Letterhead Print Setting

MFMC-GTS-081-0072

Issued: July 23, 2008

Technical Information:

Letterhead Printing How to print using Letterhead, Preprinted or

Prepunched paper

Document Version 1.0

Global Technology Support Section

Service Support Department,

Marketing Center

MFP Business Group

Technical Information: Letterhead Printing MFMC-GTS-081-0072

Notice: THIS DOCUMENT MAY NOT BE REPRODUCED OR DISTRIBUTED IN WHOLE OR IN PART, FOR ANY PURPOSE OR IN ANY FASHION WITHOUT THE PRIOR WRITTEN CONSENT OF RICOH COMPANY LIMITED. RICOH COMPANY LIMITED RETAINS THE SOLE DISCRETION TO GRANT OR DENY CONSENT TO ANY PERSON OR PARTY.

Copyright 2008 by Ricoh Company Ltd. All product names, domain names or product illustrations, including desktop images, used in this document are trademarks, registered trademarks or the property of their respective companies. They are used throughout this book in an informational or editorial fashion only. Ricoh Company, Ltd. does not grant or intend to grant hereby any right to such trademarks or property to any third parties. The use of any trade name or web site is not intended to convey endorsement or any other affiliation with Ricoh products. Although best efforts were made to prepare this document, Ricoh Company Limited makes no representation or warranties of any kind with regards to the completeness or accuracy of the contents and accepts no liability of any kind including but not limited to performance, merchantability, fitness for any particular purpose, or any losses or damages of any kind caused or alleged to be caused directly or indirectly from this document.

Version history:

Version Issue Date Revised item

1.0 July 23, 2008 1st release

Page 2/47 Ricoh Company, Ltd.


Index 1. Introduction.....................................................................................................................4

2. Target readers ................................................................................................................4

3. Target models .................................................................................................................4

4. Overview ........................................................................................................................5

5. Loading letterhead paper in source trays .......................................................................6

5-1 Introduction.................................................................................................................6

5-2 Type A devices ...........................................................................................................7

5-3 Type B devices ...........................................................................................................8

5-3-1 Simplex letterhead tray (an example)......................................................................9

5-3-2 Duplex letterhead tray (an example) .......................................................................9

5-3-3 Notes for small printers .........................................................................................10

6. Letterhead Setting ........................................................................................................11

6-1 Settings ....................................................................................................................11

6-2 Letterhead Mode ......................................................................................................13

6-2-1 Printing all pages of a duplex job through the duplex unit .....................................13

6-2-2 Adjusting image rotation and finishing functions....................................................15

7. Case studies.................................................................................................................18

7-1 Case 1: Using a type-B device for simplex letterhead printing .................................19

7-2 Case 2: Using a type-B device for duplex-only printing ............................................25

7-3 Case 3: Using a type-B device for both simplex and duplex letterhead printing .......31

7-4 Case 4: Using a small printer for simplex letterhead printing....................................39

7-5 Case 5: Using a type-A device for 2 different letterheads.........................................43

Appendix.............................................................................................................................47

A limitation affecting type-B 04A models ............................................................................47



1.

2.

3.

Introduction

This document describes printing using letterhead paper, or any paper type requiring printing on a specific side with a specific rotation. Not all printers will produce the same results. Often the use of letterhead paper with a certain device is accomplished through trial and error. This document is an attempt to shed some light on the reasons for the different results between models and help readers properly configure letterhead printing without requiring a lengthy procedure of trial and error. Note that although this document will focus on printing on letterhead paper, the contents can be applied to the following three paper types:

Letterhead paper Pre-printed paper Pre-punched paper

This document will give a basic description of letterhead printing and the specifications of GW devices. This document should make it evident that numerous factors need to be considered in order to meet some customers' requirements. Some requirements can be met using standard specifications but some can not. For advanced solutions to letterhead printing, another Technical Information document will be created.

Target readers

This document is intended for the support staff of Ricoh family group companies and their subsidiaries.

Target models

This document applies to 04A or later GW MFPs and LPs. Note that 04A models have a limitation. It will be explained in the Appendix of this document.



4. Overview

Letterheads are usually only pre-printed on one side of page. They usually have a specific readable orientation. When printing using letterhead paper, the following need to be considered:

To print images on the letterhead side of the page. To print so the orientation of images matches the orientation of the letterhead.

Examples of letterhead paper and successful/unsuccessful printouts:

Hello! Hello!

Hello!

Successful printouts

RotNG ation is incorrect

Hello!

OK Examples of letterhead paper

Printed on the back side NG

osition is incorrect

NG Figure 1 To print successfully using letterhead paper, the three things lof this document is to describe them: 1. How to load letterhead paper in source trays. This will de

Section 5 (face up/down and rotation) will provide instruct2. Enable/disable the Letterhead Setting as required. Letterh

in Section 6. 3. Configure the source tray to fit the purpose. Paper type, d

Order will be utilized for configuration. Section 7 shows so

Page 5/47 Staple pisted below must be cons

pend on the device as weions for loading. ead Setting functions w

isabling duplex, and Trame case studies.

Ricoidered. The aim

ll as the tray.

ill be described

y Selection

h Company, Ltd.


