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Long Island Power Authority - Solar Program
REBATE APPLICATION PROCEDURES July 1, 2013
DOCUMENT SUMMARY The following set of documents was created to clarify and streamline the LIPA Solar Pioneer Rebate Application Process, including submission methods, formats and revisions. This document consists of the following sections:
PART I – Summarized Rebate Application Checklist This one page summary outlines the basic process, required documentation, and represents the official minimum requirements for submission.
PART II – Detailed Supporting Instructions See this section to fully understand what is required; doing so will help expedite processing time by ensuring all required documentation is properly submitted and accounted for.
PART III – 110% System output (AC kWh) must be accurately estimated and weighted against the 110% rule.
PART IV – APPLICATIONS FOR NON-REBATED SOLAR In the event that (a) you do not wish to take a LIPA rebate, (2) you intend to install more than 10 kW or (c) you intend to install more than what the 110% rule will allow, you must follow the procedure listed here.
APPENDIX The appendix contains supplementary critical screenshots and background information.
This document was created in conjunction with the Long Island Solar Energy Industries Association (LISEIA). Both LIPA and LISEIA acknowledge that not all contingencies can be accounted for in these procedures, and encourage solar contractors to work constructively throughout this process. Please pay attention to detail and clarify any special considerations, thus ensuring the smoothest process.
PROGRAM CONTACTS
REBATE INFORMATION HOTLINE: 1-800-692-2626 [email protected] (RESIDENTIAL Rebates)
[email protected] (COMMERCIAL & NFP Rebates)
PAM INFORMATION: 1-516-545-4820 [email protected], (INTERCONNECTION, PAM)
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Long Island Power Authority - Solar Program
SUMMARIZED APPLICATION PROCEDURE CHECKLIST (See supporting information in Part II)
File Naming Conventions, Scanning Rules & Forms R1_Last,First_REB-APP.pdf in the file name (typical for residential) should be replaced with R1_Organization-Name_REB-APP.pdf as appropriate in commercial scenarios. Understand your scanner settings. Always scan and submit documents as PDF's, 300 DPI Black & White (grayscale & color are not required). Download the forms referenced below from BOTH rebate and PAM LIPA websites. Phase 1- Project Approval & Rebate Reservation To obtain LIPA approval of the project, submit the following Application Package by email. Use the file naming conventions as shown below to expedite review.
SEND ONE EMAIL TO BOTH ADDRESSES, attaching the documents below
Email Subject Heading: SOLAR REBATE APP - Last,First - Contractor Name
[email protected] (RESIDENTIAL) –or– [email protected] (COMMERCIAL / NOT-FOR-PROFIT)
- AND - [email protected]
LIPA Rebate (R) Processing Documents
- $100 Rebate Processing Fee; Send by mail to REBATE PROCESSING:
Check should be written out to “LIPA”. Check Memo should state: SOLAR-REBATE-APP, [Client-Name], #[Account -Number]
Mail check to: LIPA Residential Solar Pioneer Program (or “LIPA Solar Entrepreneur Program” if commercial / NFP), Rebate Processing, 25 Hub Drive, Melville, NY 11747
- R1. LIPA appropriate Solar Pioneer -OR- Entrepreneur Rebate Application R1_Last,First_REB-APP.pdf
- R2. Scanned copy of signed contract with client R2_Last,First_CONTRACT.pdf
- R3a. LIPA Incentive Calculator R3a_Last,First_INCENTIVE-CALCULATOR.pdf
This tool calculates system’s rating and performance, as well as incentive amounts. This also ensures compliance with annual customer usage requirements per the 110% rule.
