Lecture 1 Project Management Introduction · Projects Consulting, Development, Mentoring, and Training Company Agenda Introduction Project PMI Definition Project Management PMI Definition

AUC Technologies

AUC Technologies

Projects Consulting, Development, Mentoring, and Training Company

Project Management Introduction

Presented By :

Asad Ullah ChaudhryPMP, PROJECT+, MVP, IBM Web Sphere Solution developer, MCSD.NET, SCJP, SCWCD, OOAD with UML

[email protected]

Cell# +92-300-2144514

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Agenda

�Introduction

�Project PMI Definition

�Project Management PMI Definition

�Project Management Contexts

�Organizational Influences

�PMI Project Management Methodology

�AUC Technologies Course Methodology

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Objectives

�Understand Need of Formal Project Management

�Understand PMI Methodology

�Major Roles in Project

�Able to differentiate Project, Program, and Portfol io

�What is PMO and its Types

�Organizational Influences on Project

�AUC Technologies Methodology

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Project management is thediscipline of organizing andmanaging resources (e.g. people)in such a way that the project iscompleted within defined scope,quality, time and cost constraints

Source: Wikipediahttp://en.wikipedia.org/wiki/Project_management

Project Management

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Why Project Management ? 1/2

• Improved communication among project participants

• Increased understanding of the project and its purpose

• Ability to define and control project scope

• Ability to identify, monitor ,and track milestones

• Accurate projection of resource requirements

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Why Project Management ? 2/2

• Improved Assessment and mitigation of project risk events

• Capability and mechanism to measure performance

• Identification and communication of problem areas

• Clarification of and alignment with organizational goals

• Prioritization of functional and project activities

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• PMI Established in 1969

• PMI Membership surpasses 240,000 in over 150 countr ies

• Over 247 charter chapters and 30 Special interest g roups

• PMI Goal is to provide standards to Project Managem ent

• Creating and Publishing the Project Management stan dard

• Project Management Body of Knowledge is globally

recognized text for managing project in today’s worl d

Why PMI Methodology ?

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• Projects in Control Environment

• Association For Project Management

• Australian Institute of Project

Management

• International Project Management

Association

Other Project Management Methodologies

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Project

A temporary endeavor undertaken to create a unique

product or service

Temporary – has a defined beginning and end

Unique – this product or service is different in some

distinguishing way from all similar products or

services

Source: PMBOK 2004

Page No# 5

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Projects vs. Operational Work

They share many of the following characteristics:

•Performed by people

•Constrained by limited resources

•Planned, executed, and controlled.

Projects and operations differ primarily in that

operations are ongoing and repetitive, while projec ts

are temporary and unique

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Project Management

The application of knowledge , skills , tools, and techniques

to project objectives to meet stakeholder needs and

expectations

Source: PMBOK 2004

Page# 8

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Project stakeholders are individuals and 0rganizatio ns

that are actively involved in the project, or whos e interest

May be affected as a result of project execution or project

Completion

Stake holder may have +ve or –ve influence on project

Source: PMBOK 2004

Page # 24

Project Stakeholders

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Project Manager

The Person assigned by the performing organization t o

achieve project objectives

Typical Project Manager Activities:

�Identifying requirements

�Establishing clear and achievable objectives

�Balancing the competing demands for quality, scope , time and

cost

�Adapting the specifications, plans, and approach to the different

concerns and expectations of the various stakeholde rs.

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Project Sponsor

Person or group that provides the financial resourc es, in

cash or in kind, for the project

Person responsible for the funding for a new projec t's

conceptual study

Sponsorship may be an arrangement to exchange

advertising for the responsibility of funding a pop ular event

or entity

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Project Management Context

•Programs and Program Management

•Portfolios and Portfolio Management

•Organization Project Management

•Sub Projects

•Project Management Office

Portfolio

Programs

Projects

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Programs and Program Management

A Program is a group of related projects managed in a

coordinated way to obtain benefits and control not available

from managing them individually

Source : PMBOK 2004

Page# 16

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Portfolio and Portfolio Management

A Portfolio is a collection of projects or programs and other

work that are grouped together to facilitate effect ive

management of that work to meet strategic business

objectives

Source: PMBOK 2004

Page # 16

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Organizational Project Management

Organizational project management is the systematic

management of projects, programs, and portfolios in

alignment with the achievement of strategic goals.

Source: OPM3 Knowledge Foundation

Page # Xiii

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Sub Projects

Projects are frequently divided into more manageabl e

components or subprojects

Subprojects are formed to reduce the amount of

communication needed to coordinate the group of

resources

Subprojects are often contracted to external enterp rise or

to another functional unit of performing organizatio n

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Check Your Understanding !!!

Identify Portfolio, Program, Project and Subproject s?

ABC Company is Car Manufacturing Company having

multiple models each differs in their features and are

marketed to people with various needs. An economy

serves a different purpose and clientele than a lux ury

model.

