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Departmental Year-end Responsibilities 1. Maintain pertinent supporting documentation. 2. Update amortization (Excel worksheets) to reflect adjustments, deletions or additions. 3. Submit to the Auditor-Controller’s Office by May 17, Submit appropriate documentation with schedule Q at fiscal year-end, June 30, Capital Lease Obligations
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Long-Term DebtLong-Term DebtCapital LeasesCapital Leases
Presented by James D. Moore April 21, 2005
ObjectivesObjectives
Review departmental year-end responsibilities for capital leases.
Provide a checklist for convenient reference. Provide a useful tool for analyzing current year
lease activity.
Departments with County Debt Obligations & Capital LeasesDepartments with County Debt Obligations & Capital Leases
Departmental Year-end Departmental Year-end ResponsibilitiesResponsibilities
1. Maintain pertinent supporting documentation.2. Update amortization (Excel worksheets) to
reflect adjustments, deletions or additions.3. Submit to the Auditor-Controller’s Office by
May 17, 2005.4. Submit appropriate documentation with
schedule Q at fiscal year-end, June 30, 2005.
Capital Lease ObligationsCapital Lease Obligations
Checklist for your reference . . .Checklist for your reference . . .
Use the query to obtain principal and interest payments. You can create your query from the sample attached.
Reconcile the query to your Excel departmental amortization worksheet.
Compare and adjust as needed. If your Excel report (worksheet) does not equal the query, correct the amortization as needed.
Email query results and Excel lease amortization schedule to me by May 17, 2005.
Capital Lease Obligations Capital Lease Obligations
The Tool (PeopleSoft Query)The Tool (PeopleSoft Query)County Capital Lease ObligationsCounty Capital Lease Obligations
The Tool (PeopleSoft Query) Con’t…The Tool (PeopleSoft Query) Con’t… County Capital Lease ObligationsCounty Capital Lease Obligations
For principal, use range #532500-532680. For interest paid, use expense range #533700-533780.
Select your dept. here (see next slide) Use in-tree option.
The Tool (PeopleSoft Query) Con’t…The Tool (PeopleSoft Query) Con’t… County Capital Lease ObligationsCounty Capital Lease Obligations
The Tool (PeopleSoft Query) Con’t…The Tool (PeopleSoft Query) Con’t…County Capital Lease ObligationsCounty Capital Lease Obligations
Contact InformationContact Information
James D. Moore (951) 955-9462 [email protected]
Greg Nainani (951) [email protected]
County Capital Lease ObligationsCounty Capital Lease Obligations
