L/O 1: Establish Project Aims, Objectives &

TimeframesIbrahim Sameer (MBA - Specialized in Finance,

B.Com – Specialized in Accounting & Marketing)

www.ibrahimsameer.wordpress.com

• Project Management

Project Management

What is your understanding about project?

What is a Project?

• According to the PMBOK (Project Management

Body of Knowledge) 3rd edition, A project is

defined as a “temporary endeavor with a

beginning and an end and it must be used to

create a unique product, service or result”.

What is a Project?

• Lets assume here is Mariyam.

What is a Project?

• Assume she is automobile designer and came up

with new design of a car.

What is a Project?

• Her team collaborate and come up with a plan.

What is a Project?

• And create a prototype of a car.

What is a Project?

• Creation of prototype car leads to

Project Management

Project Management Process

Initialization

• In short in this stage you determine what to do in

this project.

Initialization

• How do we know initialization stage is complete.

The deliverable at initialization stage is “Project

Charter” & this is produced by project manager.

Initialization

• Project charter is the bible to be used throughout

the project.

Initialization

• Also while specifying clear goals and scope of the

project; it will be mention how currently we do

things right now and in future how we will do

things.

Initialization

• Also in the project charter it will be mention who

are the key player which person will play which

role & responsibility that comes with that role &

how controls will be implemented.

Initialization

• As mention earlier this document is referred

throughout the project and this become the

reference material and also this document

represent the commitment from everybody.

Planning Stage

• This is the most time consuming stage.

Planning Stage

• How do we know planning stage is finished. We

will have a document called project plan on our

table, produced by project manager.

Planning Stage

• Following are the things that will list in project plan

document.

Planning Stage

• So the project manager will do following things as

well.

Executing Stage

• This is the most busy and costly stage in a project.

Executing Stage

• In this stage project team members carryout

actions that is define in project plan.

Executing Stage

• In this stage the role of project manager is

communication & coordination. He need to make

sure that all information is communicated to all

team members.

Executing Stage

• Since executing stage mark the most hectic stage;

it is usually start with kick of meeting. In this

meeting project manager ensure that everyone

know what is suppose to do.

Controlling Stage

• Since it is not perfect world making a project plan

and executing is not enough. You need to make

sure everyone work according to your plan.

Controlling Stage

• The deliverable of controlling stage is project

status report, produced by project manager.

Controlling Stage

• Project status report include following things:

Controlling Stage

• Periodic meeting will be heads by project

manager. Take update from team members and

communicate that to stakeholders.

Closing Stage

• Objective of this stage is:

Closing Stage

• This deliverable will be sign off by client and it

proof that client is happy with the work done.

Closing Stage

• Once you received sign off from client usually you

will be having exit meeting to get feedback.

Why Manage a Project?

• Here is statistics:

• 1 out 4 project enter into the market, 31% of IT

project cancel before completion & 42% large

organization is able to complete project.

Fail

Why do you think project Fail?

Why Do Projects Fail?

Why Do Projects Fail?

• Here is Ali; he has dream of construction beautiful

house home for himself. He start at young age.

Why Do Projects Fail?

• But does not plan correctly. Even after reaching

him, his old age due to improper time

management his dream house could not be

completed.

Why Do Projects Fail?

Why Do Projects Fail?

• Here is Suha wants to buy a beautiful dress for

upcoming party. She plans to go near by mall to

make purchase.

Why Do Projects Fail?

• Since she does not properly plan the cost involve

during shopping. She ends ups buying lots of other

things the money that she have.

Why Do Projects Fail?

Why Do Projects Fail?

• Here is Raheem want to buy a shiny convertible

car. So he and his wife can go into long drive.

Why Do Projects Fail?

• Less than a year they have a child. Now the

convertible car does not seems to correct choice

for the family.

Why Do Projects Fail?

Why Do Projects Fail?

• Here is Mohamed spend lots of money on buying a

big home.

Why Do Projects Fail?

• Since he did not check the quality of home before

making purchase. It collapse within few months of

his purchase.

Who Manages a Projects?

• Who rescue us from all these problems. Who is the

one who manage everything in a project.

Who Manages a Projects?

• The one person who save us all of this is:

What the Skills of a PM?

What the Skills of a PM?

Gantt Chart

• Do you get overwhelmed by large projects? Do

you wish you had a way to keep track of how the

project is coming along? Well, you have a way to

do just that! It's called a Gantt chart, and it is

super easy to create.

Gantt Chart

• What is Gantt Chart?

Gantt Chart

• So that it; allows the project manager to see the

status of the work as it is completed.

Gantt Chart

• Its name comes from its creator in the 1910, Henry

Gantt.

What the Gantt Chart Show?

• The specific activities for the project.

• The point in the process each activity should start.

• The length of time allotted for each activity.

Gantt Chart - Specimen

• Here is an example of a Gantt Chart

What else you want to know?

Questions & Answers

Thank You

Ibrahim SameerSeek knowledge from cradle to grave