LLCC Board of Trustees Regular Meeting April 22, 2020

LLCC Board of Trustees Regular Meeting

April 22, 2020

Wayne Rosenthal, Chair

Ken Elmore, Vice Chair

Gordon Gates, Secretary

Vicki Davis

Craig Findley

Jeff Fulgenzi

Samantha Raymond

Travis McCullough, Student Trustee

Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE

ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA

REGULAR MEETING

Wednesday, April 22, 2020 5:15 P.M.

Meeting will be held via Zoom. The link for joining: https://zoom.us/j/94651734879

I. Preliminary Matters A. Roll Call B. Pledge of Allegiance C. Adoption of Agenda of the April 22, 2020 Meeting D. Introductions and Recognitions

1. Student Elections ............................................................................... 5 E. Seating of Student Trustee and Oath of Office ............................................ 6 F. Hearing of Citizens

II. Consent Agenda A. Approval of Minutes of the Regular Meeting of March 25, 2020 .................. 8 B. Ratify Payment of All Cash Disbursements for March and the March

Treasurer’s Report..................................................................................... 19 C. Out-of-State Travel

1. Ratification of Out-of-State Travel 2. Approval of Out-of-State Travel

D. Budget/Financial Items 1. Specific Stop-Loss Insurance ......................................................... 20

E. Purchasing F. Contracts/Agreements

1. Monthly Training Contract/Clinical Agreement Status Report 2. Renewal of Fire Alarm Contracts .................................................... 21

G. Monthly Grant Status Report H. Facility Lease I. Construction Items

1. ADA Sidewalk Repairs at Main Campus, Litchfield, Taylorville – Contractor Recommendation .......................................................... 22 2. Approval of Protection, Health and Safety Project – Parking Lot 16 Rehabilitation - Main Campus ........................................................ 24

III. Action Agenda

A. Policies 1. New Board Policy 8.41 – Employee Reimbursement for Use of Personal Electronic Devices (2nd reading) ....................................... 29

B. Academic Services Division Items C. Student Services Division Items D. Administrative Services Division Items

1. Health Insurance Rates for FY2021 ................................................ 31 E. Information Technology Item F. Executive Division Items

IV. Information Items

A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services

a. Position Vacancies and Hires ................................................ 34 b. Construction Progress Update .............................................. 35 c. Quarterly Budget Transfer Report ......................................... 38 d. Monthly Financial Report

4. Information Technology 5. Executive Division

a. Review of Agenda Master Calendar ....................................... 40 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Professional Staff F. Report from Facilities Services Council G. Chairman’s Report H. Secretary’s Report I. Foundation Report J. Other Board Members’ Reports

V. Strategic Discussion VI. Executive Session

A. Personnel Matters B. Pending/Imminent Legal Matters

VII. Actions from Open/Executive Session

A. Approval of Personnel Matter

VIII. Adjournment

I. Preliminary Matters

Frederick

MEMORANDUM

TO: Members, LLCC Board of Trustees

FROM: Charlotte J. Warren President

SUBJECT: 2020 Student Government Association Elections

DATE: April 22, 2020

The following are the results of the virtual SGA Elections that were held on April 13-16 and will represent the student body for the 2020-2021 academic year:

Student Trustee: Travis McCullough

SGA President: Ian Schneider

SGA Vice President: Tyler Ralph

SGA Representative – Mathematics & Computer Sciences: Dane Paige

SGA Representative - Social Sciences & Business: Alicia Brown

AGENDA ITEM I.D.1

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Oath of Office Lincoln Land Community College

Board of Trustees As a student of the Lincoln Land Community College

Board of Trustees having been elected to serve the citizens of Illinois Community College District 526,

I DO SOLEMNLY SWEAR TO • Support the mission of the College;• Seek to understand and represent the educational needs of thepeople of the District;

• Comply with all legal responsibilities and abide by the highestethical standards;

• Support the Constitutions of the State of Illinois and the UnitedStates of America.

From this Twenty day of April Two Thousand throughout my Second Twenty term as a member of the Lincoln Land Community College Board of Trustees.