5. Loading letterhead paper in source trays

5-1 Introduction

Printing on letterhead requires that the letterhead paper be loaded in source trays in a specific way. The correct way will depend on the tray and on the machine type (machine types will be described later in this section). There are 2 things to consider: Face up/down

Face Up (portrait) Face Down (portrait) This is a concern if 1-sided letterhead paper is useFace up/down depends on the tray. The correct sidhave the letterhead on (up or down) can be ascertaby the position of the tray in relation to the engine. will be explained later. In this document, face up/dowill be represented using the images in Figure 2. At the same time, we must take into account that medium/small models use different sides of the papsimplex printing and duplex printing. This will meanrequired for simplex printing and duplex printing. FType A and medium/small models Type B in this do 0 degree rotation

Rotation must be considered if the letterhead has aLetterhead paper should always be loaded with a 0front of the device. This is makes it easier to ensurletterhead. Any rotation (other than 0) of the lettermuch more difficult to predict with rotated paper. (Tsome case studies)

Fig

Pagd.

e toineThiswn

er f tha

or idcum

sp ro

e thheahis

Lo(fa

ure

e 6/ d

or t separate trays of letterhentification purposes, weent.

ecific readable orientationtation in relation to someoat the image always matcd paper is not recommendwill be discussed in Sectio

aded 0ceup) Lo

(Lettf

OK

3

47 ead paper are call high-end models

Figure 2

. ne who is facing the

hes the position of the ed as results will be n 6-2-2 as well as in

aded with a clockwise rotation of 270 (faceup)

Not recommended erhead Setting might not unction as intended)

Ricoh Company, Ltd.


5-2 Type A devices

Models B-C3, MT-C2/C3/P2, V-C1/C2, etc. Type A devices (mostly high-end models) have an internal inverter/duplex unit to flip pages when necessary, and are capable of using a letterhead tray for both simplex and duplex printing. Trays: Using direc ine such as Tray 1 or Tr d paploaded face-DOWN. Using a tray located to the right of the engine such as bypass or LCT, letterhead paper should be loaded face-UP. Printing Drum

Drum

ront side

Simplex printing

Inverter/Duplex Unit

Portrait paper

La

Trays below the engine:

Face DOWN & 0

Feed direction

ndscape paper

Paper path and feed dir

Figure 4

Page 7/47Trays o

Feed direction

ections

ay 2, letterhea Back s

Duplex pr

Fr nt

n the right side of

Face UP & 0

Portrait paper

(MT-C2)

Rier should be a tray that is tly below the engF

ide

inting

id

Drum

the engine:

Land

coh Csca

ompe paper

pany, Ltd. o s e


5-3 Type B devices

Models A-C4/C4.5/P4, AL-C1/P1, AP-C1/P1, AR-P2*, AT-C1, C-P2c*, G-P1*/P2/P3, J-C2*/P4, K-P4*/C3, PG-C1 , S(*See also A limitation affecting TypeB 04A models)

Type B devices are typically medium to low end models. In order to use letterhead paper in a Type B device, separate source trays might have to be configured for simplex and duplex printing. When printing duplex pages, Type B devices print the back side before printing the front side. This is necessary because an external duplex unit is used. The side effect of this is that the front side of a duplex page is not the same as the front side of a simplex page. In such cases separate simplex and duplex trays might need to be configured for letterhead paper. In this document, we will refer to them as "Simplex letterhead tray" and "Duplex letterhead tray". Following is the paper path of model A-C4.5.

Page 3

Page 1

Page 2 Page 3 Page 4

Page 1 Page 2

Print ck side first

Drum

Front side

Simplex printing and paper side Duplex p

Printing Drum

Paper path and feed directions (A-C4

Figure 5

Page 8/47 Print front sidenextDrum

Front side

rinting and paper s

.5)

Ricoh ide

Co

g

Du

mpin

pl

aba e

ex unit Trays on the right side of the enTrays below the engine , PR-C1, R-C4/C4.5/C5 I-P1, ST-C3, TH-C1*, etc. ny, Ltd.


5-3-1

5-3-2

Simplex letterhead tray (an example) This applies to models A-C4/C4.5/P4, AL-C1/P1, AP-C1/P1, AT-C1, K-C3, PG-C1, PR-C1, R-C4/C4.5/C5, ST-C3, and TH-C1

Trays:Using a tray that is directly below the engine such as Tray 1 or Tray 2, letterhead paper should be loaded face-UP. Using a tray located to the right of the engine such as bypass or LCT, letterhead paper should be loaded face-DOWN.

Duplex letterhead tray (an example)

TraysUsing a tray that is directly below the engine such as Tray 1 or Traloaded face-DOWN. Using a tray located to the right of the engine such as bypass or Lloaded face-UP.

Portrait paper Landscape paper Landscape paper

Figure 6

This applies to models A-C4/C4.5/P4, AL-C1/P1, AP-C1/P1, AT-C1, K-C3, PG-C1, PR-C1, R-C4/C4.5/C5, ST-C3, and TH-C1

Feed direction

Feed direction

Feed direction

Feed direction

F N

Trays onTrays below the engine:

Landscape paper

Trays below the engine: Trays on the right side of the engine:

F N

Portrait paper

Portrait paper

Figure 7

Page 9/47 y 2, letterhead pap

CT, letterhead pap

the right side of th

Portrait paper

Ri: er should be

er should be

e engine:ace DOW& 0 Face UP & 0 Face UP & 0 ace DOW& 0 Landscape paper

coh Company, Ltd.


5-3-3 Notes for small printers

We will not fully explore the results of letterhead printing with small printers in this document. Please see the notes below:

Small printers have basically the same mechanism as Type B devices. "Simplex letterhead tray" and "Duplex letterhead tray" must be separately configured.

The description in this section 5-3 can also be applied to small printers. However, the view point of the illustrations is on the left side of the device.

Paper path depends on the model. See the illustrations below. A4/Letter paper can only be fed in the SEF direction in many small printers.

Optional Duplex Unit

A small printer that outputs toward the front (SI-P1)

(Back side) (User Interface side)

Printing Drum

A small printer that outputs towards the back (G-P2)

Image transfer (a color printer)

Duplex Unit

(User Interface side) (Back side)

Many small printers canaccommodate A4/Letter paper

only in SEF.

The view point of the paper path should befrom the left side of small printers

Figure 8



6. Letterhead Setting

Important: 1. Enabling Letterhead Setting is not always necessary when printing using letterhead paper. The

necessity depends on the case. After reading this section, please also read the next section (Section 7).