- R3b. Official shading report(s) for each sub- array Eg a Solmetric report showing at actual pitch & orientation [estimated shaded kWh] / [unshaded kWh] values or percentages R3b_Last,First_SHADE-Array1.pdf, repeat for "Array2", etc, as applicable
- R4. Rebate Assignment Letter (as applicable) R4_Last,First_REB-ASSN.pdf
- R5a. Load Letter in kWh (if applicable) R5a_Last,First_LOAD-LETTER.pdf
- R5b. Building Permit (to justify load letter or new construction) R5b_Last,First_BLDG-PERMIT.pdf
- R6. Aerial Image of intended installation site (and information indicating SOUTH, etc) R6_Last,First_AERIAL.jpg –or– R7_Last,First_AERIAL.pdf
- R7. 501(c)-3 Not For Profit Document (if applicable) R7_[Organization]_501(C)-3.pdf
LIPA PAM Interconnection (I) Documents - $350 Interconnection Application Fee (for systems greater than 25 kW)
Send by mail to POWER ASSET MANAGEMENT
Check should be written out to “LIPA”. Check Memo should state: SOLAR-INTERCONNECTION-APP, [Client-Name], #[Account -Number]
Mail check to: LIPA Power Asset Management, 175 East Old Country Road, Hicksville, New York 11801
- I1. Parallel Generation / Interconnection Application (SGIP Doc Appendix B) Using the 25 kW (200 kW if UL-1741) or less form I1_Last,First_INTERCON-APP.pdf
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- I2. Interconnection Agreement (SGIP Doc Appendix A) Using the 2MW or less document I2_Last,First_INTERCON-AGMT.pdf
- I3a. Letter of Authorization (allows Contractor to act as an "agent" of the account owner) NOT REQUIRED FOR REBATED APPLICATIONS, DO NOT SUBMIT UNLESS REQUESTED (Unless otherwise notified by PAM, this requirement is met by submitting the Interconnection Application, listing all parties) I3a_Last,First_AUTHORIZATION-LTR.pdf
- I3b. Site Control Form (demonstrates site owner = account holder & endorses solar) NOT REQUIRED FOR REBATED APPLICATIONS, DO NOT SUBMIT UNLESS REQUESTED (Unless otherwise notified by PAM, this requirement is met by submitting the Interconnection Application, listing all parties) I3b_Last,First_SITE-CONTROL.pdf
- I4. One-Line Diagram I4_Last,First_SCHEM.pdf
- I5. Inverter Information "PACKET" Combine the following items into a single PDF binder: (a) Inverter specification sheets (b) Copy of certificate citing compliance testing by NERTL to UL-1741 certifications (c) Manufacturer's UL-1741 verification test procedures (pending further guidance, if unavailable, a & b are required as a minimum) I5_Last,First_INVERTER-DATA.pdf
Phase 2- Project Closeout & Rebate Issuance (No-Revisions) Once the project is completed, submit the closeout package to initiate the inspection and payment.
(As Above) END ONE EMAIL TO BOTH ADDRESSES, attaching the documents below
Email Subject Heading: SOLAR REBATE CLOSEOUT - Last,First - ID#1234 – [Contr. Name]
[email protected] (RESIDENTIAL) –or– [email protected] (COMMERCIAL / NOT-FOR-PROFIT)
- AND - [email protected]
LIPA Rebate (R) Processing Documents
- R8. Final Invoice (with major system components itemized) R8_Last,First_FINAL-INVOICE.pdf
- R9. Equipment Serial Numbers (Panels & Inverters) R9_Last,First_SERIAL-NO.pdf
- Photographs, before and after system installation showing all modules Last,First_BEFORE_1.jpg, Last,First_AFTER_1.jpg (etc)
LIPA PAM Interconnection (I) Documents
- I6. Temporary (or final) Inspection Certificate
Temporary Certificate should indicate: (a) Total kW of System, (b) Module quantity, manufacturer, make and wattage, (c) Inverter quantity I6_Last,First_TEMP-CERTIF.pdf -or- I6_Last,First_FINAL-CERTIF.pdf
- I7. AC Disconnect Installation Form (showing whether switch installed or not) If not installed contractor must schedule & demonstrate timeout inspection for LIPA If installed, contractor does not need to be present for inspection I7_Last,First_AC-DISCO.pdf
- I8. Certificate of Completion Download standard form from LIPA website I8_Last,First_COMPLETION-CERT.pdf
FINAL ELECTRICAL INSPECTION CERTIFICATE SUBMISSION
The temporary inspection certificate will still be accepted for the closeout email however...
