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(Integrated Projects funded under the LIFE 2014 Call onwards must use this format.)
LIFE Project Number<LIFE14 IPE/XX/XXXXXX>
Interim / Final ReportCovering the project activities from dd/mm/yyyy1 to dd/mm/yyyy
corresponding to Phase(s) X(-Y)
Reporting Date2
<dd/mm/yyyy>LIFE PROJECT NAME or Acronym
<Name of the project>Project Data
Project location:Project start date: <dd/mm/yyyy>Project end date: <dd/mm/yyyy> Extension date: <dd/mm/yyyy >Total budget: € EU contribution: €(%) of eligible costs:
Data BeneficiaryName Beneficiary:Contact person: <Mr/Mrs/Ms> <first name> <last name>Postal address: <Street, n°, postal code, town/city, member state>Telephone: xx-xx-xxxxxxx + direct n°E-mail:Project Website:
1 Project start date2 Include the reporting date as foreseen in part C2 of Annex II of the Grant Agreement
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Instructions:
Reports must be submitted in English.
The coordinating beneficiary shall report to the Contracting Authority about the technical and financial progress of the project. The project's achieved results and possible problems should be highlighted in these reports. Interim reports shall be submitted according to the reporting schedule included in form C2 of the Grant Agreement, or within 90 days following the end of the project period reported.The Final Report must be submitted to the DG ENV/EASME3 no later than 3 months after the project end date.
Identical copies of the report shall be simultaneously forwarded to the DG ENV/EASME and to the external monitoring team designated by the DG ENV/EASME.The technical report shall be provided in both paper and electronic versions.The deliverables shall be provided in electronic version only; however, actual samples of publications (including brochures, posters, books, albums) and other dissemination materials / gadgets produced by the project shall be submitted. An index (in both paper and electronic form) shall be annexed to the report, listing all the deliverables provided electronically along with a short description of the content of each deliverable.Regarding the financial report printed signed originals of the payment request form, all cost statements (consolidated and individual beneficiaries’ cost statements) and the beneficiary's certificate (if applicable), are required. A pdf version of these signed forms is also required. Financial documentation requested by the EC (communication on previous pre-financing payments) must be provided with the Final report in digital format only. However, any certificates, certified statements, including the auditor’s certificate (if signed) must be provided as printed signed originals (at least in the package sent to the DG ENV/EASME) as well as in digital copy (pdf). The complete financial report shall be provided in paper form, and in electronic format as an excel file.
Refer to the additional instructions concerning deliverables and the financial report, at the end of this document. Please refer to the General Conditions annexed to your Grant Agreement for the contractual requirements concerning an Interim/Final Report.
The first Interim Report shall report on progress from the project start-date; the following Interim reports shall report on overall progress since the project start and detailed progress during the phase reported . Final Reports shall report on progress (or include the financial data) from the project start-date.
3 LIFE14 IPE projects should send all reports only to DG ENV and the monitoring team.
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1. Table of contents
2. List of key-words and abbreviations
3. Executive Summary (maximum 3 pages)Briefly describe the project objectives, key deliverables and outputs. Compare in a few paragraphs the activities planned to the progress made to date (for interim reports focus on the phase covered) . This should include a description of the activities to support implementation of the plans targeted by the project (Prioritised Action Frameworks (PAF), River Basin management Plans (RBMP), Waste Management Plans (WMP) and/or Waste Prevention Programmes (WPP), Air Quality Plans (AQP), climate action plans, strategies or roadmaps for adaptation, mitigation or urban climate action), the complementary actions and funds secured as well as the activities dedicated to stakeholders’ involvement. Summarise the achievements, deviations, important problems and difficulties met during the project implementation. This summary should be a stand-alone text.
