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LIBRARY BOARD MEETING Thursday, Oct. 30, 2014, 5:30pm – Minutes
CALL TO ORDER President Perko called the meeting to order at 5:30 pm In Attendance: Ann Kling, Joann Perko, Monica Latham, Ian Whittington, Katie Scherer, Bev Menke PUBLIC INPUT REVIEW OF AGENDA Informational item on our CD under new business, no other changes. DIRECTOR’S REPORT -The report was reviewed, no questions were asked.
Monthly Statistics- Reviewed, no questions asked. Quarterly Statistics- Reviewed, no questions asked. COMMUNICATIONS -Notified that we received the State Grant again this year. -Patron suggested that we shorten our movie check-out period and increase the fines. -Staff Day November 7th, the Library will be closed until 5 pm. -Working session with the town November 12 PERSONNEL COMMITTEE REPORT -No new actions BUILDING COMMITTEE REPORT -No new actions FOUNDATION REPORT -The Foundation was happy with how the Art Show turned out. -Book sale was very successful. Two book sales next year will be planned. -Author talks to be planned for 2015 with donation from patron. TREASURER’S REPORT -Director Kling presented the report. -Reviewed, no questions were asked OLD BUSINESS CAL Conference -Well attended and had a lot of good information. Distribute Materials for the Director Evaluation -Goals distributed. Update on new Board member search -On website and in papers. Have until November 15 to apply. Insurance for Director and Board Members
-Director Kling has the forms and is working to complete them to get a price quote.
CD Update -Director Kling reports that Community Banks does not do CDs a for government agencies. More information will be gathered to find a bank that will do CDs for government agencies.
NEW BUSINESS 1st Reading of the 2015 Budget -President Perko opened the first reading for the 2015 budget. -Budget read and goals reviewed. -No questions were asked. -President Perko closed the first reading for the 2015 budget. Director’s Preliminary Goals for 2015 -Goals were reviewed. CONSENT AGENDA -Moved to accept the consent agenda by Board Member Whittington and seconded by Board Member Menke to accept the consent agenda. The motion passed without opposition. UPCOMING AGENDA -Second reading of the budget -Fiber bids -Guest from financial company about certificates of participation -Self Evaluations for the Board Members -Draft calendar for the Board APPROVAL OF MINUTES -Motion to accept the minutes by Board Member Scherer and seconded by Board Member Whittington. Motion passes without opposition. ADJOURN -Motion to adjourn by Board Member Menke and seconded by Board Member Whittington. Motion passed without opposition. Meeting adjourned at 6:41 pm. Next Board Meeting, Thursday, Nov. 20th, 2014, 5:30 PM, Note Meeting Change due to Thanksgiving
LIBRARY BOARD MEETING Thursday, Oct. 30, 2014, 5:30pm – Agenda
CALL TO ORDER PUBLIC INPUT REVIEW OF AGENDA DIRECTOR’S REPORT Monthly Statistics Quarterly Statistics COMMUNICATIONS PERSONNEL COMMITTEE REPORT BUILDING COMMITTEE REPORT TREASURER’S REPORT OLD BUSINESS CAL Conference
Distribute Materials for the Director Evaluation Update on new Board member search Insurance for Director and Board Members NEW BUSINESS 1st Reading of the 2015 Budget Director’s Preliminary Goals for 2015 CONSENT AGENDA UPCOMING AGENDA APPROVAL OF MINUTES ADJOURN Next Board Meeting, Thursday, Nov. 20th, 2014, 5:30 PM, Note Meeting Change due to Thanksgiving
DIRECTOR’S REPORT LIBRARY BOARD MEETING Thursday, Oct. 30, 2014
The Library in partnership with the Windsor Severance Library Foundation held the Annual Art Show starting Sept. 11th. This year there were more than 80 pieces of art on display. Most of the art was available for purchase. In addition to the art on display, art-themed programs for adults were held throughout the month, such as The Art of Repurposing and Creating Beautiful Garments. Thanks to Cornelia Davis and Becky Racque for their help in organizing the show. The Library participated in the Outside the Lines Program, an initiative to re-introduce libraries to their communities. Nathan Triz went to the Farmer’s Market with the Bookmobile Staff on Saturday, Sept. 13th and introduced people to altered photo apps. People had a chance to take an altered photo and pick up a printed copy at the Library later in the day. To promote Library Card Sign Up Month, the Library held the Selfie Promotion, where patrons