Lesson 4-Introduction to Word Processing Software Using Libre Office.docx

7/21/2019 Lesson 4-Introduction to Word Processing Software Using Libre Office.docx

1/24

Republic of the PhilippinesState Universities and Colleges

Western Visayas College of Science and TechnologyLEO !T"O !L COLLE#E O$ !#R"CULTURE

Leon Ca%pus& "loilo

Lesson 4-Using Word Processing(Operating Open Office Writer)

Objectives:1. Familiarize with the tools and environment of the Word Processing

software.2. Operate the basics of the word processing software.3. Create a document with te t formatting! page la"outs! columns! tables

and graphics professionall".#. Perform lab e ercises$

a. %ab. &o. '()diting a *ocument+b. %ab. &o. ,a(Formatting te t and paragraph+c. %ab. &o. ,b(Formatting %ist and -sing *rop Cap+d. %ab. &o. (Formatting Page+e. %ab. &o. /(Creating and Formatting 0able+f. %ab. &o. 1 (Wor ing with raphics and 4mages+

A. LIBRE OFFICE BASICS

W !t is LibreO""ice#LibreO""ice is a freel" available! full"5featured office productivit"suite. 4ts native file format is Open *ocument Format (O*F+! an openstandard format that is being adopted b" governments worldwide as a re6uiredfile format for publishing and accepting documents.%ibreOffice includes thefollowing components.

1. Writer (word processor+2. Calc (spreadsheet+3. 4mpress (presentations+#. *raw (vector graphics+7. 8ase (database+'. 9ath (formula editor+

Adv!nt!ges o" LibreO""ice$. %o &icensing "ees . %ibreOffice is free for an"one to use anddistribute at no cost.

2. O'en so(rce. :ou can distribute! cop"! and modif" the software3. Cross-'&!t"or). %ibreOffice runs on several hardware architectures and

under multiple operating s"stems! such as 9icrosoft Windows! 9ac O; ll the components have a similar ?loo andfeel!@ ma ing them eas" to use and master.

'. Integr!tion. 0he components of %ibreOffice are well integrated withone another.

,. +r!n(&!rit,. -suall"! if "ou change an option! it affects allcomponents. Aowever! %ibreOffice options can be set at a componentlevel or even at document level.

. Fi&e co)'!tibi&it,. 4n addition to its native Open*ocument formats!%ibreOffice includes P*F and Flash e port capabilities! as well assupport for opening and saving files in man" common formats including9icrosoft Office! A09%! n

1


2/24

e tension (included+ provides the abilit" to import and edit some P*Ffiles.

/. %o vendor &oc -in. %ibreOffice uses Open*ocument! an dvancement of ;tructured 4nformation;tandards+. 0hese files can easil" be unzipped and read b" an" te teditor! and their framewor is open and published.

1 . o( !ve ! voice. )nhancements! software fi es! and release datesare communit" driven.

W !t is Writer#Writer is the word processor component of %ibreOffice. 4n addition to

the usual features of a word processor (spelling chec ! thesaurus!h"phenation! autocorrect! find and replace! automatic generation of tablesof contents and inde es! mail merge! and others+.

P!rts o" t e )!in Writer /indo/0he main Writer wor space is shown in Figure 1. 4ts features are

described in this section.

Figure 1. Parts of the main Writer Window0I0LE BAR

0he 0itle bar is located at the top of the Writer window! and shows

the file name of the current document. When the document is newl" created!the document name will appear as -ntitled

1E%US0he 9enu bar is located =ust below the 0itle bar. When "ou select one

of the menus! a submenu drops down to show further options such as$o ) ecutable commands! such as Close or ;ave! found in the File menu.o Commands to open dialogs! indicated b" the command being followed b"

an ellipsis (B+! such as Find or Paste ;pecial found in the )dit menu.

2


3/24

o Further submenus! indicated b" a right5pointing blac arrow! such as0oolbars and oom found in the Diew menu. 9oving the cursor onto thesecauses them to open.

0OOLBARS> toolbar is a graphical control element on which on5screen buttons!

icons! menus! or other input or output elements are placed(http$EEen.wi ipedia.orgEwi iE0oolbar+.

;tandard toolbar. 4t is found below the menu bar which contains basic toolssuch as new! open! save! and print. 4t is consistent across all the%ibreOffice applications (Writer! Calc! *raw! 4mpress+.Conte t sensitive. 4t appears when wor ing with te t! image and tables.0his includes$

1. Formatting toolbar displa"ed when wor ing with te t.2. raphics toolbar displa"ed when cursor is on a graphic (image t"pe+.

Pictures toolbar is displa"ed doc ed at the bottom of the screen.3. 0able toolbar is displa"ed when table ob=ect is inserted. 4t is also

found at the bottom of the screen.

0oolbar (8ullets and &umbering+ is displa"ed ne t to the Formatting toolbar!when for e ample! the cursor is in a numberedEbulleted list.

;ubmenus and tear5off toolbars 0oolbar icons with a small triangle to theright will displa" submenus! tear5off toolbars! and other wa"s of selectingthings! depending on the toolbar.

0oo&b!r o'er!tions1. Displaying or hiding toolbars

0o displa" or hide toolbars! choose 2ie/ 0oo&b!rs ! then clic on thename of a toolbar in the list.

>n active toolbar shows a chec mar beside its name. 0ear5off toolbarsare not listed in the Diew menu.

2. Moving toolbars0o move a doc ed toolbar! place the mouse pointer over the toolbar handle

(the small vertical bar to the left of the toolbar+! hold down the leftmouse button! drag the toolbar to the new location! and then release themouse button.

Figure 2$ 9oving a doc ed toolbar

3


4/24

Figure 3$ 9oving a floating toolbar3. Undocking a toolbars/window

0o undoc a toolbarEwindow! hold down Ctrl and double-click onthe frame (or a vacant area near the icons at the top+ of the doc edwindow.