4. Introduction (maximum 3 pages)
Description of background, problems and objectives (as foreseen in the proposal)o For Integrated Projects under the sub-programme for Environment (nature, water,
waste and air) Overall and specific objectives Main plan targeted [Prioritised Action Frameworks (PAF), River Basin
management Plans (RBMP), Waste Management Plans (WMP) and/or Waste Prevention Programmes (WPP), Air Quality Plans (AQP)]
Main strategy for ensuring the full implementation of the plan Which sites are involved Socio-economic context Overview of complementary actions Stakeholders involved
o For Integrated Projects under the sub-programme for Climate Action Overall and specific objectives Main plan targeted (climate action plans, strategies or roadmaps for adaptation,
mitigation or urban climate action) Main strategy for ensuring the full implementation of the plan Climate related problem / issue addressed
Outline the solution to be demonstrated / verified by the project Description of the technical / methodological solution Expected results and climate action related benefits Overview of complementary actions Stakeholders
Expected longer term results (as anticipated at the start of the project)o NAT IPs: e.g. PAF implementation, updating of the PAF, integration with other
environment/climate policies, status of the Natura 2000 network, ha habitat to be protected, increase in population of species from xx to yy individuals, restoration /
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maintenance of a favourable conservation status for habitat(s) and / or species, replicability of proposed solution, mobilisation of funds, stakeholders involved, capacity developed.
o Water, waste and air IPs: e.g. plan implemented, developed, future contribution to the implementation, updating and development of European Union environmental policy and legislation, including the integration of the environment into other policies, replicability and transferability of demonstrated approach, mobilisation of funds, stakeholders involved, capacity developed.
o Climate Action IPs: e.g. plan implemented, developed, future contribution to the implementation, updating and development of European Union climate action policy and legislation, including the integration into other policies, replicability and transferability of demonstrated approach, mobilisation of funds, stakeholders involved, capacity developed.
5. Administrative part (maximum 10 pages)Please briefly describe the following issues: The project management process, the working method, the problems encountered, the
partnerships and their added value, including comments on any significant deviations from the work plan.
This should include a description of the cooperation between the coordinating/associated beneficiaries and the management of the complementary actions and the public and private funds involved the working method and the problems encountered.
Stakeholder involvement, the working method, the problems encountered. Communication with the DG ENV/EASME and Monitoring team. The changes in administrative issues due to amendments to the Grant Agreement
approved in relation to the last interim report.
6. Technical part (maximum 2 pages per action/sub-action)6.1.Technical progress, per Action in the LIFE IP
Please describe what and how has been done regarding the different technical/substantial components of the project (such as capacity building, fieldwork, construction, research, development of communication tools). Indicate what has been done regarding each action (sub-action if appropriate) but avoid describing the objectives and targets as such. The description of the work done has to be sufficient to allow a good understanding of the project without a need to refer to the deliverables. The technical details, however, should be given in the deliverables.
For each action (the description of which should start on a new page):o Please indicate:
Foreseen start date: Actual start date:Foreseen end date: Actual (or anticipated) end date:
o Describe the activities undertaken and outputs achieved in quantifiable terms (also indicate by whom they were done).
o Compare the results achieved against the objectives and expected results foreseen in the proposal and described in section 4: clearly assess whether the objectives were met and describe the successes and lessons learned. This could
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be presented in a table for each action, which compares through quantitative and qualitative information the actions implemented in the frame of the project with the objectives and expected results in the revised proposal:
Action Foreseen in the revised proposal
Achieved Evaluation
Objectives:
Expected results:
o Indicate which project results have been immediately visible and which results will only become apparent after a certain time period.
o Clearly report on the indicators used to test the performance of the action (if applicable). Please note that in this section you should report on the progress indicators defined for the project
o If relevant, clearly indicate how the action and budget were modified following the latest implementation phase and any correspondence with the DG ENV approving the changes.
o Clearly indicate major problems / drawbacks encountered, delays, including consequences for other actions (technical, legal, financial/economic, market, organisational, environment or climate related problems).
o Outline the perspectives for continuing the action after the end of the project, as far as relevant at the time of reporting.
o Include tables, photographs etc. to illustrate the actions, such as (land purchase and non-recurring management activities for LIFE Environment, Climate Change Mitigation or Climate Change Adaptation IPs).
o Proposed targets and goals for next phase.
For LIFE Environment, Climate Change Mitigation or Climate Change Adaptation IPs, where applicable, the progress description should in addition, include the following:
o Preparatory actions / management plan preparationo Land purchase including Land swaps (NB if relevant there are compulsory
annexes)o Natura 2000 site designation (if relevant)o Recurring biotope management
For the dissemination actions, please also address the following: o What reactions and feedback were obtained?
6.2. Overall status of the complementary actionsDescribe the results of the complementary actions – or if applicable groups/clusters of actions - following the structure defined in the Grant Agreement.
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(Integrated Projects funded under the LIFE 2014 Call onwards must use this format.)
6.2.1 Table of complementary actions, reports, dates, financing
Action/Measure Source of funding
Amount foreseen in the application
Amount committed and/or spent by X-Interim / Final Report
Reports available, dates Comments (e.g. web-link to any relevant reports and mention of which IP action the complementary action is linked to, if relevant)
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(Integrated Projects funded under the LIFE 2014 Call onwards must use this format.)
6.2.2 Contribution of complementary actions to the implementation of the targeted plan
Please describe in qualitative and – possibly – quantitative terms the overall progress of the implementation of the targeted plan resulting from the complementary actions/measures carried out during the reporting period.
Describe any substantial change to the complementary actions and how this may affect the implementation of the plan or the LIFE IP itself.
6.3.Evaluation of Project Implementation Please evaluate the following aspects of the project, reflecting the current implementation status:
6.3.1 Methodology applied: Discuss the successes and failures of the approach and methodology applied, the results of the actions conducted and the cost-efficiency of actions.
6.3.2 Dissemination: Indicate the effectiveness of the dissemination activities and comment on any major drawbacks.
6.3.3 Analysis of benefits: In this section please discuss – to the degree possible based on the reported implementation status of the project - the following and, where relevant, refer to the values of the Project Specific Indicators table (to be filled at the time of the first interim report, see also chapter 7).
6.3.3.1 Environmental benefitsa. Direct / quantitative environmental benefits:
i. LIFE Nature IPs: e.g. Extent to which the PAF and related plans have been implemented, or developed further; conservation benefits for Natura 2000 (SCI/SPA) and species/habitat type(s) targeted. Highlight briefly issues that may have important policy implications on Natura 2000 also in relation to other EU policies if relevant (e.g. new management techniques and procedures, pump priming agri-environment, links with the water framework directive, etc.). Please also address incentive/pump priming effects (both in financial and policy terms).
ii. For LIFE ENV IPs targeting River Basin management Plans (RBMP), Waste Management Plans (WMP) and/or Waste Prevention Programmes (WPP), Air Quality Plans (AQP): e.g. Extent to which the related plans have been implemented/developed further. Reductions of emissions, energy or resource savings.
iii. LIFE Climate Action: e.g. Extent to which the related plans have been implemented/developed further. Reduction of greenhouse gas emissions; increase of climate resilience; impact on related policies.
b. Qualitative environmental benefitsi. LIFE Nature: What is the outlook for the targeted habitat type and/or
species? Have trends already been established? How do you plan to continue and to develop the actions that were initiated in the LIFE project
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in the years that follow the end of the project and how will the longer term management of the Natura network be assured? Did the project eliminate the threats defined in Form B2d of the Grant Agreement? What are the remaining/new threats? Details should be given regarding what actions should be carried out, when, by whom and using what source(s) of finance. How will the project enable the project partners and stakeholders to fully implement the PAF and related plans?
ii. For LIFE ENV IPs targeting River Basin management Plans (RBMP), Waste Management Plans (WMP) and/or Waste Prevention Programmes (WPP), Air Quality Plans (AQP): e.g. long term sustainable technology, from product to functional focus, from end-of-pipe to prevention; high visibility for environmental problems and/or solutions; spin-off effect in other environmental areas etc.
iii. LIFE Climate Action: e.g. long term sustainable technology; better planning; change of behaviour; spin-off effect in other sectors (e.g. environment, industry, agriculture) etc.
iv. All IPs: Describe here if the IP contributes to the integration of the environment and climate policies into other policies and/or if it contributes to sustainable development. Also indicate if it created synergies with the objectives of other EU policies in particular those that can be targeted by/subject of IPs. An IP should, as far as possible, deliver benefits in several other policy areas beyond the core target of the project and the related plan.
6.3.3.2 Economic benefits (e.g. cost savings and/or business opportunities with new technology etc., regional development, cost reductions or revenues in other sectors). State the number of full time equivalent (FTE) jobs created, showing a breakdown in qualified/non-qualified staff. How did the mechanisms for attracting additional funding create benefits for stakeholders?
6.3.3.3 Social benefits (e.g. positive effects on employment, health, ethnic integration, equality and other socio-economic impact etc.).
6.3.3.4 Replicability, transferability, cooperationPotential for application of methods developed in the project, including models, IT tools, and manuals. What is the potential for applying the method in other regions, countries or to other conditions / sectors (habitats, environmental conditions, industrial sectors etc.). This should include application of knowledge of funding mechanisms developed and other technical/administrative capacity developed.
6.3.3.5 Capacity buildingDescribe specific capacity building aspects of the project with the aim of the full implementation of the plan.
6.3.3.6 Innovation and demonstration valueDescribe the level of innovation, demonstration value added by EU funding at the national and international levels (including technology, processes, methods & tools. Describe also the best practice measures used and if any changes in the strategy employed could lead to possible adjustment of the best practices. This may include nature management methods, models for stakeholder involvement, land stewardship models, organisational & co-
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operational aspects. Demonstration of integration of other funding, public/private partnerships, models for assessing of ecosystem values etc.
6.3.3.7 Policy implicationsFor the relevant plan(s) targeted by the IP describe any important achieved targets contributing to the future implementation, design or take-up of regional, national or European legislation and the further implementation and development of the target plan. Please highlight any potential unintended impacts, bottlenecks or barriers to the implementation of your project due to regional, national or European legislation including recommended actions further to actions already taken to overcome these barriers. Please emphasise how the project is delivering the results foreseen in the Grant Agreement form B3 “EU ADDED VALUE OF THE PROJECT AND ITS ACTIONS”. Also please describe impacts on policies other than the ones covered by the target plan of the IP.
6.3.3.8 Sustainability Continuation/valorisation and long term sustainability after the end of the project.Describe what actions have you taken during the reporting period to ensure project long term sustainability. Describe how the implementation of the plan/strategy will be continued after the end of the LIFE funding, and what actions are required to consolidate the results. Please indicate what mechanisms will be put in place to ensure that this will be done.Provide a strategic overview of your long term intentions for implementing the current plan and eventual subsequent ones for following periods. Describe what actions will have to be carried out or continued after the end of the project. Please list, where relevant, such IP actions indicating their reference (e.g. A1, A2,) and title.
What resources will be necessary to carry out these actions and how will these capacities be ensured? Please indicate how the above actions will be continued after the project, by whom, within what timeframe and with what financing. Please also describe how the human and technical capacities built up during the project would be maintained and expanded and how the necessary financing can be ensured. Please cover both the LIFE actions and – if possible and relevant - the complementary actions in this discussion.
Explain how likely it will be that staff recruited and/or trained during the project will continue to be actively involved in the future implementation of the plan/strategy. Please quantify the minimum level of staffing required to ensure continuity in the plan implementation and the possible impact and compare this to the level of staffing during the project; which members of the personnel of the project team will continue to be involved in the project actions. List the main pieces of equipment purchased under the project and provide details on their utilisation after the end of the project. Please bear in mind that the eligibility of durable goods purchased under a nature project shall be subject to the beneficiaries undertaking to continue to assign these goods definitively to nature conservation activities beyond the end of the project.
Indicate how dissemination activities will continue after the end of the project, and list the persons / organisations that have been targeted so far.
6.4. Program for project implementation in the next phase period (only for Interim Reports)
With each report please briefly describe the updated implementation plan for the next phase, this should be based on the approved project amendment for the phase in question where the
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actions and the corresponding costs will be detailed. This chapter will build on the description of the results achieved, the deviations encountered and the need for corrective actions. It shall include a justification for the main changes proposed and describe the approach used for designing these changes. It shall not include a detailed action by action description of the planned activities, as this will be included in the individual technical forms included in the amendment However, it shall make reference to the individual actions where relevant.
Please update the project timetable in Annex 2.
7. Project Specific Indicators When preparing the first interim report please complete the table of Project Specific Indicators with the values at the start of the project. You will find the online table following this link: xxxxxxxxxxxxx. Please see the separate guidelines for the compilation of the table of indicators, available at the LIFE website (http://ec.europa.eu/environment/life/toolkit/pmtools/life2014_2020/documents/160215_LIFEproject_level_outcome_indicators.pdf).). When preparing the Final report please update the final table of indicators. In the Final report please comment on any major deviation with the targets at the beginning of the project.
8. Comments on the financial reportThe standard statement of expenditure (available in the 'toolkit' section on the LIFE website) must be used and presented in a separate document, as described below – see the guidelines on preparing the financial report and annexes, at the end of this template. This part of the technical report must include the following points:
an overview of the costs incurred information about the accounting system and relevant issues from the partnership
agreements allocation of costs per action
This information should include sufficient detail to establish a clear link between the technical activities on the one hand and costs declared in the financial forms on the other. Please note that – as set out in the General Conditions on the eligibility of costs – only costs that are necessary for and clearly linked to the activities carried out, are eligible. This section should justify and explain extraordinary cases, e.g. necessary costs not foreseen in the budget, persons changing status during the project from external consultants to employed staff (or vice versa), etc.
8.1.Summary of Costs IncurredComplete the following table to show the project costs incurred compared to the approved budget and comment on each of the cost categories focussing particularly on discrepancies compared to the allowed flexibility of the 20% limit (cf. Article II.22 of the General Conditions).
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PROJECT COSTS INCURRED
Cost category Budget according to
the Grant Agreement in
€*
Budget for reporting
period in €
Incurred costs overall till reporting
date in €
Costs incurred
within the reporting
period in €
% of period budget spent
**1. Personnel2. Travel and subsistence3. External assistance4. Durables goods: total
non-depreciated cost- Infrastructure sub-tot.- Equipment sub-tot.- Prototype sub-tot.
5. Consumables6. Other costs7. Overheads
TOTAL*) If the DG ENV/EASME has officially approved a budget modification through an amendment, indicate the breakdown of the revised budget. Otherwise this should be the budget in the original Grant Agreement. **) Calculate the percentages by budget lines of the budget for the reporting period by the costs incurred in the reporting period: e.g. the % of the budgeted personnel costs that were actually incurred
8.2.Accounting systemInclude among other aspects: Brief presentation of the accounting system(s) employed and the code(s)
identifying the project costs in the analytical accounting system Brief presentation of the procedure of approving costs Brief presentation of the procurement/selection procedure when selecting
subcontractors/suppliers Type of time recording system used, i.e. electronic or manually completed
timesheets Brief presentation of the registration, submission and approval procedure/routines
of the time registration system Brief explanation on how it is ensured that invoices contain a clear reference to the
LIFE project showing how invoices are marked in order to show the link to the LIFE project
8.3.Partnership arrangements (if relevant)Please briefly explain how financial transactions between the coordinating beneficiary and the associated beneficiaries have taken place. How is financial reporting implemented by each beneficiary and how is the consolidated cost statement prepared? Same for subsidiaries.
8.4.Certificate on the financial statementIn accordance with art. II.23.2.d, for each project for which the total contribution in the form of reimbursement of actual costs as referred to in Article I.3(a)(i) is at least EUR 300 000, a
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certificate on the financial statements and underlying accounts (“certificate on the financial statements”) from an approved auditor must be included with each financial report. It must follow the format of the standard audit report form available on the LIFE website.
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(Integrated Projects funded under the LIFE 2014 Call onwards must use this format.)
8.5.Summary of costs per actionThis table (recommended) should present an allocation of the costs incurred per action for the reporting period For the Final report it shall be filled for the full project duration. It should be presented in both paper and excel format.
Action no. Short name of action
1. Personnel
2. Travel and
subsistence
3. External
assistance
4.a Infra-
structure
4.b Equip-ment
4.c Prototype
5. Purchase or lease of land
6. Consumable
s
7. Other costs
TOTAL
0
0
0
0
0
0
0
0
0
0
Over-heads
TOTAL 0 0 0 0 0 0 0 0 0 0
Please provide specific information of financial support paid to third parties if such cost were foreseen among the other costs, indicating to whom and how much was paid.
Please comment on any major discrepancies between this table and the summary of costs per action (Form FB) set out in the Grant Agreement.
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(Integrated Projects funded under the LIFE 2014 Call onwards must use this format.)
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_________________________________________________________________
Instructions / guidelines for the submission of deliverables Please make a reference to the deliverables in the report text. In case the deliverables are
presented in a national language other than English, please include in the deliverable itself a summary in English, , outlining the purpose, outcomes, results and conclusions.
All the deliverables due in the reporting period shall be provided in electronic form only (including those transmitted electronically with previous reports). However, actual samples of publications (including brochures, posters, books, albums) and other dissemination materials / gadgets produced by the project/or where relevant pictures of them shall be submitted, unless already provided with a previous report; in this case reference should be made in the technical report to a previous submission (e.g. brochures xyz were submitted with the report submitted on (date)). An index (in both paper and electronic form) shall be annexed to the report, listing all the deliverables provided electronically along with a short description of the content of each deliverable.
Please update the table in annex 1 listing the deliverables and milestones foreseen for the reporting period, indicating the actual date of completion / accomplishment and the date foreseen in the revised proposal.
Please note that for projects with land purchase you need to submit copies of the land register, including a "conservation clause" (in exceptional cases the purchase / lease acts can be accepted) as this is a prerequisite for the costs to be considered eligible. All land sections purchased or leased must be shown on a map, which also provides the boundaries of the project area and the Natura2000 site boundaries.
Please be aware that the Layman’s report and the After-LIFE Plan are compulsory deliverables and must be submitted with the Final report only:
Layman's reportPurpose: The layman's report is a document aimed at a broader target group and serves to inform decision-makers and non-technical parties on the objectives of the project and the results achieved. The layman’s report will be distributed widely and will be available on the LIFE website via the project database. It is therefore compulsory for all projects.
Form: This document is an entirely self-standing document, often in the form of a leaflet or similar. It should be provided in English and in the language(s) of the beneficiaries, both on paper and in digital form (preferably MS Word and/or PDF format).
Content: The length of the layman’s report should normally be 5-10 pages, including supporting graphs, photographs etc. Since the target group is the general public, the technical details should not be excessive. However, it is normally advantageous to include some quantitative results to illustrate the impact of the techniques/methods demonstrated by the project. It should include the following points (adapted to the target group):
Summary of project scope and objectives;
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Description of the techniques/methodology implemented and the results achieved; Assessment of the benefit and impact
o LIFE Nature : conservation benefits for the Natura 2000 (SCI/SPA) and species/habitat type targeted. Highlight briefly issues that may have important policy implications;
o LIFE Water, Waste and Air : environmental impact of the project, describing the environmental benefits (illustrated with quantified information);
o LIFE Climate Action: climate mitigation and adaptation impacts of the project;
Cost-benefit discussion on the results (economic and environmental benefits); Transferability of project results; Map indicating where the project takes place: NB please ensure that the project site is
illustrated in a way that allows a broader public to know where in Europe and in the Member State the project is implemented.