________________________________________________________ Signed and sworn to April 22, 2020

__________________________________________________________ Chairman of the Board of Trustees

AGENDA ITEM I.E

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II. Consent Agenda

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MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES

LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, March 25, 2020 at 5:15 p.m. via remote video conference. (As permitted by Governor Pritzker’s Executive Order 2020-7)

I. Preliminary Matters

A. Roll Call

Members present were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Ms. Kissick, Ms. Raymond and Mr. Rosenthal. Dr. Davis joined the meeting in progress.

B. Pledge of Allegiance

Chairman Rosenthal led the audience in the pledge of allegiance.

C. Adoption of Agenda of the March 25, 2020 Meeting

Upon roll call vote, those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED

D. Introductions and Recognitions - None

E. Hearing of Citizens – None

II. Consent Agenda

AGENDA ITEM II.A

MOTION NO. 03-25-20-1:

Mr. Findley moved to adopt the agenda of the March 25, 2020 meeting. Mr. Elmore seconded.

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Upon roll call vote, those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED

Dr. Davis joined the meeting.

III. Action Agenda

A. Policies1. New Board Policy 8.41 – Employee Reimbursement for Use of Personal

Electronic Devices

This proposed new Board Policy supports compliance with the Illinois Wage Payment and Collection Act (Public Act 100-1094). The proposed policy will go into effect immediately upon approval.

Policy Statement: In accordance with the Illinois Wage Payment and Collection Act (Public Act 100-1094), the college will establish reimbursement levels to employees for reasonable and necessary expenses that are required in the performance of the employee’s job duties for the College and that primarily benefit the College. Reimbursement is subject to an employee’s compliance with this policy and related procedure.

MOTION NO. 03-25-20-2:

Ms. Raymond moved to:

• approve the minutes of the regular meeting of February 26, 2020;• ratify the disbursements of the bi-monthly checks, E-commerce refunds, ACH and

Wire transactions issued during February 2020 and ratify the February 29, 2020Treasurer’s Report;

• ratify out of state travel for the attached list of employees;• approve out of state travel for the attached list of employees;• approve the purchase of furniture for the A. Lincoln Commons, Menard and

Sangamon Hallways from Krueger International & the re-upholstering of current A.Lincoln Commons Furniture from Henricksen & Co. at the corrected cost of$131,000;

• ratify the contract with the US Army Illinois National Guard in the amount of$45,600; approve the clinical site agreement with McFarland Mental Health Centerand the clinical site agreement with Advance Therapy;

• ratify the IGEN Solar Energy Secretary of State Grant in the amount of $56,500;the application for the IGEN Solar Energy Renewable Energy Resources TrustFund Grant in the amount of $79,105 and the application for the US Departmentof Transportation Commercial Motor Vehicle Operator Safety Training ProgramGrant in the amount of $96,232;

• approve both three-year leases with two optional one-year renewal periods withGiacomini Management Corporation for 36 parking spaces and 20 parking spacesat the Capital City Training Center;

• and approve the base bid from E.L. Pruitt Company in the amount of $341,873and to establish a project contingency in the amount of $22,500, for an aggregateamount of $364,373 to complete the Logan Hall RTU 1 & 2 Replacement Projectat LLCC’s Main Campus.

Mr. Gates seconded.

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This new policy is presented for a first reading tonight. No action is required at this meeting. With Board concurrence, this policy will be returned for action at the regularly scheduled April 2020 meeting of the Board.

B. Academic Services Division Items - None

C. Student Services Division Items - None

D. Administrative Services Division Items - None

E. Information Technology Items – None

F. Executive Division Items – None


A. Staff Reports

1. Academic Services

Dr. Vern Lindquist, VP of Academic Services, reported that approximately 800 classes have been switched to online platforms, along with the Math and Writing Centers.

2. Student Services

Dr. Lesley Frederick, VP of Student Services, reported that her team has been working remotely and are maintaining regular office hours. They are communicating with students via emails, texts, etc. Several laptops have been loaned to students in need.