Floating toolbarsWriter includes several additional conte t5sensitive toolbars! whose

defaults appear as floating toolbars in response to the cursorGs currentposition or selection. For e ample! when the cursor is in a table! afloating 0able toolbar appears. :ou can doc these toolbars to the top!bottom! or side of the window! if "ou wish (see ?9oving toolbars@ above+.0he default position is the bottom of the screen.

*oc ingEfloating windows and toolbars0oolbars and some windows! such as the &avigator and the ;t"les and

Formatting window! are doc able. :ou can move! resize! or doc them to anedge. 0o doc a window or toolbar! hold down Ctrl and double5clic on theframe of the floating window (or in a vacant area near the icons at the topof the floating window+ to doc it in its last position.

*oc ing (>utoAide+On an" window edge where another window is doc ed "ou will see a

button which allows "ou to show or hide the window. 4f "ou clic the button on the window edge to show the window! the windowwill remain visible until "ou manuall" hide it again (with the same

button+. 4f "ou show the window b" clic ing the window border! but not the button!

"ou activate the A(to3ide function. 0he >utoAide function allows "ou totemporaril" show a hidden window b" clic ing on its edge. When "ou clicin the document! the doc ed window hides again.

Customizing toolbars:ou can customize toolbars in several wa"s! including choosing which

icons are visible and loc ing the position of a doc ed toolbar. 0o accessa toolbarGs customization options! right5clic between the icons on the

toolbar to open a conte t menu. 0o show or hide icons defined for theselected toolbar! choose 2isib&e B(ttons from the conte t menu. Disibleicons are indicated b" a border around the icon or b" a chec mar besidethe icon! depending on "our operating s"stem. Clic on icons to hide or showthem on the toolbar.

RI+30-CLIC 5CO%0E607 1E%USHight5clic on a paragraph! graphic! or other ob=ect to open a conte t

menu. Often the conte t menu is the fastest and easiest wa" to reach a

4

Title of floating toolbar


5/24


6/24

;hows the st"le of the current page. 0o change the page st"le! right5clic on this field. > list of page st"les pops upI choose a different st"leb" clic ing on it.L!ng(!ge

;hows the language for the selected te t.Insert )ode

0his area is blan when in 4nsert mode. *ouble5clic to change toOverwrite modeI single5clicto return to 4nsert mode.Se&ection )ode

Clic to choose different selection modes. 0he icon does not change!but when "ou hover themouse pointer over this field! a tooltip indicates which mode is active.9oc()ent c !nges st!t(s

0he icon that is displa"ed here changes from this one if the documenthas no unsavedchanges! to this one if it has been edited and the changes have not beensaved.9igit!& sign!t(re

4f the document has been digitall" signed! this icon is displa"edhereI otherwise! it is blan .0o view the certificate! double5clic the icon.Section or object in"or)!tion

When the cursor is in a section! heading! or list item! or when anob=ect (such as a picture ortable+ is selected! information about that item appears in this field.*ouble5clic ing in this areaopens a relevant dialog.2ie/ &!,o(t

Clic an icon to change between single page! side5b"5side! and boola"out views (seeFigure ,+

Figure ,. Diew la"outs$ single! side5b"5side! boo

oo)0o change the view magnification! drag the oom slider! or clic on

the J and K signs! or right clic on the zoom level percent to pop up a listof magnification values from which to choose.

Figure $ oom slider

B. LIBRE OFFICE WRI0ER BASIC OPERA0IO%S

$. St!rting ! ne/ doc()ent:ou can start a new! blan document in Writer in several wa"s. 4f a

document is alread" open in %ibreOffice! the new document opens in a newwindow.

!. Fro) t e St!rt CenterWhen %ibreOffice is open but no document is open (for e ample! if "ou

close all the open documents but leave the program running+! the St!rt

6


7/24

Center is shown. Clic one of the icons to open a new document of that t"pe!or clic the 0e)'&!tes icon to start a new document using a template.

b. Fro) t e o'er!ting s,ste) )en(4f "ou are using Windows , or Windows !

clic the St!rt B(tton 8 0"pe Libre O""ice on thesearch bo 8 ;elect the specific Libre o""ice'rogr!) "ou want to open ; eg. Libre O""ice Writerand Clic it to open the program.

Figure /$ %ibre Office ;tart Center

c. Fro) t e


8/24

M -se the O'en 9oc()ent or Recent 9oc()ents selections on theLuic starter.

4n each case! the Open dialog appears. ;elect the file "ou want! and thenclic Open. 4f a document is alread" open in %ibreOffice! the seconddocument opens in a new window.

4n the Open dialog! "ou can reduce the list of files b" selecting thet"pe of file "ou are loo ing for.

For e ample! if "ou choose 0e t documents as the file t"pe! "ou will onl"see documents Writer can open (including .odt! .doc! .t t+. 0his methodopens Word (.doc and .doc + files as well as %ibreOffice files and otherformats.

:ou can also open an e isting Writer document using the same methods "ouwould use to open an" document in "our operating s"stem.

4f "ou have associated 9icrosoft Office file formats with %ibreOffice!"ou can also open these files b" double5clic ing on them.

?. S!ving ! doc()ent0o save a new document in Writer! do one of the following$

Press Ctr&=S . Choose Fi&e S!ve . Clic the S!ve icon on the ;tandard toolbar.

When the ;ave >s dialog appears! enter the file name! verif" the filet"pe! and clic S!ve .

0o save an opened document with the current file name! choose Fi&e S!ve . 0his will overwrite the last saved state of the file.

0o save an opened document with a different file name in order topreserve the original and have edits saved in another version! choose Fi&e S!ve As ! give it another name andEor select a different file t"pe. >document can be saved with the same file name if the file t"pe is changed!but must have a different name if the same file t"pe is retained.

