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Loading Authority Records though Record Import Service. Version: 1 Date: November 2010. RIS authority files need to be configured. As a MARC formatted file . With a Libraries Australia number in the 001 . The number could be the current ANBD number or the one used in Kinetica. - PowerPoint PPT Presentation
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Loading Authority Records though Record Import Service
Version: 1Date: November 2010
A file from your library
Loaded using RIS processes
On to the Libraries Australia Update database
RIS authority files need to be configured
• As a MARC formatted file.• With a Libraries Australia number in the 001.
The number could be the current ANBD number or the one used in Kinetica.
• Your Local System Authority Number in the 035. It should look like this example: 035 ##$a(AuClM)476061.
Australian Bibliographic Network Vocabulary Numbers
Vocabulary Numbers from ABN can be used.
• Send in a 035 field with prefix ‘abv’035 ##$aabv05864006
What’s this number?
Prefixes are important
Is this number 035 ##$a3656755 a Local System Authority Number? A OCLC ARN number? An ABN Vocabulary Number?
001Number Type Example
ANBD Number 001 000036532576
Amicus Number (Kinetica) 001 000001589575
LCCN 001 no2005066863
OCLC ARN numbers 001 oca04749729
Local System Authority Numbers 001 000000354508
Local System Authority Number
Can’t add the prefix?Send the Local System Authority Number with
the MARC Code for Organization for your library in a $5 subfield
035 ##$a286421$5AuCNL
Showing PICA coding013K ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj|019@ ƒS##ƒacau021A ƒS1#ƒaThe @best of The Hot Club of Cowtownƒn[sound recording]ƒdhot jazz & Western swing.029A ƒS2#ƒaHot Club of Cowtown.
FCV* #008 */ #008 = if ($0(1 for 6) != " ") ["#001A $00003:" $(5 for 2) "-" $(3 for 2) "-" $(1 for 2) ] ["#002D " if ($(7) != " ") ["$a" $(7)] if ($(8) != " ") ["$b" $(8)] if ($(9) != " ") ["$c" $(9)]
Authority Type Name Name/Title
Title Subject:Topical
Subject:Geographic
Code in MARC Authority record
049 $aNH or 049 $aSH
049 $aMHor 049 $aSH
049 $aTHor 049 $aSH
049 $aSH 049 $aSH
Code in Pica Authority record. Links to a Heading in Bibliographic records in 1XX or 7XX fields
p p t
Code in Pica Authority record. Links to a Subject in Bibliographic records in 6XX fields
q q n d g
MARC Field
PICA Code
046 Code
100, 110,111 p NH
130 t TH
150 d SH
151 g SH
But what about ‘q’ and ‘n’?
Test Run
Subject Authority?Record number 380
Error: Tag 100 has the value for subfield v,x,y,z
100 1 a Elliott, Brian, d 1910-1991 v Interviews
Match Merge log files
Subject Authority?
Type of Match Your Record Libraries Australia Record
ANBD number match 035 ## $lA $a000000356374 035 ## $lA $a000000356374
System number match 035 ## $lA $a000000258711 035 ## $lY $a000000258711
LCCN number match 010 ## $an 88125097 010 ## $an 88125097
ISSN number match 022 ## $a0531-7339 022 ## $a0531-7339
Matching Records
Good Match
Bad Merge
035 ## $lA $a00000101758 | 035 ## $lY $a00000101758 | 035 ## $lY $a00000101758 5 | 5 | 5
Bad Merge
Comparing Records
Your Record Merge Record
Libraries Australia Record
Good Match But …
Another Good Match But …
Difficult Decision
One Last Problem
Recording the Results
Splitting the Files
The Files are Loaded
If you want to use RIS for Authority records
Please contact Libraries Australia Help Desk via
http://www.nla.gov.au/librariesaustralia/contact/index.htmlPhone: 1800 026 155