took a selfie and posted it the Library’s Facebook page. A gift certificate to Stuffed was the prize drawn from all those who posted selfies. On Sept. 16th, The Library Director attended the Community Foundation’s Fund Raiser, Brews and Bites at Chimney Park Restaurant. The Foundation provides financial support to local organizations. The Front Range Library Directors held their bi-monthly meeting at the Windsor Severance Library on Sept. 19th. One of the topics on the agenda was Guns in the Library. The Library participated in the Chamber of Commerce Business Expo at the Community Recreation Center on Tuesday, Sept. 23. The focus was on promoting the Library’s digital collections. Programming Highlights for September Crafty Tales Returns Teddy Bear Day Creating Beautiful Garments Percy Jackson Party Amplified Returns Computer Basics Class Gluten Free Breakfast Art of Repurposing Veggie Derby Putting Your Garden to Rest
Up Next: Books Before Bed Bookmobile at Tigges Farms Healthy Halloween Snacks Box Trolls Party Fall Crafts Art Quilts Photoshop Class Horror Lock In Staying Safe and Secure Online Day of the Dead Party Campfire Tales Bookmobile Trick-or-Treat in Downtown Windsor High Hops Beer Tasting American Girl Doll Party
Monthly Reports of the Managers
Adult Services –September, 2014
Assistant Library Director, Diane Montgomery Encompasses: Adult Services and Circulation STAFF Hiring for the unfilled Circulation Assistant position is temporarily on hold. Circulation Staff are posting their schedules, to be shared, in Rackspace. Amy McFadden is now the Volunteer Coordinator for Adult Services. Volunteer applications and info have been revised. The entire process is more organized and includes specific duties for volunteers. Four prospective volunteers have been interviewed and scheduled to begin assisting Circulation and Adult Services. Adult volunteers contributed 23 hours of assistance to Circulation. COLLECTION Three years- worth of “Windsor Beacon” newspapers are currently at the Loveland Book Bindery. In four to six weeks they will be done and another batch will be taken to the Bindery. Marketing efforts have been redoubled in order to increase use of Axis360: 3M sign feature; flyers; recommendations to patrons; info printed on patron checkout receipts and also added to patron emails for holds and courtesy reminder notices. Zinio has been loaded on an iPad near the magazines so that patrons may try Zinio. New titles are added weekly. MISC As per the Library Strategic Plan, a customer satisfaction survey is placed in public; a website survey is
being prepared and will be placed on website. Flyers were created and bookmarks to assist the Foundation with advertising the book sale. STATISTICS See attached ILL report Self -Check out stations (including LAT Cube stats) percentages of total circulated items: Sept: 91%
Aug: 88% (note: one Bibliot. Kiosk not avail for several days) July: 90%
Bibliotheca self- checks: Sept: 15,413 checked out 452 items renewed 4,928 items returned Aug: 16,307 checked out 414 items renewed 5,136 items returned July: 19,909 checked out 600 items renewed 6,280 items returned LAT Cube check out statistics:
Sept: 886 items checked out Aug: 1,060 items checked out July: 1,287 items checked out
UP NEXT Plan for attendance (Diane Montgomery) of MPLA Conference in Arizona Complete research and plan to digitize the oldest Windsor Beacon Newspapers Participate in Webinar from EnvisionWare “Computer, Print and Digital Tools to Engage Your Community” Participate in CLiC focus/planning groups via web chats and meeting at Loveland Public Library
Outreach and Youth Services – September, 2014
Ally Garcia, Outreach and Youth Services Manager
Overview:
September has been a busy month for Outreach and Youth Services. Both departments
have been pitching in to show how great our Library is. We have given tours to the 1st
grade classes at Mountainview and Tozer, sat in the lunchroom at Windsor High
School to promote our Fandom program, participated in “Outside the Lines” by setting
up a technology station at Farmers Market and were in the Harvest Festival Parade.
Collectively this Outreach effort reached over 500 people in non-traditional ways, and
the parade had over 1,000 people watching the Bookmobile and Page the Pelican roll by.
Other Highlights
The bookmobile and Children’s section of library is full of Fall décor and displays
created by Cari and Karen.