S!ving ! doc()ent !(to)!tic!&&,:ou can choose to have Writer save "our document automaticall" in a

temporar" file at regular intervals. >utomatic saving! li e manual saving!overwrites the last saved state of the target file in the temporar" file. 0oset up automatic file saving$

1+ ;elect 0oo&s O'tions Lo!d@S!ve +ener!& .2+ Clic on S!ve A(toRecover, information ever" and set the timeinterval. 0he default value is 17 minutes. )nter the value "ou want b"t"ping it or b" pressing the up or down arrow e"s.

S!ving !s ! 1icroso"t Word doc()ent4f "ou need to e change files with users of 9icrosoft Word who are

unwilling or unable to receive Open *ocument Format (O*F+ files! "ou cansave a document as a 9icrosoft Word file.

1+ I)'ort!nt NFirst save "our document in the file format used b"%ibreOffice Writer! O*0. 4f "ou do not! an" changes "ou made since thelast time "ou saved will onl" appear in the 9icrosoft Word version ofthe document.

2+ 0hen clic Fi&e S!ve As .

8


9/24


10/24

0o select nonconsecutive items using the mouse$1+ ;elect the first piece of te t.2+ Aold down the Ctrl e" and use the mouse to select the ne t piece

of te t.3+ Hepeat as often as needed.

&ow "ou can wor with the selected te t (cop" it! delete it! change thest"le! and so on+.0o se&ect nonconsec(tive ite)s (sing t e e,bo!rd $

1+ ;elect the first piece of te t2+ Press Shift+F8 . 0his puts Writer in ?>dding selection@ mode.3+ -se the arrow e"s to move to the start of the ne t piece of te t to

be selected. Aold down the Shift e" and select the ne t piece of te t.#+ Hepeat as often as re6uired.

&ow "ou can wor with the selected te t.Press Esc to e it from this mode.

Se&ecting ! vertic!& b&oc o" te*t:ou can select a vertical bloc or ?column@ of te t that is separated

b" spaces or tabs (as "ou might see in te t pasted from e5mails! programlistings! or other sources+! using %ibreOfficeGs bloc selection mode.

0o change to bloc selection mode! use Edit Se&ection 1ode B&ocAre!; or 'ress Ctr&=F ! or clic on the ;election icon (figure 12+ in thestatus bar and select 8loc selection from the list.

Figure 12$ ;hows selection icon menu

C(tting; co',ing; !nd '!sting te*t0o move (drag and drop+ selected te t using the mouse! drag it to the

new location and release it.0o cop" selected te t! hold down the Ctrl e" while dragging. 0he te t

retains the formatting it had before dragging.0o move (cut and paste+ selected te t! use Ctr&=6 to cut the te t!

insert the cursor at the paste5in point and use Ctr&=2 to paste.>lternativel"! use the icons on the St!nd!rd too&b!r .

&ote$ 4f "ou do not li e the results! clic the Undo icon or press Ctr&=and clic Redo icon or press Ctr&= bac the previous result.

0o ma e the pasted te t ta e on the formatting of the te t surrounding whereit is pasted$

Choose Edit P!ste S'eci!& ! or Clic the triangle to the right of the P!ste icon! or Clic the P!ste icon without releasing the left mouse button.0hen select Un"or)!tted te*t from the resulting menu. 0he range of

choices on the Paste ;pecial menu varies depending on the origin andformatting of the te t (or other ob=ect+ to be pasted.

10


11/24

Using t e Find too&b!r:ou can displa" it b" choosing 2ie/ 0oo&b!rs Find from the menu

bar or b" pressing Ctr&=F .0o use the Find toolbar! clic in the bo and t"pe "our search te t!

then press Enter to find the ne t occurrence of that term. Clic the Find%e*t or Find Previo(s buttons as needed.

Using t e Find Re'&!ce di!&og0o displa" the Find Heplace dialog! use the e"board shortcut CtrlJA

or choose Edit Find Re'&!ce from the menu bar. Optionall"! clic the1ore O'tions button to e pand the dialogI the button changes to Fe/erO'tions .0o use the Find Heplace dialog$

1+ 0"pe the te t "ou want to find in the Se!rc for bo .2+ 0o replace the te t with different te t! t"pe the new te t in the

Re'&!ce with bo .3+ :ou can select various options! such as matching the case! matching

whole words onl"! or doing a search for similar words.#+ When "ou have set up "our search! clic Find . 0o replace the found

te t! clic Re'&!ce .

Inserting s'eci!& c !r!cters> special character is one not found on a standard )nglish e"board.

For e ample! Q R S T U V X are all special characters. 0o insert aspecial character$

1+ Place the cursor in "our document where "ou want the character toappear.

2+ Clic Insert S'eci!& C !r!cter to open the ;pecial Charactersdialog.

3+ ;elect the characters (from an" font or mi ture of fonts+ "ou wish toinsert! in orderI then clic O . 0he selected characters are shown inthe lower left of the dialog. >s "ou select each character! it is

shown on the right! along with the numerical code for that character.

9. FOR1A00I%+ PARA+RAP3S0he appearance of the icons ma" var" with "our operating s"stem and

the selection of icon size and st"le in 0oo&s O'tions LibreO""ice

2ie/ .

C>-04O&$ 9anual formatting (also called direct formatting+ overrides st"les!and "ou cannot get rid of the manual formatting b" appl"ing a st"le to it.

0o remove manual formatting! select the te t! right5clic ! and choose C&e!r9irect For)!tting from the conte t menu. >lternativel"! use Ctr&=1 .

1. Open Styles and Formatting Window 2. Apply style 3. Align Left11


12/24

4.Centered5.Align Rig t!."#stified$. Line Spa%ing 1.& pt

'.Line Spa%ing 1.5 pt(.Line spa%ing 2.& pt1&. )#m*ering On+Off11. ,#llets On+Off

12. -e%rease indent13. n%rease indent14. /aragrap format dialog

17. Figure 13$ Formatting toolbar! showing icons for paragraphformatting

1'. 0hese options are controlled in the >lignment page of the

Paragraph dialog! reached b" choosing For)!t P!r!gr!' from the menu baror b" right5clic ing in the paragraph and selecting Paragraph from theconte t menu.