2. Enabling Letterhead Setting might cause the duplex unit to wear out earlier. This is explained in Section 6-2-1.

6-1 Settings

Letterhead Setting is a set of functions. Once Letterhead Setting is applied, the device will run in "Letterhead Mode", which will be described in section 6-2. Letterhead Setting can be configured from either of the following locations:

(WIM) Configuration > Printer Basic Settings > Letterhead Setting (Operation panel) Printer Features > System > Letterhead Setting

Figure 9 Settings:

Off: Letterhead mode is not applied to any jobs. (default)

Auto Detect: Letterhead mode is applied when one of the following paper types is assigned asthe first page of a job:

Letterhead Preprinted Prepunched

On (Always): Letterhead mode is applied to all jobs. Page 11/47 Ricoh Company, Ltd.


Note: Benefits and disadvantages of "Auto Detect" and "On (Always)"

If "Auto Detect" is selected, users must assign a paper type (Letterhead, Pre-printed or Pre-punched) to each print job that requires Letterhead mode. Source trays must be assigned paper types. "Auto Detect" is useful when devices are used for both letterhead printing and normal printing. It also helps prevent mistakes such as printing a normal job on letterhead paper. Below is an example of using Auto Detect with a Type A device. Trays 3 and 4 are both configured to contain Letterhead paper. Jobs with normal paper types will be sent to trays 1 or 2 and letterhead mode will not be used. Jobs with the Letterhead paper type will be sent to tray 3 or 4 and letterhead mode will be used.

Normal mode (locked tray) Letterhead modeNormal mode

Figure 10 If "On (Always)" is selected, users do not have to assign a paper type to jobs or trays. "Plain/Recycled" can be used for letterhead jobs. "Plain" can be used for source trays. Paper types of source trays must not be changed if Plain/Recycled is used in print jobs (a paper mismatch error will occur). The device prints in Letterhead mode a lec " w ble in cases where a device is used only for letterhe Below is an example of using "On (Alwthe trays as paper type. Printing will be ll the time. Se

ad printing.

ays)" (a type A de performed in lett

Lett

Figure 1

Page 12/4ting "On (Always)vice). "Plain" (=No erhead mode.

erhead mode

1

7 ould be suitadisplay)

R is assigned to all

(locked tray)

icoh Company, Ltd.


6-2 Letterhead Mode

6-2-1 Printing all pages of a duplex job through the duplex unit

(This feature is only implemented in Type B devices) If Letterhead Setting is enabled in a type B device, all pages of a duplex job go through the duplex path. Imagine the following situation:

Type B device. A tray is assigned Letterhead for the paper type. Letterhead paper is loaded face down for duplex printing.

Without Letterhead Mode: Odd numbered pages (1, 3, 5, etc.) are correctly printed on the letterhead side. However, the last page of odd paged jobs (including single page duplex jobs), will be printed on the backside of the letterhead. The reason for this is that the device will consider the page simplex. Therefore the paper in the "duplex letterhead tray" will go through the simplex path. With Letterhead Mode: All pages will go through the duplex path and the pages will be printed correctly.

(blank) p3p2p1

(blank) p3 p2p1

Letterhead Setting disabled (default)

Letterhead Setting enabled

Figure 12 Note that this might cause the duplex unit to wear out earlier. As more pages are going through the duplex unit without being counted as duplex, the duplex counter is likely to be lower at the duplex units end-of-life than if Letterhead Mode were not used.



These files can be used to confirm the effectiveness of the setting:

letterhead_4pA4P.doc

page123_3pA4P.doc

Usage: 1) Open "letterhead_4pA4P.doc" and print it (a color printer is preferred). This will produce 4 sheets of

one-sided letterhead paper (A4/portrait). Or you can use your own letterhead or pre-printed sheets. 2) Using a type-B MFP or LP, load 4 sheets of letterhead in a LEF tray. Confirm the tray is available

for duplex printing. 3) Turn Letterhead Setting=Off in the device. 4) Open "page123_3pA4P.doc". The document will consist of 3 A4/portrait pages. (This simulates an

odd paged document) 5) Open the Print dialog from "page123_3pA4P.doc" and select the device. 6) Open Printing Preferences and select:

Portrait Duplex=Open to Left A4 the tray that letterhead is loaded in

7) Print. 8) The last page will be printed on the backside of the letterhead. 9) Set Letterhead Setting=Auto Detect. 10) Print again. 11) The last page will be successfully printed on the letterhead side.


Detective Office

ABC

221B Baker Street, London

221B Baker street, London

Detective Office


ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC


sawamuraletterhead_4pA4P.doc

page2

page1

page3

sawamurapage123_3pA4P.doc


6-2-2 Adjusting image rotation and finishing functions

(This lemen and Type B de If Letterhead Setting is en

If the source tray coletterhead.

If the source tray coportrait letterhead.

This result might be (or mactual result of a mixed ordocument. Some of these

Order of the mixed Simplex/Duplex Open to left/Open

Example (test files are emA simplex mixed-orientatiolandscape/SEF letterheadIf Letterhead Setting is dispaper. If Letterhead Setting is enbe printed successfully.

Portrait pages

Letterhead Setting d ted in both Type Afeature is impabled, the device will rotate imag

ntains SEF paper, the device will p

ntains LEF paper, the device will p

ight not be) different from the resientation document is determined factors include:

orientation pages

to top when duplex

bedded on page17): n job that starts with portrait then paper. abled, landscape pages will be p

abled, rotation of the image will b

A simplex mixed-orientation

Landscape pages

isabled (default)

Figure 13

Page 15/47 vices) es to match the let

rint images to matc

rint images to matc

ult of disabling Lett by too many facto

changes to landsc

rinted upside down

e adjusted and lan

job

Letterhead Sett

Portrait pagesterhead:

h a landscape

h the orientation of

erhead Setting. The rs to explore in this

ape is printed on

on the letterhead

dscape pages will

ing enabled

Landscape pages

Ricoh Company, Ltd.