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Project Management Office

An organizational body or entity assigned various

responsibilities related to the centralized and coor dinated

management of those projects under its domain. The

responsibilities of the PMO can range from providin g

project management support functions to actually be ing

responsible for the direct management of a project.

Source: PMBOK 2004

Page# 369

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Types of Project Management Office

Basic or Repository PMO

Mature or Coaching PMO

Enterprise PMO

Directive PMO

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Organizational Influences

The maturity of the organization with respect to its

project management systems, cultures, style,

organizational structures, and project management

office influence the project

Just as Projects are unique so are the organizations in

which they are carried out

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Organization Structures

All organizations are structured one of three ways

� Functional Organizations

� Projectized Organizations

� Matrix Organizations

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Functional Organization

Functional organizations are centered on specialties and grouped by function

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Functional Organization

Advantages

• Enduring Organizational structure

• Clear career path with separation of functions

• Employees have one supervisor with clear chain of

command

Disadvantages

• Project manager has little to no more formal author ity

• Multiple projects compete for limited resources and priority

• Project team members are loyal to the functional ma nager

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Projectized Organization Projectized organizations are centered on Projects a nd loyalty to the project

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Projectized Organization

Advantages

• Organizational resources are dedicated to projects

• Project managers almost always have ultimate author ity

• Teams are formed and often collocated

• Loyalties are to project not to a functional manage r

Disadvantages

• Team members are out of the work at the end of proj ect

• inefficiency of team members

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Matrix Organization

Matrix organizations came about to minimize the diffe rences

between, and take advantage of, the strengths and

weaknesses of functional and Projectize organizations

Matrix Organizations are categorized as

• Strong Matrix

• Weak Matrix

• Balanced Matrix

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Weak Matrix Organization

In Weak Matrix organizations balance of power rests with the Functional manager

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Balanced Matrix Organization In Balanced Matrix organizations balance of power re sts withboth the project manager and functional manager

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Strong Matrix Organization

In Strong Matrix organizations balance of power rest s withthe project manager

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Organization structure & Project Characteristics

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A collection of phases, activities and tasks in a s pecified

order

Defines the beginning and end of the project

Determine s which transitional actions at the beginning and

the end of the project are included or which are no t

Helps

Better Management Control

Review Deliverables and Performance

Fast-tracking

Project Phases and Life Cycle

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Planning

Executing

Controlling

Initiation

ClosingScope

Completed

Adj toProject Plan

No

yes

yes No

Project Process Groups

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Project Process Groups [PMI Definition]

Initiating Process Recognizing that a project or phase

should begin and committing to do so

Planning Process Devising and maintaining a workable

scheme to accomplish the business need that the project

was undertaken to address

Executing Process Coordinating people and other

resources to carry out the plan

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Project Process Groups [PMI Definition]

Monitoring and Controlling Process Ensuring that project

objectives are met be monitoring and measuring progress

and taking corrective action when necessary

Closing Process Formalizing acceptance of the project or

phase and bringing it to an orderly end

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Plan-Do-Check-Act Cycle by Schewart

Plan Do

CheckAct

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Project Processes & Plan-Do-Check-Act Cycle

Plan Do

CheckAct

Initiating Process Closing Process

Planning Process

Executing Process

Controlling Process

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Project Management Knowledge Areas

� Project integration management

� Project Scope Management

� Project Time Management

� Project Cost Management

� Project Quality Management

� Project Human Resource Management

� Project Communication Management

� Project Risk Management

� Project Procurement Management

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PMI Framework

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AUC Technologies Course Methodology

�Our Course Methodology is based on Process Groups

unlike chapter by chapter or knowledge areas in PMB OK

�We have exercises, quizzes, and tests after every lec ture.

�We typically follow a sample case study with templa tes

�We offer Free of Cost Project Management Video CD t o

our students

�Our Focus in training to discuss Complex Projects

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PMP Success Guarantee

�After Completion of training we will conduct a Four Hour

Paper base test.

�If Candidate clears the AUC Technologies Test with 75%

then we offer PMI PMP Exam fee reimbursement if he/ she

fails in PMI PMP Exam with in a month.

�If Candidate fails the AUC Technologies Test, then we

offer the same training free of cost *

*Conditions Applied

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Summary 1/2

�Project Management is the need of today’s world and

PMI is the global standard provider for project

Management through PMBOK

�Project are time bounded and unique activities carr ied by

a Project Manager using application knowledge, skil ls,

tools & Techniques.

�Stakeholders analysis is a vital part in project

management Which helps to complete projects as per

objectives

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Summary 2/2

�Organizational Project Management is a correlation b etween

an organization’s capabilities in Project Management ,

Program Management, and Portfolio Management, and i ts

effectiveness in implementing strategy

�Organizational structure has significant impact on p roject

and its vital for a project manager to know how muc h

authority he has derived from Organization hierarchy

�PMI Methodology comprises of five Process groups, N ine

Knowledge areas and forty four processes

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Questions

Documents

Lecture 1 Project Management Introduction · Projects Consulting, Development, Mentoring, and Training Company Agenda Introduction Project PMI Definition Project Management PMI Definition