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PennDOT
Local Roads and Bridges
Data Collection Reference Manual Instructions on road and bridge
identification and data entry for field collectors.
CENTER FOR PROGRAM DEVELOPMENT AND MANAGEMENT
Local Roads and Bridges
Data Collection Reference Manual
21 June 2012 Local Roads and Bridges Page 2
Contents
Contents ....................................................................................................................................................................................... 2
Introduction .................................................................................................................................................................................. 5
Filling in the Gaps ..................................................................................................................................................................................................... 5
Getting Started .............................................................................................................................................................................. 7
Equipment ................................................................................................................................................................................................................ 7
Safety and Planning .................................................................................................................................................................................................. 8
Identifying Roadway Segmentation ............................................................................................................................................... 9
Finding the Segment ............................................................................................................................................................................................... 10
Beginning / Ending Terminus .................................................................................................................................................................................. 10
Measuring Roadway Cartway Width ............................................................................................................................................ 11
Roadways without Shoulders ................................................................................................................................................................................. 11
Roadways with Shoulders ....................................................................................................................................................................................... 11
Roadways with Shoulder Markings ......................................................................................................................................................................... 12
Identifying Roadway Shoulder Types ........................................................................................................................................... 13
Identifying Roadway Medians ..................................................................................................................................................... 14
Identifying Bridge Structural Configurations ................................................................................................................................ 15
01 Slab Bridge ........................................................................................................................................................................................................ 15
03 T‐Beam Bridge ................................................................................................................................................................................................... 15
04 I‐Beam Bridge ................................................................................................................................................................................................... 16
08 Channel Beam Bridge ........................................................................................................................................................................................ 16
20 Arch Bridge ....................................................................................................................................................................................................... 16
22 Rigid Frame Bridge ............................................................................................................................................................................................ 17
30 Frame Culvert (no concrete floor) 31 Box Culvert (concrete floor) ................................................................................................................. 17
32 Arch Culvert ...................................................................................................................................................................................................... 17
34 Pipe Culvert ....................................................................................................................................................................................................... 18
35 Pipe Arch Culvert .............................................................................................................................................................................................. 18
36 Solid Timber Beams .......................................................................................................................................................................................... 18
32 Glue‐Laminated Timber Beams ......................................................................................................................................................................... 19
38 Stressed Timber ................................................................................................................................................................................................ 19
Distinguishing a Rigid Frame Bridge from a Frame Culvert .................................................................................................................................... 20
Measuring Bridge Height ............................................................................................................................................................. 21
Measuring Standard Bridges ................................................................................................................................................................................... 21
Measuring Culvert Bridges ...................................................................................................................................................................................... 22
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Measuring Bridge Width .............................................................................................................................................................. 23
Special Notes for Measuring Bridge Width ............................................................................................................................................................. 23
Measuring Bridges with Concrete Sidewalls ........................................................................................................................................................... 24
Measuring Bridges with Guiderails ......................................................................................................................................................................... 24
Measuring Bridge Length ............................................................................................................................................................. 25
Special Notes for Measuring Bridge Length ............................................................................................................................................................ 25
Measuring Standard Bridges ................................................................................................................................................................................... 26
Measuring Culvert Bridges ...................................................................................................................................................................................... 27
Posted Bridges ............................................................................................................................................................................ 28
Using the Xplore Device ............................................................................................................................................................... 29
Xplore Security ........................................................................................................................................................................................................ 29
Using the Stylus ...................................................................................................................................................................................................... 29
Using the Keyboard and Number Pad ..................................................................................................................................................................... 30
Special Xplore Buttons ............................................................................................................................................................................................ 30
Programming Function Shortcuts ........................................................................................................................................................................... 31
Using the ArcGIS Software ........................................................................................................................................................... 34
Opening ArcGIS ....................................................................................................................................................................................................... 34
Opening Projects .................................................................................................................................................................................................... 35
ArcGIS Main Menu .................................................................................................................................................................................................. 36
GPS Menu ............................................................................................................................................................................................................... 41
Zoom (Pen Draw Rectangle) ................................................................................................................................................................................... 42
Zoom (Finger Tap) ................................................................................................................................................................................................... 45
Pan .......................................................................................................................................................................................................................... 47
Special Display Features ......................................................................................................................................................................................... 48
Tasks Menu ................................................................................................................................................................................. 51
Collect Features ........................................................................................................................................................................... 53
Collect Geometry .................................................................................................................................................................................................... 55
Collect Using Map (Collect N) ................................................................................................................................................................................. 56
Collect Using Average GPS ...................................................................................................................................................................................... 62
Collect Using Streaming GPS ................................................................................................................................................................................... 66
Search ......................................................................................................................................................................................... 70
Search Selection Screen .......................................................................................................................................................................................... 70
Defining a New Search ............................................................................................................................................................................................ 71
Selecting the Extent of the Search .......................................................................................................................................................................... 72
Adding Search Criteria ............................................................................................................................................................................................ 74
Search Results Window .......................................................................................................................................................................................... 80
Search Selection Menu ........................................................................................................................................................................................... 81
Main Search Results Menu ..................................................................................................................................................................................... 82
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View Work List ............................................................................................................................................................................ 86
Work List Window .................................................................................................................................................................................................. 86
Work List Selection Menu ....................................................................................................................................................................................... 87
Main Work List Menu ............................................................................................................................................................................................. 88
Manage Edits .............................................................................................................................................................................. 91
Manage Edits Screen .............................................................................................................................................................................................. 91
View Updates .......................................................................................................................................................................................................... 92
Get Data .................................................................................................................................................................................................................. 95
Post Updates ........................................................................................................................................................................................................... 98
Identify ....................................................................................................................................................................................... 99
Identify Opening Screen ......................................................................................................................................................................................... 99
Identify Results Selection Menu ........................................................................................................................................................................... 101
Main Identify Results Menu .................................................................................................................................................................................. 102
Identify Data Entry Screen .................................................................................................................................................................................... 103
View Attributes ..................................................................................................................................................................................................... 104
Copy / Paste Attributes ......................................................................................................................................................................................... 105
Measure .................................................................................................................................................................................... 106
Measure Menu ..................................................................................................................................................................................................... 106
Measure Length .................................................................................................................................................................................................... 107
Measure Area ....................................................................................................................................................................................................... 108
Measure Feature .................................................................................................................................................................................................. 109
Measure Features Screen ..................................................................................................................................................................................... 110
Measure Features Selection Menu ....................................................................................................................................................................... 111
Main Measure Features Menu ............................................................................................................................................................................. 112
Data Collection Basics ................................................................................................................................................................ 115
Completing the Data Fields ................................................................................................................................................................................... 116
Entering Additional Data ...................................................................................................................................................................................... 118
Inserting New Photos ........................................................................................................................................................................................... 119
Attaching Saved Photos ........................................................................................................................................................................................ 120
Bridge Attributes (Data Collection Fields)................................................................................................................................... 121
Road Attributes (Data Collection Fields)..................................................................................................................................... 128
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Introduction
PennDOT initiated a Local Road and Bridge data collection project to collect important data on municipal
and county roadways.
Working with Metropolitan Planning Organizations (MPOs) and Rural Planning Organizations (RPOs),
PennDOT’s goal is to gather comprehensive information on the commonwealth’s extensive network of
local roads missing from the current inventory.
After the collection process is complete, the new road information will be available for display on public
PennDOT websites. The supporting data on each local road and bridge will be stored in a database
available for use in planning, programming and other business needs.
Assigned teams from the participating RPOs and MPOs will measure and identify the roadways and
bridges. The teams will use mobile computers specially programmed for the data collection.
The information in this Guide is provided for PennDOT, MPO and RPO employees and contractors
responsible for collecting and processing data on local roads and bridges.
Filling in the Gaps
PennDOT identifies public roadways and bridges in three categories:
State Roadways
State roadways are those owned and maintained by PennDOT. Extensive graphic information and
supporting data are available for state roadways.
“Liquid Fuel” Local Roads
Municipalities (counties, cities, boroughs, townships) own and maintain local roads and bridges.
Pennsylvania’s liquid fuels tax funds the maintenance of these roads and bridges. PennDOT has
inventoried the “liquid fuel” roadways and information is readily available.
“Non Liquid Fuel” Local Roads
Municipalities own and maintain roadways and bridges not funded by the liquid fuels tax. Many of
these are located in rural areas or new residential developments.
PennDOT currently does not have complete data on “non liquid fuel” local roadways, even those that
connect to or extend from other inventoried “liquid fuel” roads. Maps and other data are readily available
from public Global Positioning Systems (GPS); however, the commercial information is not sufficient for
PennDOT’s program planning.
Using the GPS coordinates as a starting point, PennDOT’s Center for Program Development and
Management has compiled basic maps of the local roadways and prepared the maps for collection of
information.
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The Local Road and Bridge project will collect detailed data on each of the local bridges and “non liquid
fuel” roadways. After verification, the Program Center will upload the data to a secured database for use
throughout the commonwealth.
After the collection project is complete, PennDOT will have detailed, accurate data on all state and local
public roadways and bridges.
NOTE: The project does not include private roads, such as cemetery drives, private driveways or roads
used on private property such as mobile home, apartment or commercial complexes.
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Getting Started
A two‐person data collection team is responsible for traveling to all collection points identified in the
project.
Two people are required in the field to ensure accurate results. Verify all measurements before recording
data.
Collection points are pre‐loaded on the Xplore maps. Data collectors are responsible for entering data on
all collection points accessible to vehicular traffic in an area.
If an unmapped roadway or bridge is identified, data collectors must add the feature to the map and
collect its data.
Private Roadways and Bridges: Do not collect data on roadways or bridges located on private property
such as cemeteries, office complexes and apartment buildings, Do not collect data for bridges that are not
open to vehicular traffic, such as pedestrian walkways.
Equipment
Basic equipment for the data collection team includes:
Xplore collection device with GPS;
In‐vehicle Distance Measurement Instrument (DMI);
Non‐metal roll‐up measuring tool, more than 30 feet, or measuring wheel;
Data collection quick reference cards;
Hard hat and reflective vest in compliance with OSHA standards;
Boots or hiking shoes;
Clipboard or notebook, if desired, for additional note taking.
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Safety and Planning
It is important to plan your travel path before starting a collection. For each trip, determine the most
efficient route for the collection points.
Be aware of traffic flow on the local roadway network. Observe traffic laws and be aware of moving
vehicles at all times.
Exercise caution on heavily traveled roadways or when visibility is reduced for traffic approaching a road or
bridge.
Wear a reflective vest and hard hat at all times.
Park your vehicle in a safe position out of traffic lanes.
Exercise extreme caution when navigating through rough terrain and around waterways.
Take precaution against possible threats from insects and/or wildlife.
Heed “No Trespassing” signs when posted and respect private property.
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Identifying Roadway Segmentation
The diagram shows segments of roadways:
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Finding the Segment
A roadway segment is an interval of roadway length. Each segment of the roadway terminates at the
intersection of another roadway or at a cul‐de‐sac. Segments are numbered in intervals of 10 (0010, 0020,
0030) consecutively from the southernmost to the northernmost point, or from the westernmost to the
easternmost point.
Beginning / Ending Terminus
The beginning terminus of each segment is the road or cul‐de‐sac at which a segment originates.
The ending terminus of each segment is the last road crossing or cul‐de‐sac for the road.
Example 1: FREDRICK WAY
Start at the westernmost point on the road.
The beginning terminus for segment 0010 is “DEER VALLEY ROAD.”
The ending terminus for segment 0010 is “THOMPSON DRIVE.”
The beginning terminus for the next segment, 0020, is “THOMPSON DRIVE.”
The ending terminus for segment 0020 is “CUL‐DE‐SAC TC.”
