Embed Size (px)
Citation preview
Employee emphasis
Office of Human Resources
Addressing the needs of the faculty and staff
SpRing/summer 2015
Our missiOn To support the university in attracting, developing and retaining a highly qualified and productive workforce.
THE “BIG 5” OF PV TALENTThe PV TALENT System is still relatively new to the University and has had a major impact on the hiring process. Overall, the University community has done well with adjusting to the changes. For many, the time between initial training and actually using the system for the first time can be several months apart. Trying to recall all the details from A – Z and everything in between based on the training received several months ago can be challenging. When using the PV TALENT System remember the “Big 5” of PV TALENT.
1. position Description Create, reclassify or modify a position description and start the hiring process.
2. Job posting Initiate for posting from the approved position descriptionand HR to post on receipt after all necessary approvals.
3. Applicant Flow Change the applicant statuses for all applicants as the selection process is in progress.
4. Recommend for Hire Identify the selected candidate and begin pre-employment process to bring the candidate aboard.
5. Hiring proposal Confirm the hire for targeted hire date and attach all required hiring documents such as the completed EEO documents, Confidential Release form to process the background check, etc.
PV TalenT TuTOrials and OTher resOurces: www.pvamu.edu/hr/faculty-staff-resources/pv-talent-resources
hiring TOOlkiTs:
www.pvamu.edu/hr/faculty-staff-resources/manager-toolkits
email QuesTiOns relaTed TO PV TalenT Or The hiring PrOcess: [email protected]
Employment
LESSEn STRESS AT YOUR DESK!There are 364 new emails in the inbox, those new pants are covered in scalding coffee, and the next conference call starts in exactly five minutes. In other words, it’s the perfect time to relax. When we’re feeling frazzled, a weekend at a beach resort might be just the thing to calm our nerves. But there isn’t always time for sun bathing, let alone sleeping, eating, or going to the bathroom. Below are a few ways to relieve stress in just five minutes or less to soothe out the tough spots in your day.
Take a mini-spa breakWhat better way to bring a little more relaxation into our work-space than to take a mini-spa retreat right at our desk? Here are a few examples of easy ways to create a relaxing break:
1. 5 minute mini-steam. Pour hot water in a cup. Put 3-4 drops of essential oil such as peppermint, lavender or eucalyptus in the cup. Put your face over the cup and put a large file folder over your head to trap the steam as much as possible. Now close your eyes and take a few deep breaths. (Your co-workers might think you’re a little strange but at least you’ll have something to talk about at the water cooler.
2. Mini-acupressure session. Take 2-3 minutes to give yourself an acupressure session. Acupressure uses the Chinese principles of opening your energy (chi) channels by applying direct pressure on certain points of the body. Press your middle fingers firmly on the temples and move slowly in a circular motion. Do this for a minute or two and then press your middle fingers at the top of the nose, in between the eyes. Move your fingers up and down in a slow and steady motion. Remember to breathe!
3. Take a walk. Take a few minutes to go outside and walk around the building or down the street. Remember to stay in the present and just relax for a moment in nature.
SpRing 2015 Employee emphasisOffice of Human Resources
OFFIcE OF HumAN REsOuRcEs EmPLOymENT PROcEssING DEADLINE cALENDAR
April 28 Finalized Hiring Proposal & EPA due for May 1 hires
April 30 List of Returning Non-Tenured Faculty and Graduate Assistants DUE for Summer Benefits Processing
May 1 New Employee Orientation for May 1 hires
May 8 Route EPAs and Schedule Employee Clearance for 05/31/2015 term date
May 13 Hiring Process deadline for May 1 hires (Final Hiring Proposal & EPA due)
May 15 New Employee Orientation
May 26 – June 15 OPEN HIRING PERIOD FOR SUMMER – Hires Dates are each Tues. & Thurs.
May 21 Hiring Process deadline for May 26 hires (Final Hiring Proposal & EPA due)
May 25 Hiring Process deadline for May 28 hires (Final Hiring Proposal & EPA due)
May 26 New Employee Orientation
May 27 Hiring Process deadline for June 1 hires (Final Hiring Proposal & EPA due)
May 28 New Employee Orientation
June 1 New Employee Orientation
Hiring Process deadline for June 4 hires (Final Hiring Proposal & EPA due)
June 2 New Employee Orientation
June 4 New Employee Orientation
Finalized Hiring Proposal & EPA due Hiring Process deadline for June 9 hires (Final Hiring Proposal & EPA due)
June 8 Hiring Process deadline for June 11 hires (Final Hiring Proposal & EPA due)
June 9 New Employee Orientation
June 10 Hiring Process deadline for June 15 hires (Finalized Hiring Proposal & EPA due)
June 11 New Employee Orientation
Hiring Process deadline for June 16 hires (Final Hiring Proposal and EPA due)
June 15 New Employee Orientation
Hiring Process deadline for June 18 hires (Final Hiring Proposal & EPA due)
June 16 New Employee Orientation
June 18 New Employee Orientation
Hiring Process deadline for June 23 hires (Final Hiring Proposal & EPA due )
June 22 Hiring Process deadline for June 25 hires (Final Hiring Proposal & EPA due)
June 23 New Employee Orientation
June 25 New Employee Orientation
OPEN HIRING PERIOD ENDS
June 26 Hiring Process deadline for July 1 hires (Finalized Hiring Proposal and EPA due)
daTes fOr OcTOber 2015 – augusT 2015 will be Published On The hr websiTe TOward The beginning Of The fiscal year.