Note that finishing functions might be cancelled in letterhead mode. This happens in cases that the image rotation makes the correct positioning of finishings (staples, punches), impossible. Letterhead Setting gives priority to the rotation of pages and cancels the finishing functions if necessary. The following functions might be cancelled:

Staple Punch Z-fold Ring booklet Perfect booklet

Example: A 2-page, portrait, A4, simplex job with a top left staple is to be printed on letterhead paper. The paper is positioned in the SEF direction. If Letterhead Setting is disabled, the images will be rotated 270 and stapled. If Letterhead Setting is enabled, the images will be rotated 90 and the stapling will be cancelled.

Stapl

The top of the page has been rotated

TechnicaThis imagloading leportrait lereason fo So Letterprinting osome com The casedisabled e

Letterhead setting disabled (default)

Figure

l note: e rotation feature of Letterhead Setting is thtterhead paper in source trays, as describedtterhead is loaded in LEF trays and landscar this assumption is that otherwise, it will be

head Setting is very situation-specific. In somn letterhead or not. Instead of describing themon case studies to aide understanding.

studies in the next section will discuss why in a particular case.

Page 1Letterhead setting enabled

14

e reason why we recomme in Section 5-1. Letterhead

pe letterhead paper is loadvery hard to predict results

e cases it is needed (or nse complexities in full deta

the Letterhead Setting sho

6/47 and the finisher cannot staple here

nd 0 rotation when Setting assumes that ed in SEF trays. The .

ot needed) whether il, we have created

uld be enabled or

Ricoh Company, Ltd.


These files can be used to confirm the effectiveness of the setting:

letterhead_8pA4L.doc

Hello_2pA4PL.doc

Hello_2pA4PP.doc

Usage: 1) Open "letterhead_8pA4L.doc" and print it (a color printer is preferred). This will produce 8 sheets

of one-sided letterhead paper (A4/landscape). Or you can use your own letterhead or pre-printed sheets.

2) Using a type-B MFP or LP with stapler, load the 8 sheets of letterhead in a SEF tray.

Mixed Orientation Test: 3) Turn Letterhead Setting=Off in the device. 4) Open "Hello_2pA4PL.doc". The document will consist of 1 A4/portrait page and 1 A4/landscape

page. (This simulates a mixed orientation document) 5) Open the Print dialog from "Hello_2pA4PL.doc" and select the device. 6) Open Printing Preferences and select:

Portrait Simplex A4 the tray that letterhead is loaded

7) Print. 8) Page 2 will be printed upside down in relation to the letterhead. 9) Turn Letterhead Setting="On (Always)" in the device. 10) Print again. 11) Page 2 will be successfully printed.

Finishing Options Test: 12) Turn Letterhead Setting=Off in the device. 13) Open "Hello_2pA4PP.doc". The document will consist of 2 A4/portrait pages. 14) Open the Print dialog from "Hello_2pA4PP.doc" and select the device. 15) Open Printing Preferences and select:

Portrait Simplex Staple Top Left A4 the tray that letterhead is loaded

16) Print. 17) The document will be stapled. 18) Turn Letterhead Setting="On (Always)" in the device. 19) Print again. 20) The document will not be stapled. The rotation will be different from the result in 17.



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



ABC

Detective Office



ABC

Detective Office



ABC

Detective Office



ABC

Detective Office



ABC

Detective Office



ABC

Detective Office



Detective Office

ABC


sawamuraletterhead_8pA4L.doc

Hello!

Hello!

sawamuraHello_2pA4PL.doc

Hello!

Hello!

sawamuraHello_2pA4PP.doc


7. Case studies

Reminder

Each case study in this section can be altered as needed to create simple setup guides to match customer environments. In such a case, please remember that:

"Situation/requirements" should be modified to match the actual environment. "Technical notes" should be limited to necessary parts only or completely deleted, depending

on who the re-created guides are distributed to.



7-1 Case 1: Using a type-B device for simplex letterhead printing

Situation/requirements: 1. Model AT-C1 is used (a type-B device). The device has 4 source trays excluding the bypass (a

"locked tray"). No LCT installed. 2. Both Plain and Letterhead will be used in the device:

A4/Plain (loaded in both LEF and SEF) A3/Plain (loaded SEF) A4/Letterhead (portrait, loaded SEF, the letterhead is printed on 1 side of each page)

3. Only 1 tray is available for letterhead paper. 4. Letterhead paper will only be used for simplex printing. 5. A4/Plain should be used by default, for both copying and printing. 6. The users will use the PCL5 driver for printing. They do not want to manually select a tray in the

driver dialogue every time they print on letterhead.

Part 1: Configuration of the device Step 1: Load the trays:

Tray1 = A4/plain in LEF Tray2 = A4/plain in SEF Tray3 = A3/plain in SEF Tray4 = A4/letterhead in LEF and face up*

* "Simplex Letterhead Tray": The machine is typeB and the tray is located under the engine). See Section 5-3-1 for details.

Letterhead paper loaded in tray4:

Face Up

Figure 15



Step 2: Configure the Paper Tray Priority of both the Copier and Printer to Tray1 or Tray2. Figure 16 Step 3: Configure the Tray Paper Size settings of the paper loaded in the trays. (Not all models have the Auto Detect function) Step 4: Configure Paper Type settings for each tray:

Tray1-3 o Paper Type = Plain (="No Display" on the operation panel) o Duplex = "2 Sided Copy" (Both Simplex/Duplex available) o Apply Auto Paper Select = Yes (Autoselectable)

Tray4 o Paper Type = Letterhead o Duplex = "1 Sided Copy" (Only Simplex available) o Apply Auto Paper Select = Yes (Autoselectable)

Paper Type settings. Note that the settings will affect both printing and copying: Figure 17



Paper Type settings for tray4: Step 5: Letterhead Setting > "Off": The Printer screen should look like the o

Plai

Figure 18

Figure 19

ne shown below.