Ally, Cari and Heather continue to switch staff, bookmobile and programming
schedules based on attendance, evaluation and staff availability.
Andrea started a new early literacy program: Y is for Yoga now that she is certified. She
had over 30 attendees and received great feedback.
Most of Outreach and Youth Services staff attended the Colorado Libraries for Early
Literacy Conference and have been implementing tricks and tips they learned. Andrea
presented at two different sessions for this conference.
Other programs this month were: TMNT Party (Deb), Percy Jackson Party (Heather &
Ally), Family Video Game Night (Lynley), Veggie Derby (Deb).
Lynley is leading all the after-school programming from Minecrafternoon, iMake
movies, Lego club, Weird Science and Board games.
Anthony rolled out the Easy Rider Program to encourage return patronage of the BoMo.
Cari met with Windsor Charter ASK group to start an Outreach activity with them.
Tucker is working on a large weed of the YA section.
Heather continues to train staff on marketing and additional tasks.
Monica held a party for the PAWS volunteers to say thank you and meet each other.
Deb held volunteer party for summer volunteers that helped over 24hours.
Kat’s storytime at Severance Town Hall is continuing to grow and we might look at
adding an additional one.
Anthony has taken over writing the newsletter and patron on the month piece for
newsletter.
Andrea is working on an advanced movie screening of the Hunger Games run through
the Library.
Coming up in October:
Adult Programming~
Friday Night Flicks Friday, October 3rd @ 6:00pm
Monday Night Book Club Monday, October 6th @ 6:30pm
Irish Landscapes and Stones: An American’s
Evolving Art Quilts Tuesday, October 7th @ 6:30pm
* Computer Basics: Beginning Microsoft Word Thursday, October 9th @ 8:00am
*Photoshop Thursday, October 9th @ 6:30pm
*Fall Crafts Tuesday, October 14th @ 6:30pm
* Computer Basics: Beyond the Basics of Word Thursday, October 16th @ 8:00am
Thursday Afternoon Book Club Thursday, October 16th @ 2:00pm
Another Monday Night Book Club Monday, October 20th @ 6:30pm
Staying Safe and Secure Online Tuesday, October 21st @ 6:30pm
* Computer Basics: Beginning Microsoft Excel Thursday, October 23rd @ 8:00am
*You and Health Insurance: Making a Smart Choice Saturday, October 25th @ 9:00am
*High Hops Tuesday, October 28th @ 6:30pm
September Programming
TRENDING NOW DATE # PATRONS
Friday Night Flicks 5-Sep 4
Creating Beautiful Garments 9-Sep 11
Ampified 11-Sep 50
Gluten Free Breakfast 16-Sep 11
Art of Re-purposing 23-Sep 13
PAWS Party 17-Sep 6
Putting Your Garden to Rest 23-Sep 17
TOTAL 112
TECH CLASSES
Computer Basics 11-Sep 7
Creating an Email 19-Sep 4
Sept eContent Help 25
Sept DigiLab Help 13
Using Email 25-Sep 4
TOTAL 53
BOOK CLUBS
Mondays 12
Thursdays 6
TOTAL 18
TOTAL FOR ALL 183
Little One’s Programming~ *Story Exploring Book Club (3 to 5 years) Thursday, October 2nd, 9th, 16th, & 23rd @
10:00am
*Healthy Halloween Snacks (2 to 5 years) Tuesday, October 7th @ 10:30am
Monster Math (2 to 5 years) Tuesday, October 14th @ 10:30am Story Times~ Toddler Tales (birth to 3 years) Monday mornings @ 10:00am & 10:35am
Stories in Severance (2 to 6 years) Tuesday mornings @ 10:00am (at Severance
Town Hall)
Dance, Rhyme, & Read (3 to 6 years) Wednesday mornings @ 10:00am & 10:45am
Babies and Books (birth to 1 year) Friday mornings @ 9:30am
Wee Read (3 to 6 years) Friday mornings @ 10:30am
Books Before Bed (2 to 6 years) First Thursday of the month from 7:00-7:30pm
(theme for October 2nd: “Backwards”)
Crafty Tales (3 to 6 years) First Saturday of the month @ 10:30am
(theme for October 4th: “Owls and Bats”)
Hora de Cuentos Third Tuesday of the month @ 10:30am
Y is for Yoga! (3 to 6 years) Fourth Tuesday of the month @ 10:30am Children’s Programming~ *Reading Bugs: Chocolate (6 to 12 years) Monday afternoons (Oct 6th-Nov 3rd) from 3:45-
4:45pm
*BoxTrolls Party (6 to 9 years) Tuesday, October 14th from 4:00-5:00pm
Minecrafternoon Monday afternoons from 3:00-4:30pm
iMake Movies Tuesday afternoons from 3:00-4:30pm
Lego Club Wednesday afternoons from 3:00-4:30pm
Weird Science Thursday afternoons from 3:00-4:30pm
Board Games Friday afternoons from 3:00-4:30pm
Tween Programming~
*Day of the Dead Party Wednesday, October 22nd from 6:30-7:30pm
Teen Programming~
*Horror Lock-In (ages 13-18) Saturday, October 11th from 7:00pm-
12:00am
(Online registration AND parent permission form are required! Also, a $5.00 fee per attendee is due for
this event.)