The final certificate MUST be submitted to [email protected] once obtained
"Permission to Operate" will not be officially granted by PAM until this is obtained
Use the same email subject heading and file naming conventions as above
IF REVISIONS
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If alterations in design since original application, all relevant Phase 1 documents must be RESUBMITTED with [original file name]_REV1.pdf appended on the file name.
(Intentionally Blank Page)
Long Island Power Authority - Solar Pioneer Program
PART II – DETAILED INSTRUCTIONS
GENERAL REQUIREMENTS OVERVIEW: This document provides a detailed overview of the LIPA Solar Pioneer Program rebate application process. These supplemental instructions are vital to ensure proper submission format. There are two basic submittal phases:
1. Initial rebate application package submission and approval 2. Final closeout package submission, initiating inspection and rebate disbursement.
It is important to follow the instructions for Phase 2B if there are any errors or revisions since the original submittal.
REGARDING SGIP "SOURCE" DOCUMENTATION - Know that the official Small Generation Interconnection Procedures (SGIP) is the ultimate reference. The purpose of these procedures is to assist in providing a standard format for submission to facilitate streamlined review and exact compliance. IMPORTANCE OF STANDARDS: The preferred submission format is electronic (via email). As such, suggested file and email heading naming conventions are included throughout this document. Although tedious, a common nomenclature is allows for quick identification of absent or misplaced information. Please see the sample screenshot in the Appendix, illustrating a sample LIPA-Rebate project file on your computer. This screenshot helps quickly illustrate the philosophy and benefits behind standard naming schemes. By following these procedures you will help maintain completeness and accuracy of both your and LIPA’s records. PROJECT NAME: For commercial projects, or projects with multiple applications, please alter the “project name” in each of the files accordingly. For example, instead of 2_Last,First_SCHEM.pdf, the adjusted file name might be 2_Acme,42-St_SCHEM.pdf to accurately reflect the location. Use individual discretion accordingly. USE OF PDF DOCUMENTS: All forms must be submitted as PDF's (except certain pictures which may be jpeg format). Purchase or download a PDF generator. PrimoPDF is one example of free PDF generation software. SCANNED ATTACHMENTS: Please limit the size of file attachments. When scanning documents please scan in “grayscale” or in “B&W bitmap.” The maximum resolution generally required is 200 - 300 dpi. REVISIONS: If revisions are necessary, please follow those instructions per Section 2B. Note that exact copies of documents sent in previous phases should not be resent, unless explicitly requested. Redundant copies of the same file are not easily identified, and can cause confusion and delay. SEPARATE SUBMITTALS: In all cases, independent application "packages" should be submitted for EACH account number (ie, separate email or faxed groupings of documents), unless otherwise directed. In other words, a particular client or project may contain multiple ID#'s, as assigned after the completion of PHASE I. Once they are assigned, submit separate packages for each, as each are tracked independently by LIPA. ATTENTION TO DETAIL: It is important to emphasize accuracy. Inaccuracies result in a delay as are they are time-consuming and slow the process for all involved. Thank-you!
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PHASE 1 - PROJECT PRE-APPROVAL & REBATE RESERVATION 1.1 Description Upon entering into contract with the client, the solar integrator shall submit the following rebate application package. DO NOT submit an application package unless an actual contract has been executed with the client. Frivolous applications consume significant LIPA processing resources, causing delay and error for legitimate applicants, and unfairly tie-up rebate monies. 1.2a LIPA Rebate (R) Processing Documents
1. Non-Refundable $100 Rebate Application Fee o A Non-refundable Application Fee of $100 is required to process this application
and receive pre-approval for the project. o Fee may be submitted in the form of a personal or business check, payable to
LIPA, and mailed to Rebate Processing. o Memo shall state “Contractor name, Solar-Rebate-App” followed by customer
account number, as shown (also see illustration): MEMO:
SOLAR-REBATE-APP, ACME Solar Co John Smith, #122345567
Print legibly; illegible handwriting may result in inability to associate payment with application.
o MAIL payment as follows: Separate checks must be written for each application. Mail payment to:
LIPA Residential Solar Pioneer Program (or “LIPA Solar Entrepreneur Program” if commercial / NFP) Rebate Processing 25 Hub Drive Melville, NY 11747
2. LIPA Solar Pioneer / Entrepreneur Rebate Application o Be sure to use the appropriate Application for Pioneer or Entrepreneur project o File Format: R1_Last,First_REB-APP.pdf o Please scan all files (including below) as B&W bitmap or grayscale at no more
than 300 dpi to limit attachment size.
