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£4 lIDTechndo’, Management&Budget
Report to the Senate and HouseStanding Committees on
Appropriations andGeneral Government
Required by Section 809 of Public Act 268 of 2016
Prepared for theSenate and House Standing Committees on
Appropriations and General Government
Department of Technology, Management and BudgetState Administrative Board
1/1/2017 — 3/31/2017
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Ad B?RQver2)
STATE ADMINISTRATIST BOARDCONTRACT CHANGE RECOMMENDATiON
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND State
PROCUREMENT Mdnunlstratlve Board
AGENCY SUBMITTAL 0 Statutory Authority per MCL______________ (state MCL Section #)o Stanthrd Delegation via Ad Guide
__________
(state Ad Guide #)O Special Delegation letter (submit with bid tab)0 Purchasing Alliance Approval Form (submit with bid Lab)
DTMB PROCURflIENT SUBMITTAL
CONTRACr DESCRIPTION 071 B5500029 Statedc contract for Telecommunication Services for WAN, ISP,and CPE products and scnces.
CHANGE NOTICE NUMBER: 3
coNrJt4aoa: MICHIGAN BUSINESS: LNCREASE:Century Link Monroe, LA 0 $12,000,000.00
9 Check if request is to exercise Contract oplion(s),Requesied time period and length:
O Check if request is to extend Contract (no option in base).Time period olextension and length:
o Check if extension is beyond Contract option year(s).Time period of extension and length:
Check if this is an Extended Purchasing Contract
ORiGINAL CONTRACT: # ii! Base l’can: S Year(s) 0 Month(s) Beginning Value SI ,330,533.54
Stud Date and End Date: 11/1/2013 - 10/31/2019
CURRENT CONTRACT VALUE: $1,330,533.54
NEV TOTAL CONTRACT VALUE; S13.330.533.34
PRE1OUS OPTION ITARSIEflENSIONS: APPROVEDJanuary 10,2017
Michigan StateAdministrative Board
PREVIOUS CHANGES NOT LISTED ABOVE IN THE OPTIONS(EXTENSIONS TAILE:OPTION - TYPE OF CHANCE: SAB APPROVAL - VALUE:
DATE:CN 4 I Change in Product, Terms. Pricing, or Scope N/A 1 50.00CN #2 Change in Product Tenus, Pricing, or Scope N/A $000
Total 50.00
• FUNDING SOURCE: JIERCENTAGE: Indicate RESTRICTED FUND name::or COMMENTS:
rccoIviIut lunds 00.00% see atlacliinent
SHOW THE UREAKDOVN OFTIUS INCREASE BY FISCAL YEAR(S):Fl’: DOLLAR AMOUNT:2017 $4,000,000.00
;..20J8 .:;.;;.:t $4,000,000.002019 $4,000,000.00
APPROVEDDescription of ProduetlSenice Modification Requested and Process Explanation: January 10, 2017Adding funding to support acquisition of \VAN, ISP. and CPE products and serveics for remaining three base contractyears. Michigan State
Administrative BoardPurpose/Business Case of Amendment or Exiension, and Expected Outcomes:To ensure adCQUaLC funding is available to support CenturyLink products and sencies as quircd bytc(ecommuncations and all other nuencics for WAN, ISP, and CPL product types. Communication from agency 10agency and From agency to the citizens fbr the StaLe of Michigan ould not be possible.
Wsk Assessment:
if funding is not provided vim] Teiccommunication services would nol be available For internal and externalcommunications thus impacting State agencies ability to usc these senices iLhin their specific roles supportingaGency Functions and the citizens olthe State oIMichiuan.
PRICE CLAUSE FROM CONTRACT: NACS-138 # PROVIDED FOR SERVICES NonjurisdictionalCOST REDuaION/SAVINGs CONSIDERATIONS NA
FOR IT CONTRACTS Check box if adding more than $500,000.00 for software development.ONLY - cDmputcr hardware acquisition or quality assurance.