All Ages/Family Programming~
Family Video Game Night Friday, October 17th from 5:30-7:30pm
Campfire Tales Saturday, October 25th from 6:30-8:45pm
Technical Services – September, 2014
Shari Thompson, Technical Services/Information Technology Manager
Technical Services configured an iPad for in house use of our online magazine subscriptions.
Online Borrower Registration page on our website has been enhanced by the addition of the Clearview Library logo and revised wording on the form.
Staff appears very happy with the launching of Spiceworks the in house ticketing
system. This makes it easier for staff to report any issues with Information Technology.
Warranty payments and information for scanners and printers supplied from TLC has
been verified.
The set up for streaming video records from our vendor Overdrive has been established
and these records are in our catalog.
A new firewall has been installed.
Patron purge of inactivity borrowers is completed.
Year to Date
2013 2014 Current Month % vs. % of
Actual Goal 2014 % vs '13 2014 2013 14 Goal
People Served 241,934 247,660 20,270 16% 191,206 18% 77%
Program Attendance 22,717 24,159 2540 18% 23095 28% 96%
Items Borrowed 307,016 325,075 26,435 3% 247,671 6% 76%
Computers and Technology
Computer Users 5,614 5,614 480 -2% 4,520 6% 81%
Sessions 18,933 19,501 2,128 27% 17,231 19% 88%
Wifi Use 19,706 21,677 980 46% 9,923 * 46%
The Virtual Library
Borrowers 9,757 12,196 1,300 59% 10,524 41% 86%
Ebooks Borrowed 9,011 12,615 1,021 29% 8,596 26% 68%
Other ematerials 9,033 9,665 2,346 231% 21,234 210% 220%
Database Searches 14,174 14,599 766 -35% 12,120 85% 83%
Homepage Visitors 213,650 235,015 19,412 6% 182,476 14% 78%
People Served Program Attendance
September@the Clearview Library District
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Actual Goal Current Quarter Year to Date % of
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Goal 1 Young children (age five and under)
will have materials, services, and programs
designed to ensure that they will develop a
lifelong love of books and reading.
Objective 1.1 By Dec. 31, 2015, the
circulation of print material
for young children will
increase from 45,117 (FY11)
to 85,830.
79,249 81,626 3% 22609 2% 64095 6% 79%
Objective 1.2 By Dec. 31, 2015, the
number of young children
(age five and under)
attending a program in the
library will increase from
2,595 (FY11) to 7,300.
6,367 6,685 5% 2237 47% 6451 30% 96%
Objective 1.3 By Dec. 31, 2015, the
number of young children
(age five and under)
attending a program offered
by the library at a non-library
location will increase from
3,200 (FY11) to 6,950.
6,858 7,064 3% 2865 62% 8284 54% 117%
Objective 1.4 By Dec. 31, 2015, the
number of young children
(age five and under)
participating in the Summer
Reading Program will
increase from 276 (FY11) to
475.
433 475 444 93%
Objective 1.6 By Dec. 31, 2015, the hits on
the Tumblebooks site will
increase from zero (FY11) to
2,600.
7,542 2,600 450 -59% 8130 418% 313%
Objective 1.7 By Dec. 31, 2015, the
number of young children
with library cards will be at
least 600.