3. Scanned copy of Signed Contract with the client o File Format: R2_Last,First_CONTRACT.pdf o Include all pages or exhibits of the contract o Both contractor and client signatures shall be included
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4. Incentive Calculator
o This tool calculates system’s rating and performance, as well as incentive amounts. This also ensures compliance with annual customer usage requirements per the 110% rule.
o The pdf form must accompany all application submissions. o File Format: R3a_Last,First_INCENTIVE-CALCULATOR.pdf o Incentive calculator is located at:
https://lipa.powerclerk.com/incentivecalculator/lipa/incentivecalculator.aspx
5. Official shading report(S) o Shading report must be from an industry standard program including (a)
Solmetric, (b) Pathfinder, or (c) Wiley ASSET. o An official shading Report showing monthly SA values shall be produced for each
Sub-array. o Contractor should save records associated with analysis readings, such as exact
location of each Skyline reading, etc., to demonstrate compliance with requirements.
o See appendix sample Solmetric output for reference o A shading analysis is always required even though there may be no shading at
all or it is a large commercial array, etc. o Instructions for taking readings
For subarrays of 12 modules or more (ie 3x4, 2x6) a minimum FOUR inputs must be used representing the four corners of each subarray
For subarrays less than 12 modules a single analysis is sufficient taken from the center of the array
o On the summary page of each subarray report circle and/or clearly highlight Correction factor for production, based on [estimated shaded kWh] /
[unshaded kWh] for affected area of the array This should be a value between 0 and 1 or a percentage Consistently annotate which sub-array on the form, corresponding to
the LIPA application and the array sizing worksheet. For example, write "Array #1" or "Array #2" on the shading report. This will also correspond the subarray listed in the Array Sizing Worksheet (step #3 above).
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o File Format: R3b_Last,First_SHADE-Array1.pdf and R3b_Last,First_SHADE-Array2.pdf (or 3, as applicable)
o For additional allowed platforms, see the LISEIA website FAQ page
6. Rebate Assignment letter (as applicable) o File Format: R4_Last,First_REB-ASSN.pdf o Ensure proper version by downloading it from the LIPA site.
7. Load Letter (as applicable)
o Must show kWh values o Must be signed by a master electrician or licensed engineer o Generally accompanied by a building permit o File Format: R5a_Last,First_LOAD-LETTER.pdf
8. Building Permit (as applicable)
o Used for new construction o Used to justify additional load (if historic usage is not present) o File Format: R5b_Last,First_BLDG-PERMIT.pdf o Ensure proper version by downloading it from the LIPA site.
9. Google/Aerial Screen-Shot of Installation Site
o File Format: R6_Last,First_AERIAL.jpg –or– R6_Last,First_AERIAL.pdf o Using the Google™ Map Satellite view, obtain a screenshot image from the
lowest elevation. o The image must be properly cropped, clearly indicating both (a) south and (b) the
location(s) on the structure where solar is to be installed. o If the picture is not representative of the actual site (such as a ‘new-construction’
site, missing additions, or foliage which has been removed), please describe such beneath the picture (preferred) or in the body of the email.
o NOTE: MS Word (or equivalent program) can easily be used for cropping images, inserting arrows or other elements (Ie. A square rotated at 45 degrees representing an array). Once completed “print to PDF” using freeware such as PrimoPDF (or other). See Appendix for further illustration.