IT Division Buyer
AGENCY APPROVALS
DTMB- P1oturement
William PembleIT Division Dirrcwr
Sharon Wakna-ManardSourcing Director
DTMB- Procurement
APPROVEDJanuary 10, 2017
Michigan 5tateAdministrative Board
Anthpdzcd Aencv ReprernIptivc Irrinled)
L.uthñzgcLAgncy Representative SiEpaIuj_
PURCHASING
Return Informtion
Coniact NameP Mail:hurc No.:.NIaU
APPROVALS
Mike Dreen
DTJ\TB- Procurement
FY17 IT Fund Sources - Ad Board APPROVEDApprcpraled Fund Sources January 10, 2017
Agency D23 Fund SturceAgritulture IDG frcrn LARA. Lqcr cJa ly Ies”’g lees Michigan State
cIwa cse&vr ‘ Administrative BoardAttj Lr I :ert3 R Di
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Micinoy Qnneral
Clvii Rights
EWC r:a te wt SCLT ll :n Sat1
Civil Service Satc Re,trtcd Funds 1%
Stse Spensnred Soup flsu,nceOF’S P
Communfly Health Fete,;! Rca.u!Pnv2 Re e—uc
Sat,SFGP
Corrections Ccnecoit ndusWa ,ciiclving lundParcieIprttaan tvrsiflt fees seL5:deGFICP
Education FedenI reenucs
Fee,J r. rec fusCerIiftatn feesOF,sp
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Fedoni ts
Ar c,rsscn lsCrnpgrun fund
Cleanup and rdeve;opmcnt fundELectmrii: waste rocycLng unEr,irerm,cntni polrulrcn prvcntjn fundEnv’rcqrrenml prclect:rn’ lundEn-. rera r,tse fc.dFees znd CCcDtcfl
FrraI estrxtsSreBI Ifles pratcI;on fundG’unswaL, d;schare penn;l teasLand anc water perTn;t feesMed;ci wse emc,erv respnse fundI.leta:c rT1nin !ur:edance fte rv,nue
vt I rtja:ry ‘to
Fjnnferrcus met&l;c mineral sureanceNtOS fees
Oil ri gas &gutatry Is%Orphan well lurid
Putc swrnmng pcci hind
221&2O17 Amerdn,ert, c’ec 520000 zn itt4
FY17 IT Fund Sources - Ad Board APPROVEDApprophated Ftn S:urcs January 102017
A,encv 023 Fund Sc;rcesMichigan State
cwat i”pp!t lees Administrative BoardRaEned retrs[urn Ln
Sand atroctDn tee rever
Strap ‘0 rtgualory
Seplage waste progrart fund
5v’agt slud;e Irn app::a:cn fee
Smol tus:F1es pocutcn peef::sfl my
Sal ern:n & sodmcnt&pDn n,:I
S!!d wafe rnana;ern.en fund Elfl
V!asevtae, tnD (ran lets
!ae ar.a fS45 (003
IEer r,rL, n!,I fra
Lie FCPVifl ‘es
cqcp
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SeaF secury act TAlEThtoE ttMet fedcr& w,,enues
GF(GP
Caning Cantrol Board State Servicos Fee FundA Eou’ne industry dcv,Ic,7lent fmJ
DIPS 6ankreo.f.na,ca fees
Un.Dn CS
rtened re5r-rent sCtfC t,ln, le:s
l,t3rca rnt f,dlfftv Mtur; c1)co’ac1 lets
lnluranco lcensng & rcua:Dry lees
MBLSLA fund
LARA Fedetol levenuesAtoveground swrage tank feesEer inspecticn fundCcnstwctian ccdc findCcrpeta(icn fQnElear feesFlie servcc f,e
th rrc’Ess:cis re LdHa’th sys:arns feestjensn; nd ret,at:cn leesUqubs prc’15e rvcvr. fJ
rnethca mr.hr,ana tunaMtbie h:me code fundPub:Ic ulWty asses,men5Radiclagicar hea:th foes
Safety education and rarning fundSecond injury fundSectñties feesSlflnsute,s security fundSj:ccsis and dust drsea,e fundTt t!bLna jr.2
Unde;r:r.t sts;ge lj4 fe,25CF,GP
23I62i7 Amer,rnEr,s cvc; ECODO x!n 2 ci 4
FY17 IT Fund Sources - Ad Board APPROVEDAppruprLalod Fund Sources January 10, 2017
D23 Fund S,urcesMichigan State
Lotteiy Sa:e Lcttcr, FLCd Administrative Board
DTF,1B Sae Rs:i hareti /3
:G-; Onp Fa’nDG &,, Use FesDeferred Crensat;cn
Halth FundsA4!N UscrCbarcs
Pens’cn TrjsA FundSecaI Rerenue Internal Svt 8 Penson Trust FundsC F.t’
DMVA 033-00k rIGS
HHS Fo careInnme an assessmnntsGFGP
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Game and rab protmcucn Ld - urhcy pe,rn teesGame and 1sF, pzotoctinn lund - watcrlcw! feesGame an rsh — wtdLifc rs:urce pmlectn FundGame and f:sh — yculh buntirl 6 fishngtaLjtanhLxi ecttane lazzto,t LndF.Irre 5ac ftr.
