FACULTY OF INFORMATION MANAGEMENTUniversiti Teknologi MARA
LESSON PLAN FOR IMD 123SEMESTER: LECTURE & TUTORIAL
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TopicWeekLearning OutcomesResourcesLearning
structureActivity
Terms and basic concept of records managementSubject scope:
Definition of records
Concept of records management
1Students should be able to: Define terms of records Identify
basic concepts of records management
Notes PC
Whiteboard and marker
Explain students the important of records management in an
organization Explain the definition of records Explain the concept
of records management
Lectures 60 min
Discussion 40 min Q & A 20 min
Principles of records managementSubject scope:
Definition of records management.
Characteristics of records
Records life cycle concept
Continuum concept
The goals of records management
Records management program
2 Enable students to discuss and explain the principles of
records management Notes
PC
Whiteboard and marker
Explain students the principles of the records center
Lectures 60 min
Discussion 40 min Q & A 20 min
Records management legislationSubject scope: primary and
secondary legislation Best practices and standards National
Archives Act of Malaysia 2003 Surat-surat Pekeliling
Perbendaharaan Bil 9.1986
Arahan Perbendaharaan No. 150 Surat Pekeliling Am Bil. 1997
Arahan Perkhidmatan Bab 44 Enable students to identify the records
management legislation Notes from PC
Whiteboard and marker
Explain students the primary and secondary legislation on
records management Explain students the best practices and
standards of legislation in records management Lectures 60 min
Discussion 40 min Q & A 20 min
5Mid Term Break
Registry
Subject Scope
Function of registry
Types of registry
Component of registry
Registry equipment
Security
Job description
Mail Management
- Mail room operation
- Planning
- Organizing
- Coordinating
- Budgeting
- Mail operation
- Delivery operation - Automated Registry System6-8Students
should be able to: Differentiate the various types of registry
Describe the component of registry
Identify the registry equipment
Understand the security aspects required in a registry Discuss
the job description available in a registry
Understand the mail management Describe the automated registry
system Notes from PC
Whiteboard and marker
Explain students the types registry Explain the differences of
every types of registry Explain students the Component of registry,
registry equipment, security aspect and jobs description available
in registry Explain students the mail management aspect Explain the
students the automated registry system
Lectures 60 min
Discussion 40 min Q & A 20 min
File managementSubject scope:
File room operations
File storage
File format
Filing the records
File retrieval
The physical maintenance of files9-10Enable students to describe
the file management Notes PC
Whiteboard and marker
Explain students file rooms operation Explain the requirement of
file storage Explain the file format in filing Explain the physical
maintenance of files Lectures 60 min
Group discussion 30 min
Exercise 20 min
Q & A 10 min
Mid-Term Test11
Classification & CodingSubject scope:
Classification operation
Coding systems
12-13Enable students to apply and demonstrate the operation of
classification and coding systems Notes PC
Whiteboard and marker
Explain the types of classification Explain the types of
coding
Lectures 60 min
Discussion 40 minQ & A 20 min
Appraisal and disposition of records in organizationSubject
Scope:
Objective of appraisal and
disposition
Records appraisal process Disposal of records
14Enable students to understand the apraisal and disposition
process in organization. Notes PC
Whiteboard and marker
Draw up the process of appraisal and disposition in
organization
Lectures 60 min
Group discussion 30 min
Exercise 20 min
Q & A 10 min
Revision15
Prepared by:Lecturer:
SITI NUUR-ILA BINTI MAT KAMALTelephone:
07-9352301/2336 / 013-3689606e-mail
address:[email protected]
