AgencyIdentifies Need Submits

RequestsOPM

Reviews & Approves

DPW Current Leasing Process

Step 1

FASCAP (5 yr..)ApprovalEM RequestApproval

DPW Process Management

Reviews & Approves Request

RFS Approved

RFS NotApproved

Request for Space (RFS)

Not approved if square footage > 10%

Lease Renewal OptionStep 2

New LeaseStep 2

(or existing lease w/o option

DPW Conducts Lease, Buy, Build

Analysis

Directs DPW to conduct Lease, Buy, Build Analysis

DPW Process Management

Approves request

DPW Leasing

DPW Bid/Cont.

Receives Ad from DPW, places adand receives responses

Comptroller

DPW Leasing

AdvertiseRequest

Proposals from LL.

Responses from LLs

Step 2Lease Renewal Option

Agency

SPRB

Lease Renewal Resolve Issues

DPW Leasing

“End”

Renewal OK

Landlord Lease Renewal Sign.

Fully Executed Lease

Rent Control Card

LandlordsSubmit Proposals

Advertising

Step 2New Lease

DPW Leasing

Prepares Ad

DPW Leasing

DPW & Agency Visit Sites &Picks Site

DPW Process ManagementApproves Space Request

IT Web-site Board of Realtors

Mayor

DPW Bid/Cont.Advertises, receives

LL Proposals

Agency

DPW LeasingNegotiates Lease

& Fit-Out

Landlord

DPW Leasing

(Estimating, compiling costs)

AgencyReviews/Modifies& Approves Plans Agency Design & Est.

Or LL Designs

LandlordAs BuiltPrelim Design

LPOCheck list #1 Financial

Affidavit

Signed LPO

Step 3

Approved Space Request Form

DPW SecurityConducts Audit

In Parallel

Step 3New Lease

DPW Leasing

Agency

LPO Approval

OK Not OK

DPWD. Comm/

Comm

DPW Leasing

LPOOK/Not OK

OPM

LPO

DPW Leasing

LPOOK/Not OK

SPRBVisit site, etc.

LPO & SPRBCheck list #2

Resolve Issues

LPO OK

DPW Leasing

AGCheck Lease forForm (Content)

Lease Draft& AG Check list #3

ResolveIssuesRe-writeLease

Draft Lease OK

Step 4

LPO

Step 4New Lease

DPW Leasing

Finalizes lease

Draft Lease OK

LandlordDPW

D. Comm/Comm

Approval/Signature

DPW Leasing

DPW Leasing

SPRBSign.

AGApproval/Sign.

DPW Leasing

Lease OK

LandlordFully Executed/Final Lease

Fit out

Signed Lease

Lease Signature Process

Step 5New Lease

Original FinalizedLease Resolving Language Issues

DPW Leasing

Prepares Rent Control Card

Step 5New Lease

Agency

Comptroller

Rent Control Card

Landlord

DPW Leasing

(Facil. Mgt. If Req’d)

AnnualInspection

Unresolved LL/Agency Issues

Move-in coord, SpacePlanning, Data, T-Com, Etc..

Day to Day Issues

Town Hall

End/ LeaseRecorded

Fit-outComp.

Rent Control CardSent by Agency, last step