10. 501(C) 3 Not for Profit Document (as applicable)
o Required when requesting a non-profit rate o Obtain form from the organization directly o File Format: R7_[Organization]_501(C)-3.pdf
1.2b LIPA PAM Interconnection (I) Documents
1. FOR SYSTEMS >25 kW ONLY, a Non-Refundable $350 Rebate Application Fee o A Non-refundable application fee is required to process this application and
receive pre-approval for the project. o Fee may be submitted in the form of a personal or business check, payable to
LIPA, and mailed to Rebate Processing. o Memo shall state “Contractor name, Solar-Rebate-App” followed by customer
account number: MEMO:
SOLAR-REBATE-APP, ACME Solar Co John Smith, #122345567
Print legibly; illegible handwriting may result in inability to associate payment with application.
o MAIL payment as follows: Separate checks must be written for each application. Mail payment to:
LIPA Power Asset Management 175 East Old Country Road Hicksville, New York 11801
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2. Parallel Generation / Interconnection Application Using the 25 kW or less (SGIP Doc Appendix B) http://www.lipower.org/pdfs/company/papers/SGIP/appendB.pdf I1_Last,First_INTERCON-APP.pdf
3. Interconnection Agreement Using the 2MW or less document (SGIP Doc Appendix A) http://www.lipower.org/pdfs/company/papers/SGIP/appendA.pdf I2_Last,First_INTERCON-AGMT.pdf
4. Letter of Authorization (allows Contractor to act as an "agent" of the account owner) NOT REQUIRED FOR REBATED APPLICATIONS, DO NOT SUBMIT UNLESS REQUESTED (Unless otherwise notified by PAM, this requirement is met by submitting the Interconnection Application, listing all parties) I3a_Last,First_AUTHORIZATION-LTR.pdf
5. Site Control Form (demonstrates site owner = account holder & endorses solar)
NOT REQUIRED FOR REBATED APPLICATIONS, DO NOT SUBMIT UNLESS REQUESTED (Unless otherwise notified by PAM, this requirement is met by submitting the Interconnection Application, listing all parties) I3b_Last,First_SITE-CONTROL.pdf
6. One-Line Diagram
o File Format: I4_Last,First_SCHEM.pdf o Schematic should minimally identify:
Interconnection method External AC CoGen Disconnect Switch (IF INSTALLED) Inverter(s) Solar panel(s)
o If desired, panel layouts or other pertinent information should be embedded within the PDF.
7. Inverter Information "PACKET"
Combine the following items into a single PDF binder: (a) Inverter specification sheets (b) Copy of certificate citing compliance testing by NERTL to UL-1741 certifications (c) Manufacturer's UL-1741 verification test procedures (pending further guidance, if unavailable, a & b are required as a minimum) I5_Last,First_INVERTER-DATA.pdf
1.3 Email Submission Format By Email (only email submissions will be accepted)
1. File Format
Package should be scanned into electronic PDF format
Files should be named and attached as outlined above 2. Addresses
TO: [email protected] (Residential) or [email protected] (Commercial / NFP) AND
TO: [email protected] 3. Subject Heading
Email subject line should contain (a) submittal title, (b) customer / project name, (c) contractor name, as shown below.
Subject Format: SOLAR REBATE APP - Last,First - Contractor Name
4. Email Body
Any special instructions or notes should be included in the email body
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When complete, the email header should appear similar to that which follows:
1.4 LIPA Review Procedure Both LIPA Rebate Processing and PAM will review to verify if application is complete. PAM must also review the local area electrical network. The appropriate agency will get back to you regarding relevant issues. If incomplete or project is rejected the applicant shall be notified. If approved, Rebate Processing will issue ‘Pre-Approval Letter’ to the applicant.
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PHASE 2 - PROJECT CLOSEOUT & REBATE ISSUANCE WITH / WITHOUT REVISIONS
2.1 Description After the system is commissioned, applicant must submit all closeout documents. When properly submitted (per this procedure) and reviewed, LIPA will initiate both (a) the DG Inspection and (b) processing for solar rebate payment. 2.2 IF REVISIONS TO SYSTEM PARAMETERS AS APPLICABLE, send ONLY the following REVISED documents from Phase I Make sure to label relevant files with _REV1.pdf as shown below
R1_Last,First_REB-APP_REV1.pdf
R2_Last,First_CONTRACT_REV1.pdf
R3a_Last,First_INCENTIVECALCULATOR.pdf
R3b_Last,First_SHADE-Array1_REV1.pdf, repeat for "Array2", etc, as applicable
R4_Last,First_REB-ASSN_REV1.pdf
R5a_Last,First_LOAD-LETTER_REV1.pdf
R5b_Last,First_BLDG-PERMIT_REV1.pdf
R6_Last,First_AERIAL_REV1.pdf
R7_[Organization]_501(C)-3_REV1.pdf
I1_Last,First_INTERCON-APP_REV1.pdf
I2_Last,First_INTERCON-AGMT_REV1.pdf
I3a_Last,First_AUTHORIZATION-LTR_REV1.pdf
I3b_Last,First_SITE-CONTROL_REV1.pdf
I4_Last,First_SCHEM_REV1.pdf
I5_Last,First_INVERTER-DATA_REV1.pdf
2.3a LIPA Rebate (R) Processing Documents
1. IF NOT ORIGINALLY SUBMITTED, send the Rebate Assignment
File Format: R4_Last,First_REB-ASSN.pdf
2. Copy of Final Invoice to the customer. The final invoice to the customer shall include the following:
Manufacturer and model of the panels
Panel wattage
Number of panels
Manufacturer and model of the inverters
See sample in the Appendix.