Example 2: CARMEN STREET
Start at the westernmost point on the road.
The beginning terminus for segment 0010 is “JEFFERSON PIKE.”
The ending terminus for segment 0010 is “HOOVER BOULEVARD.”
Example 3: DEER VALLEY ROAD
Start at the southernmost point on the road.
The beginning terminus for segment 0010 is “RIDGEVIEW DRIVE.”
The ending terminus for segment 0010 is “FREDRICK WAY.”
The beginning terminus for the next segment, 0020, is “FREDRICK WAY.”
The ending terminus for segment 0020 is “CUL‐DE‐SAC TC.”
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Measuring Roadway Cartway Width
Use the guidelines below to measure the cartway width of a roadway.
Measure the prevailing traffic lane width (through lane) to the nearest foot. Cartway width should not be
less than eight feet.
If parking is allowed, measure the paved roadway. Subtract eight feet for parking and use the remainder
as cartway width.
Ignore designated bike lanes between the travel lane(s) and curb.
Roadways without Shoulders
Measure the width of the paved lane. If the road is unpaved, measure the actual width used by traffic:
Roadways with Shoulders
If a roadway and shoulder are paved with the same material and there is no clear delineation, measure the
actual width used by traffic:
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Roadways with Shoulder Markings
If the road is striped, measure the cartway width from the center of the painted line on each side of the
road. For a double stripe, measure from the center of the two stripes.
If striping is placed inside the pavement edge to control traffic (such as a right‐hand turn lane or bike lane),
ignore the additional striping and measure from the outside edges of the pavement.
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Identifying Roadway Shoulder Types
The diagrams show the way to identify the types of roadway shoulders.
None (N) Surfaced (S)
Stabilized (ST) Combination (C)
Earth (E)
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Identifying Roadway Medians
The diagrams show the types of roadway medians.
None (N)
No median, or unprotected area less than 4 feet.
Unprotected (UP)
Unprotected median wider than 4 feet.
Curbed Barrier (CB)
Curbed barrier or mountable curbs higher than 4 inches.
Positive Barrier (PB)
Barrier prevents vehicles from crossing.
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Identifying Bridge Structural Configurations
The diagrams show the way to identify the structures of bridges. View the bridge or culvert from the side
and from underneath to identify its shape. Identify the materials that comprise the majority of the
structure’s deck support.
01 Slab Bridge
Side View Underneath View
03 T‐Beam Bridge
Side View Underneath View
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04 I‐Beam Bridge
Side View Underneath View
08 Channel Beam Bridge
Underneath View Underneath View
20 Arch Bridge
Side View Side View
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22 Rigid Frame Bridge
Side View Side View
30 Frame Culvert (no concrete floor) 31 Box Culvert (concrete floor)
Side View Underneath View
32 Arch Culvert
Side View Side View
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34 Pipe Culvert
Underneath View Underneath View
35 Pipe Arch Culvert
Side View Underneath View
36 Solid Timber Beams
Side View Underneath View
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32 Glue‐Laminated Timber Beams
NOTE: This bridge is characterized by several individual beams comprised of numerous planks that have been glued together
side‐by‐side.
Side View Underneath View
38 Stressed Timber
NOTE: This bridge is characterized by several individual beams comprising numerous planks that have been glued together side‐
by‐side.
Side View
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Distinguishing a Rigid Frame Bridge from a Frame Culvert
Rigid frame bridges may appear similar to a frame culvert. Look for the one two distinguishing features
below.
Long Angle Joint
In rigid frame bridges, the angle joint (yellow) is significantly longer. Frame culverts generally have a
shorter angle joint.
Rigid Frame Bridge (side view)
Slight Arch
If there is large angle joint, look for a slight arch in the center (red). A frame culvert has a flat deck with no
arch.
Rigid Frame Bridge (side view)
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Measuring Bridge Height
Bridge height is the total distance from the upstream side of the bridge. Measure the distance from the
bridge deck (base of the roadway) to the lowest point of the waterway bed or other crossed object.
For pipe culverts, the measure the total height (diameter) of the largest pipe.
Record the width in feet, rounded to the nearest foot
Distances six inches or less are rounded down. (Record 14 ft. 6 in. as 14 ft.)
Distances greater than six inches are rounded up. (Record 14 ft. 7 in. as 15 ft.)
ADDING SPECIAL NOTES: Height in feet is the key measurement. However, other information may be
important and should be described in the “Notes” section of the database. For example, if a bridge has a
tall deck, do not include it in the measured height but note it for additional reference. Always document
special conditions and indicate if a measurement is an estimate.
Measuring Standard Bridges
Starting at the midpoint of the bridge, measure the height from the bridge deck to the bed of the
waterway, depression or structure it spans:
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Measuring Culvert Bridges
If there are more than one pipe in the culvert bridge, measure the pipe with the largest circumference.
From the midpoint, measure the circumference of the pipe from top to bottom.
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Measuring Bridge Width
Bridge width is the total distance across the bridge, based on the actual amount of traffic surface serviced
by the bridge.
Record the width in feet, rounded to the nearest foot
Distances six inches or less are rounded down. (Record 14 ft. 6 in. as 14 ft.)
Distances greater than six inches are rounded up. (Record 14 ft. 7 in. as 15 ft.)
ADDING SPECIAL NOTES: Width in feet is the key measurement. However, other information may be
important and should be described in the “Notes” section of the database. For example, if a pipe culvert
bridge carries a roadway for 14 ft., but the pipes extend far beyond the bridge, note the actual length of
the pipes for additional reference. Always document special conditions and indicate if a measurement is
an estimate.
Special Notes for Measuring Bridge Width
Skewed Bridges
If the bridge crosses a waterway or other object at a diagonal, remember to measure the width along the
diagonal line. The “width” of the bridge is the entire distance that the bridge’s traffic bearing surface
crosses the object. If the waterway crosses in a skewed manner, the bridge’s actual crossing width above
the object may be significantly larger than the distance from curb to curb.
Non‐Pipe Culvert Bridges
Measure the width as the distance from one side of the paved road to the other, not counting sidewalks.
Remember to measure the width along the angle of the object it crosses if the bridge is skewed.
Pipe Culvert Bridges
If the bridge is above‐grade, measure the entire width of the concrete support, including the pavement
and grass or ground.
The bridge is at grade with the roadway, measure only the paved section.
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Measuring Bridges with Concrete Sidewalls
Place the measure at the base of the wall. Run the measure across the bridge, parallel with the center line
of the object, structure or waterway it crosses. Measure the width to the base of the opposite wall.
If the bridge has pedestrian sidewalks, do not include them in the measurement.
Measuring Bridges with Guiderails
Place the measure on the bridge deck where it abuts with the guiderail. If the deck does not abut, place
the measure where the deck begins. Do not measure grass or dirt areas. Measure the width to the
opposite end of the deck.
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Measuring Bridge Length
Bridge length is the total distance the bridge services traffic (off the ground level). It indicates the length
the vehicle travels over the surface supported by the bridge.
For pipe culverts, the length is usually the distance from the edge of the pipe(s) to the extreme opposite
edge of the pipe. For all other bridges, the length is measured from abutment to abutment.
Always measure length along the center line of the roadway.
If the bridge length is less than 8 feet, no additional data is required.
Record the width in feet, rounded to the nearest foot
Distances six inches or less are rounded down. (Record 14 ft. 6 in. as 14 ft.)
Distances greater than six inches are rounded up. (Record 14 ft. 7 in. as 15 ft.)
ADDING SPECIAL NOTES: Length in feet is the key measurement. Always document special conditions and
indicate if a measurement is an estimate.
Special Notes for Measuring Bridge Length
Skewed Bridges
The “length” of a bridge is the entire distance
that the bridge’s traffic bearing surface crosses
the object. If the bridge crosses a waterway or
other object at a diagonal, the bridge length
may be greater than the length of the actual
bridge structure.
If the waterway crosses in a skewed manner,
find the center point between abutments at
each approach and measure the total length of
the crossing.
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Measuring Standard Bridges
For all bridges except culvert bridges: begin and end measuring at the abutments as show. Measure on
the top of the bridge. Round the length to the nearest foot.
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Measuring Culvert Bridges
For bridges with single culverts, measure the circumference of the pipe (red arrow).
For bridges with multiple pipes: measure from the extreme edge of one outer culvert to the extreme edge
of the opposite outer culvert (blue arrow).
NOTE: Depending on the distance between the pipes, the bridge may require two inventory entries. If the
distance between the pipes is less than half the radius of the largest pipe, record the pipe culvert as a
single bridge. If the distance between the pipes is greater than half the radius, record each pipe culvert as
a separate bridge.
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Posted Bridges
Posted bridges are clearly indicated by signs indicating the weight load for the bridge itself. The bridge
may be posted with different weight limits for single vehicles and combination vehicles. Generally, a
posted bridge will have a pre‐warning a quarter‐mile before, an imminent warning 50 feet before, and a
sign at the actual bridge.
Photos of bridge postings and entry of posting weights are required.
NOTE: Occasionally, a local road weight limit sign may appear near a bridge. Unless the sign directly
indicates that the bridge is posted, do not record the bridge as “posted.” You may indicate that the road
has a posted weight limit in the optional NOTES field.
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Using the Xplore Device
The Xplore tablet is a Windows‐based mobile computer equipped with WiFi connectivity and an onboard
Global Positioning System (GPS).
When you turn on the machine, a standard Windows desktop will appear. The Xplore desktop operates in
the same manner as a Windows‐equipped personal computer:
Desktop and Icons
The main desktop contains icons representing applications and files. To open an item on the
desktop, simply tap it with the stylus.
Start Menu
To access the Start Menu, tap the Start button in the lower left corner of the screen. The menu
provides access to programs, controls and folders.
Taskbar
The taskbar at the bottom of the Xplore screen displays icons of open applications. Status
information and setting icons appear on the right side of the task bar.
Xplore Security
The Xplore device has been pre‐loaded with user account settings. Depending on your organization’s
security requirements, you may need a user ID and password before using the device.
In most cases, data collectors are assigned a single shared “user account.” If a user selection window
appears, tap the icon for the appropriate user to move to the main Windows screen.
NOTE: In the ArcGIS application, certain activities performed by data collectors, such as uploading or
downloading data over the Internet, will require entry of user IDs and passwords. The manager of your
planning organization will provide this information if you are required to upload or download data from
the field. More information is provided in the “Transferring Data” section of this menu.
Using the Stylus
The Xplore device operates as a “touch screen.”
Use your fingertip to select data or groups of data on the screen. Use the stylus for more accurate
selections:
“Mouse Clicks”
Use your fingertip or stylus just as you would a mouse on a personal computer. Position the stylus
on an area. Tap once to “click.” Tap twice to “double‐click.”
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Selection Buttons
Many of the options you select and data selections you make are displayed as buttons. To select
an option, simply tap the screen with your fingertip or stylus.
Area Definitions
To define an area for zooming, copying, selecting etc., touch the screen and drag your fingertip or
stylus in a shape. Note that the stylus produces more accurate results.
Sliders and Screen Movement
To use sliders or “drag” movable objects across the screen, touch your finger or hold the stylus at
the starting point and drag in one direction. The slider or object moves when you release contact
with the touch screen.
Using the Keyboard and Number Pad
The Xplore device uses a “popup” keyboard that appears when you access any field that requires entry of
letters or numerals.
The keyboard operates in all fields that require data entry. For example, if you need to enter a user name
or password, the keyboard pops up when you hover over or tap the appropriate field.
In some applications, when only a numeric value can be entered, only the popup number pad appears.
Special Xplore Buttons
Three standard buttons and three special function buttons on the top of the Xplore unit can be
programmed as shortcut keys save time during collection. Use the keys to lock the device, change the
orientation or move quickly to “short‐cuts.”
