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LEADERSHIP TRAINING
INDIAN HILL PTO 2014-2015
WHY WE ARE HERE• Welcome!
• Dr. Miles, Superintendent IH School District• Toni Nevins, President IHPTO
• Introduction of IH PTO Board Members
• Empowering the IH PTO--Thank You!
• How IH PTO Can Support You
• Specifics on Procedure
• Communications• Finance
THANK YOU FOR EMPOWERING *IH PTO
• Volunteering your time
• Joining the PTO (www.ihpto.com)
• Member Benefit Card!• Register Your Kroger Card
• Extended Family Can Sign Up Too!• Support Capital Grants
• Party on the Hill• September 20• Winter Club
EMPOWERING THE IH PTO
• Join IH PTO• Your membership dues directly fund IH PTO programs such as
author visits, speakers/assemblies, field trips, capital gifts, fine arts, academic recognition, building enhancement, parent coalition, Pioneer Days, Spring Fling, Canteen, Holiday Market, Spotlight… and so much more!
www.IHPTO.com
• Receive a Member Benefit Card for Joining!!
• Contact Cathy LeValley-Norwell, [email protected] with any questions!
EMPOWERING THE IH PTO
• Register Your Kroger Card
• Spread the word!• Kroger has made it easy for IH PTO to earn money, just by using
your Kroger Plus Card! There is nothing to do, but register your Plus card once! No more reloading a gift card!
• Encourage your family, grandparents, and friends to enroll and/or re-enroll their Kroger Plus card to support IH PTO
• NPO #80244.
• Go to www.ihpto.com• Contact Cathy LeValley-Norwell, [email protected] with any
questions!
EMPOWERING THE IH PTO
• Party On the Hill• September 20• Winter Club• Limited Ticket Sales!! • More Details
• www.ihpto.com
EMPOWERING THE IH PTO
• Capital Grants Funding Criteria:
• Academic in nature• Benefit a significant population of
students• Be supported by school Principals
EMPOWERING THE IH PTO
• Capital Grants – gifted since 2011:
• 2011-12: $18,151
• 2012-13: $20,355
• 2013-14: $49,279
• For a grand total of $87,787
HOW IH PTO CAN SUPPORT YOU
• People
• Paper
• Programs
• Policies
• Procedures
HOW IH PTO SUPPORTS YOU*PEOPLE
School Director Program Chair
PS Mandy Longbottom Jaime Goldstein
ES Mona Helmy Suzanne Beck
MS Holly Oakes Niki Singh
HS Kristen Mukai Marci Blachman
HOW IH PTO SUPPORTS YOU*PEOPLE
President Toni Nevins
Vice-President Beverley Bansil
Treasurer Joel Dunahoe
Capital Grants Nancy Aichholz
Membership Cathy LeValley-Norwell
Communications Rebekah Travis
Secretary Dana Bridge
HOW IH PTO SUPPORTS YOU*PEOPLE
• Past Chairpersons
• Vast Volunteer Pool
• Collaboration with Committee• