18 RestorationsFY18 Restorations
PRIMARY CHANGES FTE $ in millions Budget BookCompensation for Summer School Bus Drivers - $0.6 Page 129
Total - $0.6
FY18 RestorationsFY18 Restorations Support Services
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FY18 Expenditure ChangesFY18 Expenditure Changes
PRIMARY CHANGES FTE $ in millionsEnrollment Growth 28.0 $4.7Enhancements 7.0 $0.5Restorations - $0.6Reallocations (7.5) $0.4Other Operations & Maintenance - $7.5Total 27.5 $13.7
Support Services
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FY18 ReallocationsFY18 Reallocations
PRIMARY CHANGES FTE $ in millions Budget BookBus Drivers (20.5) $(1.0) Page 129Transportation Coordinator 4.0 $0.5 Page 129Transportation Payroll Specialist 2.0 $0.2 Page 129Information Systems Specialist 1.0 $0.1 Page 129Area Transportation Supervisor 1.0 $0.1 Page 129Lead Bus Driver 1.0 $0.1 Page 129Transportation Operations Specialist 1.0 $0.1 Page 129
Continued
FY18 ReallocationsFY18 Reallocations Support Services
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FY18 ReallocationsFY18 Reallocations
PRIMARY CHANGES FTE $ in millions Budget BookSupport Services Coordinator 1.0 $0.1 Page 118Information Systems Specialist 1.0 $0.1 Page 118Director of Support Services 1.0 $0.2 Page 103Total (Transportation and Support Services) (7.5) $0.4
FY18 ReallocationsFY18 Reallocations Support Services
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FY18 Expenditure ChangesFY18 Expenditure Changes
PRIMARY CHANGES FTE $ in millionsEnrollment Growth 28.0 $4.7Enhancements 7.0 $0.5Restorations - $0.6Reallocations (7.5) $0.4Other Operations & Maintenance - $7.5Total 27.5 $13.7
Support Services
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Other Operations & MaintenanceOther Operations & Maintenance
PRIMARY CHANGES FTE $ in millions Budget BookReplacement of 36 School Busesand 20 Light Fleet Vehicles - $5.3 Page 129
Camera Replacement - $1.7 Page 126Radio Replacement - $0.4 Page 126Conversion of Academies of Science Space - $0.2 Page 107
Construction Management Software Hosting - $0.1 Page 107
TTSP License Decrease - $(0.2) Page 129Total - $7.5
Support Services
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TransportationTransportation
• CDL Driver Training Last 5 years Average Drivers Trained Per Year: 58 Average Attrition After 1 Year: 9
• Salary Ranking for the Last 5 Years* 2016-17 4th
2015-16 4th
2014-15 5th
2013-14 4th
2012-13 5th
Comparison: Alexandria City, Arlington County, Fairfax County, Manassas City, Prince William County
*Source: FY13-FY17 WABE Guide
Support Services
Bus Driver Salary ChangesBus Driver Salary Changes
Primary ChangesEstimated Number Effected
Cost Budget Book
< 5 hour contract to 5 hours; > 5 hour but < 6 to 6 hours 247 $1.1 million Page 129
Reclassification from Grade 11 to Grade 12 All $1.2 million Page 129
$500 Bus Driver Referral Supplement 57 $28,500 Page 129
$500 Bus Driver Signing Supplement 57 $28,500 Page 129
Total $2,357,000
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School Nutrition ServicesSchool Nutrition Services
• Accomplishments for FY17 6 OTTW Projects Farm-to-School Initiative 45 School Gardens and 40 Garden Towers Numerous Awards and Community Partnerships Restructured Staff Reporting for School-Based
Workers• Initiatives for FY18 Expand OTTW Develop LCPS Wellness Policy Purchase More Local Foods
Budget Book Page 209
Support Services
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School Nutrition ServicesSchool Nutrition Services
Fiscal Outlook• Participation Up! Lunch 6% Breakfast 31% Summer and Special Programs (30,000 Meals)
• Meal Prices Proposed $0.05 Increase SY15-16 – Reduced Lunch Prices by $0.10 Increased Costs of Food, Salaries and Benefits Fiscal Reserve Steady at 3 Months
Support Services
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Central GarageCentral Garage
Enterprise Collaboration LCPS and County of Loudoun• FY18 Reduction - 4.8%• Fuel Sales• Vehicle Service Bus Fleet Light Fleet
• LCPS• Loudoun County
• Fleet Management Plan Bus Fleet Light Fleet
Budget Book Page 215Support Services
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FY18 Light Fleet Management PlanFY18 Light Fleet Management Plan
Fiscal Year
Projected Starting VehicleCount
VehiclesRetired
VehiclePurchases
EstimatedCost
Projected Final
Vehicle Count
2018 371 12 20 $1,010,000 379
2019 379 11 TBD TBD TBD
Support Services
• FY 2018 Starting Projected Pool Vehicles = 23• FY 2019 Starting Projected Pool Vehicles = 11• FY 2020 Starting Projected Pool Vehicles = 0
Loudoun County School Board
FY18 Superintendent’s Proposed Budget
Department of Support Services
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Support Services, A High-Performing LCPS Dept.Support Services, A High-Performing LCPS Dept.
Support Services
ADDITIONAL INFORMATION
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FY18 NEW JOB POSITION VEHICLE REQUIREMENTS/REQUEST
Total Vehicle Quantity
Type of Vehicle Model/Size Body
Type4WD
Required Additional Equipment Estimated Cost New Positions
6 Truck 1 ton Dually YesRadio, snow plow, ladder rack, hazard
lights, enclosed bed utility body, enclosed bed, backup camera
$450,000.00 6 Maint Tech
2 Truck 1 ton Reg bed Yes Radio, snow plow, ladder rack, hazard lights, cargo topper, backup camera $120,000.00 2 Maint Techs
2 Box Truck 1 ton Cargo No Radio $88,000.00 2 Maint Tech (Prev Maint)
1 SUV Mid‐Size N/A Yes Radio, hazard light bar $33,000.00 1 Safety Specialist
4 SUV Mid‐Size N/A Yes Radio, hazard light bar $144,000.00 4 Safety & Security Techs
1 SUV Mid‐Size N/A Yes Radio, hazard lights, light bar, backup camera, spot lights $38,000.00 1 Safety & Security
Team Leader
1 SUV Mid‐Size N/A Yes Radio, hazard lights, light bar, backup camera, spot lights $38,000.00 1 Safety & Security
Coordinator
1 SUV Mid‐Size N/A Yes Radio, hazard light bar $33,000.00 1 Construction
2 SUV Mid‐Size N/A Yes Radio, hazard light bar $66,000.00 1 Lead Drivers & 1 Area Supervisor
20 Total Vehicles $1,010,000.00 20 FTE
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