After-LIFE plan This compulsory plan (suggested length: 5 pages) shall be presented as a separate chapter of the final report in the beneficiary’s language and optionally in English, in electronic and in paper format. The After-LIFE Plan for IPs shall in general describe how the targeted plan would eventually be fully implemented (e.g. how actions implemented under the IP would be continued or replicated elsewhere, how human resource and management capacities built up during the IP will be maintained, how mobilisation of related funding would be ensured, etc.).In this respect the After-LIFE Plan shall describe how the actions with best practice character and initiated in the LIFE project will be continued and developed in the years that follow the end of the project, and how the results of the project will be maintained, For pilot and demonstration elements of the project, the After-LIFE Plan shall in addition set out how the dissemination and communication of the results will continue after the end of the project and how those would be replicated in the given region or nationwide. It should give details regarding what actions will be carried out, when, by whom, and using what sources of finance. Additional ex-post reporting e.g. 1 year, 3 years, and 5 years after the project should be foreseen.
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_________________________________________________________________
Instructions / guidelines for the submission of the financial report and annexes (for Interim and Final reports)
- "Standard Payment Request" - signed original must be submitted by the Coordinating Beneficiary.
- For LIFE Nature IPs, signed originals of the "Beneficiary's Certificate for Nature and Biodiversity Projects" must be submitted to justify costs claimed for durable goods.
- "Consolidated Cost Statement for the Project" – signed original must be submitted.
- "Financial Statement of the Individual Beneficiary" –signed original must be submitted. The financial statement includes the individual transactions which are specified in the following forms (which do not necessarily have to be printed, but can be submitted in electronic media, e.g. CD ROM, USB key):
o Personnel costso Travel and subsistence costso External assistanceo Infrastructureo Equipmento Prototype o Land purchase o Lease of land o Consumableso Other costso Overheadso Funding from other sources, divided in "Contribution of the associated
beneficiary", "Other sources of funding" and "Direct income"
- In case affiliates of a beneficiary participate in the implementation of the project (see Art. I.7 of the Grant Agreement), then the beneficiary shall identify the work performed and resources deployed by each affiliate/member involved in the project. The beneficiaries involving affiliates/members should also submit:
o An individual financial statement for each affiliate (including the mother company/association) – to be signed by the legal representative of the affiliate;
o A consolidated individual Financial Statement (using the standard template) grouping the costs of all its affiliates – to be signed by the legal representative of the mother company.
- For interim reports the personnel costs for the ongoing and incomplete calendar year can be based on the rate established for the preceding complete calendar year or be based on sum of the salary + obligatory social charges during the incomplete year. Personnel costs for final report must be calculated on the basis of actual costs for the last calendar year of the project period.
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- Moreover, information of clarifications requested in previous letters from the DG ENV (e.g. in the letter announcing the previous pre-financing payments, in the feedback letter following project visits) shall be submitted. The specific answers should be detailed in an annex to the cover letter of the report, clearly referring to the attached supporting documents (e.g. copies of timesheets, invoices, proofs of payment, etc.) as appropriate.
- An auditor’s certificate on the financial statements using the standard reporting format (compulsory for each interim report and final report if the requested amount exceeds 300.000€, please refer to article II.23.2 of the General Conditions and the LIFE website for the required format of this certificate).
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ANNEX 1
DELIVERABLE AND MILESTONES SCHEDULE
MAIN DELIVERABLE PRODUCTS OF THE PROJECT
Name of the DeliverableCode of the associated
actionDeadline
Actual date of
completion
MAIN MILESTONES OF THE PROJECT
Name of the MilestoneCode of the associated
actionDeadline
Actual date of
completion
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Annex 2 TIMETABLE
List all actions ordered by number and using their numbers or names. Tick as appropriate.
Action 2015 2016 2017 etc.
Number/name IV I II II
I
I
V
I II II
I
I
V
I II II
I
I
V
A. Preparatory actions, elaboration of management plans and/or action plans :
C. Concrete (conservation/implementation) actions :
D. Monitoring of the impact of the project actions
E. Public awareness and dissemination of results :
F. Project management and monitoring of project progress:
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