. FIanti Rescu-tes Trj,I FLitL! sta ak3 ec7Aren1 kidMrt:,ri s:,e waIen,s IrdM.hian rahvays FundNngame wjdIfe rundORV sae:y tducasn fundDRy .Tra!
Reaeazr ,trrerSr.cwmct:v rea5Irt’on fee m,enue£t.rtt Ira nwnvrneq!
Spcsmn ali2t tun;er un:
GFflP
Slate Adm:nsra’,,o Order Proce,s:ng FeeAuID Reafr Fac;te, FeteDna, FtcsEjrctj trwvr Lcae L flWai F;3 Fu-idEsndcnI Scr’ce FeesPa-’o I ke Con FretPtDCa,FeesR;nstateren Fees — Opero:r UtTranspvnan Admnstracn Co!ecton FundVe[gtle Thcft P,eventcn FeesGF-GP
2016-1017 Amend’rents cver EODOO 3 c 4
FY17 IT Fund Sources - Ad Board APPROVEDAprcpr:atJ Funu sou,ts January 10 2017
Age-tv D23 Fund SDurcescc Michigan StateP[iGMDOS Administrative BoardSGlIflT saIe trurkLr.e ftjdtD-dUtR. tn,noiD-MDTR Qmerency l;hcne fund cccrtJnaDrIDGMDTR. ernaroncy l&crna lund c€raaslOT tw:k safety fundODJDOTCHSn r:ttnton LTdCit Ierrce nsDjk V2 :veri ,, o-. la-n trFs’ent Scencc Pe-mtnv,ri FeesLt C331r ‘t1
K tt,j Sa’aij Ft,JMfl:gan ment trial ljt
Mi:b;an Justice tra;nnD uniN:iear power planl r&mbuiscrnr,l feesSetnday mad pat,ol and lranin fundState cren&: lab fundSa10 seIvcas ‘o fundRe:rnbursed ervkesSex Offende, Regsy Fund
a revenucisri: uaa re1ern
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CF/C P
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E:uo Waler Bnde FundCrnpcehenswe Transp Fw’dEnaric Deveoprnt FundLch:gn TrnsporIatron Fund
S:ale Aeronutcs Fund
Sta:e Tnsnl.1no Fund
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SF/OP
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2316 :7 Ame,tments over cCD3D x!sz c 1
tnmt. Fm. C.,w1 D.iib..tc flSWIT
Ad Board Datc Z’7/?017(cer2)STATE ADMINISTRATIVE BOARD APPROVED
COYrR-crCIMNGERECOMMENflATION 7,2017DEPARTMENT OF TECHNOLOGY, MANAGEMENT ANDUUDGET
PROCURflIENT Michigan StateAdministrative Board
AGENCY SUBMITTAL Statutoiy Authority per MCL (state MCL Section #)C Standard Delegation via Ad Guide (state Ad Guide 10C Special Delegation lener (submit with bid tab)C PurchasinG Alliance Approval Form (submit with bid tab)
DTMB PROCUREMENT SUBMITTAL
CONTRACT DESCRIPTION Contract 07iB82000l 8; Add funding for SIGMA integration testing services forMichigan Integrated Tax Processing and Administration System (MIITAS);DTMB on behalf of Department ofTreasury.
CHANGE NOTICE NUMBER:21
CONTRACTOR: MICHIGAN BUSINESS: INCREASE:Deloitte Consulting LLP Detroit, Ml $1,317,542.00
Check if request is to exercise Contract oplion(s).Requested lime period and )ength:
C Check if request is to e,ctend Contmct (no option in base).Time period of extension and length:
o Check if extension is beyond Contract option year(s).Time period of extension and length:
C Check if this is an Extended Purchasing Contract
ORIGINAL CONTRACT: # of Base Years: 03 Year(s) 1 Month(s Beginning ‘alue $14,950,609.00
Start Date and End Date: 9/1512007 - 12131/2010
CURRENT CONTRACT VALUE: $82,508,338.99
NEW TOTAL CONTRACT ‘ALUE: $83,825,880.99
PREVIOUS OPTION YEARS/EXTENSIONS:OPTiON PERIOD SAD APPROVAL
DATE:CN #2 12/31/2010 thrDugh 12/31,2011(01 YerO Month)Option 5/5/2009 EebrL S%;45UU0.OO
and Dollar Increase-
CN#S 12J31/2011 through 12131/2012(01 YcarO Month) 7/1912011 floWM0Change in Product, Terms. Pricinu or Scope and S Auth and Aministrafive oard
It S 12/31/2012 through 12/31/2013 (01 Vearo Month) I N/A $0.00
_____
Extension
_____
. ICN #9 12/31/2013 through 12/3112015 (02 Years 0 Month) J N/A $0.00‘I Extension
____
CN# II 12/31/2015 through 12/31/2018 (03 Years 0 Month) 1/13/2014Extension
_______
Total i 529,485,000.00
PREVIOUS CHANCES NOT LISTED ABOVE IN THE OPTIONSIEXTENSIONSTABLE:OPTION TYPE OF CHANGE: SAB APPROVAL VALUE:
DATE:
ICH # I ‘Charn2e in Product, Terms, Pricing, or Scope I 1115/2008 5200,00000CN #3 Change in Product, Terms, Pricingor Scope and $ Auth 813/2010 $1,255,010.00
CN #4 Change in Product, Terms Pflcinu or Scope and DollarAuth 2/112011 000 00rN #6 Change in Product, Terms, Pricing, or Scope N/A j $0.00
CN #7 Change in PrDduct, Terms, Pricing, or Scope N/A $0.00
ft ID Changc in Product, Tcnns, Pricing or Scope and $Auth 41812014 $I0,000,000.00CN ft 12 Change in Product, Terms, Pricing or Scope and $ Increase N/A $381,839.00.CN #13 Change in Product, Terms, Pricing, or Scope N/A 54, 137,993.00
CN # 14 Change in Product, Terms, Pricing, or Scope N/A $3,152,844.00CN IS Change in Product, Terms, Pricint. or Scope N/A S1,tZL,970.00
£N # 16 Change in Product Terms, Pricing, or Scope N/A $2,015,567.00CN # 17 Clrnnge in Product, Terms, Pricinu, or Scope N/A $574,983.00‘CN # IS Clmnge in Product, Terms, Pricing, or Scope N/A $3,039,803.99
CN # 19 Chanee in Product, Terms, Pricing or Scope and S Increase N/A $443,062.00CN #20 Doflar)ncreusc 6/21/2016 S5,060,267.OD
Total 537,683,338.99
FUNDING SOURCE: PERCENTAGE: Indicate RESTRICTED FUND nameor COMMUNTS
Rcstricwd :100.00% EntcTrisc System Integration worl<— pE9iEif4
SHOW THE BRE4KDOTh OF THIS INCREASE BY FISCAL YEAR(S):FY: DOLLAR AMOUNT:
E
Description of Product/Senice Modification Requested and Process Explanation: vThe purpose of this change is to add SIGMA integration tesling serices for Michhran Inte&rae T!i} rocissing andAdrninistrauon System (MEITAS). Tue integrations were developed under a prior staternent’àidrk.Due to the timeconstraints for the SIGMA go-live, the parties have identified the need lo add these services l4heSIGMA project on schedule. Work began in early November 2016. Due to previouslytechnological complexities, the contractor needed ic provide resources in an expedited manner to achieve theOctober 2017 SIGMA implemeniation deadline, A directors letter identifying the corrective action plan to mitigatethe risk of this occurring in the future has been requested.
Purpose/Business Case of Amendmenl or Extension, and Expected Outcomes:The State is currently implementing the COT Advantage financial and procurement applications to replace ihe Stateslegacy statewide financial system (MAIN). This ne’v solution (SIGMA) is currently being implemented by CGI.Deloitte Consulting has previously deveLoped the MUTAS-SIGMA integrations and will pmcide these lestingSen ices. The testing is needed to ensure the syslem works properly prior to go-live. This amendment is allowed inthe current contract language.
Risk Assessment:tf this change is not approved, the State will not be able to identify and resolve detects on (he integration betweenMIIIAS and SIGMA prior to go-live.
PRICE CLAUSE FROM CONTRACT: Finn fixed.
CS-138 # PROVIDED FOR SERVICES 08453200003
COST REDUCTIONISAVINGS CONSIDERATION: N/A
FOR IT CONTRACTS Check box if adding more than S500,000.OO for software development,ONLY - computer hardware acquisition or quality assurance.
PURCHASING
vjC&c7rlI Jarrod B’4on
/IT Division Buyer/DmIB- Procurement
;—
\ViIliam PenibiDIT Division DirectorDTMB- Procurement
:
Sharon \Vanga_Ma*jrniSourcing Dircclor
DTMB- Procurement
AGENCY APPROVALSAPPROVED
7 fli 7
Michigan StateReturn Infonnation: Administrative BoardContact Name:ID Mail:Phone No.:e-Mail:
Lorri VhiTcIT Division Buyer Manager
DTMB- Procurcmcnl
Cn.nad bjh. sa:
Ad Board Date: 3114’20 17 (ver, I)STATE ADMINISTRATIVE BOARD
CONTRACT CHANGE RECOMMENDATIONDEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
PROCUREMENT AP EDMarch 14, 2017
AGENCY SUBMITTAL Statutory Authority per MCL (state MCL Sectic #)Mc.hgan State
D Standard Delegation via Ad Guide (state Ad Guide ammn1str8t Board
D Special Delegation Letter (submil with bid tab)C Purchasing Alliance Approval Fonu (submil wilh bid tab)
UTMU PROCUREMENT SUBMITTAL
CONTRACT DESCRIPTION Contmcl 07) B55001 10, Enterprise Infomiation Management program; Addfunding for ndditional planned data implementations and system integrations;DTMB Statewide.
CHANGE NOTICE NUMBER: N/A, Funding authorization request only.
CONTRACTOR: MICHIGAN HUSINESS: INCREASE:Pricewaterhouse Coopers. LLP New York, NY C SI 2,600,000.00
fl Check if request is to excrcis Contract option(s).Requested lime period and length:
Check if request is to extend Contract (no option in base).Time period of extension and length:
o Check if extension is beyond ConthieL option vcar(s).Time period of extension and length:
D Check if this is an Extended Purchasin2 ConLrat
ORIGINAL CONTRACT: Vi of Ruse \‘cars: 3 Year(s) U Month(s) fleginning Value S2,000,000.O0
Start flate and End Date: 6/17/2015 - 6/16/2018
CURRENT CONTRACT VALUE: S3,395,360.U0
NEW TOTAL CONTRACT VALUE: SI 5,995,360.00
PREVIOUS OPTION YEARS/EXTENSIONS:
APPROVEDMarch 14, 2017
PREVIOUS CHANGES NOT LISTED AflOVE TN THEOPTION TYPE OF CHAIWGE: SAR APPROVAL VALUE:
DATF;Change in Prcduct,Tvnus, Pricing,crScopc 6/21/2016 $1,000,000.00Chaiwe in Produci, Tcnns, Pricina, or Scope WA $395,360M0
Total 51,395,360.00
FUNDING SOURCE: PERCENTAGEf Indicate RESTRICTED FUND nameor COMMENTS:
Restricted 100,00% Vics by agency I
SHOW TilE BREAKflOVN OF THIS INCREASE BY FISCAL YEAR(S):1W: DOLLARAMOUNT:2017 I
I
2018‘ 56,000,00000
Description of Product/Senice Modification Requested and Process ExplanMion:In November 2013, Governor Rick Snyder issued Esecutive Directive 2013-1 to establish an Enterprise InformationManagement (ErM) program to promote an integrated and coordinated data management environment in the State ofMichigan. In December 2016, the Governor issued ENecutive Order 2016-24. retahüng ElM goalsthe program by establishing a Chief Data Oflicer and incorpornLin privacy functions ‘%ithin the ElM frnrnen:ork.Since then, the ELM program team has worked as an cnieq,risc entity across departments to establish iteI1as thecore senice provider for any strategic Slate program that requires data inlegnlon, The purpose of thiu1&4utuSjteauthorize adding funding lbr future udditional implementations and system integrations of data initE1MqBvard
Purposelbusiness Case olAmcndmcnt or Extension, and Expected Outcomes:The overall program objective for FY 2017-19 is to implement the citizen centric governmcnt vision throughintegration of MiPage, MiLogin. and ElM. Additionally, thc ElM program will continue to ork with depanrnernsto onboard enterprise solutions such as Lhe Business Obssan. Location Master, Data Analytics, and Data Sharingrepository. To this end, several such projects for DrMB, Dl-IHS, Treasury, MDOT, DIES and MSP are currentlybeing planned. Any work perfomied under this contract pursuant to this authorization ‘sill require a contract changenotice. This amendmenl is allowed in the current contract lanuuage.
Risk Assessment:Delivery of Citizen Centric Government solution will not he possible withDut integration of ElM with MiLogin andMiPage. Additionally. othereritical components of the ElM program as identified in Eseculive Order2Olo-24 willnot be delivered.
PRICE CLAUSE FROM CONTRACT: Firm-fixed.CS-13S # PROVIDED FOR SERViCES 08453200003COST REI)UCTION/SAVINGS CONSIDERATION N/A
FOR IT CONTRACTS Check box if adding more than $500,000.00 for software development,ONLY - computer hardware ucqukition or quality assurance,
-
PURCUASING APPROVALS
Loimine Vhitc
IT Division Buyer ManacerDTMB- Procurement
C&ri.
Simian VaIcnd-Xlay,ardSourcing Director
AGENCY APPROVALS
APPROVDiRdum Information: Marcn 14. 201
___________ _____
tact Name: 1TO Mail: Michigan StatePhoneNo.: Administrative Boardc-.TaiI:
Jarrod fla&onIT Division Huver
DTMB- Procurcrnc,,L
tVflhiam I’embc
IT Division Director(-I
DTMB- Procurcmcni DTNIB- Procuromeni
InnWa FnaCn, D.I. flI7
Ad Board Date. 3/13/2017 (ver.I)STATE ADMINTSTWATIVE BOARD
CONTRAcT CHANGE RECOMMENDATIONDEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET APPROVED
PROCUREMENT March 14,2017
Michigan StateAGENCY SUBMITTAL 0 Srntutoy Authority per MCL______________ (stale MCL sedgaTnsIralve BDard
o Standard Delegation via Ad Guide
__________
(stale Ad Guide #)O Special Delegation letter (submit with bid tab)O Purdrnsing Alliance Approval Font (submit with Nd lab)
DTMB PROCUREMENT SUBMITTAL
CONTRACT DESCRIPTION: Contract # 071B1300386This is a contract extension for an additional IS months and an additional$515,629.00 for the following services: SIGMA Interface Treasury/InvestmentAccounting System; License & Maintenance, Pans License & Hosting, PoasLicense & Flosting DR. Training and Q2 GIL Transaction Extract FileMaintenance. Requesting Departmtmt: Treasury
CHANGE NOTICE NUMBER: 4
CONTRACTOR: MICHIGAN BUSINESS: INCREASE:QED INFORMATION SYSTEMS INC S515,629.00Marhon, N)
C Check if request is to exercise Contract option(s).Requested fime period and length:
0 Check if request is to extend Contract (no option in base).Time period of extension and length:
Check if extension’s beyond Contract option year(s).Time period of extension and length: 9/18/2017 - 12/17/2018 (15 Months)
C Check if this is an Extended Purchasing Contract
ORIGINAL CONTR4Cr: # of Base Years: 03 Year(s) I Month(s) Beginning Value 51,287,150.60
Start Dtc and End Date: 9/tW2011 - 911712014
CURRENT CONTRACT VALUE: $2,324,626.94
NEW TOTAL CONERACT VALUE: $2,840,255.94
S343,721.50A nnnfl’,r
lilIsII’Jv1-hi I Ifli]
Indicate REsTifiaLD FUND nameFUNDING SOURCE: PERCENTAGE or COMMENTS:
Restricted 100% lUG
SHOV THE BREA}OWN OF THIS INCREASE BY FISCAL YEAR(S):1W: DOLLAR AMOUN7:
2017-2018 $515,629.00
Description of Product/Sen’ice Modification Requested and Process Explanation:This request is hr a IS month extension and contract increase in accordance with Chapter 5.76 Useful LiIè for thefollowing purpose: License & Mainlenance. Paus License & I1osun. Paas License & Fiosting DR. Training and Q2GIL Transaction Extract File Maintenance.
PurposcfBusincss Case of Amcndment or Extension, and Expected Outcomes:The vendors Q2 system requires an interthce to the StaE&s new accounting system (SIGMA). It is being designed and‘viii be implemented next fiscal year. if a new vendor is selected, they vill require a new interface to be built. TheSIGMA team, at this time, is not aeccpIin requests for new intcrIuces until SIGMA has gone live October 1,2017.This 15-month extension will allow Bureau of Investment (801) and DTMB Agency Senices sufficient time to issuea Request lbr Proposal and gives the Stale adequate time to develop a new intcrthce to the SIGMA system if a newendor is selected, in addition, the sian dale of December 18. 2018 for a new syslem implementation ‘voi.üd betteralign with BOYs schedule, allowing them sufficient resource time to devote to a new vendor if one is selected.