All trays work in Normal mode

n paper is loadedLetterhead is loaded for simplex

Figure 20



Part 2: Configuring driver settings (PCL5 driver is used as an example)

To print on plain paper, select : o Input Tray = Auto Tray Select (default) o Paper Type = Plain & Recycled (default)

To print on letterhead, select : o Input Tray = Auto Tray Select (default) o Paper Type = Letterhead o Duplex = Off (default)

Note: This means that in many cases the only thing the user needs to do is choose a paper type (Letterhead or Plain).

Selecting Letterhead paper: Figure 21



Part 3: The result using PCL5 driver

1. If A4/Letterhead/simplex is assigned in a job, tray4 will be used. The job will be printed successfully on the letterhead side. (requirement 6 of this case)

Paper typedoes not match

A locked tray

A4/Letterhead/simplex jobs will use tray4

Paper sizedoes not match

Figure 22 2. If by mistake A4/Letterhead/duplex is assigned in a job, the device will display the paper mismatch.

(requirement 4 of this case) Figure 23

Paper typedoes not match A locked tray


Error prompt

Duplex prohibited

A4/Letterhead/duplex jobs cannot use any tray.

3. If no paper type is specified for a copy or print, A4/Plain will be used from Tray1 or 2. (requirement 5 of this case)

A4/plain jobs will use tray1-2



A locked tray

Figure 24



Technical Notes:

1. If a typeA device is used, 1 tray can be used for both simplex/duplex printing.

2. In LPs, duplex can be disabled on a per tray basis as of 06A models.

3. As letterhead is loaded only in 1 feed direction (in this case LEF), some finishing functions will not be available. In this case, staple "2 at Top" for example.

4. Letterhead Setting was not selected in this case for two reasons:

The last page of an odd paged job issue (Section 6-2-1) does not occur in simplex printing. The rotation issue (Section 6-2-2) is not likely to occur. At least it does not occur if a portrait

document includes landscape pages.

These files can be used to confirm the effectiveness of the settings in this case study.


Hello_2pA4PL.doc

Usage: 1) Open "letterhead_4pA4P.doc" and print it (a color printer is preferred). This will produce 4

sheets of one-sided letterhead paper (A4/portrait). Or you can use your own letterhead or pre-printed sheets.

2) Load 4 sheets of letterhead paper in a tray of a typeB MFP (one with the finisher is preferred) as instructed in this case study ("Simplex letterhead tray").

3) Configure the device as instructed in this case study. 4) Turn Letterhead Setting=Off. 5) Open "Hello_2pA4PL.doc". The document will consist of 1 portrait page and 1 landscape

page. This simulates a portrait job that includes landscape pages. 6) Open the Print dialog and select the printer. 7) Open Printing Preferences and select:

A4 Portrait 1 page per sheet Duplex=Off (If available) Staple=2 at Left

8) Print. 9) The document will be printed (and stapled) successfully (Letterhead Setting=Off). 10) Turn Letterhead Setting=Auto Detect. 11) Repeat 5-8. 12) The document will be printed (and stapled) successfully (Letterhead Setting=Auto Detect).


Detective Office

ABC



Detective Office


ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Hello!

Hello!

sawamuraHello_2pA4PL.doc


7-2 Case 2: Using a type-B device for duplex-only printing

Situation/requirements: 1. For paper saving purposes, the customer requires duplex for all print jobs. 2. Model AT-C1 is used (a type-B device). The device has 4 source trays excluding the bypass (a

"locked tray"). No LCT installed. 3. Both Plain and Letterhead will be used in the device:

A4/Plain (loaded in both LEF and SEF) A3/Plain (loaded in SEF) A4/Letterhead (portrait, loaded in LEF, the letterhead is printed on 1 side of each page)

4. Only 1 tray is available for letterhead paper. 5. Letterhead jobs (and all other jobs) will only be duplex. 6. A4/Plain should be used by default, for both copying and printing. 7. The users will use the PCL5 driver for printing. They do not want to manually select a tray in the


Part 1: Configuration of the device Step 1: Load the trays:

Tray1 = A4/plain in LEF Tray2 = A4/plain in SEF Tray3 = A3/plain in SEF Tray4 = A4/letterhead in LEF and face down*

* "Duplex Letterhead Tray": The machine is typeB and the tray is located under the engine. See Section 5-3-1 for details.

Letterhead loaded in tray4:

Face Down

Figure 25 Page 25/47 Ricoh Company, Ltd.


Step 2: Configure Paper Tray Priority of both Copier and Printer to Tray1 or Tray2. Note: In fact, the setting is mainly necessary to use A4/Plain as default in copying.

Figure 26 Step 3: Configure Tray Paper Size settings the same as loaded paper. (This step depends on the model. Auto Detect is available in AT-C1) Step 4: Configure Paper Type settings for each tray:

Tray1-3 o Paper Type = Plain (="No Display" on the operation panel) o Duplex = "2 Sided Copy" (Both Simplex/Duplex available) o Apply Auto Paper Select = Yes (Autoselectable)

Tray4 o Paper Type = Letterhead o Duplex = "2 Sided Copy" (Both Simplex/Duplex available) o Apply Auto Paper Select = Yes (Autoselectable)

Paper Type settings. Note that the settings will be applied not only to printing but also to copying: Figure 27



Paper Type settings for tray4: Step 5: Letterhead Setting > "Auto Det The Printer screen should look like the

Pl

Figure 28

ect":

Figure 29

one shown below.

Normal mode

ain paper is loadedLetterhe

Figure 30

Page 27/47

Letterhead mode

ad is loaded for duNormal mode

plex

Ricoh Company, Ltd.