1,.$ . Setting t!b sto's !nd indents1/. 0o define indents and tab settings for one or more selected

paragraphs! double5clic on a part of the ruler that is not betweenthe left and right indent icons to open the Indents S'!cing page ofthe P!r!gr!' di!&og . *ouble5clic an"where between the left and rightindent icons on the ruler to open the 0abs page of the P!r!gr!'di!&og .

2 .>$. C !nging t e de"!(&t t!b sto' interv!&22. 0o set the measurement unit and the spacing of default tab

stop intervals! go to 0oo&s O'tions LibreO""ice Writer +ener!& .23.>4. Setting )e!s(re)ent "or r(&er27. :ou can also set or change the measurement unit for rulers

in the current document b" rig t c&ic ing on the ruler to open a listof units. Clic on one of them to change the ruler to that unit. 0heselected setting applies onl" to that ruler.

>D.E. FOR1A00I%+ C3ARAC0ERS2,. :ou can appl" man" formats to characters using the buttons

on the Formatting toolbar. Figure 1# shows the Formatting toolbarcustomized to show onl" the buttons for character formatting. 0heappearance of the icons ma" var" with "our operating s"stem and theselection of icon size and st"le in 0oo&s O'tions LibreO""ice 2ie/ .2 . 4t is highl" recommended that "ou use character st"les rather

than manuall" formatting characters.2/.3 .

1. Open styles and formatting window2. Apply style3. Font name4. Font si0e5. ,old

!. tali%$. nderline'. S#pers%ript(. S#*s%ript1&. n%rease Font

11. Red#%e Font12. Font Color13. ig lig ting14. ,a% gro#nd %olor15. Open % ara%ter format dialog

1'. Figure 1#. Formatting toolbar! showing icons for characterformatting

1,.$ .$ .

12


13/24

> . A(to"or)!tting21. :ou can set Writer to automaticall" format parts of a

document according to the choices made on the Options page of the>utoCorrect dialog ( 0oo&s A(toCorrect O'tions +.

22.23. 0o automaticall" format the file according to the options "ou

have set! choose For)!t A(toCorrect and select or deselect the items onthe submenu.

2#. W i&e 0,'ing- >utomaticall" formats the document while "ou t"pe.27. A''&,- >utomaticall" formats the document.2'. A''&, !nd Edit C !nges- >utomaticall" formats the file and then

opens a dialog where "ou can accept or re=ect the changes.2,. A(toCorrect O'tions- Opens the >utoCorrect dialog.2 .F. CREA0I%+ %U1BERE9 OR BULLE0E9 LIS0S> .? . Using t e B(&&ets !nd %()bering too&b!r31. :ou can create a nested list b" using the buttons on the

8ullets and &umbering toolbar. -se 2ie/ 8 0oo&b!rs 8 B(&&ets !nd%()bering to see the toolbar.

32.1. ,#llets On+Off2. )#m*ering On+Off3. )#m*ering Off4. /romote One Le el5. -emote One Le el

!. /romote One Le el wit S#*points$. -emote One Le el wit S#*points'. nsert nn#m*ered ntry(.6o e p

1&. 6o e -own

11. 6o e p wit S#*points12. 6o e -own wit S#*points13. Restart )#m*ering14. ,#llets and )#m*ering

17. Figure 17. 8ullets and numbering toolbar1'. &O0)$

1,. When creating nested lists! one option is to enter all the listparagraphs first and appl" the levels afterwards.

1 . :ou can use e"board shortcuts to move paragraphs up or down theoutline levels. Place the cursor at the beginning of the numbered paragraphand press$ 0!b 5 *own a level. S i"t = 0!b 5 -p a level.

1/. 0o insert a tab stop at the beginning of a numbered paragraph(that is! after the number but before the te t+! press Ctr&=0!b .

2 .>$. Con"ig(ring ! nested &ist

$. Open the St,&es !nd For)!tting window and clic the List Styles iconat the top. ;pecif" ll in the drop5down list at the bottom of the

window. Hight5clic on the !u"bering # st"le and choose 1odi", fromthe pop5up menu.a. On the %()bering St,&e dialog! go to the O(t&ine page! where

"ou will find that one st"le matches our re6uirements. Cliconce on that st"le.

>. 0o modif" the la"out of the list! use the Options tab. &otice thatthe preview on the right shows the outline selected. 4n the %evelbo on the left! select $ ! then >! ? ! and 4 and see how theinformation in the %()bering !nd A"ter bo es changes. -se the

13


14/24

Options page to set different punctuationI for e ample! a period(full stop+ after ?a@ on level # instead of a parenthesis.

22. 0o ma e the indentation at each level greater or lessthan the default! change it on the Position page. ;elect the level!then ma e an" changes in the indentation! spacing! or numberingalignment.

?. Hepeat for each level as re6uired! then clic O .23.

+. C3EC I%+ SPELLI%+ A%9 +RA11AR2#. Writer provides a spelling chec er! which chec s to see if each

word in the document is in the installed dictionar". 0his can mean thatproper names which are correctl" spelled but which do not appear in thedictionar" will be flagged as misspelled. >lso provided is a grammarchec er! which can be used separatel" or in combination with the spellingchec er.

27. 4f it is enabled before entering te t! A(toS'e&&c ec chec s eachword as it is t"ped. 4f it is enabled after te t is inserted it chec s thete t alread" in the document. > wav" red line is displa"ed under an"unrecognized words. 4t can be enabled from the St!nd!rd toolbar b" clic ing

the A(toS'e&&c ec icon ! or from 0oo&s O'tions L!ng(!ge Settings Writing Aids and selecting it in the O'tions list.