3. Administrative Services

Mr. Bryan Gleckler, VP of Administrative Services, reported that the business office and human resources are working remotely. Staff is currently working with students on payment plans and extending those payment due dates. He also reported that he submits an economic impact of COVID19 report to ICCB on a weekly basis. Dr. Warren added that the custodial staff is working on Tuesday and Thursday evenings on a rotating basis.

a. Position Vacancies and Hires

b. Construction Progress Updates

c. Monthly Financial Report

4. Information Technology

Mr. Esteban Cruz, Chief Information Officer, reported that IT has set up all employees with remote desktop connections, enabling them to work from home. Microsoft Teams has also been launched to enable staff to meet, One Drive and Groups enables staff to access files, and Skype for Business allows phones to be answered remotely.

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5. Executive Division

a. Review of Agenda Master Calendar

B. President’s Report

In the last two weeks, faculty and staff have worked tirelessly to get remote instruction and office operations up and running in a very short amount of time. We have launched all online and remote classes and all office staff have begun working remotely.

Dr. Warren is in touch with the American Association of Community Colleges (AACC) board and the Illinois Community College Board (ICCB) on a weekly basis. She spoke of the implications of online learning for the nursing students, as well as, aviation students.

The Math and Writing Center is working remotely to continue to tutor students.

Ms. Lynn Whalen, Executive Director of Public Relations and Marketing, reported that her and her team have been working to keep the LLCC website up to date with resources for students, employees and the public. A virtual tour of the campus will soon be available, along with tips and helpful information to students regarding online learning. She mentioned an upcoming article by Dr. Warren, which will be in the Sunday edition of the State Journal Register.

C. Report from Faculty Senate

Ms. Cara Swafford, Faculty Senate President, reported that the Faculty Senate will meet next week to go over any issues and asked that the administration continue to communicate with faculty.

D. Report from Faculty Association

Mark Roehrs, Faculty Association President, reported on the work of faculty to convert our face-to-face course to a remote format. He said that though this has not been easy, faculty accepted the challenge and focused on taking care of students. Prof. Roehrs encouraged continued dialogue between faculty and leadership as the institution continues to address the current crisis.

E. Report from Classified Staff - None

F. Report from Professional Staff - None

G. Report from Facilities Services Council – None

H. Chairman’s Report

Mr. Rosenthal thanked Dr. Warren, Cabinet and all faculty and staff, in executing an immediate response plan to the campus closure.

I. Secretary’s Report – None

J. Foundation Report11

Ms. Karen Sanders, Executive Director of LLCC Foundation, reported that the Foundation recently received a $100,000 donation from Bill & Mary Shnirring for the Grow Beyond Campaign. The Gala has been cancelled and other fundraising plans are being discussed. They are currently working to increase the student emergency fund and have been in contact with the Computer Banc regarding college purchasing laptops for students in need.

K. Other Board Members’ Reports

Ms. Kissick indicated that some students were starting a petition to add a pass/fail grading option for classes; Dr. Frederick explained the many implications of this idea and is not an option at this time, but will continue to explore its feasability.

Mr. Elmore stated his appreciation to Dr. Warren and all the staff.

Mr. Gates wondered if the SJ-R article could lead to bigger promoting opportunities for the college. Dr. Davis stated the importance of showing board support during this time.

Mr. Fulgenzi wondered if the Small Business Development Center was aware of the small business grants that are now available and Dr. Warren assured him that they are doing all they can in this regard.

V. Strategic Discussion - None

VI. Executive Session

Those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED

Those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED

VII. Actions from Executive Session

MOTION NO. 03-25-20-3:

Dr. Davis moved to hold an executive session for the purposes of discussing personnel matters and pending/imminent legal matters. Mr. Findley seconded.

MOTION NO. 03-25-20-4:

Dr. Davis moved to adjourn to open session at 6:10 p.m., seconded by Mr. Findley.

MOTION NO. 03-25-20-5:

Mr. Fulgenzi moved to approve the attached personnel matters. Mr. Findley seconded.

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Upon roll call vote, those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED

VIII. Adjournment

There being no further business before the Board, the meeting adjourned at 6:12 p.m.

