lec04.ppt

COMP 4—Power Tools for the Mind 1Power Tools

Word ProcessingWhat we’ll cover for this lecture topic:

– Types and Examples of Application software

– Creating Documents with Word

– What is logical and physical document structure?

– Demos (as much as time permits)

• Including some useful hints and strategies


Application Software (1)• Some types:

– Document production:•

– Graphics•

– Presentation– Numerical Analysis:

•

– Databases

• Word-processing, desktop publishing, web page authoring

• Photo editing, Painting & drawing, CAD, animation, video

• Spreadsheets, graphing, statistical


Application Software (2)• More types:

– Reference:•

– Connectivity or communications:•

– Education and training– Business: accounting and finance– Games!– Office suites:

• • Word-processing, spreadsheet, presentation, and database software all carefully integrated

• Web browser, email, remote control, home networking

• Dictionary, encyclopedia, maps


Application Software (3)• Some Examples:

– Document production:•

– Graphics•

– Presentation•

– Numerical Analysis:•

– Databases•

• MS Word, WordPerfect, FrameMaker, FrontPage, …

• PhotoShop, CorelDraw, AutoCAD, 3D Max, Maya, Adobe Premiere

• MS PowerPoint

• MS Excel, Lotus 1-2-3, SPSS, …

• MS Access, Lotus Approach, Oracle


Application Software (4)• More Examples:

– Reference:•

– Connectivity or communications:•

– Education and training– Business: accounting and finance– Games!– Office suites:

•

• MS Encarta, MS Streets, StreetFinder, Webster Online,…

• MS Internet Explorer, MS Outlook, Netscape Communicator, Opera, Mulberry, AOL, …

• MS Office, MS Works, OpenOffice, StarOffice, …


BASIC SUITE

• Word processor (Word)• Spreadsheet (Excel)• Email utility (Outlook)• Web browser (Internet

Explorer)

PROFESSIONAL SUITE

Also includes:• Presentation maker

(PowerPoint)• Desktop Web publisher

(Front Page)• Database (Access)

The Microsoft Office Suite


Word proc. & desktop publishing A word processor is an application that allows

the user to compose and edit simple documents ADVANTAGES:ADVANTAGES:

– Corrections and revisions are easy

– Many formatting details handled automatically• What are defaults?

– Customized forms, form letters, and mail-merge• Can be stored and reused

– Structural templates can be defined by the user• do it once, use it over and over without affecting original


• Like computers, text documents have both:– a logical structure, which stays the same no

matter how the document is represented, and

– a physical structure, that may be • different on paper than on a screen;

• different with one page layout than another

• different from printer to printer

– When document gets put out: the “best fit” to that device is calculated from the logical structure that the computer knows.


• SO WHAT? What’s that mean?

• BEWARE: what you see is not always what you get.

– The physical structure of a document is

system-dependent; i.e., fonts and tab

spacing vary among systems.

– In addition, systems must often

approximate the physical format due to

limitations of the printer. As a result,

formatting on the printout may not

match the formatting shown on the

screen.


Table of contentsTitleAuthorDateAbstractMajor heading 1Subhead 1TextMajor heading 2Subhead 2TextReferencesFootnotesBibliography

LOGICAL STRUCTUREThe information in a document and the order in which it is presented is referred to as the document’s logical structure.

Here is one simple logical ordering of information:


• Previous page shows parts of document’s logical structure: how my ideas are organized.

• Different from layout--how my ideas are represented or shown.

– Example: Use of major headings• An important idea becomes a major heading: that’s

part of the logical structure.

• How I will show that the idea is a major heading is part of the physical structure.

– Such as how?

Writing and editing• Creating the logical structure:

TEXT ENTRY

• Modifying the logical structure:EDITING

• MS Word has many tools to help. – Many under Edit and Tools menus. A few:

• Cut & Paste• Copy & Paste• Find & Replace• Spell/grammar check• Thesaurus

– Hint: use key combinations to save time. Buttons are ok but often slower to use. Why?


– where ink will be on paper…or dots on the screen. “Page layout”

– Logical structure is converted into pixels: one set of pixels on screen; different set for each printer.

PHYSICAL STRUCTUREFormatting

Formatting—e.g., indentation, text color, style, size, etc.—changes the physical structure of a document.


Now is the time forfor all

goodgood men

….


• Many formatting tools-- File & Format menus (again, keyboard shortcuts are handy). A few:

– Page Setup (margins; page orientation; ...)– Font Type, Size, StyleStyle, Color– Text Alignment – Header & Footer formatting – Number & bullet lists – Insert (Break; Page no; Art...) – Borders – Tabs – Lists: numbered, bulleted, etc. – Tables ... DEMO