2'. Hight5clic ing on an unrecognized word brings up the A(toCorrectconte t menu.

2,.2 . 0he choices in the center section of the menu are$2/. Ignore 50his one instance of the underlined word will be ignored

while the document is open. Other instances! if the" e ist! will stillbe underlined. 0his setting is not stored with the document.

3 . Ignore A&& 5>ll instances of the word in the document will beignored! and the word will be added to the IgnoreA&&List user5defineddictionar".

31. Add- 0he word is added to a user5defined dictionar". 4f onl" onedictionar" is enabled! no choice is offered here! and it is added b"default to the ;tandard dictionar".

32. A(toCorrect- ;electing this opens the submenu! which repeats thesuggestions for the word from the top section listing. ;electing areplacement word here stores the word pair in the replacement tableunder 0oo&s A(toCorrect O'tions Re'&!ce)ent . 0he underlined wordis replaced with the selected word.

33.?4. S'e&&ing !nd gr!))!r

37. 0o perform a combined spelling and grammar chec on the document(or a te t selection+! clic the S'e&&ing !nd +r!))!r button on the ;tandard

toolbar! or press FG. 4n order to use this! the appropriate dictionariesmust be installed. 8" default! four dictionaries are installed$ aspellchec er! a grammar chec er! a h"phenation dictionar"! and a thesaurus.4n operation the S'e&&ing !nd rammar tool chec s either the document fromthe cursor point onwards! or the te t selection. 4t opens the S'e&&ing !nd+r!))!r dialog if an" unrecognized words are found! or if an" of the built5in grammar rules are bro en. 0he option to restart from the beginning of thedocument is offered on reaching the end of the document.

3'.3. FOR1A00I%+ PA+ES

14


15/24


16/24

,,., . :ou can also insert a page brea as followsI1+ Position the cursor in the paragraph "ou want to be at the start of

the ne t page. Right click and choose P!r!gr!' in the pop5up menu.2+ On the !e"t #low page of the Paragraph dialog! in the $reaks section!

select Insert . *o not select Wit P!ge St,&e .3+ Clic O to position the paragraph at the start of the ne t page.,/.. 9e"ining ! di""erent "irst '!ge "or ! doc()ent1. -sing the *efault (or an" other+ page st"le for "our

document! "ou can add a headerEfooter as "ou wish to the first page b"deselecting the S!)e content on "irst '!ge option on the headerEfooterpages in the Page ;t"le dialog! and then adding the headerEfooter. :oucan then add a different headerEfooter to the other pages of thedocument.

'2.'3.4. C !nging '!ge orient!tion /it in ! doc()ent

7. > document can contain pages in more than one orientation. >common scenario is to have a landscape page in the middle of a document!whereas the other pages are in a portrait orientation. Aere are the steps toachieve it.

'.G. Setting (' ! &!ndsc!'e '!ge st,&e1+ 4f "ou wish to eep the margins the same as on other pages! then note

the margin settings of the current page st"le. (:ou can find themargin settings on the P!ge St,&e dialog! b" selecting the P!ge tab.

2+ 4n the St,&es !nd For)!tting window! right5clic on %andscape in thelist of page st"les and choose 1odi", from the pop5up menu.

3+ On the Org!niHer page of the P!ge St,&e dialog! ma e sure the %e*tSt,&e 'ro'ert, is set to L!ndsc!'e (to allow for having more than onese6uential landscape page+.

#+ On the P!ge page of the P!ge St,&e dialog! ma e sure the Orient!tionis set to L!ndsc!'e . Change the margins so that the" correspond withthe margins of the portrait page. 0hat is! the portrait top marginbecomes the landscape left margin! and so on.

7+ Clic O to save the changes... Inserting ! &!ndsc!'e '!ge into ! 'ortr!it doc()ent

1+ Position the cursor in the paragraph or table at the start of the pagethat is to be set to landscape. Hight5clic and choose P!r!gr!' or0!b&e ! respectivel"! in the pop5up menu.

2+ On the 0e*t F&o/ page of the P!r!gr!' dialog or the 0!b&e For)!tdialog! select Insert 5or Bre! "or ! t!b&e7 and Wit P!ge St,&e . ;et

the P!ge St,&e propert" to %andscape. Clic O to close the dialog andto appl" the new page st"le.3+ Position the cursor in the paragraph or table where the page is to

return to portrait orientation and change the paragraph properties ortable properties so that Wit P!ge St,&e is the portrait page st"lethat was used before the L!ndsc!'e page st"le.

#+ Clic O to return to the previous portrait page st"le.. Adding tit&e '!ges

16


17/24

/1. Writer provides a fast and convenient wa" to add one or moretitle pages to a document and optionall" to restart the page number at 1 forthe bod" of the document.

/2. 0o begin! choose For)!t 0it&e P!ge from the 9enu bar. On the0itle Page dialog "ou can ma e a variet" of choices$

Convert e isting pages to title pages! or insert new title pages Aow man" pages to convert or insert Where those pages are located 4f and where to restart page numbering! and what number to start with What page st"le to use for the title page?.4. C !nging '!ge )!rgins/7. :ou can change page margins in two wa"s$ -sing the page rulersN6uic and eas"! but does not have fine control. -sing the Page ;t"le dialogNcan specif" margins to two (fractional+

decimal places.96.

/,. 0o change margins using the rulers$1+ 0he shaded sections of the rulers are the margins. Put the mouse

cursor over the line between the gra" and white sections. 0he pointerturns into a double5headed arrow.