File Format: R8_Last,First_FINAL-INVOICE.pdf
3. All Equipment (Inverter & Module) Serial Numbers
Numbers must be typed; no handwritten copies allowed
File Format: R9_Last,First_SERIAL-NO.pdf
4. Photographs of both before and after installation
Photos should be in JPEG format
File Format: Last,First_BEFORE_1.jpg (etc)
File Format: Last,First_AFTER_1.jpg (etc)
Individual photos should be compressed to less than 1MB per file
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2.3b LIPA PAM Interconnection (I) Documents
1. Electrical Inspection Certificate (Temporary or final Inspection Certificate)
Scan certificate and submit in PDF format
File Format: I6_Last,First_TEMP-CERTIF.pdf -or-
File Format: I6_Last,First_FINAL-CERTIF.pdf
Temporary or Final Inspection Certificate shall include the following information
i. Total kW of the system ii. Module quantity, manufacturer, make, and wattage
(Repeat as necessary) iii. Inverter quantity, manufacturer and model (Repeat as necessary)
NOTE: This information is required to ensure (a) the parameters are as the contractor specified in the original LIPA Rebate Application, and (b) that the third-party inspector can verify system parameters are as designed.
FINAL ELECTRICAL INSPECTION CERTIFICATE SUBMISSION
The final inspection certificate will still be accepted for the closeout email however...
The final certificate MUST be submitted to [email protected] once obtained
"Permission to Operate" will not be officially granted by PAM until this is obtained
Use the same email subject heading and file naming conventions as above
2. AC Disconnect Installation Form (showing whether switch installed or not) If not installed contractor must schedule & demonstrate timeout inspection for LIPA If installed, contractor does not need to be present for inspection I7_Last,First_AC-DISCO.pdf
3. Certificate of Completion Download standard form from LIPA website I8_Last,First_COMPLETION-CERT.pdf
2.4 Submission Format By Email
1. File Format
Package should be scanned into electronic PDF format
Files should be named and attached as outlined above 2. Addresses
TO: [email protected] (Residential) or [email protected] (Commercial / NFP) AND
TO: [email protected] 3. Subject Heading
Email subject line should contain customer’s full name and project ID #'s
Subject Format: SOLAR REBATE CLOSEOUT - Last,First - ID#1234 - Contractor Name
4. Email Body
The Email body should reference any special notes or information When complete, the email header should appear similar to that which follows:
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2.5 Review Procedure The following shall occur once the closeout package is properly submitted: Meter & Testing (M&T) shall be dispatched to perform field inspection and installation of net-meter (as applicable). As described above, If the AC Disconnect is not installed contractor must schedule & demonstrate timeout inspection for LIPA. If the switch is installed the contractor does not need to be present for inspection. If the system fails inspection DG shall notify Customer and/or Contractor of necessary corrective action. Failure notifications will be via a letter from Rebate Processing (and in addition, possibly a phone call/email, depending on staff availability). If NOT approved, Rebate Processing will issue ‘Missing Information’ letter to Customer, and/or Contractor.
NOTE: Placard Policy: Upon inspection by M&T, if a placard is missing, the net meter will still be installed (provided the functional test clears) however, a missing letter will be sent out and the rebate payment will not be processed.