Key Benefits DatesKey Employment Dates
Employee Clearance Processing DatesTentative Dates
July 1- July 30 OPEN ENROLLMENT BEGINS
July 1 New Employee Orientation
July 10 Hiring Process deadline for July 15 hires (Final Hiring Proposal & EPA due)
July 15 New Employee Orientation
July 20 Insurance Provider Presentations for Open Enrollment
July 29 Hiring Process deadline for August 3 hires (Final Hiring Proposal & EPA due)
August 3 New Employee Orientation
August 7 Route EPAs and Schedule Employee Clearance for 08/31/2015 term date
August 13 Hiring Process deadline for August 17 hires & New Faculty Hires(Final Hiring Proposal & EPA due) Hiring Process deadline for June 11 hires (Final Hiring Proposal & EPA due)
August 17 New Employee Orientation Hiring Process deadline for August 20 hires (Final Hiring Proposal & EPA due)
August 18 – September 17
OPEN HIRING PERIOD FOR FALL – Hires Dates are each Tues. & Thurs.
August 18 Tentative Date for New Faculty HR Orientation
August 20 New Employee Orientation Hiring Process deadline for August 25 hires
August 24 Hiring Process deadline for August 27 hires (Final Hiring Proposal & EPA due)
August 25 New Employee Orientation
August 27 New Employee Orientation Hiring Process deadline for September 1 hires
August 28 Hiring Process deadline for September 3 hires (Final Hiring Proposal & EPA due)
September 1 New Employee Orientation
September 2 Hiring Process deadline for Sept 8 hires (Final Hiring Proposal & EPA due)
September 3 New Employee Orientation
September 4 Hiring Process deadline for Sept 10 hires (Final Hiring Proposal & EPA due)
September 7 Tentative University Holiday
September 8 New Employee Orientation
September 10 New Employee Orientation Hiring Process deadline for Sept 15 hires (Final Hiring Proposal & EPA due)
September 14 Hiring Process deadline for Sept 17 hires (Final Hiring Proposal & EPA due)
September 15 New Employee Orientation
September 17 New Employee Orientation Hiring Process deadline for Sept 22 hires (Final Hiring Proposal & EPA due)
September 21 Hiring Process deadline for Sept 24 hires (Final Hiring Proposal & EPA due)
September 23 2nd Annual Campus Wide Pathway to Total You Wellness Conference
September 28 Hiring Process Deadline for October 1 hires (Final Hiring Proposal & EPA due)
SpRing 2015 Employee emphasisOffice of Human Resources
daTes fOr OcTOber 2015 – augusT 2015 will be Published On The hr websiTe TOward The beginning Of The fiscal year.
Key Benefits DatesKey Employment Dates
Employee Clearance Processing DatesTentative Dates
OFFIcE OF HumAN REsOuRcEs EmPLOymENT PROcEssING DEADLINE cALENDAR
Office of Human Resources
Time to Get your Wellness Exam! Reminder that to continue your eligibility for the lower premium due to the Wellness Exam Incentive program for the plan year beginning September 1, 2015, you will need to complete your annual wellness exam by June 30, 2015.
Wellness Incentive Facts:• AppliestoemployeesANDcoveredspousesenrolledintheA&MCarePlan.
• Apremiumdifferentialof$30permonthwillbeaddedtothepremiumforeachindividual(youand your spouse) who does not complete a wellness exam between September 1, 2014 and the June 30, 2015 deadline.
• Retireeswillautomaticallyreceivethelowerpremium.
• BlueCrossBlueShieldwillrecordtheincentivecompletionthroughtheclaimspaymentprocess.
• Yourannualexammaybetakenbeforetwelvemonthshavepassedsinceyourlastannualexam.
• Thereisnoco-payforanannualwell-womanexamorannualphysicalwhenseeinganin-network provider.
fOr mOre infOrmaTiOn and deTailed insTrucTiOns, Please VisiT:
www.tamus.edu/offices/benefits/employee-retiree- benefits/wellness
**TO Verify ThaT yOu haVe meT yOur reQuiremenT: Enroll in the Blue Cross Blue Shield web tool called Blue Access for Members to check your
status: https://members.hcsc.net/wps/portal/bam
TRs contributions increasing on september 1st As a result of Senate Bill 1458, Employees will see an increase in their contribution rates beginning with their September paycheck. The current rate for TRS active members is 6.4% and will increase to 6.7%. The employer contribution was raised from 6.4% to 6.8% as of September 1st, 2014. This rate of 6.8% will remain in place for the fiscal year 2015. Beginning September 1, 2015, if the state contribution rate is reduced below 6.8%, the employer contribution rates are reduced by an equivalent percentage.
fOr mOre infOrmaTiOn:
Please visit www.trs.state.tx.us
Benefits
SpRing/summer 2015 Employee emphasis
Benefits Annual Enrollment July 1st - July 31st
Annual Enrollment begins on July 1st, you can add, drop, change coverage at this time. After July 31st, you cannot make changes without certain “Changes in Status”. Please note that you MUST re-enroll in Flexible Spending Accounts for Healthcare and/or Dependent Daycare. Not making any changes this year? Please login to Ibenefits and review all information including your beneficiary information.