2+ Aold down the left mouse button and drag the mouse to move the margin./ .. Using co&()ns to de"ine t e '!ge &!,o(t

1 . :ou can use columns for page la"out in these wa"s$ *efine the number of columns and their la"out on a page! using page

st"les. Change the number of columns for e isting te t.1 1.1 2. 0o define the number of columns on a page$1+ Choose For)!t Co&()ns to go to the Co&()ns di!&og ! or go to the

Co&()ns page of the P!ge St,&e dialog.2+ 4n the ;ettings section! choose the number of columns and specif" an"

spacing between the columns and whether "ou want a vertical separatorline to appear between the columns. :ou can use one of WriterGspredefined column la"outs! or "ou can create a customized columnla"out. 0he preview pane! located to the right of the ;ettingssection! shows how the column la"out will loo . &otice the A''&, tobo on the right5hand side of the dialog. 4n this instance! thechanges are being applied to the 9e"!(&t page st"le.

3+ Clic O to save the changes.1 3.$ 4. S'eci",ing t e n()ber o" co&()ns

1 7. 4n the Settings section! enter the number of columns into theColumns selection bo ! or select one of the column la"out icons.

1 '.$ G. For)!tting co&()n /idt !nd s'!cing

1 . ;elect the A(toWidt option in the Width and spacing section tocreate columns of e6ual width.

1 /. 0o customize the width and spacing of the columns$1+ 4n the Width and spacing section! deselect the A(toWidt option.2+ 4n the Width selection bo es! enter a width for each column.

17


18/24

3+ On the ;pacing line! enter the amount of space that "ou want betweeneach pair of columns.

11 .111. 4f "ou specif" more than three columns! use the arrow e"s on the

Column line to scroll among the columns.112.$$?. For)!tting se'!r!tor &ines11#. 0o displa" separator lines between the columns$1+ -sing the St,&e drop5down list! select the line st"le from the three

st"les available.2+ -sing the Widt control! select the width of line to use! settable

from .27pt to /. pt. (1 pt [ 1 point [ 1E12 pica [ 1E,2 inch [12,E3' mm [ .372, mm.+

3+ -sing the 3eig t control! select the height of line re6uired! as apercentage of the column height. Dariable from 27\ to 1 \.

#+ 4f "ou entered a height of less than 1 \! use the Position drop5downlist to select a vertical alignment for the separator lines. 0hevertical5positioning options are$ 0o' ! Centered ! or Botto) .

7+ 0he line color can be selected from the Co&or drop5down list]s paletteof colors.

$$ .$$D. Reverting to ! sing&e-co&()n &!,o(t

11,. 0o revert to a single5column la"out for the page st"le! go to theSettings section and either reset the number in the Co&()ns bo to $ orclic the single5column la"out icon.

11 .I. WOR I%+ WI03 0ABLES$$ .12 . 0!b&es are a useful wa" to organize and present large amounts of

information! for e ample$ 0echnical! financial! or statistical reports. Product catalogs showing descriptions! prices! characteristics! and

photographs of products. 8ills or invoices. %ists of names with address! age! profession! and other information.121.122. 0ables can often be used as an alternative to spreadsheets to

organize materials. > well5designed table can help readers understand betterwhat "ou are sa"ing. While "ou would normall" use tables for te t ornumbers! "ou could put other ob=ects! such as pictures! in cells.

123.$>4. Inserting ! ne/ t!b&e

0o insert a new table! position the cursor where "ou want thetable to appear! then use an" of the following methods to open theInsert 0!b&e dialog$

From the 9enu bar! choose Insert 0!b&e . From the 9enu bar! choose 0!b&e Insert 0!b&e . Press Ctr&=F$> . On the St!nd!rd toolbar! clic the left side of the split 0!b&e button

18


19/24

127. -nder Options! set up the initial table characteristics.;electing the options in this section of the dialog produces the followingresults$

3e!ding N selecting this enables a heading to be used in the tableand enables further options for the heading. *efines the number ofrows in the table to be used as headings.12'. 0he default 0able Aeading paragraph st"le is applied to the

heading rows. :ou can edit the %ibreOffice5predefined 0able Aeadingparagraph st"le in the ;t"les and Formatting window to change thesedefault settings (centered! bold! and italic te t+. When splitting atable into two tables! the Aeading rows can be copied into thesecond table.12,. Re'e!t 3e!ding Ro/s on ne/ '!ges N ;election enables theheading rows of the table to be repeated at the top of subse6uentpages if the table spans more than one page.

3e!ding Ro/s N specifies the number of rows to be used for theheading. *efault is 1.

9on t s'&it t!b&e over pages N prevents the table from spanning morethan one page.0his can be useful if the table starts near the end of

a page! and would loo better if it were completel" located on thefollowing page. 4f the table becomes longer than would fit on onepage! "ou will need to either deselect this option or manuall" splitthe table.

8order N ;urrounds each cell of the table with a border. 0his bordercan be modified or deleted later.

12 .12/. 0he A(toFor)!t button opens a dialog from which "ou can select

one of the man" predefined table la"outs. >fter ma ing "our choices! clicO^. Writer creates a table as wide as the te t area (from the left pagemargin to the right page margin+! with all columns the same width and allrows the same height. :ou can then ad=ust the columns and rows later to suit

"our needs.13 .$?$. Using A(toCorrect to cre!te ! t!b&e

132. :ou can also create a table b" t"ping a series of h"phens (5+ ortabs separated b" plus signs. -se the plus signs to indicate columndividers! while h"phens and tabs are used to indicate the width of a column.When using tabs! the default tab setting determines the widthI this settingcan be changed in 0oo&s O'tions LibreO""ice Writer +ener!& .

133. For e ample! this character se6uence$$?4. =-----------------=---------------=------=137. creates a table li e this$

136. 137. 138.13/.$4 . Cre!te ! t!b&e "ro) "or)!tted te*t

1#1. :ou can create a table from plain te t b" using the 0!b&e Convert 0e*t to 0!b&e menu item. 0he te t to be converted must containcharacters to indicate column separators. Paragraph mar s indicate an end ofa table row.

1#2.

