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Lesson 10 Word Processing
Unit 2—Using the Computer
Computer Concepts BASICS - 2
Objectives
Identify the components of the word-processor window.
Save, open, and print a document.Select commands using menus and
toolbars.Create and edit a document.Correct spelling and grammar in a
document.
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Objectives (cont.)
Select synonyms from the Thesaurus.Apply character, paragraph, and document
formatting. Insert and modify pictures and drawn
objects.Create, edit, and format a table.Use Word’s Help system.
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Word-Processing Software Defined
One of the most common computer applications
Handles text and graphicsCreates and modifies reports, letters, flyers,
brochures, newsletters, and so onMany different word-processing programs
Microsoft Word Corel WordPerfect
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Microsoft Word Screen Elements
Title barMenu barStandard toolbarFormatting toolbar Insertion pointRuler
Document windowView buttonsScroll barsStatus barTask paneTaskbar
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Microsoft Word
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File Menu Options
NewOpenCloseSaveSave As
PrintPage SetupPrint PreviewExit
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Saving, Printing, Closing, and Opening a File
To make a permanent copy of a document, use the File > Save As command.
To produce a hard copy of a document, use the File > Print command.
To close a file, use the File > Exit command.
To open a file, use the Open button on the Standard toolbar.
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Selecting and Editing Documents
Selecting text Click at the beginning of the text and drag to
the end of the text you want to select.Making corrections
Backspace key Delete key Insert key AutoCorrect Spelling and Grammar checker
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Spell Check and Thesaurus
Spell Check tool Does not eliminate the need to proofread
Thesaurus Search for synonyms
To use the Spell Check and Thesaurus tools, click the Spelling and Grammar icon on the Standard toolbar.
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Formatting
Character formatting Attributes applied to fonts
Paragraph formatting Line spacing and indents
Document formatting Margins and paper size
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Character Formatting
Font stylesPoint sizeAttributesFormat Painter
This is Algerian
28 point size
Format Painter icon
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Line and Paragraph Formatting
Line spacing Single Double
Justification Left Right Center Full
Indenting Tab stops
DefaultCustom
Bullets and numbers
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Document Formatting
MarginsHeaders and
footersBreaksStyles
Borders and shading
Custom tab stopsGraphicsTables
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Graphics
Adds visual appealTo insert clip art:
Click Insert on the menu bar. Point to Picture. Click Clip Art.
To insert symbols: Click Insert on the menu bar. Click Symbol.
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Tables
Table A table is an
arrangement of data in a row-and- column format.
Click the Insert Table button on the Standard toolbar.
Table Example
3 rows and 2 columns
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Getting Help
Click Help on the menu bar. Click Microsoft Word Help. Type the topic with which
you need help in the Search for text box.
Click the arrow to start
the search.
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Summary
Word-processing software is used to create documents such as letters, reports, memos, brochures, and even Web pages.
Commands for using the features in a word-processing program are selected from menus and toolbars.
You also can use keyboard shortcuts to execute some commands.
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Summary (cont.)
Word-processing programs come with powerful editing tools.
You can make changes to text, cut or copy text, and delete it.
The Spell Checker checks documents for possible misspelled words.
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Summary (cont.)
Word also has a grammar-checking tool that identifies grammatical mistakes and a Thesaurus that display synonyms for a selected word.
You can apply formatting to characters, paragraphs, or the entire document.
Word comes with a variety of formatting tools that enable you to enhance the appearance of documents.
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Summary (cont.)
Clip art can be added to documents to enhance their visual appearance.
Tables are used to present information in an organized manner.
Word’s Help system offers a variety of resources for getting help and information on features and tools.