Training & Development
Office of Human Resources
customize Trainings for you and your Team!The training of staff can become somewhat tricky because what works for one department or area may not apply or work for another. Therefore, customized face to face training sessions can be designed for your department through your Human Resources Department.
The trainings available for customization are:
•CustomerService: This 2-hour module will provide participants the opportunity to identify the importance of customer service; and defines the customer and the skills necessary to handle irate customer(s).
•EffectiveCommunication: In this 2-hour module, explore the different ways one communicates with one other, identify the barriers to effectively communicate and learn strategies to improve communication skills.
•TeamBuilding: There is nothing more frustrating than trying to work in an environment where everyone is working towards his or her own agenda. This 2-hour module teaches the fundamental skills to organize your department into focused and highly functioning team(s).
•ProblemSolvingandDecisionMaking: In this 2 hour module, identify the steps of problem solving, use analytical techniques in each step to arrive at decisions and communicate at each step of the process.
•ConflictResolution: This 2 hour-module identifies how perception of issues affects response(s) given during conflict(s) in the workplace. Learn to determine constructive approaches that can be used in the workplace and how to craft productive responses to resolve conflicts.
•EstablishingaWork-LifeBalance: Determining what is really important in one’s life is a cause of great stress. This 2-hour module will present strategies to help the participants establish a work-life balance.
•StressManagement: This 2-hour module provides insight into the causes of stress and strategies to deal with stress in the workplace.
fOr mOre infOrmaTiOn, Please cOnTacT: LaDonna Harris, Training Specialist
(936) 261-1724 | [email protected].
SpRing/summer 2015 Employee emphasis
SpRing/summer 2015 Employee emphasisOffice of Human Resources
Student Employment Servicessummer Internship Program – P.V. sTEPWe are proud to announce the return of the 2015 Prairie View A&M University Summer Training and Enrichment Program (PV S.T.E.P.). Effective June 1, 2015, Prairie View A&M University will again offer the on-campus, centrally funded, paid summer internship program, now known as PV S.T.E.P.
PV S.T.E.P. will offer students the opportunity to gain meaningful career-related experiences in an area associated with their desired occupational goals. All prospective student interns will be processed through the Student Employment Office. To qualify for a summer internship, a student must meet the following requirements:
Be currently enrolled as an undergraduate or graduate student in Spring
Undergraduate students must have completed 60 hours by the conclusion of Spring 2015
Graduate students must be enrolled in at least three (3) graduate hours, preferably in his/her field of study
Have at least a 2.5 GPA and be in good academic standing
Be eligible to work in the U.S.
Commit to working the entire internship experience ( 35 hours a week)
Be registered for classes in Fall 2015
fOr mOre infOrmaTiOn On PV s.T.e.P: Please visit www.pvamu.edu/studentemployment/summer-internship
or contact the Student Employment Office (936) 261-1793 | [email protected]
First Time supervisors For any faculty and staff who will hire a student worker for the first time or that need refresher, please attend our Supervisor Training and PV Talent Training.
fOr days and Times Of The aVailable Trainings:
Please see the PVAMU training calendar
TO reserVe seaTing in yOur Training Of chOice:
Please contact Lawrence Johnson, Employment Specialist, Student Employment Office (936) 261-1793
Office of Human Resources Harrington Science Building, Room 109 Prairie View, Texas 77446 (936) 261-1730 Fax: (936) 261-1734 [email protected]
Human Resources TeamRadHika ayyaR Director of Human Resources 936-261-1722 | [email protected]
LakeitHa RandLe Human Resources Associate 936-261-1722 | [email protected]
Jana SmitH Manager of Employment 936-261-1729 | [email protected]
LadOnna HaRRiS Training Specialist 936-261-1724 | [email protected]
PatRicia HinOJOSa Benefits Specialist 936-261-1727 | [email protected]
eveLyn mcGinty Immigration Services Associate 936-261-1725 | [email protected]
maGan cuRRy HR Generalist 936-261-1741 | [email protected]
tOni GRay Employment Specialist 936-261-1726 [email protected]
Student Employment OfficeBReHOn evanS Student Employment Manager 936-261-1794 | [email protected]
LawRence JOHnSOn Employment Specialist 936-261-1798 | [email protected]
emaiL LinkS:
General Questions: [email protected]
Employment: [email protected]
Training: [email protected]
Benefits: [email protected]
Leave: [email protected]
Compensation & classification: [email protected]
Immigration (faculty or staff): [email protected]
SpRing/summer 2015 Employee emphasisOffice of Human Resources
Summer fun is around the corner!! Barbeques, sun and fun!!
Enjoy the “Tiki mask maze” to put your mind in a sunny state.