Chairman Rosenthal

Secretary Gates

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MEMORANDUM



SUBJECT: Ratification of Out-of-State Travel

DATE: March 25, 2020

Name Meeting Location Date Account Amount Riggle, Ron

And Baseball Team

(Approx. 30 Students)

Trip to Missouri Sedalia, MO

February 29 –

March 1, 2020

Team Travel $3,093

AGENDA ITEM II.A

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MEMORANDUM



SUBJECT: Approval of Out-of-State Travel


Name Meeting Location Account Amount Bedford, Shelby Compliance Prevention

Network Summit Washington, DC Professional Development $1,447

Elder, Kimberly Annual society for Human Resource

Management Conference

San Diego, CA Professional Development $3,953

Hayes, Richard On Course Engaging & Empowering Learning

Marriottsville, MD

Professional Development $2,000

Johnson-Tillman, Tameka

Conference on Acceleration in Developmental

Education

Annapolis, MD Faculty Allocation $1,591

Taylor, Kirsten Annual Society for Human Resource

Management Conference

San Diego, CA Professional Development $2,673

Watkins, Danyle National Association for the Education of Young Children Professional Learning Conference

New Orleans, LA

Faculty Allocation $1,125

AGENDA ITEM II.A

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MEMORANDUM



SUBJECT: Personnel Matters


We recommend the following personnel actions:

FACULTY A. Approve the employment of Mr. Samuel Barbour as Economics Instructor. Mr.

Barbour earned a Master of Arts in Economics from Roosevelt University. He hasbeen teaching as an adjunct instructor since 2016 at both Kishwaukee College andJoliet Junior College. His employment will be effective August 18, 2020, andplacement will be on Master column, Step 4 of the 2020-2021 faculty salary schedule.

ADMINISTRATOR

A. Approve the employment of Nancy Sweet as Dean, Applied and EmergingTechnologies. Ms. Sweet earned a Master of Science in Management andOrganizational Behavior from Benedictine University and a Bachelor of Science inBusiness Administration from University of Illinois, Urbana-Champaign. She hasserved as the Interim Dean since June of 2019 and has been employed as theDirector, Culinary Program and Operations since 2012. Her employment will beeffective July 1, 2020 and placement will be in salary grade O.

B. Approve the employment of Sheridan Lane as Director, Culinary Program andOperations. Ms. Lane earned a Bachelor of Science in Elementary Education fromUniversity of Illinois, Urbana-Champaign. She has served as the Interim Directorsince July of 2019 and has been employed as an adjunct instructor since 2017. Shealso has multiple years of experience in culinary and hospitality. Here employmentwill be effective July 1, 2020 and placement will be in salary grade J.

C. Approve a 10% interim increase to the base salary of Brian Tweryon, PoliceSergeant, to assume the responsibilities of the Chief of Police position. This interimassignment will be effective April 1, 2020 and continue until the position is filled.

AGENDA ITEM II.A

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D. The following administrators are being recommended for continued employment forthe 2020-21 year:

Academic Services Bretz, Laurel Director, Community Education Broderick, Victor Dean, Social Sciences and Business Cherry Vogt, Kimberly Dean, Natural and Agricultural Sciences Dockter, Jason Associate Vice President, Academic Services Harvey, Sonja Associate Dean, Nursing Howard, Robert Director, Truck Driver Training Kuhn-Schnell, Tamara Dean, Library

Kujawa, Tricia Assistant Vice President, Institutional Research & Effectiveness

Lamb, Barry Director, Instructional Technology Services Liesen, Diane Program Director, Electroneurodiagnostics Lindquist, Vern Vice President, Academic Services

Luebbert, Paula Assistant Vice President, Corporate/Government Training & Economic Development

Lust, Kevin Director, Small Business Development Center Maskey, Cynthia Dean, Health Professions Murphy, Janelle Program Director, Associate Degree Radiography Parton, Rebecca Dean, Academic Innovation and eLearning Pietrzak, David Program Director, Aviation Szoke, Jan Program Director, Respiratory Care Tople, Chris Program Director, Surgical Technology Wild, Eleanor Program Director, Occupational Therapy Assistant

Administrative Services Blaylock, Andrew Director, Campus Services Bliss, Jeremy Director, Budget and Fiscal Services Bretscher, Dave Director, Facilities Ervin, Tim Director, Construction & EHS Gleckler, Bryan Vice President, Administrative Services Longhta, Karie Associate Vice President, Finance Ralph, Nicole Associate Vice President, Human Resources Rhodes, Laura Director, Child Development Center Taylor, Kirsten Director, Employment and Benefits