Clearview Library Strategic Plan Progress - Quarterly Report - 2nd Quarter 2014
Goal 2 Children (ages 6 – 12) will
have the resources they need to
satisfy their curiosity and explore
topics of personal interest.
Objective 2.1 By Dec. 31, 2015, the
circulation of non-fiction
material for children ages 6-
12 will increase from 10,162
(FY11) to 18,025.
14087 14,510 3% 3413 2% 10461 -4% 72%
Goal 3 Children (ages 6 – 12) will
have materials and programs that
engage their imaginations and
provide pleasurable reading,
viewing, and listening experiences. Objective 3.1 By Dec. 31, 2015, the
circulation of fiction for
children ages 6-12 will
increase from 10,002 (FY11)
to 32,000.
28,868 29,734 3% 7,859 -2% 22,652 1% 76%
Objective 3.2 By Dec. 31, 2015, the
circulation of media (CDs,
videos, DVDs, etc.) for
children ages 6-12 will
increase from 7,060 (FY11)
to 25,400.
26,563 27,360 3% 7,393 -7% 22,545 17% 82%
Objective 3.3 By Dec. 31, 2015, the
number of children
participating in a library
sponsored or co-sponsored
program will increase from
5,890 (FY11) to 6,225.
4,075 4,221 4% 2755 228% 6051 86% 143%
Objective 3.4By Dec. 31, 2015, the
number of children
participating in the Summer
Reading Program will
increase from 581 (FY11) to
850.
668 850 852 100%
Goal 4 Teens (age 13 and older)
will have materials and programs
that respond to their current
interests and provide pleasurable
reading, viewing, and listening
experiences. Objective 4.1 By Dec. 31, 2015, the
circulation of fiction for teen
age 13 and older will
increase from 5,322 (FY11)
to 12,800.
12,016 12,376 3% 3077 -9% 9212 -3% 74%
Objective 4.3 Annually, a minimum of
1,300 teens will attend a
library sponsored or co-
sponsored program.
809 849 5% 35 -75% 122 -76% 14%
Objective 4.5 By Dec. 31, 2015, the
number of teens participating
in the Summer Reading
Program will increase from
199 (FY11) to 250.
104 250 118 47%
Goal 5 Adults and teens will have
the resources they need to explore
topics of personal interest and
continue to learn throughout their
lives.
Objective 5.1 Annually, the circulation of
adult non-fiction will be at
least 30,000.
28,604 29,462 3% 6,799 -4% 20,706 -8% 70%
Objective 5.3 Annually, a minimum of
2,000 adults will participate
in a library sponsored or co-
sponsored program.
2,296 2526 10% 481 -1% 1,704 3% 67%
Goal 6 Adults will have convenient,
timely access to a variety of new
and popular materials.
Objective 6.1 By Dec. 31, 2015, the
circulation of adult fiction
(print) will increase from
29,229 (FY11) to 57,260.
47,638 49,067 3% 12,428 0% 35,004 -5% 71%
Objective 6.2 By Dec. 31, 2015, the
circulation of adult media
(CDs, videos, DVDs, etc.) will
increase from 18,692 (FY11)
to 74,260.
71,169 73,304 3% 22,502 12% 63,151 17% 86%
Objective 6.3 By Dec. 31, 2015, the
circulation of e-books will
increase from 1,833 (FY11)
to 14,000.
9,011 12,615 40% 3131 34% 8596 26% 68%
Objective 6.4 Annually, the circulation of
downloaded media will be at
least 9,000.
9,033 9,665 7% 6807 199% 21234 210% 220%
Goal 7 Everyone will have high-
speed access to the resources and
services available through the
Internet.Objective 7.1 By Dec. 31, 2015, the
number of PC sessions will
increase from 17,126 (FY11)
to 19,700.
18,933 19,501 3% 6,946 25% 17,248 19% 88%
Objective 7.2 By Dec. 31, 2015 the number
of internet enabled devices
for public use within the
library will increase from 0
(FY11) to 15.
6 18 18 18 100%
Objective 7.3 Wifi Statistics for April, May
and June of 2013 were extremely high, due
to installation of Meraki and diciphering a
new way of counting wifi hits.
Annually the number of
people who connect to the
Internet via the Library’s Wi-
Fi access will be 12,000.
19,706 21,677 10% 3167 58% * * #VALUE!
