Light the High Level Bridge Project Update

7/27/2019 Light the High Level Bridge Project Update

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ROUTING City Council | DELEGATION - D. Wandzura/G. CebrykDecember 11, 2013 Transportation Services CR_776Page 1 of 4

Light the High Level Bridge Project Update

Recommendation:

1. That the revised High Level Bridge Lighting" Capital Budget Project Profile, asoutlined in Attachment 1 of the December 11, 2013, Transportation Services reportCR_776, be approved.

2. That delivery of the project be funded through donations from the businessCommunity and the public at large with a contribution from the City not exceeding$250,000 from Council Contingency.

3. That the City enter into an Agreement with EPCOR Technologies Inc. in accordancewith the terms set out in Attachment 2 of the December 11, 2013, TransportationServices report CR_766, and that the agreement be in form and content acceptableto the City Manager.

Report SummaryThis report provides an update on the cost estimate, fund raising program andschedule for the installation of decorative lighting on the High Level Bridge.

Report

At the May 8, 2013, City Council meeting, the Capital Budget Project Profile to install adecorative lighting system on the High Level Bridge with a budget amount of $3 million,was approved.

The Light the Bridge Project is a unique and creative approach in delivering a projectwhich will result in new assets for the City. This project is directed at the installation of a

decorative lighting system on the High Level Bridge. Different from other City projects,the "Light the Bridge" Project is not being led by the City, but instead by the businesscommunity. Funding, design and delivery of the project is the responsibility of thevarious stakeholders.

The City has worked with the stakeholders and engaged in several discussions atvarious levels. A Steering Committee was developed along with a Project Team withrepresentation from the following groups:1. ATB Financial2. EPCOR3. Edmonton Economic Development Corporation

4. NextGen Committee5. Edmonton Arts Council

Over the course of the past seven months the Project Team, under the guidance ofEdmonton Economic Development Corporation and ATB Financial, has carried out anextensive fundraising initiative and has raised approximately $2,200,000 in funding forthe project.

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In conjunction with the fundraising initiative, EPCOR has carried out detailed designwork and detailed estimating which allowed them to undertake negotiations withpotential material and equipment suppliers. As a result of their design work andnegotiating, EPCOR has been able to provide an updated cost estimate for the project.The new project amount is now $2,500,000 for the decorative lighting system for thebridge. An update to the Capital Project Profile has been made as outlined in

Attachment 1.The design now incorporates the ability to reduce the amount of lighting in 120 footsegments (approximate distance between support trusses) in the event that the projectscope needs to be reduced due to funding or other reasons. This project is stillintended to light the entire length; however, there is now the option to install the lightingsystem in accordance with different funding levels. If the project scope was reduced,the final segments on the south river bank could be added over time subject to availablefunding.

This work that has been undertaken by the stakeholder partners has demonstrated a

significant commitment from both the business community and the citizens of Edmontonin making this vision a reality. Going forward, the Steering Committee and the WorkingCommittee are committed to continuing the fundraising effort to meet the updatedproject target of $2,500,000.

The current status of the fundraising has provided the City with the opportunity tobecome a financial contributor to the project. A funding commitment of $250,000 fromthe City would allow the Capital Project to be fully funded and would allow the City toenter into an agreement with EPCOR Technologies Inc. to execute the project. A draftScope of Work for the Agreement is outlined in Attachment 2. Upon full funding of theproject and finalization of the agreement, the project would commence with the

purchase of the lighting equipment. The ordering of the lighting system will be the firststep of the project and would need to take place no later than the first week of Januaryin order to meet a target completion date of Canada Day, 2014. In the event that thefundraising program reached the target of $2,500,000, the need for City funding wouldbe minimized and potentially eliminated.

As this is a corporate initiative that was not originally identified in the 2012 2014Capital Budget Submission, it is recommended that the City funding component beaddressed through Council Contingency.

Once all donations are transferred to the City, tax receipts will be issued to any donors

that have requested receipts. Receipts will be issued for 2013 for any moneys receivedprior to December 31, 2013. Any donations which are received in 2014 will be receiptedat the conclusion of the fundraising program.

Policy

City Policy C512, Environmental Policy City Operations Greenhouse Gas Management Plan


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Donations to the City of Edmonton A1440

Corporate Outcomes

Transform Edmontons Urban Form

Citizens are connected to their diverse communities and have pride in their City Improve Edmontons Livability Edmonton is a vibrant, connected, engaged and welcoming city Edmonton is an attractive city

Public Consultation

Consultation with the general public is ongoing and is being administered throughthe projects web site along with community interaction through the Light theBridge Team and supplements through the City of Edmonton Site.

Additional detailed discussion will be undertaken with Community Services andthe Edmonton Arts Council specifically relating to the programming of the bridgelighting.

Budget/Financial Implications

The updated project cost estimate is $2,500,000 and is intended to be funded primarilythrough donations from the business community and the public at large. City funding toa maximum of $250,000 is required to backstop the initiation of the project and may berequired if fundraising stalls. If Council decides to backstop funding to this project,

Administration is recommending funding from 2013 and 2014 Council Contingencybased on current levels of funding remaining in the 2013 Council Contingency. Thiswould result in a split of $162,000 from 2013 and the remaining $88,000 from 2014. Iffunding through donations reaches the project estimate of $2,500,000, funding from theCity would not be required.

Justification of Recommendation

1. The Light the Bridge Project is recommended to proceed in accordance with theproposed design and updated budget estimate under the provision that fundingfor the project would not come from any existing capital programs.

2. Delivery of the project is based on the funding coming from sources outside of theCity in accordance with the estimated budget of $2.5 million. In the event that theentire budget amount is not available at the start of the project, the City couldprovide funding to address this gap with a maximum contribution not

exceeding $250,000 from Council Contingency.Attachments

1. High Level Bridge Lighting 13-66-1262 Profile2. Light the High Level Bridge Project -

Contract Terms between the City and Epcor Technologies


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Others Reviewing this Report

L. Rosen, Chief Financial Officer and Treasurer R. G. Klassen, General Manager, Sustainable Development D. H. Edey, General Manager, Corporate Services L. Cochrane, General Manager, Community Services

Documents

Light the High Level Bridge Project Update