Once the meter is properly replaced, the closeout package shall be audited and approved for issuance of payment. The Closeout Letter and Payment letter are now combined into one letter. This letter shall comply with building departments and the IRS. Please contact the program manager with any questions.
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PART III - 110% RULE RULES & APPLICABILITY All PV systems must abide by the 110% Rule in order to be eligible for LIPA solar program rebates. Inclusion of shading analysis is now mandatory. 110% RULE – The total AC energy produced by the PV system in 12 months (after accounting
for shading and orientation) cannot exceed 110% of the customer's annual energy (kWh) for the prior 12 months at the time of application submission.
EXPLANATION The following explanation is provided to summarize application of these rules. Key inputs include: (1) Total array(s) AC output, accounting for component efficiencies, array pitch / orientation and shading; (2) Optimal AC array output, un-shaded; and (3) Annual energy demand of the customer. The supplied Excel spreadsheet shall be used to facilitate verification and application of these rules. PV System Output Estimation Notes:
System output shall be determined by LIPA's Solar Estimator found here: http://www.lipower.org/efficiency/solar-estimator.html (Use Internet Explorer)
The output of each inverter must be determined separately and summed together. If an inverter has strings with separate pitches or orientations, they shall also be summed separately.
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Use the "Detailed Analysis" mode
Select appropriate rate code
Input appropriate array and inverter information; use the nearest pitch to actual2
Estimated annual production is shown on "PV Production" selection Adjusting Production for Shading:
The production value produced in above is the UNSHADED production.
If oversizing the array to account for shading a shading report (for the appropriate sub-arrays) must be completed using Solmetric, Pathfinder, or other industry accepted software tool. (See Appendix for a sample.)
From the report, determine the percent of annual energy loss (Ie, energy shaded / energy unshaded) of the array.
For example, if the predicted shaded energy produced is 95% of the unshaded array, there is a 5% loss due to shading.
Take estimated annual production (from above) and reduce accordingly (Ie, multiply by 95%) to get corrected output.
1 The estimator assumes constant inverter efficiency regardless of module pitch or orientation.
2 NE = 45º, ENE = 22.5º, E = 90º, ESE = 112.5º, SE = 135º, SSE = 157.5º, S = 180º, SSW = 202.5º, SW =
225º, WSW = 247.5º, W = 270º, WNW = 292.5º, NW = 315º
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Customer Demand Determination & Adjustment Notes:
The Customer must directly contact the Program Hotline for 12 month energy usage 1-800-692-2626.
If demand is unknown or will change as a result of (a) remodeling or (b) a newly built structure:
a. An official building permit must be provided, AND b. A Load Letter submitted and signed by a professional engineer or architect
outlining expected kWh usage per year
See LISEIA FAQ's for further explanations and possible contingencies on commercial or not for profit projects.
APPLICATION EXAMPLE (See sample spreadsheet on following page) Sample Array Configuration
Two array system using Sharp 176 W Modules (ND-176U1Y)
Array A facing W (270º), 24 modules (4.22 kW STC), 24 degrees pitch, monthly solar resource percentages on SB4000US (240V) inverter.
Array B facing SSE (157.5º), 32 modules (5.63 kW STC), 30 degrees pitch, monthly solar resource percentages on SB5000US (240).