Executive Pulce-Flynn, Michelle Director, Grant Development Sanders, Karen Executive Director, Foundation Whalen, Lynn Executive Director, Public Relations & Marketing

ITBernahl, Joni Director, IT Support Cruz, Esteban Chief Information Officer Nassirpour, Soodi Director, IT Development Roth, Ben Director, IT Systems

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Student Services Ackman, Robin Director-Admissions, Records, & Registration Barry, Christopher Director, Student Transitions Blackburn, Jessie Director, LLCC Litchfield Byer, Shanda Associate Vice President, Enrollment Services Clevenger, Julie Executive Director, Center for Academic Success Frederick, Lesley Vice President, Student Services Johnson, Leslie Assistant Vice President, Student Success Krueger, Dee Director, LLCC Taylorville Mason, Keri Director, LLCC Jacksonville Mills, Alison Director, Financial Aid Moore, Patrick Director, Concurrent Enrollment Riggle, Ron Director, Athletics

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Gleckler

MEMORANDUM



SUBJECT: Ratify Payments of All Cash Disbursements for March and the March Treasurer’s Report


In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action:

A. The Cash Disbursement Register including the Check Register of bi-monthly accounts payable checks, E-commerce refunds, ACH and Wiretransactions issued during March, 2020 (payments for purchase orderpayments, equipment, supplies, lease payments, maintenanceagreements, travel in accordance with the Local Government TravelExpense Control Act, employee reimbursements, membership dues,subscriptions, club vouchers, medical claim payments, pre-paidpurchase orders, and time sensitive payment due dates – generally,items included under Board Policy 6.6).

B. The Treasurer’s Report for the month ending March 31, 2020.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during March 2020 and ratify the March 31, 2020 Treasurer’s Report.

AGENDA ITEM II.B

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Gleckler

MEMORANDUM



SUBJECT: Specific Stop-Loss Insurance


As part of our self-insurance program, LLCC purchases specific stop-loss insurance coverage to limit the college’s exposure to risk of high dollar medical claims. Our current contract with HCC for this coverage is scheduled to expire on June 30, 2020.

To continue providing stop-loss coverage for the college’s self-insurance program, Cottingham & Butler, LLCC’s insurance consultant, sought quotations in the stop-loss marketplace on our behalf. Two carriers are currently under consideration: HCC, the incumbent carrier, and Berkshire Hathaway. Quotations are being finalized and a final recommendation will be presented to the Board of Trustees at its meeting. It is best to make a recommendation as soon as possible before the plan year ends rather than risk additional large claims hitting the plan prior to the end of the year, which would increase premiums by unknown margins.

MOTION: Move to approve specific stop-loss coverage with either HCC Berkshire Hathaway.

or

AGENDA ITEM II.D.1

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Gleckler

MEMORANDUM



SUBJECT: Renewal of Fire Alarm Contracts


Johnson Controls/Simplex provides the monitoring and servicing for the majority of our Fire Alarm Systems at the Main Campus as well as the Outreach Centers. The total for renewal and service for these buildings for Fiscal Year 2021 is $49,734.

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$49,734Liability, Protection, and Settlement Funds N/A N/A

Student Learning Impact: How will proposed agenda item impact student learning?

By improving the physical environment in which instruction, study and leisure activities take place.

How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the expenditure of $49,734 to Johnson Controls/Simplex for fire alarm system monitoring and servicing.

AGENDA ITEM II.F.2

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Gleckler

MEMORANDUM



SUBJECT: ADA Sidewalk Repairs at Main Campus, Litchfield, Taylorville – Contractor Recommendation


Sealed proposals were requested for the ADA Sidewalk Repairs at Main Campus, Litchfield, Taylorville project. Proposals were received by the Construction Managers Office on March 26th.

A tabulation of those proposals are as follows:

Contractor Base Bid Alt. #1

Litchfield & Taylorville

Alt. #2 Taylorville Entrance

Alt. #3 Cass

Sidewalk

Evans Construction Company Springfield, IL $198,000.00 $24,000.00 $15,000.00 $16,000.00

Truman L. Flatts & Sons Springfield, IL $219,686.84 $22,504.51 $7,737.20 $14,791.70

The above bids are within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: S&W Contractors of IL, Inc., Riverton, IL; Kinney Contractors, Inc., Raymond, IL; Schwartz Construction Group, Countryside, IL.

