ParentNetworkoftheCapitalRegionSampleLetterRequestingAccesstoRecords

[Youraddress][phone][Email]

[Date][NameofPrincipal][NameofSchool][Address]RE:RequesttoReviewtheRecordsof[NameofStudent:DOB‐‐/‐‐/‐‐‐]PursuanttotheFamilyEducationalRightsandPrivacyActDear[NameofPrincipal]:I am the parent of [child’s name], a ___th grade student in your school. I am writing to schedule a time to come and review all of [child’s name]’s records including [include only those you want to see]: • Cumulative File • Confidential File including all special education records • Health records • Discipline records • Attendance records • Guidance files • Individual teacher files • Central office files

While reviewing my child’s records, I will likely need copies of some or all of these records. Please let me know where and when I can come in to see and copy the records within the next two weeks. I also need to know the fee for copies, if any. You can reach me during the day at [phone number and/or email]. Thank you for your assistance. I look forward to hearing from you soon. Sincerely,[YourName]