19


20/24

1#3. 0o convert te t to a table! start b"editing the te t to ensure the column separatorcharacter is in place where "ou want it. ;electthe te t "ou want to convert and choose 0!b&e Convert 0e*t to 0!b&e to open the dialogshown in figure 1'.

1##.1#7.1#'. ) ample

1#,. 4n this e ample we will convert thefollowing te t into a table.

1# . How 1 Column 1I How 1 Column 2I How1 Column 3

1#/. How 2 Column 1I How 2 Column 2I How 2 Column 317 . Choose 0!b&e Convert 0e*t to 0!b&e

171. 4n this case! the separator between elements is a semicolon. 8"selecting the te t and appl"ing the conversion! we obtain the followingresult.

172. How 1 Column1

173. How 1 Column2

17#. How 1 Column3

177. How 2 Column1

17'. How 2 Column2

17,. How 2 Column3

17 .17/. &ote that! unli e when creating a table with other mechanisms!

the conversion from te t to table preserves the paragraph st"le andcharacter st"le applied to the original te t.1' . :ou can also use the Convert menu to perform the opposite

operationI that is! to transform a table into plain te t. 0his ma" be usefulwhen "ou want to e port the table contents into a different program.

1'1. 0o transform a table into te t! place the cursor an"where in thetable! choose 0!b&e Convert 0!b&e to 0e*t in the 9enu bar! pic thepreferred row separator! and clic O^ to finish.

1'2.$D?. For)!tting t e t!b&e &!,o(t

1'#. Formatting the la"out normall" involves one or more of thefollowing operations$ ad=usting the size of the table and its position onthe page! ad=usting sizes of rows and columns! adding or removing rows orcolumns! merging and splitting individual cells! changing borders andbac ground.

$D .1''. Hesizing and positioning the table1',. 0o 6uic l" resize a table! first move the mouse to either

the left or right edge. When the cursor changes shape into a doublearrow! drag the border to the new position. 0his operation onl"

changes the size of the first or last columnI it does not change thealignment of the table on the page.1' .1'/. 4f "ou need more precise control over the size and position

of the table on the page! open the 0able Format dialog b" choosing0!b&e 0!b&e Pro'erties or b" right5clic ing an"where in the tableand choosing 0able from the conte t menu. ;elect the 0!b&e page of thedialog.

1, .

20

Figure 1'. Dialog %or the te"t to table conversion


21/24

1,1. On this page "ou can set the alignment of the table! choosingamong the following options$

A(to)!tic $ the default setting for a table. Le"t $ aligns the table with the left margin. Rig t $ aligns the table with the right margin. Fro) Le"t $ lets "ou specif" under ;pacing e actl" how far from the

left margin the table is placed. Center $ aligns the table in the middle between the left and right

margins. 4f the table width is greater than the margin! the table wille tend outside of the margins.

1!n(!& $ lets "ou specif" the distances from both left and rightmargins under ;pacing.

1,2.1,3. Hesizing rows and columns1,#. :ou can ad=ust the height of rows and the width of columns

in a table in several wa"s. 9ove the mouse ne t to the edge of the cell and when a double5headed

arrow appears! clic and hold the left mouse button! drag the borderto the desired position! and release the mouse button.

On the horizontal ruler! column dividers are mar ed b" a pair of thingra" linesI the vertical ruler indicates row dividers in the same wa".:ou can resize a row or column b" holding the mouse button down on theappropriate divider and dragging it to the desired location.

-se the e"board as described below.1,7.1,'. ;electing 0!b&e A(to"it from the 9enu bar also offers some

resizing options$ ;elect Co&()n Widt or Ro/ 3eig t to enter a dimension into the size

bo for each selectable column or row of the table. 0he O'ti)!& Co&()n Widt or O'ti)!& Ro/ 3eig t options ma e the

selected columns or rows as narrow as possible while still fittingtheir contents. 9istrib(te Co&()ns@Ro/s Even&, to 6uic l" bring them bac to all being

the same width or height.1,,.1, . Hight5clic on the table and choose 0able from the pop5up menu or

choose 0!b&e 0!b&e Pro'erties from the 9enu bar. On the 0!b&e For)!t dialog! select the Co&()ns tab.

Ad!'t t!b&e /idt $ 4f a table alread" stretches to the page margins!it cannot stretch an" wider and the >dapt table width option is notavailable. 4f the table is narrower! increasing the width of acolumn will increase the width of the whole table. 4f the table

width alread" e tends past the margins! with the >dapt table widthoption chec ed! attempting to change a column width willautomaticall" decrease that columnGs size so that the table will nowshrin to the page margins while eeping an" other column sizesintact.

Adj(st co&()ns 'ro'ortion!&&, results in all columns changing theirwidths b" the same percentage when one is changed. For e ample! if"ou reduce b" half the size of a column! the sizes of all the othercolumns will be halved.

21


22/24

Re)!ining s'!ce shows how much further the table can e pand beforehitting the limit of the margins. 0his value cannot be edited andwill not be negative in the event that the table width is alread"larger than the space between the left and right margins.

-nder Co&()n /idt ! each individual column can be ad=usted. 4f "ouhave more than si columns! use the arrows at the right and left toview them all. With no options selected! the column to the right of

the one being ad=usted will automaticall" ad=ust to eep the tablewidth constant. >d=usting the most right hand column causes thefirst column to ad=ust.

1,/.1 . 4t is also possible to resize a table using onl" the e"board.

0his is sometimes easier than using the mouse.1 1. 1+ Place the cursor in the cell where "ou want to ma e changes.1 2. 2+ Press and hold the A&t e" while using the arrow e"s.a+ 0he left and right arrow e"s ad=ust the column width b" moving the

border on the right edge of the cell.b+ 0he up and down arrows ad=ust the row height (when possible+ b" moving

the border on the lower edge of the cell.

