List Term Contracts by Material Group (ME3C)€¦ · Web viewPurpose Term Contract Release Order Processing - UC Flex Financial Display and Reporting Use this procedure to list

Work InstructionFunctional Area: Purchasing

List Term Contracts by Material Group (ME3C)

Purpose Term Contract Release Order Processing - UC Flex Financial Display and Reporting

Use this procedure to list term contracts (outline agreements) by Material Groups.

Trigger

Perform this procedure when you need to view available term contracts or view a list of term contracts for reporting or analysis.

Prerequisites

A Material Group, Scope of List and/or Term Contract Number range must exist.

Menu Path

Use the following menu path to begin this transaction:

SAP User Specific Menu Selecto Select Financial Reports and Display Purchasing Contracts Outline

Agreements by Material Group

SAP Easy Access Generic Menuo Select Logistics Materials Management Purchasing Outline Agreement

List Displays By Material Group

Helpful Hints

The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).

On certain screens you may have to scroll to view some data entry fields. You do not need the material group or material number to run this list display. Scope of List is the display format of the list. This transaction will still run with only the Scope

of List as selection criteria, if you want to see all contracts in the system. Your previous entered selections will default once you enter the transaction again. You will

need to remove or change any that are no longer required. It is recommended that you remove UC from Purchase Organization and Company Code

fields since these sometimes restrict too narrowly. Variants have been set up by fiscal year. To use the variant, click Goto Variants Get.

Click the line with the current year variant. (Example: FY09_CONTRACTS) Click . From the report, you can drill down to see additional detailed information.

When in a data field, you can click to search for data.

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PUR_ME3C_Run Outl Agree by Materal Grp.udc© University of Cincinnati 1/13

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Procedure

1. Start the transaction using the menu path or transaction code.

Purchasing Documents per Material Group

2. As required, complete/review the following fields:

Field R/O/C Description

Material group Optional Code identifying an allocated group of materials with the same features

Example:0002-00

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Purchasing organization Optional Code identifying the purchasing subdivision within the company

Example:UC

Leave this field blank. If UC defaults, then remove it.

Document Type Optional Key that identifies to which group of documents this document will be assigned; Documents of the same type contain common information which is relevant to posting and updating of the value fields in the database

Example:ZTC – Term Contract

Without material number Conditional Contract item that does not have a material number but is based on a material group instead

Example:

This field defaults to “X” which will display a list of catalog term contracts. If you want to view all term contracts (catalog and non-catalog) delete the “X” and leave the field blank.

Scope of List Required Parameter that determines how the list is edited

Example:ALV

Only enter ALV. This field should automatically default.

Purchasing Group Optional Code used to identify a buyer or group of buyers responsible for purchasing activities

Example:L

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Validity Key Date Optional A date within validity period only on which the user wants the list of purchasing documents to be valid

Example:11/01/2013

Enter a date or range of dates to select contracts where this/these dates fall within the validity period of the contract.

Document Number Optional The unique identification value assigned to a business event as it is processed in UC Flex; the system automatically creates and assigns document numbers as each document is posted--manual assigning of document numbers is not possible

Example:*-14*

This is a term contract number. Use this to restrict the listing by a range of contract numbers. To restrict lists to a certain fiscal year enter the following pattern and change 05 to the corresponding fiscal year: *-05*.

Vendor Optional Unique number that identifies a vendor

Example:100030

Material Optional Substance or commodity that is bought or sold on a commercial basis, or is used, consumed, or created in production; a material can also be a service; Also, a number identifying a material master record

Example:42404105

This is a TC non-catalog item ID. If you enter a material number make sure to remove the X in the Without material number field above.

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Document Date Optional The date the document is created

Example:07/01/2013

This is the Term Contract creation date which will normally be the date of the upload from the TABS system.

Short Text Optional Text description of an object limited to 40 characters

Example:*tissue*

Short text of an item on a Term Contract. This allows you to search for various items using wildcard characters. For example, entering *tissue* with the asterisks, will find items with the word “tissue” in the short text.

3. Perform one of the following:If You Want To Then Go To

Display additional dynamic selections to narrow your search

Click .

Dynamic selections provide increased flexibility to define reporting criteria. They enable you to use additional selection fields in the list display, but these fields are not visible in the output.

Step 4

Display your purchasing document choices. Click . Step 8

Run the report Click . Step 12

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Purchasing Documents per Material Group

4.Click to the left of .

A dialog box that displays all available dynamic selections enables you to select the dynamic selections (fields) that you want to use.

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Purchasing Documents per Material Group (2)

5. Double-click on the field(s) you want to add.

Another dialog box appears which enables you to enter the values required for the individual fields.

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Purchasing Documents per Material Group (3)

6. As required, complete/review the following fields:


Deletion Indicator Optional Indicator marking the line as being deleted.

Example:L

Enter L, double click in the field, and then double click on Not equal to ,to exclude deleted line items from the report.


Execute your selections Click . Step 12

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Hide your selection Click . Step 3

Choose Documents

8.Select to the left of Contract (outline agreements).

9.Deselect to the left of Sched.Agmt.

10. Click .

11. Return to Step 3.

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Purchasing Documents for Material Group (4)

12. Review the displayed information.


View the details of a line item Double-click on the line item number you want to view Step 14

Exit this transaction -- Step 17

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Display Contract : Item XXXX

14. Review the displayed information.

15.Click .

16. Return to Step 13.

17.Click until you return to the SAP Easy Access screen.

18. You have completed this transaction.

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Result

You have displayed a list of outline agreements (term contracts) by material group.

Comments

If you need to display another list, you can repeat the process without exiting the Purchasing Documents by Material Group screen.

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