Lock
Tap the Lock key to lock the current application and move to the opening screen. The key operates in the
same manner as CTRL+ALT+DEL on a personal computer.
Tap one of the options:
Lock this computer
Switch User
Log off
Change a password
Start Task Manager
Tap Cancel to return to the original screen.
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Orientation
Press the Orientation button to change the display from lengthwise to widthwise as needed to view and
enter data.
P1, P2, P3 (Shortcuts)
Special program buttons P1, P2 and P3 can be used as shortcuts to access Xplore functions quickly. For
example, you can program a button to move quickly to the camera.
Each button can be programmed to perform a different shortcut.
Use the Fn button to use the buttons for a second set of functions.
Fn (Function)
Press the Fn button and press P1, P2 or P3 to move quickly a second set of shortcuts for each button.
Programming Function Shortcuts
You can program the Xplore device to program the six button combinations (P1, P2, P3, Fn+P1, Fn+P2,
Fn+P3) to open an application, such as Internet Explorer, operate a function such as the camera, or
perform a specific set of keystrokes. As you become familiar with the Xplore unit, set the shortcuts as
needed to suit your personal style of working.
On the right side of the Windows task bar, tap the arrow key to display the Hidden Icons menu.
Tap the red triangle icon to open the iX104C5 Launch Button Quickshow window:
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Tap the Configure button to open the Panel Control window.
The buttons on the left side of the screen can be used to change basic settings for the Xplore unit, such as
the Pen functions and the basic Screen Orientation.
The current shortcuts assigned to each button are listed. Tap the Change button beside the shortcut to
reassign it.
Shortcut Control Window
When you change a shortcut, the first selection window displays three options.
Tap one of the options to program the current shortcut:
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Launch an Application, Document or Web site
This convenience option lets you program a function button to open a commonly used file,
program or website.
Start a Pre‐Defined Function
Use this option to assign a function button to perform an operation, such as activate the camera.
Press a Key or Key Combination
Use this option to use a function button to perform a commonly used keystroke. Select the
keystroke (including SHIFT, ALT, CTRL).
Tap Next to move to the second selection window, used to specify the application, key, etc.
After assigning the shortcut, tap Finish and Close.
Shortcut Selection Window
After you select the function for a shortcut, a selection window appears. For example, if you chose to
assign the shortcut button to open an application or file, the selection window enables you to select the
specific item:
Simply complete the window by browsing for the application, document, file, etc.
After assigning the shortcut, tap Finish and Close.
You can assign and reassign shortcuts as often as needed while using your Xplore device.
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Using the ArcGIS Software
The ArcGIS Mobile application is preloaded on all Xplore units dispatched for data collection.
The software includes:
A powerful map viewer preloaded with base maps of Pennsylvania local roads and bridges;
Identify, Search and Work List functions to help you locate roads and bridges on the map;
Data entry windows customized for entry of specific information for each road or bridge;
GPS tools that enable location and measurement of geographic coordinates for bridges and roads;
Time‐saving automatic interfaces to the Xplore camera, WiFi connection.
The collections of maps and thei data are stored as individual project files.
These project files are configured so that data collectors can view a section of the map, identify roads and
bridges quickly, and select roads and bridges for data collection.
Opening ArcGIS
Tap the ArcGIS icon ( ) on the desktop.
You also can open the application from the Start Menu:
Start Menu > Programs > ArcGIS Mobile
If a “project” was open the last time ArcGIS was used, the screen opens on the most recently displayed
map so you can continue working:
If no project was open previously, select a project to open from the menu.
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Opening Projects
One or more data collection projects are preloaded on the Xplore.
To open a project:
1. Login to ArcGIS.
2. Tap the ArcGIS icon ( ). The Open Project window appears:
3. Tap the button for the project you wish to open.
The project will open on the most recently displayed map.
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ArcGIS Main Menu
Tap the ArcGIS icon ( ) at the upper right side of the screen to view the main Xplore menu used to
change basic settings:
Open/Close Project
Tap this option to close the current project or open a new project.
Dim Application
Tap this option to access a slider to dim or brighten the display, if you need to adjust the display for better
viewing in sunlight, overcast skies, etc.
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Settings
Tap this option to change the ArcGIS system settings. The Settings window appears:
Tap the desired option to change the settings. Tap Back to return to the previous screen.
Application Settings
Tap this option to change the folder locations and display features:
Use the Appearance section to adjust the overall brightness of the display. Note that the “Daytime” Skin
setting displays the maps against a white background. The “Nighttime” setting uses a darker background.
Tap OK to save the settings
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Map Settings
Tap this option to change the settings that control the map’s movement:
Use the options to change the map’s movement:
Snapping
Select Enabled or Disabled to “snap” the position of the stylus movements. With snapping
enabled, you can create a new road that “snaps” to connect with an existing road. When you tap
the stylus, it will automatically snap to a point, or vertex, on the map.
Tolerance
When snapping is enabled, set the tolerance, or distance to “snap” the stylus to an adjacent vertex.
Navigation: Panning Mode
Tap the arrow to select the way you wish to pan the map. The “Drag” setting allows you to drag
the stylus across the map in free‐form fashion. The “Recenter” setting displays a rectangle you can
tap to reposition the map. For the detailed Local Roads map displays, the “Drag” option is
recommended.
Navigation: Zooming Mode
Tap the arrow to select the way you wish to zoom the map. The “Pen Draw Rectangle” setting
allows you to draw a free‐form rectangle to enlarge or reduce the map display in any increment.
The “Finger Tap” setting displays a rectangle you can tap to enlarge or reduce the map in
predefined increments. For the detailed Local Roads map displays, the “Drag” option is
recommended.
Tap OK to save the settings
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GPS Settings
Tap the GPS Setting and Status option to change the GPS settings:
Tap Connect or Disconnect to connect to GPS manually.
Tap the checkbox to Automatically connect to GPS on application startup.
Do not change the Serial Port and Baud Rate settings for the unit unless instructed by your supervisor.
NOTE: When you select some ArcGIS options, GPS will connect automatically.
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Synchronization Settings
Specify when uploads are sent to the server:
Never
The application does not post data automatically.
When Connected
The application posts data to the server automatically when a network connection is made.
When Data Changes
The application posts data to the server automatically when data is changed.
Time Interval
The application posts data to the server at a specified time interval.
Currently, all data posting is performed manually (“Never”). Tap OK to save the settings.
Help
Tap this option for information on the current window.
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GPS Menu
Use the GPS menu to view the current GIS status connect or disconnect from GPS.
Tap the satellite icon at the upper right corner, above the map:
Tap the GPS Status option to view and manage your GPS connection:
Tap Connect or Disconnect to connect to GPS manually.
NOTE: When you select some ArcGIS options, GPS will connect automatically.
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Zoom (Pen Draw Rectangle)
When “Pen Draw Rectangle” is assigned in Map Settings, the zoom function allows you to enlarge or
reduce the map in any increment.
Zoom In (Pen Draw Rectangle)
To enlarge the size and decrease the viewing area, tap the zoom in button (+) on the upper right side of
the map:
The zoom is active when the icon turns yellow. Position and hold the stylus in an area.
Drag it to draw a rectangle to include the area you wish to view. The smaller you draw the rectangle, the
larger the magnification:
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Release the stylus to view the enlarged image:
You can zoom in as often as needed during your Xplore session.
Zoom Out (Pen Draw Rectangle)
To reduce the view and increase the viewing area, tap the zoom out button (–) on the upper right side of
the map:
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The zoom is active when the icon turns yellow. Position and hold the stylus at a point on the map. The
position you select will define the new position of the current display when the map is redrawn.
Drag and draw a rectangle to resize the current display. The smaller you draw the rectangle, the greater
the zoom.
Release the stylus to view the reduced image:
You can zoom out as often as needed during your Xplore session.
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Zoom (Finger Tap)
When “Finger Tap” is assigned in Map Settings, the zoom function allows you to tap the screen to enlarge
or reduce the map display.
Zoom In (Finger Tap)
To enlarge the size and decrease the viewing area, tap the zoom in button (+) on the upper right side of
the map:
Tap the plus sign to zoom to the highlighted area:
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Zoom Out (Finger Tap)
To reduce the size and increase the viewing area, tap the zoom in button (+) on the upper right side of the
map:
Tap the plus sign to zoom to the highlighted area:
You can zoom out as often as needed during your Xplore session.
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Pan
The “Pan” feature moves the map display in any direction.
Pan (Drag)
When “Drag” is assigned in Map Settings, tap and drag the stylus in any direction to pan the map view.
You can display and view additional portions of the map (in the current size) as often as needed.
Note that the pan feature is not available during some operations.
Pan (Recenter)
When “Recenter” is assigned in Map Settings, tap the stylus at any point on the map. The position of the
stylus becomes the new center of the map display (in the current size).
You can tap the map to recenter it as often as needed.
Note that the pan feature is not available during some operations.
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Special Display Features
Tap the left arrow (<) at the right side of the map view to access the side menu and change the display
features:
Tap any of the options to change the display.
Zoom to Full Extent
Tap this option on the side menu to view the full map area (Pennsylvania).
Zoom to Initial Extent
Tap this option on the side menu to view the map display size from your most recent Xplore session login.
Keep GPS in View
Use this option to reposition the map automatically when the GPS position reaches the edge of the
displayed area. The map will move as you drive or walk. The application will connect to GPS automatically
if not connected.
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Layer Visibility
Tap this option on the side menu to change the elements (layers) displayed on the map:
s
Tap the checkboxes to include or exclude layers for viewing.
Tap OK to return to the map view.
Dim Base Map
Tap this option on the side menu to change the brightness of the map display:
Drag the scroller left (dimmer) or right (brighter).
Tap Close to return to the map view.
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Basemap Layer
Tap this option to display all the features on the basemap, including county and township lines, street
names, waterways and other geographic reference points:
Tap the option a second time to remove the basemap display.
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Tasks Menu
After you have opened a project, the Tasks menu provides access to all the functions needed to open your
work list, start data collection or manage your edits.
To access the menu, tap the Tasks button from any window. The Tasks menu appears:
Tap any of the options to perform work using the current map display:
Identify
The primary tool for identifying and selecting roads and bridges, Identify accesses a specially
designed dual display that allows you to enter data while viewing the map. It includes special copy
and paste features for faster entry. Most data collection will be performed using the Identify
screens.
Manage Edits
Use this option to review your data entry and upload or download data to the main PennDOT
database.
Collect Features
Use this option only to add a new bridge or road to the map.
Search
Use this option to locate roads and bridges in any selected portion of the map. You can define the
feature type and data to locate features. You can use the Search Results list to enter or edit data, if
needed.
View Work List
As you identify and select features for data entry, you can add them to your personal worklist for
faster access. You can use the Work List list to enter or edit data, if needed.
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Measure
Tap this option to measure an area or distance on the map display.
Tap outside the menu to close it.
Details for each of the features are provided in the following sections of this guide.
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Collect Features
Use the Collect Features option to add new features to the map.
From the Tasks menu, tap Collect Features to begin collecting data using the map display.
The Collect Features window provides a selection of features available for collection:
Tap one of the feature buttons to continue:
N Red Dot – Bridge for which no data have been collected
Y Green Dot – Bridge with existing data
L Yellow Line – Local “Liquid Fuel” Road
N Red Line – Local road for which data have not been collected
Y Green Line – Road for which data have been collected
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After you select the feature type, the Collect Features option window appears:
Tap one of the two option buttons:
Collect Geometry
Tap this button to add a new feature to the map manually or use the GPS to collect information for
an existing feature.
Collect Attributes / Edit Attributes
Tap this button to enter data for the new feature. Follow the instructions for Error! Reference
source not found..