12 month historic annual consumption is 9934 kWh
Does this array pass the 110% rule to be rebated? Predicted System(s) AC Output
Array A 24 mod, "West" (270º) @ 24º 4435 kWh o Adjust for shading (4435 x 95%) 4213 kWh
Array B 30 mod, "SSE" (157.5º) @ 32º 6534 kWh o Adjust for shading (6969 x 92%) 6011 kWh
Total Shaded Output A + B = 10225 kWh Optimal System(s) AC Output
Array A 24 mod, "South" (180º) @ 34º 5400 kWh
Array B 30 mod, "SSE" (180º) @ 34º 6715 kWh
Total unshaded optimal Output = 12115 kWh 110% Rule Application Example (using above production)
Verify actual estimated AC energy production not greater than 110% of 12 month history
[Adjusted kWh] / [12 Mon Demand kWh] * 100%
10225 kWh / 9934 kWh * 100% = 103%
OKAY
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SPREADSHEET PRINTOUT A PDF of this page shall be submitted with each application, as described below. *This Excel spreadsheet is embedded in these PDF of these instructions* which can be downloaded at: www.liseia.org
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PART IV – APPLICATIONS FOR NON-REBATED SOLAR / COGEN Overview The lead entity for processing non-rebated solar (or any other co-generation, such as PV, Wind, Fuel Cells, MCHP’s, etc.) is Power Asset Management (PAM). PAM is a separate cost center from Renewable Energy & Energy Efficiency (RE&EE). PAM shall also handle customer/vendor communications, Net meter installation requests, Commercial Operations letters and Internal Notifications. Note that these items are also highlighted in the Parallel Generation Agreement (PGA). Such applications will typically be treated as a normal small COGEN installations, which at the minimum includes the following. Applicability Submit applications for un-rebated solar in the following instances:
1. All installed solar capacity for which you will not be taking a LIPA rebate 2. For all capacity more than 10 kW 3. For all capacity more than what the 110% rule will allow for rebated solar
Document Package & Submission Format
PLEASE SEE LIPA WEBSITE FOR INSTRUCTIONS http://www.lipower.org/company/papers/interconnect-SGIP.html http://www.lipower.org/company/papers/interconnect-SGIP-app.html
PAM Review Procedure If emailed a return "read receipt" will be acknowledged notifying the applicant that the package has been received. Give PAM at least 10 business days from receipt to review and respond. If application is complete PAM will appropriately review the local area electrical network and notify the applicant if more information is needed or if the project is accepted or rejected. Should any issues or questions arise the PAM office can be contacted at (516) 545-4820.
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Long Island Power Authority - Solar Pioneer Program
APPENDIX
A1. HELPFUL COMPUTER SCREENSHOTS By naming each file accordingly, misplaced files and omissions can be identified quickly by LIPA and by applicants.
To select a "Read Receipt" in Outlook:
Written & edited by EmPower
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A2. USING MS WORD TO EDIT/ANNOTATE AERIAL IMAGES
The following is just one example of how to insert and annotate the aerial image. Any program can be used (such as AutoCAD, Photoshop, etc), as long as the final product clearly indicates the following:
o Compass / Southward direction o General location of the arrays on the roof / ground structure o Surrounding structures and / or foliage o Annotations / notes of any changes which will be made to the surrounding areas (if
necessary), missing structures or
Other aerial images (such as from Bing Maps) may be accepted, as long as they are more accurate or higher resolution than the Google equivalent.
If using MS Word (Shown is Office 2007; other versions will be similar) o Paste your screenshot into a fresh document o Double click the image to bring up photo editing tools o Crop the image to the size desired
o Click on “Insert” → “Shapes” o Select appropriate “Block Arrow” o Insert the arrow, point it in the southward direction o Right click and “Insert Text” and type “SOUTH” (Important)
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o Similarly add blocks from the “Basic Shapes” group, rotate and annotate accordingly o Annotate any other necessary items in the image o Once inserted, beneath the picture, type any further explanation or description if
necessary. o Once completed, “Print to PDF” using any number of free PDF print drivers, such as
CutePDF or PrimoPDF. o Appropriately title the file and insert in the Application Package.
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A3. SOLMETRIC REPORT (EXCERPT) SAMPLE
SUB-ARRAY #1 of 3
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A4. FINAL INVOICE SAMPLE
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A4. SOLAR PIONEER & ENTREPRENEUR PROGRAMS POINTS OF CONTACT For All Rebate & Rebate Processing Issues
Program Contact Information
Info-Line, 800-692-2626
All inquiries for rebate application status; pre-approval, project status, etc
Or
Solar Pioneer or Solar Entrepreneur Email Address [email protected], [email protected]
All inquiries for rebate application status; pre-approval, project status, etc and documentation issues will be escalated by the Solar Program Manager
on an as-needed basis. For Operations, Design Issues, Grid Voltage Inquiries
Power Asset Management, (516) 545-4820 For questions about technical and operational issues associated with system operation, etc.
Or
PAM Email Address [email protected]
