Lesson 9: Creating a Simple Report

Learning Objectives

After studying this lesson, you will be able to:

Create appropriate report formats

Use paragraph alignment settings

Use spacing features

Set custom tab stops

Format lists

Apply borders and shading

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Formatting Reports

Traditional formatting

3

Quotation

Double-space

body

Title

Using Paragraph Formatting

Alignment

Spacing

Paragraph space settings

Bullets and numbering

Format paragraphs all at once or individually

4

Paragraph Alignment

Determines how text aligns

between the margins

Left

Centered

Right

Alignment commands on the

Home tab

5

Line spacing

Can be set for all or a selection

Paragraph group on the Home tab

Word default is 1.15

Insert a nonbreaking space to keep

two words on the same line, no

matter how the text changes

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Indenting Text

Increase and Decrease Indent commands on the

Home tab

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First line indent

Left indent

Hanging indent

Indented from left and right

Using Custom Tab Stops

Default is every ½ inch

Set custom tabs with the

ruler

Click to set tab type

Click mark to set custom tab

8

Working with the Tabs Dialog Box

Launch from the Paragraph

group on the Home tab

Change default tab stops

Set alignment

Set leader style

9

Using Bulleted and Numbered Lists

Convert text to lists

Select and click command

Promoting and Demoting

Promoting shifts to left ([Shift]+[Tab])

Demoting shifts to right ([Tab])

Indent buttons are on the Ribbon

Tap [Enter] twice or use the buttons to turn off

numbering

10

Bullet and Numbering Libraries

Choose a style or

define new formats

Numbering library

Bullet Library

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Customize Bullets and Numbers

Define symbol, picture,

font, or alignment

Choose symbols,

pictures, and fonts

Select

number

style

Change number

format

Restart or continue

numbering in

AutoCorrect

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Using Borders and Shading

Select area for borders or shading

Borders button (Paragraph group)

Shading button (Paragraph group)

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Inserting Page Numbers

Insert > Header &

Footer > page

Number from the

Ribbon

Choose number

location

Options such as

formatting are

available

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Lesson 9: Creating a Simple Report