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Collect Geometry
Tap the Collect Geometry button to begin collecting features. The Collect Features window appears:
Tap one of the options to collect the information:
Collect Using Map (bridges and roads)
Draw the feature’s shape by sketching on the map or entering x,y locations.
Average GPS Position (bridges and roads)
Collect vertex locations by averaging GPS locations for better accuracy. When collecting a vertex,
ArcGIS receives a set interval of GPS positions from the receiver that meet specified quality and
averages the results of all positions collected.
Stream GPS Position (bridges only)
Use the GPS streaming collection method to create line or area features while in motion (walking,
driving). ArcGIS records the GPS positions at a specified distance or time interval.
When you select Average GPS Position or Stream GPS Position, ArcGIS automatically connects to GPS (if
not connected).
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Collect Using Map (Collect N)
To collect a new bridge or roadway feature, select the feature type. Tap Collect Geometry to continue.
Tap Collect Using Map from the Collect Features window.
The Collect N window displays the map. Use the zoom tools to enlarge the map for more accurate
placement, if needed.
Create New Bridge Feature
To create a new bridge, tap the bridge’s position on the map. The position appears as a red rectangle:
Tap the Menu button, if needed, to use numerical x/y or offset information to place the bridge correctly
on the map. Refer to the instructions for the Collect N Menu.
After you have positioned the bridge, tap Accept to record it.
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To exit the screen without saving the new bridge, tap Cancel:
To return to the map and continue the collection by adding a new dot, tap Continue Collection. To exit
without saving the collection, tap Cancel Collection.
Create New Roadway Feature
To create a new roadway, tap the starting position on the map. Tap the ending position. The position
appears as a red line:
If the roadway branches, tap the next point to continue the line as needed.
To clear the drawing and start again, tap the Menu button and tap Start Over.
To use numerical x/y or offset information to place the bridge correctly on the map, tap Menu. Refer to
the instructions for the Collect N Menu.
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After you have sketched the roadway, tap Accept to record it.
To exit the screen without saving the new roadway, tap Cancel:
To return to the map and continue the collection by adding a new sketch, tap Continue Collection. To exit
without saving the collection, tap Cancel Collection.
Collect N Menu (Map)
When drawing a new feature, tap the Menu button on the Collect N window for additional options:
Tap one of the collection options:
Add X/Y Location
Tap this option to position the bridge dot or roadway segment dot using an exact numerical value
for longitude/latitude or map x/y position.
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Offset Last Location
Tap this option to move the last dot placed using a numerical value for bearing and distance.
Remove Last Location (roads only)
Tap this option to remove the last dot (end point) of the roadway and continue sketching.
Start Over (roads only)
Tap this option to remove your current sketch and start again.
Add X/Y Location
Add Collect X/Y Location from the menu to enter a specific location using a numerical value:
The Coordinate Type field allows you to select the method of positioning the last dot:
WGS84 (Decimal Degrees)
Select this option to position the dot by entering Longitude and Latitude.
Coordinate Type (Meters)
Select this option to position the dot by entering exact X and Y map coordinates.
Complete the fields and tap OK to specify the location.
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Offset Last Location
Use this option to provide measurements when the location is not physically accessible, such as the middle
of a river. You can collect information from the riverbank and use the offset to determine the center.
Tap Offset Last Location from the menu to enter an offset value for the location:
Complete the fields:
Bearing
Type the bearing (in degrees) for moving the location.
Distance
Type the distance to offset the last location.
Measurement Units
Select the measurement units.
Complete the fields and tap OK to specify the new location.
Edit Attributes
To enter data for the new feature, tap Edit Attributes. Follow the instructions for Collecting Bridge Data
or Collecting Road Data.
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Collect Another
After accepting the new feature, you can continue collecting features using the same settings.
Tap the Tasks Menu.
Tap the Bridge N (red dot) or Roadway N (red line).
The Collect Another N window appears:
Select an option:
Copy Values
Tap to collect a new feature copying the values of the previous feature.
Use Default Values
Collect a new feature.
Cancel
Exit the collection window.
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Collect Using Average GPS
To collect a new bridge or roadway feature, select the feature.
Tap Collect Geometry.
Tap Average GPS Position on the Collect Features window. The Collect N page appears:
The Collect N window displays the map. Use the zoom tools to enlarge the map for more accurate
placement, if needed.
Use this display to collect a feature's shape by averaging GPS positions. The GPS receiver acquires GPS
positions when the signal is strong enough. However, the positions can be far from the receiver location.
Averaging the GPS positions improves the location accuracy for the feature.
Averaging a Location
Use the GPS Averaging panel on the left to collect locations. Tap the Menu button, if needed, to view or
edit the Settings window.
The color bar at the top displays current GPS quality, as defined by the GPS quality filter standard
set in the Averaging Settings page. Examine the GPS status details from the GPS status tab.
Tap the Start Averaging button to start averaging a location. After enough positions are collected,
the vertex is added to the shape and displayed on the map.
After averaging has started, the Cancel button appears. Tap the button to cancel the averaging
process.
Use the Collect N Menu to change the number of locations for averaging, required GPS position
quality, and other settings.
After collecting, move to the next location and repeat the averaging process.
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After averaging the GPS locations tap Accept to add them to the map.
Managing Collected Locations
After collecting one or more locations, use the options on the left panel to manage them:
Offset Last Location
Tap this option to provide measurements when the location is not physically accessible, such as the
middle of a river. Complete the fields:
Remove Last Location
Tap this option to remove the last location. Continue to tap it to remove previously collected
locations.
Start Over
Tap this option to remove all locations and start again.
After averaging the GPS locations tap Accept to add them to the map.
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Collect N Menu (GPS Averaging)
When using the GPS Averaging option, tap the Menu button on the Collect N window to access the
Settings option:
Tap Averaging Settings to open the Settings window:
Use the fields to adjust the settings for collecting shapes with GPS streaming.
Quality Filter
When you use a GPS receiver to collect the shape of a feature, the quality of GPS positions could change
depending on many factors.
To ensure the quality of locations collected, the GPS quality filter is set to filter out any poor‐quality GPS
positions collected. The quality setting is established when the mobile project is created.
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Different feature types may have different quality settings, and you may or may not be able to adjust the
filter in the field depending on the project.
The GPS quality filter is set based on two key factors: GPS fix type and position dilution of precision
(PDOP):
GPS Fix Type
The fix type could be set to GPS fix, Differential GPS fix, Real‐time Kinematic, Float real‐time
kinematic, and Estimated fix. For example, if the GPS receiver’s current fix type is differential GPS
fix and the filter setting is GPS fix, you will be able to average positions.
PDOP
PDOP is a numeric value representing the amount of error in the GPS position. The larger the PDOP
value, the lower the GPS position quality.
A green color bar on the streaming panel indicates that the quality filter standards have been met; a red
circle indicates that the quality filter standards have not been met.
Averaging Settings
Minimum Positions
Set the minimum number of GPS positions to be collected before averaging them for a location.
Auto Stop
If “True,” the averaging process stops automatically after the minimum number of GPS positions
has been collected; if “False,” the averaging process does not stop until you tap the Cancel button.
Allow Stop before Minimum
If “True,” you can stop the averaging process before the minimum number of GPS positions has
been collected.
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Collect Using Streaming GPS
To collect a new bridge or roadway feature, select the feature.
Tap Collect Geometry.
Tap Streaming GPS Position on the Collect Features window. The Collect N page appears:
The Collect N window displays the map. Use the zoom tools to enlarge the map for more accurate
placement, if needed.
Use this display to collect a feature’s linear or area shape by streaming GPS positions while walking or
driving.
Streaming a Location’s Shape
Use the GPS Streaming panel on the left to collect information. Tap the Menu button, if needed, to view
or edit the Streaming Settings window.
The color bar at the top shows the current GPS quality based on the GPS quality filter standard set
on the Streaming Settings window. Examine the GPS status details using the GPS status tab.
Tap the Start Streaming button to start streaming a shape. New locations are added using distance
or time intervals. Collected locations are drawn on the map.
After streaming starts, you can stop or resume streaming.
You can specify offset settings before starting to stream a line.
Tap the Start Over button to discard the current collection and start again.
After collecting the GPS locations tap Accept to add them to the map.
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Managing Collected Locations
After collecting one or more locations, use the options on the left panel to manage them:
Offset Last Location
Tap this option to provide measurements when the location is not physically accessible, such as the
middle of a river. Complete the fields:
Remove Last Location
Tap this option to remove the last location. Continue to tap it to remove previously collected
locations.
Start Over
Tap this option to remove all locations and start again.
After averaging the GPS locations tap Accept to add them to the map.
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Collect N Menu (GPS Streaming)
When using the GPS Averaging option, tap the Menu button on the Collect N window to access the
Settings option:
Tap Settings to open the Settings window:
Use the fields to adjust the settings for collecting shapes with GPS streaming.
Quality Filter
When you use a GPS receiver to collect the shape of a feature, the quality of GPS positions could change
depending on many factors.
To ensure the quality of locations collected, the GPS quality filter is set to filter out any poor‐quality GPS
positions collected. This quality setting is set when the mobile project is created.
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Different feature types may have different quality settings, and you may or may not be able to adjust the
filter in the field depending on the project.
The GPS quality filter is set based on two key factors: GPS fix type and position dilution of precision
(PDOP):
GPS Fix Type
The fix type could be set to GPS fix, Differential GPS fix, Real‐time Kinematic, Float real‐time
kinematic, and Estimated fix. For example, if the GPS receiver’s current fix type is differential GPS
fix and the filter setting is GPS fix, you will be able to average positions.
PDOP
PDOP is a numeric value representing the amount of error in the GPS position. The larger the PDOP
value, the lower the GPS position quality.
A green color bar on the streaming panel indicates that the quality filter standards have been met; a red
circle indicates that the quality filter standards have not been met.
Interval Settings
When collecting a feature’s shape with GPS streaming, you can choose to collect a new location at a
distance interval or time interval:
Time Interval: collect a new location every few seconds, as specified.
Distance Interval: collect a new location when moving a specified distance from the last location
collected.
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Search
The ArcGIS Search is available from the main Tasks menu. Use it to locate and list all the features on the
map.
From any screen, tap the Tasks button.
Tap Search to begin the search process.
NOTE: When you use the Search, you can select a feature for data entry or editing using a standard
(single) entry screen. You may prefer to use the customized entry screens accessed with the Identify
option for faster entry. Refer to Data Collection Basics.
Search Selection Screen
Use the Search options of the Tasks menu to locate and list bridges and roads.
After you have listed the search results, you can add them to your Work List or select them as needed for
viewing or data entry.
To begin the search process:
1. From any window, tap the Tasks button. The Tasks menu appears.
2. Tap Search. The Search selection screen appears:
3. Tap one of the buttons to continue:
New Search
Tap this button to begin a new search.
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Last Search
Tap this button to display the Search Results from your most recent search.
Saved Searches
If you saved a search, tap its button to move to its Search Results window.
Defining a New Search
To start a search, tap Search from the Tasks menu. Tap New Search to begin.
The Search window displays a list of features:
Tap the feature you wish to search. The Setup Search Criteria screen appears.
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Selecting the Extent of the Search
After you select the feature to search, use the Setup Search Criteria window to select the area to search
and enter other search factors.
Use Current Map Extent
To search the current display, simply tap Display Results. The Search Results window appears.
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Select a New Map Extent
To change the search area, tap the Search Area: Current Map Extent button.
The Search Area window appears:
Tap one of the buttons:
1. Current Map Extent
Tap this button to use the current map. The Setup Search Criteria window reappears. Tap Show
Results to display the search results.
2. Entire Map
Tap this button to search the entire Pennsylvania map. The Setup Search Criteria window reappears.