AGENDA ITEM II.I.I

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Gleckler

Budget Impact: Total Funds Requested: $278,300

Source of Funds: Projected Revenue: Projected Savings:

($253,000 Bid Amount + $25,300 Contingency) Protection, Health & Safety N/A N/A

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study, administrative and leisure activities take place.

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the Base Bid from Evans Construction Company in the amount of $198,000, Alternate Bid #1 in the amount of $24,000, Alternate Bid #2 in the amount of $15,000, Alternate Bid #3 in the amount of $16,000, and to establish a project contingency in the amount of $25,300, for an aggregate amount of $278,300 to complete the ADA Sidewalk Repairs at Main Campus, Litchfield, Taylorville Project at LLCC’s Main, Litchfield, and Taylorville Campuses.

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Gleckler

MEMORANDUM



SUBJECT: Approval of Protection, Health and Safety Project – Parking Lot 16 Rehabilitation - Main Campus


In your agenda you will find a resolution for the project listed below to approve as Protection, Health and Safety Projects. Note that Public Act 099-0655 effective July 1, 2016 eliminates the need to have locally funded projects approved by the ICCB. Once approval has been obtained from the LLCC Board the projects can be bid and the work commenced.

This project will be funded by Fund Balances remaining in previous PHS projects, which have been completed. Therefore, no PHS tax will be levied for this project.

Project Title Cost Estimate Parking Lot 16 Rehabilitation – Main Campus $150,000

The budget for this project includes additional contingency (above and beyond what is typically included) to allow for unknown issues due to COVID-19.

Budget Impact: Total Funds Requested: $150,000 Source of Funds: Protection, Health, and Safety Funds Projected Revenue: n/a Projected Savings: n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place.

How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

AGENDA ITEM II.I.2

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Gleckler

MOTION: Move to approve the resolution authorizing the listed project in the amount of $150,000 to be undertaken as Protection, Health and Safety (PHS) project funded via Fund Balances remaining in previous PHS projects.

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Resolution to Approve Protection, Health, and Safety Project for Parking Lot 16 Rehabilitation – Main Campus

WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and

WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and

WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and

WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and

WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and

WHEREAS, the project recommended for repair and alteration is Parking Lot 16 Rehabilitation – Main Campus in the amount of $150,000.

WHEREAS, the Board certifies this project meets the requirements of 805/3-20.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project.

NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows:

1. The recitals set forth above are incorporated herein and made a part hereof.

2. The physical facilities described in the project set forth above requirealterations or repairs and are necessary to remove a health or safety hazardto students, employees, or visitors of Lincoln Land Community CollegeDistrict #526.

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3. There are not sufficient funds available in the Operation and MaintenanceFund of Lincoln Land Community College District #526 to complete theproject set forth above.

4. The cost of the project set forth above, as determined in the certified estimateof a licensed architect or engineer, shall be financed in accordance withRecital C as stated above, in the total dollar amount of $150,000.

5. Application forms shall be properly completed and retained to document thenecessity for and Board of Trustees approval of the above-referencedproject.

Signature ________________________ Witness ________________________ Chair of Board Secretary of Board

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III. Action Agenda

Gleckler

MEMORANDUM



SUBJECT: New Board Policy 8.41 – Employee Reimbursement for Use of Personal Electronic Devices


Attached is a proposed new Board Policy that supports compliance with the Illinois Wage Payment and Collection Act (Public Act 100-1094). The proposed policy will go into effect immediately upon approval.

This new policy was presented last month for a first reading and is submitted for Board approval this evening.

AGENDA ITEM III.A.1

MOTION: Move to approve new Board Policy 8.41 – Employee Reimbursement for Use of Personal Electronic Devices.