Part 2: Configuring driver settings (PCL5 driver is used as an example)

To print on plain paper, select : o Input Tray = Auto Tray Select (default) o Paper Type = Plain & Recycled (default) o Duplex = On (default as per the customers requirement)

To print on letterhead, select : o Input Tray = Auto Tray Select (default) o Paper Type = Letterhead o Duplex = On (must be default)


Selecting Letterhead in the driver: Figure 31



Part 3: The result using PCL 5 driver

1. If A4/Letterhead/duplex is assigned in a job, tray4 will be used. The job will be printed successfully.


A locked tray

A4/Letterhead/duplex jobs will use tray4


Figure 32 2. If by mistake A4/Letterhead/simplex is assigned in a job, all pages will be printed on the backside

of the letterhead.

Paper typedoes not match A locked tray

A4/Letterhead/simplex jobs will also use tray4.


Figure 33


Figure 34

A4/plain jobs will use tray1-2



A locked tray



Technical Notes:

1. If a typeA device is used, 1 tray can be used for both simplex/duplex printing.


3. Letterhead Setting was enabled in this case because the last page of an odd paged job issue (Section 6-2-1) will occur without the setting. (The rotation issue (Section 6-2-2) is not likely to occur)



Hello_3pA4PPP.doc

Hello_3pA4PPL.doc



2) Load 4 sheets of letterhead paper in a tray of a typeB MFP (one with the finisher is preferred) as instructed in this case study ("Simplex letterhead tray").

3) Configure the device as instructed in this case study. 4) Turn Letterhead Setting=Off. 5) Open "Hello_3pA4PPP.doc". The document will consist of 3 portrait pages. 6) Open the Print dialog and select the printer. 7) Open Printing Preferences and select:

A4 Portrait 1 page per sheet Duplex=Open to Left (If available) Staple=2 at Left

8) Print. 9) The last page of the document is printed on the backside of the last page. (Letterhead Setting

= Off). 10) Turn Letterhead Setting=Auto Detect. 11) Repeat 5-8. 12) The document is printed (and stapled) successfully (Letterhead Setting=Auto Detect). Note: To examine the rotation issue, try these steps again using "Hello_3pA4PPL". The document consists of 2 A4/portrait pages and 1 A4/landscape page.


Detective Office

ABC



Detective Office


ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Hello!

Hello!

Hello!

sawamuraHello_3pA4PPP.doc

Hello!

Hello!

Hello!

sawamuraHello_3pA4PPL.doc


7-3 Case 3: Using a type-B device for both simplex and duplex letterhead printing

Situation/requirements: 1. Model A-C4.5 is used (a type-B device). The device has 4 source trays excluding the bypass (a

"locked tray"). No LCT. 2. Both Plain and Letterhead paper will be used in the device:

A4/Plain (in both LEF and SEF) A4/Letterhead (portrait, loaded SEF, the letterhead is printed on 1 side of each page)

3. Letterhead paper will be used for both simplex and duplex printing. 4. A4/Plain should be used by default, for both copying and printing. 5. The users will use the PCL5 driver for printing. They do not want to manually select a tray in the


Introduction: We can configure the device so users can use Auto Tray Select for both simplex and duplex. Note that the following configuration requires 2 source trays available for 1 type of letterhead paper. Part 1: Configuration of the device Step 1: Load paper in the trays as follows:

(Note: A-C4.5 requires the dial in each tray to be set to apply paper size and feed direction)

Tray1 = A4/Plain in SEF (Dial = A4/SEF) Tray2 = A4/Plain in LEF (Dial = A4/LEF) Tray3 = A4/Letterhead in LEF and face-up* (Dial = A4/LEF)

* "Simplex Letterhead Tray": The machine is typeB and the tray is located under the engine). See Section 5-3-1 for details.

Face Up

Figure 35



Tray4 ace-down* (Dial = A4/LEF) * " machine is typeB and the tray is located under the engine).

Face Down

Step 2: Confi

By corpriority

= A4/Letterhead in LEF and fDuplex Letterhead Tray": TheSee Section 5-3-2 for details.Figure 36

gure Paper Tray Priority of both Copier and Printer to Tray1.

rectly configuring the Paper Tray Priority, the trays will be selected with the order of shown on the right:

Default order (A-C4.5): 1. Priority Tray (LEF, SEF) 2. Tray1 (LEF) 3. Tray2 (LEF) 4. LCT 5. Tray3 (LEF) 6. Tray4 (LEF) 7. Tray1 (SEF) 8. Tray2 (SEF) 9. Tray3 (SEF)

10. Tray 4 (SEF)

The configured order: 1. Tray1 (LEF, SEF) 2. Tray2 (LEF) 3. Tray3 (LEF) 4. Tray4 (LEF) 5. Tray2 (SEF) 6. Tray3 (SEF) 7. Tray4 (SEF) Note: The device we are using doesnt have an LCT.

Figure 37



Step 3: Configure Paper Type settings:

Tray1 and Tray2 o Paper Type = Plain (="No display" on the operation panel) o Duplex = 2 Sided Copy (Both Simplex and Duplex available) o Apply Auto Paper Select = Yes (Autoselectable)

Tray3 o Paper Type = Letterhead o Duplex = 1 Sided Copy (Only Simplex available) o Apply Auto Paper Select = Yes (Autoselectable)

Tray3 Paper Type settings:

Figure 38

Tray4 o Paper Type = Letterhead o Duplex = 2 Sided Copy (Both Simplex/Duplex available) o Apply Auto Paper Select = Yes (Autoselectable)

Tray4 Paper Type settings:

Figure 39



Step 4: Turn Letterhead Setting = "Off".

Figure 40 The Printer screen should look like the one shown below.