1 3. 3+ Press and hold the S i"t=A&t e" while using the leftErightarrow e"s. >d=usts the column width b" moving the border on the leftedge of the cell.

1 #.1 7. 0o ad=ust the resizing parameters and behavior for e"board

handling! choose 0oo&s O'tions LibreO""ice Writer 0!b&e .1 '. -se the Ro/ !nd Co&()n values in the 9ove cells section to

determine the amount of change produced b" a single e"stro e whileresizing. 4n the 8ehavior of rowsEcolumns section "ou can choose one of thefollowing three strategies when resizing$

Fi*ed: select this if "ou want the resizing to affect onl" thead=acent cell and not the entire table. 0he width of the table doesnot change when resizing its cells.

Fi*ed; 'ro'ortion!& $ when resizing a cell with this option selected!all the other cells are also resized proportionall"! >lso in thiscase the width of the table remains constant.

2!ri!b&e $ this is the default option. Hesizing a cell affects thetable size. For e ample! when "ou widen a cell! the width of thetable increases.

1 ,. Hesizing individual cells1 . Place the cursor in the cell "ou wish to change.1+ Press and hold the Ctr&=A&t e" while using the leftEright arrow e"s.

He5sizes the current cell on its right edge.

2+ Press and hold the Ctr&=S i"t=A&t e" while using the leftEright arrowe"s. He5sizes the current cell on its left edge.1 /.1/ . 4nserting rows and columns1/1. 0o insert an" number of rows or columns$1+ Place the cursor in the row or column where "ou want to add new rows

or columns and right5clic .2+ 4n the conte t menu! choose Ro/ Insert or Co&()n Insert . 0his will

displa" a dialog where "ou can select the number of rows or columns toadd! and whether the" appear before or after the selected one.

22


23/24

3+ ;et >mount to the number of rows or columns to insert! and Position toBe"ore or A"ter .

#+ Clic O^ to close the dialog. 0he 0!b&e Insert Ro/ !nd 0!b&e Insert 8 Co&()n choices from the 9enu bar provide the same options.

1/2.1/3. :ou can also 6uic l" insert a row or a column using the e"board$1+ Place the cursor in the row or column ne t to the row or column "ou

want to insert.2+ Press A&t=Insert to activate e"board handling.3+ -se the arrow e"s as desired to add a row or column$ %eft to insert a

new column to the left of the cell where the cursor is located.1/#. Rig t to insert a new column to the right of the cell where thecursor is.1/7. 9o/n to insert a new row below the cell where the cursor is.1/'. U' to insert a new row above the cell where the cursor is.1/,.1/ . 0he above e"board techni6ue can also be used to delete rows or

columns b" replacing the A&t=Insert e"stro e combination in ;tep 2 withA&t=9e&ete .

$ . 1erging !nd s'&itting ce&&s2 . 0o merge a cell or group of cells into one cell$1+ ;elect the cells to merge.2+ Hight5clic and choose Ce&& 9erge in the conte t menu! or choose

0!b&e 1erge Ce&&s from the 9enu bar. >n" content of the cellsappears in the merged cell.

2 1. 0o merge a single cell into an ad=acent cell! "ou can alsoplace the cursor in the cell (origin+! press A&t=9e&ete ! release! thenhold down Ctrl! and then press the left or the right arrow e". >n"contents in the origin cell are lost.

2 2.2 3. 0o split a cell into multiple cells$1+ Position the cursor inside the cell.

2+ Hight5clic and choose Ce&& S'&it in the conte t menu! or choose0!b&e S'&it Ce&& from the 9enu bar.

3+ ;elect how to split the cell. > cell can be split either horizontall"(create more rows+ or verticall" (create more columns+! and "ou canspecif" the total number of cells to create.2 #. 0o split a single cell! "ou can also place the cursor in an

ad=acent cell! press A&t=Ins ! release! then hold down Ctr& ! and thenpress the left or the right arrow e" to split the cell to theleftEright.2 7.2 '. 4t is generall" a good rule to merge and split cells after

completing other la"out formatting. 0his is because some operations

such as deleting a column or a row ma" produce a result difficult topredict when applied to a table with merged or split cells.2 ,.> . S'eci",ing t!b&e borders

2 /. On the 0!b&e For)!t dialog! select the Borders tab. Aere "ou canset borders for a whole table or groups of cells within a table. 4naddition! a shadow can be set for the whole table.

21 .211. 8orders have three components$

23


24/24

1. Line !rr!nge)ent specifies where the borders go. 4f a group of cellsis selected! the border will be applied onl" to those cells. :ou canspecif" individuall" the st"le of the border for the outside edges ofthe selected cells as well as for the cell divisions. Writer providesfive default arrangements but "ou can =ust as easil" clic on the line"ou want to customize in the User-de"ined area to get e actl" what "ouwant. When multiple cells are selected! the -ser5defined area allows"ou to select the edges of the selection as well as the cell dividers.8" clic ing at the intersection of the lines! "ou can modif" multipleborders simultaneousl".

2. Line specifies what the border loo s li e$ the st"le! width! andcolor. 0here are a number of different st"les and colors to choosefrom. ;t"le! Width! and Color selections appl" to those bordershighlighted b" a pair of blac arrows in the -ser5defined map on theleft5hand side of the dialog.

3. S'!cing to contents specifies how much space to leave between theborder and the cell contents. ;paces can be specified to the left!right! above! and below. Chec ;"nchronize to have the same spacingfor all four sides. 0his spacing is li e a padding and it is notfactored in when calculating the te t measurements.

212. S !do/ st,&e properties alwa"s appl" to the whole table. >shadow has three components$ where it is! how far from the table it iscast! and what color it is.213. 4f 1erge ad=acent line st"les is chec ed! two cells sharing a

common border will have their borders merged! rather than being side b"side.

214.

24

Documents

Lesson 4-Introduction to Word Processing Software Using Libre Office.docx