Tap Show Results to display the search results.
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3. Custom Extent
Tap this button to change the extent of the map display. The Choose Extent window appears:
Use the zoom tools to change the area. Tap OK to return to the Setup Search Criteria window. Tap
Show Results to display the search results.
Adding Search Criteria
ArcGIS allows you to search features for containing specific data.
After you select the feature to search, use the Setup Search Criteria window to define a range of data to
include.
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Tap Add Criteria to move to the Add Criteria: Choose Field window:
You can add one or more criteria to define your search. Only the features containing all the data will
display.
To search using criteria:
1. Tap the button for the data you wish to search.
2. An entry screen or selection screen appears based on the type of data. Bridge and Road Search criteria
are shown in the table below. Enter the data or tap the desired option:
3. After entering the criteria, tap Save.
4. To add other criteria, tap Add Criteria.
5. After adding all the criteria, tap Show Results.
Bridge Search Criteria
LCL_BRIDGE_GUID Enter the number to include in your search.
Bridge ID Enter the ID number to include in your search.
Structure Name Enter a name or characters to include in your search.
County Enter a two‐digit county number to include in your search.
Municipality Enter a two‐digit municipality number to include in your search.
District Enter a two‐digit district number to include in your search.
Municipality Route Number Enter a municipality route number to include in your search.
Bridge Owner Tap one of the buttons to select a bridge owner to include in your search.
Feature Intersected Enter a name or characters to include in your search.
FACILITY CARRIED Enter a name or characters to include in your search.
Service Type Tap one of the buttons to select a service type to include in your search.
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Posting Status Tap one of the buttons to select a posting status to include in your search.
Posted Range Tap an option to define the range; then enter a numeric value.
Posted Limit Combination Tap an option to define the range; then enter a numeric value.
Materials Tap one of the buttons to select the bridge materials to include in your search.
Materials Other Enter a name or characters to include in your search.
Structural Configuration Tap one of the buttons to select the structural configuration to include in your search.
Structural Configuration Notes
Enter a word or characters to include in your search.
Length Tap an option to define the range; then enter a numeric value.
Width Tap an option to define the range; then enter a numeric value.
Height Tap an option to define the range; then enter a numeric value.
NOTE Enter a word or characters to include in your search.
Name Enter a word or characters to include in your search.
Agency Enter a word or characters to include in your search.
Collection Date Tap an option to define the date range for your search.
Create Date Tap an option to define the date range for your search.
Create User Enter a word or characters to include in your search.
Update Date Tap an option to define the date range for your search.
Update User Enter a word or characters to include in your search.
Road Search Criteria
LR_SEG_GUID Enter the number to include in your search.
Private Road Tap Y (yes) or N (no) to define your search.
Future Road Tap Y (yes) or N (no) to define your search.
LR_SEG_ID Tap an option to define the date range for your search.
LR_ID Tap an option to define the date range for your search.
Roadway Owner Tap one of the buttons to select a roadway owner to include in your search.
Street Name Enter a word or characters to include in your search.
Road Type Tap one of the buttons to select the road type to include in your search.
Township Route Number Enter the number to include in your search.
Segment Number Enter the number to include in your search.
Municipality Code Enter the two‐digit number to include in your search.
County Code Enter the two‐digit number to include in your search.
Begin Term Street Name Enter a word or characters to include in your search.
Begin Term Road Type Code Tap one of the buttons to select the road type to include in your search.
Begin Term TWP Route Number
Enter the number to include in your search.
Begin Term SR Number Enter the number to include in your search.
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Begin Term SR Seg Enter the number to include in your search.
End Term Street Name Enter a word or characters to include in your search.
End Term Road Type Code Tap one of the buttons to select the road type to include in your search.
End Term TWP Route Number
Enter the number to include in your search.
End Term SR Number Enter the number to include in your search.
End Term SR Seg Enter the number to include in your search.
Segment Length Tap an option to define the range; then enter a numeric value.
Unimproved Miles Tap an option to define the range; then enter a numeric value.
Gravel Miles Tap an option to define the range; then enter a numeric value.
Seal Coated Miles Tap an option to define the range; then enter a numeric value.
Bituminous Miles Tap an option to define the range; then enter a numeric value.
Brick Miles Tap an option to define the range; then enter a numeric value.
Concrete Miles Tap an option to define the range; then enter a numeric value.
Surface Type Code Tap one of the buttons to select the surface type to include in your search.
Area Type Code Tap one of the buttons to select the area type to include in your search.
FIPS Muni Area Code Enter the number to include in your search.
Road Direction Tap one of the buttons to select the direction to include in your search.
Bridge Count Tap an option to define the range; then enter a numeric value.
Railroad Crossing Count Tap an option to define the range; then enter a numeric value.
Lane Count Tap an option to define the range; then enter a numeric value.
Cartway Width Feet Tap an option to define the range; then enter a numeric value.
Shoulder Type Code Tap one of the buttons to select the shoulder type to include in your search.
Is it a Fed‐aid route Tap Y (yes) or N (no) to define your search.
Fed Aid Route Number Enter the number to include in your search.
Functional Class Code Tap one of the buttons to select the functional class to include in your search.
Traffic Pattern Tap one of the buttons to select the traffic pattern to include in your search.
Structural Condition Tap one of the buttons to select the structural condition to include in your search.
Posted/Bonding Restrictions Tap one of the buttons to select the restrictions to include in your search.
Speed Limit Tap an option to define the range; then enter a numeric value.
Media Type Code Tap one of the buttons to select the media type to include in your search.
Does the road have curbs? Tap Y (yes) or N (no) to define your search.
Does the road have sidewalks?
Tap Y (yes) or N (no) to define your search.
Average Daily Traffic Tap an option to define the range; then enter a numeric value.
Average Daily Truck Percent Tap an option to define the range; then enter a numeric value.
Right of Way Tap an option to define the range; then enter a numeric value.
Parking Lane Tap an option to define the range; then enter a numeric value.
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Is this a new road? Tap Y (yes) or N (no) to define your search.
Is Updated Tap Y (yes) or N (no) to define your search.
Create Date Tap an option to define the date range for your search.
Create User Enter a word or characters to include in your search.
Update Date Tap an option to define the date range for your search.
Update User Enter a word or characters to include in your search.
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Edit Search Criteria
Each of the search criteria you selected appears as a separate button on the Setup Search Criteria screen.
If you wish to remove one or more of the criteria:
1. Tap the Edit button.
2. A red “X” displays on the right side of the button. Tap the “X” to remove the button.
3. Tap Done.
4. Tap Show Results to display the search results.
5. Custom Extent
Tap this button to change the extent of the map display. The Choose Extent window appears:
Use the zoom tools to change the area. Tap OK to return to the Setup Search Criteria window. Tap
Show Results to display the search results.
6. Tap New Search to list all the features in the current display. Tap Last Search to display the features
from your last search.
7. The Feature Types selection window appears. Tap the feature type to include in your search.
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Search Results Window
The Search Results window displays all The Search Results window displays all features identified in your
search:
All features identified in the search appear in the left pane. Use the scroll bar to view all results.
To identify any feature, tap its icon. The map display will highlight the feature:
The bridge dot for the feature appears as an enlarged square.
The road line segment appears as a thicker line.
Tap Refine Search, if needed, to change the search results.
Back
Tap the Back button below the list to close it and identify features in a different section of the map. The
current Identify Results list will be discarded.
Attributes Tab
Tap Attributes on the right side of the screen to display the data entered for the selected feature. Tap the
Map tab to return to the map view.
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Search Selection Menu
Tap a feature on the list to select it.
Tap the arrow button to display a menu of actions that can be performed on the selection:
You can perform any of the actions:
Edit Attributes
Tap Edit Attributes to move to the Data Collection screen for the feature.
Delete Feature
Use this option only to remove the feature from the current map. CAUTION: Deleting a feature
will remove it from the database. Use the option only after verifying that the feature does not
exist.
Add to Work List
Tap this option to add the current feature to your personalized work list.
Move Location
For bridges, use the Move Location option to correct the center point of the bridge. While
standing in the center point, tap the option. The GPS unit will change the center point of the bridge
automatically.
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Main Search Results Menu
Tap the Menu button on the Search Results screen to access a menu of additional search options.
You can perform any of the actions:
New Search
Tap New Search to move to the Search Selection screen and define a new search.
Save Search
Tap Save Search to name the search and reuse it in the future.
Refresh Results
Tap this option to update the search list with any new data you entered.
Add All to Work List
Tap this option to add all the features on the search list to your personalized Work List.
Sort Features
Tap this option to sort the list.
Filter Features
Tap this option to view only selected features on the list.
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Saving a Search
You can save the current search results for future selection. Saved searches appear on the Search
Selection screen. From the main Search Menu, tap Save Search. The Save Search window appears:
Type a name for your search in the field.
Tap Save to save your search and return to the Search Results screen.
Sorting Search Results
To change the order of the features in the Search Results list, tap Menu. Tap Sort Features to open the
sort menu:
Tap any of the options to sort the features in the list.
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Filtering Search Results
To display only selected features in the Search Results list, tap Menu. Tap Filter Features to open the filter
menu:
Tap any of the options to filter the list. To redisplay all features in the search, tap Clear Filter.
Filter by Edit State
Tap Filter by Edit State to display only features with a selected edit status:
Tap the checkboxes to include or exclude features in the edit state. Tap OK to refresh the search list.
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Filter by Feature Type
Tap Filter by Feature Type to display only selected features in the search list:
Tap the checkboxes to include or exclude features. Tap OK to refresh the search list.
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View Work List
The personalized Work List allows you to save features you identify (or search) for fast access.
When you start your project, the Work List may include features that were previously identified and
saved. You can identify new features and add them to your work list as needed.
After you have collected the data, you can remove the feature(s) from your list.
From any screen, tap the Tasks button.
Tap View Work List to access your work.
NOTE: When you use the Work List, you can select a feature for data entry or editing using a standard
(single) entry screen. You may prefer to use the customized entry screens accessed with the Identify
option for faster entry. Refer to Data Collection Basics.
Work List Window
The View Work List window displays all features you saved for future data collection.
Features list in the left pane.
To select any feature, tap its icon. The map display will highlight the feature:
The bridge dot for the feature appears as an enlarged square.
The road line segment appears as a thicker line.
Note that when you login, the most recent map display appears. Use the zoom features as needed to
change the map display and locate features.
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Attributes Tab
Tap Attributes on the right side of the screen to display the data entered for the selected feature. Tap the
Map tab to return to the map view.
Work List Selection Menu
Tap a feature on the list to select it.
Tap the arrow button to display a menu of actions available for the current selection:
You can perform any of the actions:
Edit Attributes
Tap Edit Attributes to move to the Data Collection screen for the feature.
Delete Feature
Use this option only to remove the feature from the current map.
CAUTION: Deleting a feature will remove it from the database. Use the option only after verifying
that the feature does not exist.
Remove from List
Tap this option to remove the current feature from your personalized work list. This option does
not delete the feature from the map.
Move Location
For bridges, use the Move Location option to correct the center point of the bridge. While
standing in the center point, tap the option. The GPS unit will change the center point of the bridge
automatically.
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Main Work List Menu
Tap the Menu button on the Work List screen to access a menu of additional search options.
You can perform any of the actions:
Remove All From List
Tap this option to remove all the listed features from your personalized work list. This option does
not delete the features from the map.
Sort Features
Tap this option to sort the list.
Filter Features
Tap this option to view only selected features on the list.
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Sorting the Work List
To change the order of the features on your Work List, tap Menu.
Tap Sort Features to open the sort menu:
Tap any of the options to sort the features in the list.