PREVIOUSOPTION
OPTION YEARS/EXTENSIONS:PERIOD SAD APPROVAL
PATE:CN # I Dpt0fl and Increase 6/10/2014
Total
VALUE:
PREVIOUS CHANGES NOT LISTED ABOVE IN THE OPTIONS/EXTENSIONS TABLE:OPTION TYPE OF CHANGE: SAil APPROVAL sfAbn State
DATE: Administrative Board
#2 Dollar increase 9/10/2015 $582,254.83 —
CN #3 Change in Product, Terms, Pricing or Scope and $ Increase 8/t8/2016 $111,500.00
Total $693754.84
Risk Mscssmcnt:The application is essential La the continued functioninu of a legally mandated program with the continued usegreatly nssistin siaff with presn1ng and procuring revenue for the benefit of the SOM. lithe cunent application‘vera not maintained, then Treasury, BC! and SOM ‘could be exposed to various operationni risks, severely’ limitingthe ability of the NO! to pertbmi mandatory fiduciary’ duties. In turn the Stale could lose millions ofARRROVEDsuffer increased employer contributions, In addition, the Slate viIl pay higher costs if the new ASP çy rnicnns 7not procured and implemented.
-
Michigan State- Administrative BoardPRiCE CLAUSE FROM CONTRACT: Per section 2.011; I’rice is Firm Fixed
CS-138 # PROVIDED FOR SERVICES 08453000018
COST REDUCTION/SAVINGS CONSIDERATION NA
FOR IT CONTRACTS Check box if adding more than $500,000.00 for software development, ONLY -
computer hardware acquisition or quality assurance.
___AGENCY
APPROVALS
Return Infonnaüon:Contact Name:ID Mall:PI,oneNo. claiI;
\Villiam PembleIT Division DirectorDTMB- Procurcmcnt
Icait{t;iJ—V
Sharon VaIj(ga-MaynuiSourcing Director
DTMB- Procurtmcnt
kuthoñzed Agency Representative (printed)
Authorized Auency Represenlative Signature IPURCHASING APPROVALS
APPROVEDMarch 14, 2O1
Michigan StaleAdministrative Spard
Kim HanisIT Division Buycr
DTMB- Procurcment
APPROVEDAd Board ?è91vr.l)
STATE ADMINISTRATIVE BOARDCONTRACT CHANGE RECOMMENDATION Michigan Slate
DEPARThIENT OF TECHNOLOGY, MANAGEMENT AND BoardPROCUREMENT
AGENCY SUBMIfl’AL C Statutory Authority per MCL_______________ (state MCL Section #)C Standard Delegation via Ad Guide
__________
(slate Ad Guide 14)C Special Delegation letter (submit with bd tab)C Purchasing Alliance Approval Form (submit ith bid tab)
DTMB PROCUREMENT SUBMInAL
CONTRACT DESCRIPTION 07188200018; Add funding to add medicnl marijuana tax processing functionalityto Michigan integrated Tax Processing and Administration System (MIITAS);Department of Technology, Management & Budget on behalf of Treasury.