Objective 7.6 By Dec. 31, 2015, the
number of hits on the
library’s web site will
increase from 84,879 (FY11)
to 243,265.
213,650 235,015 10% 59,718 13% 182,476 14% 78%
Goal 8 Residents will be able to use
the latest technologies to express
and share their creativity with
others.
Objective 8.1Annually, a minimum of 300
residents will attend a
training session in the use of
technologies that can be
used to create or share
content.
NA 300 41 82 27%
Objective 8.2Annually, a minimum of 500
residents will use library
provided equipment or
technology to create content.
NA 500 75 332 66%
Bank and Fund Statements Balance Sheet
Interest, Purch,
August Redemp, Checks September September
Operating
First National Bank -General 0.00% $0 $0 $0 $0
Bank of Colorado 0.00% $36,757 ($4,460) $32,297 $31,105
Colo Trust Prime 4003 0.01% $1,347,248 ($81,879) $1,265,369 $1,265,369
$1,384,005 ($86,339) $1,297,666 $1,296,474
General Reserve
Colorado East Bank CD 0.45% $242,441 $0 $242,441 $242,441
Colotrust General Fund 4005 0.01% $632,870 $2 $632,872 $632,872
$875,311 $2 $875,313 $875,313
Capital Reserve
Colo Trust Prime 4001 0.01% $202,141 $1 $202,142 $202,142
Long-Term Building
Farmers Bank Money Mkt 0.50% $231,378 $92 $231,470 $231,470
Colo Trust Prime 4004 0.01% $534,568 $2 $534,570 $534,570
$765,946 $94 $766,040 $766,040
Total $3,227,403 ($86,242) $3,141,161 $3,139,969
Weld County Tax Distribution for September deposited in October $17,125
General Property Tax Revenue September $4,018
Specific Ownership September $12,977
Interest on Deliq taxes/other September $193
Treasurer's fees September ($63)
$17,125
Clearview Library Fund BalancesSeptember 30, 2014
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C:\Users\annk.WSLD\Documents\Board Meetings\2014 Board Meetings\October\Sep 2014 Treasurer's Report 10/24/2014
Row Labels
September
Actual
September
Budget
Sept
Budget vs
Actual fav
(unfav)
September
YTD Actual
September
YTD Budget
Sept YTD
Budget vs
Actual fav
(unfav)
2014 Total
Budget
% of
Budget
Used
Revenue
General property tax 4,017 3,368 649 1,674,292 1,693,791 (19,499) 1,708,964 98%
Other revenue 3,357 3,617 (260) 42,609 32,276 10,333 43,000 99%
Specific ownership tax 12,977 8,433 4,544 108,015 81,313 26,702 100,000 108%
Revenue Total 20,352 15,418 4,934 1,824,916 1,807,380 17,536 1,851,964 99%
Expense
Bookmobile costs 753 1,455 702 24,583 13,095 (11,488) 17,460 141%
Building costs 5,838 6,500 662 57,085 61,697 4,612 81,200 70%
Capital outlays - 6,667 6,667 147,932 60,003 (87,929) 80,000 185%
County treasurer's fee 63 51 (12) 25,139 25,768 629 26,000 97%
Electronic Databases 792 2,489 1,697 7,109 7,149 40 10,710 66%
Materials/periodicals 15,314 16,898 1,584 124,801 157,675 32,874 216,400 58%
Operating supplies 1,121 1,587 466 17,099 22,258 5,159 30,000 57%
Other Expenses 4,254 6,374 2,120 50,724 74,561 23,837 102,470 50%
Programming 1,426 1,856 430 24,213 19,158 (5,055) 27,000 90%
Public relations 1,187 - (1,187) 5,653 9,700 4,047 12,500 45%
Related expenses 18,066 18,745 679 157,982 166,930 8,948 219,682 72%
Salaries 80,937 79,416 (1,521) 705,851 714,744 8,893 952,990 74%
Software/tech support 2,674 1,632 (1,042) 28,188 67,913 39,725 75,000 38%
Expense Total 132,425 143,670 11,245 1,376,360 1,400,651 24,291 1,851,412 74%
Net Income (112,073) (128,252) 16,178 448,556 406,729 41,827 552 81272%
September September Year-to-Date
Clearview Library DistrictSeptember 2014 Year-to-Date Results