Filtering the Work List
To display only selected features in the Work List, tap Menu. Tap Filter Features to open the filter menu:
Tap any of the options to filter the list. To redisplay all features in the search, tap Clear Filter.
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Filter by Edit State
Tap Filter by Edit State to select features to display features by status:
Tap the checkboxes to include or exclude features in the current edit state. Tap OK to refresh the list.
Filter by Feature Type
Tap Filter by Feature Type to display only selected features in the search list:
Tap the checkboxes to include or exclude features. Tap OK to refresh the list.
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Manage Edits
After you have collected data for features, use the Manage Edits functions to review and edit information
you entered, upload (post) your data or download new data.
NOTE: You must connect to the Internet using a WiFi connection and login with your user name and
password before posting or downloading data.
From any screen, tap the Tasks button.
Tap Manage Edits.
Manage Edits Screen
The Manage Edits screen displays three data management options:
Select the action to perform:
View Updates
Tap this option to view all the features for which you modified data.
Get Data
Tap this option to download the most recent data from the PennDOT server.
Post Updates
Tap this option to begin posting data you entered or modified to the PennDOT server.
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View Updates
Tap Manage Edits on the Tasks menu.
Tap View Updates to access a list of all updated data.
The left pane displays all features with updated data. Use the scroll bar to view all results.
To select any feature, tap its icon. The map display will highlight the feature:
The bridge dot for the feature appears as an enlarged square.
The road line segment appears as a thicker line.
Note that when you login, the most recent map display appears. Use the zoom features as needed to
change the map display and locate features.
Attributes Tab
Tap Attributes on the right side of the screen to display the data entered for the selected feature. Tap the
Map tab to return to the map view.
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View Updates Selection Menu
Tap a feature on the list to select it.
Tap the arrow button to display a menu of actions available for the current selection:
You can perform any of the actions:
Edit Attributes
Tap Edit Attributes to move to the Data Collection screen for the feature.
Cancel Edits
Tap Cancel Edits to delete the edits you made for the feature.
Delete Feature
Use this option only to remove the feature from the current map.
CAUTION: Deleting a feature will remove it from the database. Use the option only after verifying
that the feature does not exist.
Add to Work List
Tap this option to add the current feature to your personalized work list.
Move Location
For bridges, use the Move Location option to correct the center point of the bridge. While
standing in the center point, tap the option. The GPS unit will change the center point of the bridge
automatically.
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Main View Updates Menu
Tap the Menu button on the View Updates screen to access a menu of additional search options.
You can perform any of the actions:
Add All to Work List
Tap this option to add all the listed features to your personalized work list.
Sort Features
Tap this option to sort the list.
Filter Features
Tap this option to view only selected features on the list.
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Get Data
Use this option to download updated base map and attribute information from the PennDOT database.
Tap Manage Edits on the Tasks menu.
Tap Get Data.
Select Features
The Get Data layer selection screen appears:
Tap the checkboxes for Bridge or Road Segment.
Tap Select All to download all updated data from the PennDOT server.
Tap Next.
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Select Range
The Get Data selection screen appears.
This screen allows you to select the range of data to update, from your current location (block) on the map
to the full map extent (Pennsylvania).
Tap and drag the slider to select the range of data.
Tap Default Extent to select the current map’s range.
Tap Get Data to continue.
NOTE: More downloading time is required for larger ranges.
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Get Data Login
Before you can download data from the PennDOT server, the Credentials Required window requests
verification:
You must login using your assigned user name and password.
Tap User Name and type your user name.
Tap Password and type your password. Remember to use the correct combination of upper and lower
case letters.
Tap OK.
If your login is successful, downloading will start automatically.
If your login is not successful, you will be prompted to re‐enter your credentials.
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Post Updates
Use this option to upload your new data to the PennDOT database.
NOTE: All changes you have made to the data fields will upload. Use the View Updates option to double‐
check your work before uploading data.
Tap Manage Edits on the Tasks menu.
Tap Post Updates.
Before you can post data to the PennDOT server, the Credentials Required window requests verification:
You must login using your assigned user name and password.
Tap User Name and type your user name.
Tap Password and type your password. Remember to use the correct combination of upper and lower
case letters.
Tap OK.
If your login is successful, uploading will start automatically.
If your login is not successful, you will be prompted to re‐enter your credentials.
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Identify
Use the Identify option to list features in a specific region of the map and select them for data entry.
The customized screen is specially designed and color coded for fast data entry.
Three panes display the map, the identify list and the data entry fields at the same time.
After you have identified the features, you also can add them to your Work List, if needed, to access them
at a later time.
From any screen, tap the Tasks button.
Tap Identify to begin the process.
Identify Opening Screen
Display the section of the map for which you want to identify features and enter data. For best results, use
an enlarged view (fewer features).
The opening Identify screen displays the current map view in the left plane:
Tap and drag a rectangle to mark the specific area of features to identify. Note that you can use the zoom
options to change the map view before you draw the rectangle.
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As you draw the rectangle, the area you define is highlighted:
After you complete the rectangle, the center pane lists all the features identified in the rectangle:
Use the scroll bar to view all results, if needed.
To select any feature, tap its icon. The map display highlights the feature:
The bridge dot for the feature appears as an enlarged square.
The road line segment appears as a thicker line.
Use the zoom features as needed to change the map display and locate features.
Resize Panes
To change the width of the panes, hover the stylus over the dividing lines until an arrow appears. Tap and
drag the borders left or right to resize the panes.
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Identify Results Selection Menu
Tap a feature on the list to select it.
Tap the arrow button to display a menu of actions that can be performed on the selection:
You can perform any of the actions:
Edit Attributes
Tap Edit Attributes to display to the data entry screen for the feature in the right pane.
View Attributes
Tap View Attributes to display the attributes screen for the feature in the left pane (instead of the
map). This option can be helpful if you need to view information for a similar feature while
entering data.
Copy / Paste
Tap Copy to copy the attributes entered for the current feature. The information remains in
memory. Tap Paste to insert the copied data into a selected feature’s fields.
Move Location
For bridges, use the Move Location option to correct the center point of the bridge. While
standing in the center point, tap the option. The GPS unit will change the center point of the bridge
automatically.
Delete Feature
Use this option only to remove the feature from the current map.
CAUTION: Deleting a feature will remove it from the database. Use the option only after verifying
that the feature does not exist.
Add to Work List / Remove from Work List
Tap this option to add (or remove) the current feature to your personalized work list.
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Main Identify Results Menu
Tap the Menu button on the Identify screen to access a menu of additional search options.
You can perform any of the actions:
Add All to Work List
Tap this option to add all the features on the search list to your personalized Work List.
Make Private
Tap this option to make all the features on the list “Private.” This action changes the Is Private field
to “Yes.” Data collection is not required for private roads and bridges.
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Identify Data Entry Screen
To open the data entry screen for any feature in the list, tap its arrow to access the Selection menu.
Tap Edit Attributes.
The data entry fields for the feature appear in the right pane:
Use the scroll bar to view all the fields.
This important screen is used to collect data for features. You must be complete all the fields and tap
Finish to save your entry.
Refer to Data Collection Basics for full instructions on using the data collection pane.
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View Attributes
You can view attributes for the current feature or for another feature while entering data
Select a feature in the list. Tap its arrow to access the Selection menu.
Tap Edit Attributes.
Tap the Attributes tab in the left pane to display the data entered for the selected feature.
Use the scroll bars to view all fields.
Tap the Map tab to return to the map view.
NOTE: To return to data entry, simply tap the right pane. You can view attributes for any feature while
entering data for another. Be sure to keep track of the feature you are editing when using this option.
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Copy / Paste Attributes
When collecting data for similar features, such as culverts located on the same roadway segment, use the
convenient copy and paste options.
You can select the range of data to copy. The attributes you copy remain in memory during your session
and can be pasted in the data fields for one or more other features.
Copy Attributes
Select a feature in the list. Tap its arrow to access the Selection menu.
Tap Copy. A selection window shows all fields that can be copied:
Tap a checkbox to copy the data entered for the current feature.
Tap Select All to copy all data fields in the list.
Tap OK to save the data for the current feature in memory.
Paste Attributes
Select a feature in the list.
Tap its arrow to access the Selection menu.
Tap Paste.
Its data entry screen will open in the right pane.
The information stored in memory will appear in the data fields.
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Measure
Use the Measure option to measure features on the map display. ‘
From any screen, tap the Tasks button.
Tap Measure to begin the process.
Measure Menu
The Measure Menu provides the measurements you can make on the current map display:
Tap an option to select it:
Measure Length
Tap this option to measure a linear distance on the map.
Measure Area
Tap this option to define and measure an area on the map.
Measure Features
Tap this option to measure a feature or range of features.
You can use the zoom features as needed to change the map display and locate features.
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Measure Length
To measure one or more lengths on the map, tap the Length button on the Measure Menu. ArcGIS
calculates the distance in metric or U.S. units along a linear path.
Tap the map at the starting point you wish to measure. Drag the stylus in the direction you wish to
measure. As you move the stylus, a yellow line shows the length:
After reaching the end point, tap the map. The length of the segment you defined is displayed in the lower
left corner of the window:
To continue measuring length, tap the end point and drag the stylus to another end point. The additional
length is added as you draw additional lines.
To change the unit of measure, tap the Display In arrow in the lower right corner. Tap the desired
measurement unit.
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To reset the length measurement, tap Menu. Tap Start Over to clear the lines and start a new
measurement.
Measure Area
To measure an area of any shape, tap the Area button on the Measure Menu. ArcGIS calculates the
shape’s perimeter and area in square meters.
Tap the map at the starting point you wish to measure. Tap the stylus at the end point of the first side to
start defining the area.
Tap the stylus at the end of the second side. The area you define is highlighted in orange.
Continue tapping at each perimeter point to define the area.
As you define the area, ArcGIS calculates and displays the total perimeter length and area in the lower left
corner.
To change the unit of measure, tap the Display In arrow in the lower right corner. Tap the desired
measurement unit.
To reset the area measurement, tap Menu. Tap Start Over to clear the area and start a new
measurement.
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Measure Feature
To measure the length of one or more feature, tap the Feature button on the Measure Menu.
To measure a single feature, simply tap it. ArcGIS highlights the feature and displays its length in the lower
left corner:
To measure the total length of more than one feature, tap and drag a rectangle around the area. ArcGIS
lists all the features included in the area and displays the total length of the features.
To change the unit of measure, tap the Display In arrow in the lower right corner. Tap the desired
measurement unit.
To reset the measurement, tap Menu. Tap Start Over to clear the area and start a new measurement.
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Measure Features Screen
The Measure Features screen lists all the features in the area:
Use the scroll bar to view all results.
To select any feature, tap its icon. The map display highlights the feature:
The bridge dot for the feature appears as an enlarged square.
The road line segment appears as a thicker line.
Use the zoom features as needed to change the map display and locate features.
Attributes Tab
Tap Attributes on the right side of the screen to display the data entered for the selected feature. Tap the
Map tab to return to the map view.
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Measure Features Selection Menu
Tap a feature on the list to select it.
Tap the arrow button to display a menu of actions that can be performed on the selection:
You can perform any of the actions:
Add to Work List
Tap this option to add the current feature to your personalized work list.
Move Location
For bridges, use the Move Location option to correct the center point of the bridge. While
standing in the center point, tap the option. The GPS unit will change the center point of the bridge
automatically.
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Main Measure Features Menu
Tap the Menu button on the Measure Features screen to access a menu of additional search options.
You can perform any of the actions:
Add All to Work List
Tap this option to add all the features on the search list to your personalized Work List.
Sort Features
Tap this option to sort the list.
Filter Features
Tap this option to view only selected features on the list.
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Sorting the Measure Features List
To change the order of the features in the Measure Features list, tap Menu. Tap Sort Features to open
the sort menu:
Tap any of the options to sort the features in the list.