CHANGE NOTICE NUMEER: 22
CONTRACTOR: MICHIGAN BUSINESS: INCREASE:Deloitte Consulting LLP Detroit, Mi Si .1 32565.OO
D Check if request is to exercise Contract option(s).Requested time period and length:
C Check if request is to extend Conlmct (no option in base).Time period of extension and length:
C Cheek ilextension is beyond Contract option year(s).Time period of extension and length: I
C Check if this is an Extended Purchasing Contract
ORIGINAL CONTRAcT: # of Base Years: 03 Year(s) 4 Monlh(s Btginning Value S14,950,000.UP
Stnrt Date and End Date: 9/15/2007 - 12/31/2010
CURRENT CONTRACT VALUE: S83825,88 0.99
NEW TOTAL CONTRACT VALUE: S84.95$,445.99
APPROVEDPREVIOUS OPTION VEARS/EflENSIONS:
___
March2&2UtL -
• OPTION PERIOD SAIl APPROVAL VALUE:
DATE:
Michigan StateCS 2 12/31/OlOthrouGh 12!31/2U11 (01 Yëaro Month) OpIon 5’5i2009 Adni*WSoard
• and Dollar In:mase#5 T2/3 1/2011 through 12)31/2012(01 Year 0 Month) 7/19/2011 520,000000.00
Change in Product Terms, Pricing or Scope and S Auth and
-
CX 48 12’31/2012 throuh 1111/2013 Cal Yearo Month) N/A $0.00
ExtermionCNt9 12’Jli2OlJjhrcuch 12!31P20l5(O2YeamO Month) N/A $0.00
ExlansiDn:CN# II 12/31/2015 Ihrouh 12/31/201K (03 Years 0 Month) 1113/2014
-
EXIc!fl
Total ] S29,35,0U0.00
PRE VIOUS CHANGES NOT LISTED ABOVE IN ThE OPTIONSIEflENSIONS TABLE:OPTION TYPE OF CHANGE: SAil APPROVAL VALUE:
DATE:
CN #1 Change in Product, Turns, Pricing, or Scope 1/15/2008 $200,000.00
CN Ii) Change in Product, Terms Pricing or Scope and S Auth 8/3/2010 $4,255,010.00
CN #4 Change in Product, Tents, Pricing or Scope and Dollar Auth : 53,000,000.u0
CN #6 Change in Product, Tents, Pricing, or Scope [ N/A $0.00
•CN 47 Chanc in Product Tents, Pricinu, Dr Scope N/A $0.00
610 change in Product, Terms, Pricing or Scope and S AuIh 4’8!2014 SI0,000,000.00
W 12 Change in Pmduu. Terms, Pricing or Scope and $ Increase N/A S381,839.00
CN #13 Change in Product, Tents, Pricing, or Scope N/A $4,137,993.00
CN 6 13 Chge in Product Tcnns, Pricing. or Scope N/A $3,452,833.00
#15 Change in Product, Tents, Pricinu, orScope N/A $1,121,970.00
CN #16 Change in Product, Terms, Pricing, orSo NM $2,015,567.00
CN # 17 Chang in Product Terms, Pricing, or Scope NM $574,983.00
CN fi IS Change in Product, Terms, Pricing, or Scopc N/A $3,039,803.99
CN # 19 Clrnnge in Product, Terms, Pñcing or Scope and S Increase N/A $443,062.00
CN #20 Dollar Increase 6/21/2016 $5,060,267.00:CN #21 Change in Product, Tents, Pricing, or Scope 2/7/2017 $1,317,532.00
L_ i. -—-fl
PERC fAö€ iil 1C0or COMMENTS:
StMeGencmIFUfld. . -
SflOV THE BREAKVOVN OF THIS INCREASE BY FISCAL YEAR(S):
APPROVEDDescription of ProductfSenice Modification Requested and Process Explanation: March 28, 2017
This amendment is to add fundinu and services to develop and implement medical marijuana tax rcçssinfunctionality on the exisling system patfon. Micnian State
Administrative Board
Purposefflusiness Case of Amendrnen( or Etlension, and Expected Outcomes:The Medical Marijuana tax Ieuislaticn levies a specific tax on the sale of medicully prescribed marijuana begmnnngin 2017. The Medical t.IarijuanaTux prujett will specifically include activities io support the design. configure.develop, and test requiremenis prescribed by Stice le&slation,
Risk Assessment:\Vjthout ibis concraci amendment. Treasui will be unable lo implement and collect this tax as required by 11fl4209.IlB42lOand HB4827.
PRICE CLAUSE FROM CONTRACT: Firm fixed
CS-13 #PROUDED FOR SERVICES 084S30OOOl
COST REDUcrION/sA’INGS CONSIDERATION N/A
FOR IT CONTRACTS Check bo,r if adding more thon $500000.00 for software development,ONLY - compuWr harthare acquisition or quality assurance.
APPROVEDMarch 28, 2017
AGENCY APPROVALS Mirhigan StateAdministrative soara
Return Information:
Contact Name:ID Mail:phone No.:eMall±
____ __________—
APPROVALS
AuIhprized.Agenc.ReDrescnIgIiye(pdnIed)
Authorized A(!encv Renreseniative SiEnalure
/ PURCHASING
0%?/ V JtLafin
IT Division Buyer01MB- Prouiwmenl
111km PembleIT Division OhectorDTMB- Procurement
Sharon WaidnQ-Mn%nard dSourcing Director
DTMB- Procurement