All trays work in Normal mode

Part 2: Configuring driver setting

To print on plain paper, seleo Input Tray = Auto Tro Paper Type = Plain

To print on letterhead in simo Input Tray = Auto Tro Paper Type = Lettero Duplex = Off

To print on letterhead in dupo Input Tray = Auto Tro Paper Type = Lettero Duplex = Open to LLetterhead is loaded for duplexPlain paper is loaded

plex

s whe

ct : ay Se& Rec

plex, ay Sehead

lex, say Seheadeft Letterhead is loaded for simFigure 41

n printing (PCL5 driver is used as an example)

lect (default) ycled (default)

select: lect (default)

elect: lect (default)




Selecting Letterhead in the driver: Figure 42



Part 3: The result using PCL5 driver

1. If A4/Letterhead/simplex is assigned in a job, tray3 will be used (unless paper runs out) because tray3 has higher priority than tray4. The job will be printed successfully on the letterhead side. In addition, simplex pages of a duplex job (the last page of an odd-page job or a 1 page duplex job) will also be printed successfully using tray3.

A4/Letterhead/simplex jobs will use tray3

Simplex pages in A4/Letterhead/duplex jobswill also use tray3


A locked tray

Figure 43

2. If A4/Letterhead/duplex is assigned in a job, duplex pages will be printed successfully from tray 4 on the letterhead side.


A locked tray

Duplex prohibited

Duplex pages in A4/Letterhead/duplex jobs will use tray4

Figure 44


A4/plain jobs will use tray1


A locked tray

Figure 45



Limitation: If the "simplex letterhead tray" runs out of paper, the "duplex letterhead tray" will be used for simplex printing and images will be printed on the backside of the letterhead. Technical Notes:

1. If a typeA device is used, 1 tray can be used for both simplex and duplex printing.

2. In LPs, duplex can be disabled on a per tray basis as of 06A models.


4. In fact, the Priority Tray can be any tray except tray 4 in this case. All that is required is that tray 3 have a higher priority than tray 4.

5. Letterhead Setting was not selected in this case for two reasons:

The last page of an odd paged job issue (Section 6-2-1) does not occur in simplex printing. The rotation issue (Section 6-2-2) is not likely to occur. At least it does not occur if a portrait

document includes landscape pages.

Note: If the Letterhead Setting is enabled, duplex jobs will also be successfully printed. In such a case, the device will print the last page of an odd-paged job or a 1 page duplex job by using letterhead in tray4 and making it go through the duplex path. These files can be used to confirm the effectiveness of the settings in this case study.


Hello_3pA4PPP.doc

Hello_3pA4PPL.doc



2) Using a type-B MFP (one with a finisher is preferred), load 4 sheets of letterhead for simplex letterhead printing.

3) Select another lower priority tray for duplex printing in the same MFP and load 1 sheet of letterhead as instructed in this case study.

4) Configure the Tray Paper Settings of the trays as instructed in this case study. 5) Turn Letterhead Setting=Off. 6) Open "Hello_3pA4PPP.doc". The document will consist of 3 A4/portrait pages. (This simulates

an odd paged document) 7) Open the Print dialog from "Hello_3pA4PPP.doc" and select PCL5 driver for the printer. 8) Open Printing Preferences and select:


Detective Office

ABC



Detective Office


ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



ABC

Detective Office



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Hello!

Hello!

Hello!

sawamuraHello_3pA4PPP.doc

Hello!

Hello!

Hello!

sawamuraHello_3pA4PPL.doc


A4 Portrait 1 page per sheet Duplex=Off (If available) Staple=2 at Left

9) Print. 10) The three pages are successfully printed (and stapled) as simplex using letterhead in tray3. 11) Open Printing Preferences again and this time select:

A4 Portrait 1 page per sheet Duplex=Open to Left (If available) Staple=2 at Left

12) Print. 13) The first 2 pages are printed as duplex using letterhead in tray4, then the last 1 page is printed

as simplex using letterhead in tray3. The job will be successfully printed (and stapled).

Note1: Steps 6-12 can be repeated with Letterhead Setting=Auto Detect.

Note2: The rotation issue can be examined using "Hello_3pA4PPL". The document consists of 2 A4/portrait pages and 1 A4/landscape page.



7-4 Case 4: Using a small printer for simplex letterhead printing

Situation / Requirements: 1. Model SI-P1 (a type-B small printer) is used. The device has 2 source trays: tray1 and bypass.

Bypass is autoselectable. 2. Both Plain and Letterhead will be used in the device. Following paper will be used:

A4/Plain A4/Letterhead (portrait; letterhead is printed on 1 side)

3. Letterhead will only be used for simplex. 4. The model can contain A4 paper only in SEF. Portrait letterhead must be rotated in source trays.

Introduction: Although it is not recommended, in general, to load letterhead in a rotated position (see Section 5-1), this is the only way to use A4 or Letter size letterhead in small printers. The conditions in this case study are the same as Case 1 (Letterhead paper will only be used for simplex printing). So we disable Letterhead Setting. Part 1: Configuration of the device Step 1: Turn Letterhead Setting=Off via WIM or the operation panel.

Figure 46 Step 2: Configure the tray paper setting of tray1 to A4/SEF. For SI-P1, this is done using the dial.

Figure 47



Step 3: Try loading letterhead in the following 4 ways and printing a 1-page simplex job to see if the image is successfully printed:

Face DOWN90

This will work fine in this case: - Model SI-P1 - Letterhead Setting=Off - A simplex job

Face UP

90 Face UP

270

Face DOWN270

Figure 48 The result will depend on the device and the settings. In this case, simplex jobs will be printed successfully when letterhead is loaded in face down and rotated 90. These files can be used to confirm the effectiveness of the settings in this case study.


Hello_1pA4P.doc

Step 4: Load letterhead paper in tray1 (using the desire p 3). Figure 49

Page 40d position as discovered in SteFace DOWN90

/47 Ricoh Company, Ltd.