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Lincoln Land Subject: Employee Reimbursement for Use of Community College Personal Electronic Devices

Policy Number: 8.41 Officer Responsible: VP, Administrative Services Last Reviewed: Last Revised: Effective Date: 4/23/2020

BOARD POLICY Old Policy Number: New Policy

Policy Statement: In accordance with the Illinois Wage Payment and Collection Act (Public Act 100-1094), the college will establish reimbursement levels to employees for reasonable and necessary expenses that are required in the performance of the employee’s job duties for the College and that primarily benefit the College. Reimbursement is subject to an employee’s compliance with this policy and related procedure.

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Gleckler

MEMORANDUM



SUBJECT: Health Insurance Rates for FY2021


In March, the insurance committee was informed of the claims status of the current plan year and the recommended FY2021 rates for health insurance as determined by the College’s insurance consultant. Overall, claims experience is positive for the current plan year with revenue in the employee benefit fund expected to exceed expenses. We currently have three large claimants, two of which have exceeded the plan’s stop loss insurance deductible of $100,000. This is in contrast with the previous plan year, with claims significantly exceeding revenue. Claims for the current and previous plan years were reviewed and data trended forward to arrive at expected claims for fiscal year 2021. After considering all information, the six voting members of the committee were unanimous with their conclusions. Based on the provided information and the committee and consultant’s feedback, the following is being recommended:

• Continue to offer a High Deductible Plan option accompanied by a Health SavingsAccount conforming to IRS qualifying regulations. To meet IRS guidelines as aqualified high deductible plan, the individual deductible will increase from $2,750to $2,800 with the family deductible remaining unchanged at $5,500. There will beno other changes to plan design.

• Continue to offer the Open Access Plan with no recommended changes to plandesign.

The following are recommendations of administration and the insurance consultant:

• Establish monthly health insurance rates for the HealthLink Open Access Plan forFY’21 at $975 for Employee Only, $1,649 for Employee plus Spouse, $1,493 forEmployee plus Child(ren), and $2,522 for Employee plus Family. This reflects a2% increase over last year’s rates.

AGENDA ITEM III.D.1

31

Gleckler

• Establish monthly health insurance rates for the High Deductible Plan coupled withHealth Savings Account for FY’21 at $664 for Employee Only, $1,197 forEmployee plus Spouse, $1,084 for Employee plus Child(ren) and $1,903 forEmployee plus Family. This reflects a 2% increase over last year’s rates.

• Apply a FY2021 annual Board contribution of $11,360 for health insurance, asestablished in the 2018-2021 Faculty Collective Bargaining Agreement, to allbenefit-eligible College employees. Based on the FY2021 premiumsrecommended above, the High Deductible Plan will still provide a fully paid,employee only health insurance option for employees. However, employeeschoosing the Open Access Plan will pay a monthly premium of $28.44 forEmployee Only coverage.

• Establish the annual Board Contribution to an employee’s Health Savings Accountfor those selecting the High Deductible Plan at $3,392. This is the yearly differencebetween the $11,360 Board Contribution for health insurance and the annual costof employee only coverage under the High Deductible Plan and does not exceedthe calendar year maximum contribution set by the IRS.

• Continue to offer dental insurance through Cigna with FY2021 premiums set at$41.72 per month for Employee Only, $93.42 per month for Employee plusSpouse, $103.42 per month for Employee plus Child(ren), and $166.80 per monthfor Employee plus Family with the monthly Board Contribution amount equal to thepremium set for Employee Only coverage. This represents a slight decrease fromFY2020 premiums.

The projected health insurance premiums are expected to generate sufficient revenue to pay expected claims, stop loss insurance and third party administrative fees given past claims history and current healthcare inflation of between 4-6%.

I would like to take the opportunity to thank the members of the insurance committee for their due diligence in this process. Voting members of the committee are Lyndsey Craigmiles, Stephanie Cummings, Rebecca Klatt, Tim McKenzie, Nicole Ralph, and Lawrence Strubhart. Advisory members of the committee are Esteban Cruz, Kim Elder, Bryan Gleckler and Kirsten Taylor.

It is my recommendation that we support the work and resulting recommendations presented above.

MOTION: Move approval of the recommendations as presented.

