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London Met Course Data Project Poster
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INT E G R A T E D C OUR S E DA T A MA NA G E ME NT P R OJ E C T
L E S S ONS L E A R NE D
Order Issue Impact
1 Data duplication / no master copy 2.7
2 Missed deadlines / info not provided 2.5
3 Process and data not well understood 2.5
4 Variable data quality 2.4
5 Little automated data validation 2.4
6 Process is dependent on a few individuals 2.3
7 Poor Web presentation 2.2
8 Process is complex 2.2
9 Duplicated e�ort 2.2
10 Few controls 2.1
11 Di�cult to report on data across systems 2.1
12 Incompatible and in�exible data structures 2.1
13 Little analysis of costs and bene�ts of portfolio changes
1.8
14 Criteria for agreeing changes to portfolio insu�ciently holistic.
1.8
S tudent R ecords T imetabling
V LE P ublicS tudentsS taff
LondonMet Website
P ortfolio P lanning
New UG / P G C ourse Approval
UG / P G C ourse & Module
Development
C ourse Offer P ublication & E xport
Detailed UG / P G Offer P lanning
S tart of C ourse P lanning C ycle
C ourse Offer Database
UC AS
UG / P G P rospectus
Maintenance
E nd of C ourse P lanning C ycle
S hort C ourse Management
T hird P arty Aggregators
XC
RI-
CA
P F
eed
9. E xport Offer to V LE & T imetabling
S ystems(Auto)
3R D P A R T Y A G G R E G A T OR S
2. E xport Modules to S IT S(Auto)
P UB L IC , S T UDE NT S & S T A F F
C OUR S E OF F E R E XP OR T & P UB L IC A T ION
A C A DE MIC INF O & S Y S T E MS
7.G enerate XC R I-C AP F eed
(Auto)
Daily
1. C heck Module Data Quality &
Approve for E xport
3. C heck C ourse Data Quality &
Approve for E xport
5. C heck Offered S tructures & P roduce Diet S preadsheets
6. Load Diets to S IT S
(Auto)
4. E xport C ourses to S IT S(Auto)
Daily or On DemandDeadline for Offer: Oct 2013Deadline for Defs : Aug 2014
On DemandDeadline: ? ? ? ?
Daily
S ystems Updated
10. V iew C ourse Offer on
LondonMet.ac.uk
13. V iew C ourse Offer on T hird P arty
Websites
11. P roduce P ersonal
P rospectus
8. V alidate / Amend XC R I-
C AP feed(Auto)
12. Aggregate Data
Offer viewed
Offer viewed
XC R I C AP F ile
C ourse Offer Database
V LET imetabling
S tudent R ecords(S IT S )
E vents
A) New C ourse Added (F rom New C ourse approval)B ) C ourse C hange R ecorded (F rom P ortfolio P lanning)C ) P rospectus E ntry Approved (F rom P rospectus Maintenance)D) C ourse / Module S pec R ecorded (F rom C ourse / Module Development)E ) Details of Offer R ecorded (F rom Detailed Offer P lanning)
E ventsA) B ) C ) D) E )
E ventsD) E )
E ventsE )
On DemandF rom Mar 2013 for UGF rom Dec 2013 for P G
P oll
On Demand
Aggregator S ystem
Daily or On DemandDeadline: Mar 2014
F A C UL T IE S
2. Assess R isk of C ollaborative
C ourse
1. P roduce B us iness C ase for
New C ourse
New C ourse P roposed(F rom P ortfolio P lanning)
A C A DE MIC INF O & S Y S T E MSDE A NS F OR UM / QE UOT HE R
New C ourse Approved F or Development & Marketing
NE W C OUR S E A P P R OV A L
9. C ode C ourse
O
If collaborative
3. F aculty Approval(Dean)
4. Log & R efer for C omment
(S ecretary of DF )
5. C omment on New C ourse
P roposal(Directors of UK &
Int R ecruitment)
6. S ubmit to Deans F orum
(S ecretary of DF )
Next Deans F orum or C hair’s Action
7. Approve New C ourse for Development
(Deans F orum / DV C ) J AC S + F unding S ources from
P lanning Office
New C ourse C oded(T o P rospectus Maintenance
T o C ourse & Module Development)
C ourse Offer Database
UC AS C ode
C ourse Offer Database
X
8. R ecord & C ommunicate Outcome
R ework required(T o 1)
R ejected
Integrated C ours e Data Management P rojec t
C UR R IC UL UM MA NA G E ME NT IS S UE S IDE NT IF IE D B Y B US INE S S P R OC E S S R E V IE W
P art of the J IS C C ours e Data P rogramme: making the mos t of c ours e information
… with COD we can manage most of our course info in one place … this will
simplify our processes & go along way to guarantee the accuracy of the
information we give to students …. This can only be good news for everyone ....
Demetria MaratheftisMarketing, B rand & Web Manager
‘‘
‘‘
T O B E P R OC E S S MODE L E XT R A C T
C atherine C onnorHead, Quality E nhancement Unit
‘‘ ‘‘
… the COD is vital for capturing accurate course information at the
earliest possible stage and for providing the University with assurance on course
titles …The way forward! …
� Tackle as a business change project (technology issues relatively straightforward)
� Good leadership, at right level� To champion project� To make key decisions and balance con�icting interests
� Business engagement� Joint business / IT project team� Stakeholder representatives� Good communications
� Plan business implementation well in advance� Flexible data design to future -proof� Allow time for data conversion and cleansing
…. a huge step forward for data consistency between systems … & facilitating the rapid
design & dissemination of accurate & complete course information to all
stakeholders, through a variety of media channels
Ian HollenderAcademic Leader (Information and Data Quality)
‘‘
‘‘
Business Change:� Implemented a Course O�er Database – the single
authoritative source of course & module data � UG , PG & Short / Professional courses� Integrated with Website, Student Records, VLE & Timetabling
systems� Source of data for XCRI -CAP feed
� Decommissioned redundant data sources� Redesigned curriculum management processes around
the new Course O�er Database
Business Bene�t:� Improved data quality - accuracy, completeness, timeliness,
consistency & accessibility� improved marketing � improved support for students with programme planning etc.� improved support for academic and support sta� � improved University reputation� reduced cost of managing errors
� Streamlined business processes - further cost reductions� Greater transparency of course o�er / meaningful
comparisons � Enable better BI & decision making on course o�er.