Hello!

sawamuraHello_1pA4P.doc

Detective Office

ABC



Detective Office


ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC



Detective Office

ABC




Step 5: Configure Paper Type settings for each tray:

Tray1 o Paper Type = Letterhead o Apply Auto Paper Select = On o Apply Duplex = Off

Bypass (Note: Not a locked tray in SI-P1) o Paper Size = A4 Portrait o Paper Type = Plain o Apply Auto Paper Select = On o Apply Duplex =On

Figure 50 Part 2: Configuration of the driver settings

To print on letterhead, select : o Input Tray = Auto Tray Select (default) o Paper Type = Letterhead o Duplex = Off

To print on plain, select : o Input Tray = Auto Tray Select (default) o Paper Type = Plain/Recycled (default)



Part 3: The result using PCL5 driver 1. If A4/Letterhead/simplex is assigned in a job, tray1 will be used. The job will be successfully

printed on letterhead. 2. If A4/Letterhead/duplex is assigned in a job by mistake, a mismatch error will be displayed. 3. If A4/Plain is assigned in a job, the bypass tray will be used.



7-5 Case 5: Using a type-A device for 2 different letterheads

Situation/requirements: 1. Model MT-P2 is used (a type-A device). The device has 4 source trays including LCT. There is no

bypass tray. 2. Plain paper and 2 different letterheads (Letterhead-A and Letterhead-B) will be used in the

device: A4/Plain (in both LEF and SEF) Letterhead-A (A4, portrait, letterhead is printed on 1 side) Letterhead-B (A4, portrait, letterhead is printed on 1 side)

3. Letterhead paper will be used for both simplex and duplex printing. 4. A4/Plain paper should be used by default. 5. The users will use the PCL5 driver for printing. The do not want to manually select a tray in the


Introduction: As described in Section 6-1, Letterhead Setting is applied to 3 paper types, Letterhead, Pre-printed and Pre-punched. In this case, "Letterhead" will be used for Letterhead-A and "Pre-printed" will be used for Letterhead-B. Part 1: Configurations of the device Step 1: Load the trays:

Tray1 = A4/Plain in LEF Tray2 = A4/Plain in SEF Tray3 = Letterhead-A in LEF and face-down*

*The machine is typeA and the tray is located under the engine. LCT = Letterhead-B in LEF and face-up**

**The machine is typeA and the tray is on the right side of the engine. See Section 5-2 for details.

Tray3 LCT

Figure 51




letterheadA_2pA4P.doc

letterheadB_2pA4P.doc

Step 2: Configure Paper Tray Priority to Tray1. Figure 52 Step 3: Configure Tray Paper Size settings to match the loaded paper. This procedure for this depends on the model. Auto Detect is available in MT-P2. Step 4: Configure Paper Type settings for each tray:

Tray1 and Tray2 o Paper Type = Plain o Apply Auto Paper Select = Yes (Autoselectable)

Tray3 o Paper Type = Letterhead o Apply Auto Paper Select = Yes (Autoselectable)

LCT o Paper Type = Preprinted o Apply Auto Paper Select = Yes (Autoselectable)

Figure 53


LetterheadA


LetterheadA

sawamuraletterheadA_2pA4P.doc

LetterheadB


LetterheadB

sawamuraletterheadB_2pA4P.doc


Step 5: Letterhead Setting > Off Figure 54 Step 6: Duplex > Long Edge Bind

Figure 55

Note: As for LPs, duplex can be disabled on a per tray basis as of 06A models. MT-P2 is 06S. Therefore, Duplex cannot be disabled for specific trays. Part 2: Configuring driver settings (PCL5 driver is used as an example)

To print on plain paper, select : o Input Tray = Auto Tray Select (default) o Paper Type = Plain & Recycled (default)

To print on Letterhead-A, select : o Input Tray = Auto Tray Select (default) o Paper Type = Letterhead

To print on Letterhead-B, select : o Input Tray = Auto Tray Select (default) o Paper Type = Preprinted

Note: This means that in many cases the only thing the user needs to do is choose a paper type (Letterhead, Preprinted or Plain) Part 3: Result 1. If A4/Plain is assigned in a job, Tray1 or 2 will be used. 2. If A4/Letterhead is assigned in a job, Letterhead A in Tray 3 will be used (both for simplex and

duplex jobs). 3. If A4/Preprinted is assigned in a job, Letterhead-B in LCT will be used (both for simplex and

duplex).



Techincal Note: 1. The Letterhead Setting was not selected in this case for two reasons:

The issue in which the last page of an odd paged is printed on the wrong side of the letterhead (Section 6-2-1) does not occur using a type-A device.

The rotation issue (Section 6-2-2) is not likely to occur. At least it does not occur if a portrait document includes landscape pages.

2. In fact there is no necessity of using Preprinted or Prepunched as an alternative paper type to

Letterhead. Letterhead Setting is not selected in this case so any paper type other than Plain can be used.



Page 47/47

Appendix

A limitation affecting type-B 04A models

Models AR-P2, C-P2, G-P1, J-C2, K-P4, TH-C1 Type B 04A models have a limitation. Letterhead Setting cannot be applied to a 1-page duplex job. The image will be printed on the backside of the letterhead page and the job will be counted as 2 pages.

(blank) p1

Figure 56 Ricoh Company, Ltd.

Index1. Introduction2. Target readers3. Target models4. Overview5. Loading letterhead paper in source trays5-1 Introduction5-2 Type A devices5-3 Type B devices5-3-1 Simplex letterhead tray (an example)5-3-2 Duplex letterhead tray (an example)5-3-3 Notes for small printers

6. Letterhead Setting6-1 Settings6-2 Letterhead Mode6-2-1 Printing all pages of a duplex job through the duplex unit6-2-2 Adjusting image rotation and finishing functions

7. Case studies7-1 Case 1: Using a type-B device for simplex letterhead printing7-2 Case 2: Using a type-B device for duplex-only printing7-3 Case 3: Using a type-B device for both simplex and duplex letterhead printing7-4 Case 4: Using a small printer for simplex letterhead printing7-5 Case 5: Using a type-A device for 2 different letterheads

AppendixA limitation affecting type-B 04A models

Documents

Letterhead Print Setting