Filtering the Measure Features List
To display only selected features in the Measure Features list, tap Menu. Tap Filter Features to open the
filter menu:
Tap any of the options to filter the list. To redisplay all features in the search, tap Clear Filter.
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Filter by Edit State
Tap Filter by Edit State to display only features with a selected edit status.
Tap the checkboxes to include or exclude features in the edit state. Tap OK to refresh the search list.
Filter by Feature Type
Tap Filter by Feature Type to display only selected features in the list.
Tap the checkboxes to include or exclude features. Tap OK to refresh the list.
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Data Collection Basics
Specially designed data entry screens for roads or bridges display fields of information you need to collect.
Although different fields of data are collected for roads and bridges, all data entry screens operate in the
same manner.
Full details for each data field are provided in Bridge Attributes and Road Attributes.
Select the Edit Attributes option by tapping the arrow for any feature on a list (Identify Results, Manage
Edits, Search Results, etc.).
Two types of screens are available for entry of data:
Identify Screen
Use the Identify option to locate and list roads and bridges in a combination screen that displays
the map, the features list and the data entry fields at the same time. When you select a feature
from the results lists, the data entry screen appears in the right hand pane. This version of the
entry screen is specially designed for the Local Roads and Bridges project.
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Standard Data Entry Screen
The standard data entry screen available from Collect N, Work List, Search Results, and Manage Edits displays only the results list and data entry fields, without the map.
Completing the Data Fields
You can complete the fields in any order.
To complete the fields, tap the arrow on the right side of the field.
IMPORTANT: You must complete all the data fields and tap OK to save your work. Do not tap Cancel or
exit the current screen or your work will not be saved.
Required Fields
Required fields appear in red. When you enter data in a required field, it turns green to indicate that it is
complete.
All required fields must be entered before you can complete data entry.
If you attempt to save the entry (OK), the system prompts you if required fields must be completed before
exiting the screen.
In some cases, “conditional” fields may be required. For example, if you indicate that a bridge is posted for
a weight limit, the weight limit will become a required entry.
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Selection Fields
Most fields on the data entry screens are selection fields:
Only a limited number of entries are acceptable.
Each option appears in a separate box.
Tap the desired selection box to complete the field. Use the scroll bar to display additional selection, if
needed.
Text Fields
If a field requires typing of letters or numerals, a keyboard or number pad appears.
Use the stylus to type the information in the field.
Tap OK when your data entry is complete.
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Entering Additional Data
After you have used the Identify feature to locate and enter data for a majority of roads and bridges, you
may need to access the data entry screen to change an entry or add additional information. You also may
need to “collect” a new feature that was not identified.
To open the Edit Attributes from various windows, follow the instructions below.
Using the Work List
To open the data collection window for a feature on your Work List:
1. Tap the Tasks button from any project or map window.
2. Tap View Work List. The list of features on your list appears in the left pane.
3. Tap a feature to select it.
4. Tap the arrow button to display the Feature menu.
5. Tap Edit Attributes.
Using the Manage Edits Option
To open the last saved version of the data collection window using the Manage Edits option:
1. Tap the Tasks button from any project or map window.
2. Tap Manage Edits. A list of local updates appears.
3. Tap the View Updates button. The list of recent updates appears in the left pane.
4. Tap a feature to select it.
5. Tap the arrow button to display the menu.
6. Tap Edit Attributes.
Using the Collect Features Option
To open the data collection window using the Tasks menu:
1. Tap the Tasks button from any project or map window.
2. Tap the Collect Features option. The Collect Features type window appears.
3. Tap the N (red dot or line) to begin collecting bridge or road data. The Collect Features selection
window appears.
4. Tap the Edit Attributes button.
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Inserting New Photos
If a field requires insertion of a photograph, a picture selection screen appears:
1. Tap Take New Picture to activate the camera.
2. Aim the viewfinder at the subject to position the photo.
3. Tap OK. The picture will display in full‐size in the window.
4. Verify that the photo is correct. To select a different picture, tap Remove Current Picture and repeat
the process.
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Attaching Saved Photos
To browse and attach a saved photograph:
1. Tap Browse for Picture. The Browse for Photo window will appear:
2. Select the Folder. The Xplore unit automatically saves photos in the default Picture folder. To change
the folder, tap the down arrow. Locate and tap the folder where your picture is stored.
3. In the thumbnail display, use the scrollbar to locate the photo you wish to attach. By default, photos
are identified with date/time stamps.
4. Tap the thumbnail to select the photo.
5. Tap OK. The picture will display in full‐size in the window.
6. Verify that the photo is correct. To select a different picture, tap Browse for Picture to return to the
Browse for Photo window.
7. Tap OK to insert the selected picture.
8. After the correct picture is displayed, tap OK.
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Bridge Attributes (Data Collection Fields)
Data entry fields are common for all bridges. Complete the fields using the guidelines below.
Collected
Selection List, Required
The important Collected field indicates that data collection has started and data will be saved. Change the
field from “N” (No) to “Y” Yes to indicate that you have started collecting data for this bridge. information
you enter is saved for the collection point.
Selection Options
Y Yes N No
Bridge ID
Auto‐generated, Required
The Bridge ID is a unique 14‐digit number used to identify the bridge in the PennDOT database. It
generates automatically during map set‐up from the county number, municipality number and the road
number. The third digit, inspection type code, is always “7” for bridges:
County Insp. Municipality Twp/Bor Road No. Unique ID Number
2 1 7 2 1 2 0 3 8 2 0 0 0 1
To view all municipality codes by county, district and planning, go to:
ftp://ftp.dot.state.pa.us/public/Bureaus/Cpdm/Municipal_Codes.xlsx
Structure Name
Text
The Structure Name is the name commonly used to identify the bridge. If no bridge name is available,
record the bridge location based on the surrounding environment such as a road junction or topographic
features identified on an official Department of Transportation map.
If the bridge has no name and there are no distinguishable map featuring, identify the bridge using local
features or nearby features. For example:
500 Feet south/west of Johnstown Rd Interchange
Metz Run Bridge
NOTE: This important field can be helpful when managing multiple features or using the search list to
locate features from previous data collections. Although optional, enter a basic structure name for
reference.
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County
Auto‐generated
The county name is generated automatically for the bridge based on its map location.
NOTE: For new bridges, view a neighboring bridge or roadway to identify your current district, county and
municipality codes.
Municipality
Auto‐generated
The municipality name is generated automatically based on the map location.
NOTE: For new bridges, view a neighboring bridge or roadway to identify your current district, county and
municipality codes.
District
Auto‐generated
The two‐digit district code is generated automatically based on the map location.
Municipality Route Number
Four‐digit numeral
Type the municipality’s assigned road number in the field.
Identifying Municipality Roads
Some boroughs and cities may not have assigned numbers for roads. Follow these guidelines to assign a
municipality road number, if needed:
Municipality Roads
Start at 0000 and increase the numbers consecutively for each new road identified.
Township Roads with No T‐ number
Start at 9999 and decrease the numbers consecutively for each new road identified.
For best results, identify the roads and assign the numbers before entering the field.
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Bridge Owner
Selection List, Required
Select the owner or principal custodian of the bridge structure. Contact your local Municipal Services
office for assistance in obtaining or verifying the bridge owner.
Selection Options
02 County Highway Agency 03 Township Highway Agency
04 City, Borough 12 Local Park or Forest
25 Other Local Agencies 80 Unknown
Feature Intersected
Text
The Feature Intersected is the name (or names) of features that cross under or over the bridge.
Features could include creeks, gullies, railroads or roadways. For example:
Elk Creek
US 51
SR 772
Mill Road
Facility Carried
Text, Required
The Facility Carried is the township or municipal road supported by the bridge structure. For example:
Old Mill Rd T‐123
Length
Numeric, Required
Type the length of the bridge unit, in feet. PennDOT maintains data on local bridges 8‐20 feet in length.
Do not create a new feature on the map for bridges less than 8 feet.
Bridges longer than 20 feet will be flagged for further review and processing by PennDOT QA/QC analysts.
Refer to Measuring Bridge Length for illustrated measurement instructions.
Width
Numeric, Required
Type the width of the bridge unit, parallel with the structure or waterway the bridge crosses, in feet.
Refer to Measuring Bridge Width for illustrated measurement instructions.
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Height
Numeric, Required
Type the height of the bridge unit providing service over a structure or waterway, in feet.
For waterways, use the upstream height of the bridge.
For pipe culverts, measure the circumference of the pipe if the culvert is above water. If the pipe is
submerged below the creek or stream bed, measure from the bed to the top of the pipe.
Service Type
Selection List, Optional
Select a Service Type if the bridge has sidewalks or shoulders striped for pedestrian use. The field is used
only in the international sidewalk application.
Selection Options
1 Highway 5 Highway‐Pedestrian
0 Private Road or Other
Posting Status
Selection List
Select a Posting Status to indicate the operational status of the structure.
Selection Options
A Open, No Restriction B Posted for Other Load Capacity Restricted
C Bridge Closed G New Structure, Not Open
P Posted for Load Z Posted for one truck at a time
NOTE: If you indicate a bridge is “Posted for Load,” Posted Weight Limit is a required field.
Posted Weight Limit
Numeric, Required for posting status of “P, Posted for Load”
Complete this field only if the Posting Status is “Posted for Load.”
If a bridge is posted, a sign will indicate the maximum weight, in tons, for a single vehicle (concrete mixer)
traveling on the bridge.
Posted Limit Combination
Numeric, Optional
Complete this field only if the Posting Status is “Posted for Load.”
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If a bridge is posted, a sign will indicate the maximum weight, in tons, for a combination vehicle (tractor
trailer) traveling on the bridge.
Materials
Selection List
Select the kind of material used for the main load carrying members of the main unit and approach unit of
bridges and culverts.
Selection Options
1 Steel Beams 6 Masonry Arch
2 Concrete (in place) 5 Timber Beams
9 Other
Materials Other
Text, Optional
Complete this field only if the Materials field is “Other.”
Type a description of the main materials.
Structural Configuration
Selection List, Required
Select the basic structural configuration for the main unit, approach unit, sign structure and walls. Refer to
Identifying Bridge Configuration.
01 Slab 31 Box Culvert
03 T‐Beams 32 Arch Culvert
04 I‐Beams 34 Pipe Culvert
08 Channel Beams 35 Pipe Arch Culvert
20 Arch Bridge 36 Solid Timber Beams
22 Rigid Frame 37 Glue‐Laminated Timber Beams
30 Frame Culvert 38 Stressed Timber
Structural Configuration Notes
Text, Optional
Use this field to record notes describing special or unusual bridge configurations.
NOTE
Text, Optional
Use this field to record notes about the bridge measurements, if needed.
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Name
Text, Optional
Use this field to record the common name of the bridge or a name identified by a sign.
Agency
Text, Optional
Use this field to record the agency responsible for the bridge, when applicable.
Upstream Picture
Photo Insert, required
Attach a photo of the side view of the bridge from the upstream side.
Tap Take New Picture to activate the camera or Browse for Picture to view and select available pictures
for attachment.
NOTE: Move clockwise to take the next photo (First Approach Picture).
First Approach Picture
Photo Insert, required
Attach a photo of the bridge from the approaching roadway (clockwise from the upstream starting point).
Tap Take New Picture to activate the camera or Browse for Picture to view and select available pictures
for attachment.
NOTE: Move clockwise to take the next photo (Downstream Approach Picture).
Downstream Side Picture
Photo Insert, required
Attach a photo of the side view of the bridge from the downstream side.
Tap Take New Picture to activate the camera or Browse for Picture to view and select available pictures
for attachment.
NOTE: Move clockwise to take the next photo (Second Approach Picture).