32


MEMORANDUM



SUBJECT: Position Vacancies and Hires


POSITION VACANCIES

Classified Bookstore Stockroom Technician (FT) Testing Assistant (FT)

Professional Nursing Skills Lab Professional (PT)

Administrator Dean, Arts and Communication (FT) Dean, Mathematics and Computer Science (FT) Director, Student Success (FT) Director, Adult Education and Literacy (FT) Chief of Police (FT)

Faculty Psychology Instructor (FT) Nursing Instructor-2 (FT)

Child Development Assistant 4/6/20 HIRES Cassandra Taylor

RESIGNATIONS Dwayne Curry

Gleckler

Purchasing Manager 4/15/20

AGENDA ITEM IV.A.3.a

34

Gleckler

MEMORANDUM



SUBJECT: Construction Progress Update


Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting:

PHS Projects – FY’ 19

Sangamon, Menard, Millennium and CCTC Stairway Rescue Assistance System The project is underway.

PHS Projects FY’ 20

ADA Sidewalk Repairs at Main Campus, Litchfield, Taylorville Our recommendation of award is before you tonight.

Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 The project bid documents are complete. Project will be going out for bid in the near future.

Logan Hall RTU 1 & 2 Replacement The project is underway, initial paperwork/coordination can continue via e-mail during the campus closure.

Main Campus Wayfinding The project is underway, initial paperwork/coordination can continue via e-mail during the campus closure.

AGENDA ITEM IV.A.3.b

35

Gleckler

Sidewalk Lighting – Entrance & Boulevards Main Campus Development of construction documents is underway.

Water Infiltration Remediation Main Campus The project bid documents are complete.

Deferred Maintenance Capital Project (CDB Managed)

Generators for South Side of Main Campus The Capital Development Board has entered into a contract with Benton & Associates, Inc. Project bidding and scheduling is dependent on Capital Development Board.

2019 Bond/Kreher Farm Perpetual Charitable Trust

Agriculture Classroom and Lab Building Phase 1 – Site & Utility: The project is complete. Phase 2 – Building: Limited work is continuing. Crew sizes have been reduced to comply with social distancing requirements.

LLCC/Memorial Nursing Education Partnership Gift

Nursing Renovation at Montgomery Hall The project design and development of the construction documents is underway.

36

All C

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37

Gleckler

MEMORANDUM



SUBJECT: Quarterly Budget Transfer Report


Attached is the Quarterly Budget Transfer Report reflecting transfers at the end of the third quarter of this fiscal year.

We continue to be well within statutory requirements limiting the amount of transfers to 10% or less in any fund.

AGENDA ITEM IV.A.3.c

38

Gleckler

QUARTERLY BUDGET TRANSFER REPORT March 31, 2020

EDUCATIONAL FUND Budget $41,194,414 Transfers $75,604 Percentage .18%

O&M FUND Budget $5,435,536 Transfers $33,440 Percentage .62%

OTHER FUNDS Budget $21,459,579 Transfers $40,750 Percentage .19%

TOTAL OPERATING BUDGET

Revenue Original Budget $46,629,950 Adjusted Revenues $46,629,950 Additional Funds Available $0

Expenditures Original Budget $46,629,950 Adjusted Expenditures $46,629,950 Additional Expenditures $0

Net Change $0

39

AGENDA ITEM IV.A.5.a

AGENDA MASTER CALENDAR

MAY 2020

• Board Meeting 5/27/20

JUNE 2020

• Summer Adjunct FacultyListing

• Budget Workshop


JULY 2020

• FY21 Tentative Budget


AUGUST 2020


SEPTEMBER 2020

• Budget Adoption/PublicHearing

• Fall Adjunct Faculty Listing


OCTOBER 2020

• Financial Audit Review

• PHS Projects


NOVEMBER 2020


DECEMBER 2020

• Adopt CY20 PropertyTax Levy


JANUARY 2021

• Spring AdjunctFaculty Listing

• General ObligationAlternate Bond LevyAbatement


FEBRUARY 2021

• Sabbatical Leaves

• Approval of FacultyPositions

• Faculty Tenure &Continuing EmploymentRecommendations


MARCH 2021

• Administrative Positions


APRIL 2021

• Seating of StudentTrustee


40

V. Strategic Discussion

Documents

LLCC Board of Trustees Regular Meeting April 22, 2020