Second Approach Picture
Photo Insert, required
Attach a photo of the bridge from the approaching roadway (clockwise from the downstream side).
Tap Take New Picture to activate the camera or Browse for Picture to view and select available pictures
for attachment.
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Posted Sign Picture
Photo Insert, required if bridge is posted
If the bridge is posted, use this field to attach a photo of the posting sign. If the bridge is not posted, use
the field to attach other descriptive photos.
Tap Take New Picture to activate the camera or Browse for Picture to view and select available pictures
for attachment.
First Optional Picture through Fifth Optional Picture – Additional Descriptive Information
Photo Insert, optional
Use this field to attach descriptive photos that show unusual features, deterioration, damage, or other
important illustrations.
Tap Take New Picture to activate the camera or Browse for Picture to view and select available pictures
for attachment.
COLLECTION_DT
Auto‐generated
The date of the current collection is generated automatically.
CREATE_DT
Auto‐generated
The date the original data collection was saved is generated automatically.
CREATE_USER
Auto‐generated
The user ID who initiated the data collection is generated automatically.
UPDATE_DT
Auto‐generated
The date of the most recent update is generated automatically.
UPDATE_USER
Auto‐generated
The last user ID to update the data is generated automatically.
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Road Attributes (Data Collection Fields)
Data entry fields are common for all bridges. Complete the fields using the guidelines below.
Collected
Selection List, Required
The important Collected field indicates that data collection has started and data will be saved. Change the
field from “N” (No) to “Y” Yes to indicate that you have started collecting data for this bridge. information
you enter is saved for the collection point.
Selection Options
Y Yes N No
Private Road
Selection List
Indicate if this is a private road. Attribute data collection is not required for private roads.
Selection Options
Y Yes N No
Future Road
Selection List
Indicate if this is a future road. Attribute data collection is not required for future roads.
Selection Options
Y Yes N No
Municipality
Auto‐generated
The municipality is generated automatically based on the map location.
County
Auto‐generated
The county is generated automatically for the road based on its map location.
Roadway Owner
Selection List, Required
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Select the jurisdiction or ownership of road.
Selection Options
TWP Township BOR Borough
CTY City CO County
P Private UKN Unknown
Street Name
Text
Type the full street name in the field, in all caps. For example: MAIN.
Do not enter the type of roadway (lane, street, etc.). Use the Road Type field to select the type.
Road Type
Selection List, Required
Select the type of road.
Selection Options
AL Alley AV Avenue
BL Boulevard BP Bypass
BR Bridge CR Circle
CL Close CS Crossing
CT Court DR Drive
ET Extension EX Expressway
HW Highway LN Lane
LP Loop LT Lot
ML Municipal Lane OV Overlook
PA Path PI Public Institute
PK Pike PL Place
PS Pass PT Plot
PY Parkway PZ Plaza
RD Road RN Run
RO Row RR Railroad
RT Township Route SP Spur
SQ Square ST Street
TC‐DE Deadend TC‐CDS Cul de sac
TC‐AP A Point TC‐TA Turn‐around
TE Terrace TN Tunnel
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TP Turnpike TR Trail
TU Turn TW Thruway
VI Via WY Way
YE Wye Undefined
Township Route Number
Text, Optional
Type the township route number (starting with T‐), if available. For example: T‐363.
Segment Number
Four‐digit Numeric
A roadway segment identifies each interval of roadway between other roadways. The first segment of the
roadway, beginning at the south or west, is labeled “0010.” If the roadway crosses another roadway, the
next segment is identified as “0020.” The segment number increases by 10 each time the roadway crosses
another roadway until the roadway terminates at another roadway or ends in a cul de sac or dead end.
Refer to Identifying Roadway Segmentation for an illustration of how to identify segments.
The southernmost and westernmost point of the road is always the starting segment.
Type the segment number of the roadway in the field.
Begin Term Street Name
Text, Optional
Type the street name of the beginning terminus of the current segment.
Begin Term Road Type Code
Selection List
Select the type of road of the beginning terminus of the current segment.
Begin Term TWP Route Number
Text, Optional
Type the township route number (starting with T‐) of the segment’s beginning terminus, if applicable. For
example: T‐363.
Begin Term SR Number
Text, Optional
Type the State Road number of the segment’s beginning terminus, if applicable.
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Begin Term SR Segment
Text, Optional
Type the SR Segment number of the segment’s beginning terminus, if applicable.
End Term Street Name
Text, Optional
Type the street name of the ending terminus of the current segment.
End Term Road Type Code
Selection List
Select the type of road of the ending terminus of the current segment.
End Term TWP Route Number
Text, Optional
Type the township route number (starting with T‐) of the segment’s ending terminus, if applicable. For
example: T‐363.
End Term SR Number
Text, Optional
Type the State Road number of the segment’s ending terminus, if applicable.
End Term SR Segment
Text, Optional
Type the SR Segment number of the segment’s ending terminus, if applicable.
Segment Length
Numeric
You can type the length, in miles, of the current segment. Enter the number using up to two decimal
places (for example, 3 miles, 3.1 miles, or 3.16 miles).
NOTE: This field is calculated automatically as the sum of Unimproved Miles, Gravel Miles, Seal Coated
Miles, Brick Miles, Bituminous Miles or Concrete Miles. You must enter a value for a least one “Miles”
field.
Unimproved Miles
Numeric
Type the length of unimproved surface, in miles, for the current segment. Enter the number using up to
two decimal places (for example, 3 miles, 3.1 miles, or 3.16 miles).
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NOTE: You must enter a value for a least one “Miles” field.
Gravel Miles
Numeric
Type the length of gravel surface, in miles, for the current segment. Enter the number using up to two
decimal places (for example, 3 miles, 3.1 miles, or 3.16 miles).
NOTE: You must enter a value for a least one “Miles” field.
Seal Coated Miles
Numeric
Type the length of seal coated surface, in miles, for the current segment. Enter the number using up to
two decimal places (for example, 3 miles, 3.1 miles, or 3.16 miles).
NOTE: You must enter a value for a least one “Miles” field.
Bituminous Miles
Numeric
Type the length of bituminous surface, in miles, for the current segment. Enter the number using up to
two decimal places (for example, 3 miles, 3.1 miles, or 3.16 miles).
NOTE: You must enter a value for a least one “Miles” field.
Brick Miles
Type the length of brick surface, in miles, for the current segment. Enter the number using up to two
decimal places (for example, 3 miles, 3.1 miles, or 3.16 miles).
NOTE: You must enter a value for a least one “Miles” field.
Concrete Miles
Type the length of concrete surface, in miles, for the current segment. Enter the number using up to two
decimal places (for example, 3 miles, 3.1 miles, or 3.16 miles).
NOTE: You must enter a value for a least one “Miles” field.
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Surface Type Code
Selection List
Select the predominant (more than 50%) type of pavement surface.
Selection Options
20 Unimproved 51 Seal Coat
40 Gravel 70 Concrete
50‐60 Bituminous 80 Brick/Block
Undefined
Area Type Code
Selection List
Select the area type by population for the roadway segment.
Refer to ftp://ftp.dot.state.pa.us/public/Bureaus/Cpdm/FIPS%20codes%20MCD_PA_PL‐2010‐
2000_Total‐Population.xls
Selection Options
1 Rural (Population 0‐4,999) 2 Small Urban (Population 5,000‐49,999
3 Small Urbanized (Population 50,‐199,999) 4 Large Urbanized (Population 200,000 or more
Undefined
FIPS Muni Area Code
Selection List
Select the area type by population for the roadway segment.
Refer to ftp://ftp.dot.state.pa.us/public/Bureaus/Cpdm/FIPS%20codes%20MCD_PA_PL‐2010‐
2000_Total‐Population.xls
Selection Options
1 Rural (Population 0‐4,999) 2 Small Urban (Population 5,000‐49,999
3 Small Urbanized (Population 50,‐199,999) 4 Large Urbanized (Population 200,000 or more
Undefined
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Road Direction
Selection List
Select the general direction of travel.
Selection Options
1 South to North 2 West to East
Undefined
Bridge Count
Numeric
Enter the total number of municipal‐owned bridges over 8 feet in length in the current segment.
Railroad Crossing Count
Numeric
Enter the total number of at‐grade railroad crossings in the current segment.
Lane Count
Numeric
Enter the total number of travel lanes in the current segment.
Cartway Width Feet
Numeric
Enter the total number of feet of paved lane.
If the lane and shoulders have the same paved surface with no clear delineation, use a reasonable width
for the each based on the width used by traffic.
For unpaved roads, measure the actual width used by traffic.
Shoulder Type Code
Selection List
Select the shoulder type.
Selection Options
C Combination S Surfaced
E Earth ST Stabilized
N None
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Shoulder Width
Numeric
Enter the total shoulder width in feet.
Is it a Fed‐aid route
Selection List
Indicate if this is a Federal aid route.
Selection Options
Y Yes N No
Fed Aid Route Number
Numeric
Enter the Federal Aid Route Number.
Functional Class Code
Selection List
Select the functional class code that best describes the roadway.
Selection Options
01 Rural Principal Arterial – Interstate 02 Rural Principal Arterial – Other
06 Rural Minor Arterial 07 Rural Major Collector
08 Rural Minor Collector 09 Rural Local
11 Urban Principal Arterial – Interstate 12 Urban Principal Arterial – Other Freeways
14 Urban Other Principal Arterial 16 Urban Minor Arterial
17 Urban Collector 19 Urban Local
Traffic Pattern
Selection List
Select the appropriate traffic pattern.
Selection Options
1 One‐way 2 Two way
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Structural Condition
Selection List
The Structural Condition is based on a visual inspection of the criteria listed in the Local Roads ‐ Structural
Conditions Survey Form. Complete the survey to determine the structural condition of the roadway.
Select the option to indicate the condition of the roadway.
Selection Options
1 Excellent 2 Good
3 Fair 4 Poor
Posted/Bonding Restrictions
Selection List
Select the option to indicate if the roadway is posted and/or bonded.
Selection Options
P Posted B Bonded
PB Both None Blank
W Winter Posted
Speed Limit
Numeric, two‐digit
Type the posted speed limit for the roadway segment.
If the speed limit is not posted (no speed limit signs), use the following speed limits:
25 MPH in an urban, residential area if the highway is not a numbered traffic route
35 MPH in any other urban area
55 MPH in other locations.
Media Type Code
Selection List
Select the option to indicate the type of median.
Selection Options
N None UP Unprotected
CB Curbed Barrier or Mountable Curbs (minimum height of 4 inches)
PB Positive Barrier (Prevents vehicles from crossing)
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Does the road have curbs?
Selection Y/N
Indicate “Y” (Yes) or “N” (No) if the road has curbs.
Does the road have sidewalks
Selection Y/N
Indicate “Y” (Yes) or “N” (No) if the road has sidewalks.
Average Daily Traffic
Numeric
Type the average daily traffic for the roadway. Use the online Video Log or enter an estimate.
Average Daily Truck Percentage
Numeric
Type the average daily percentage of truck usage (by vehicle count) for the roadway. Use the online Video
Log or enter an estimate.
Right of Way
Selection Y/N
Indicate “Y” (Yes) or “N” (No) if the road has a right‐of‐way.
Parking Lane
Selection Y/N
Indicate “Y” (Yes) or “N” (No) if the road has a parking lane.
Is this a new road?
Selection Y/N
Indicate “Y” (Yes) or “N” (No) if the road is a new road you added to the map.
Is updated?
Selection Y/N
Indicate “Y” (Yes) or “N” (No) if you updated data on an existing road.
CREATE_DT
Auto‐generated
The date the original data collection was saved is generated automatically.
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UPDATE_DT
Auto‐generated
The date of the most recent update is generated automatically.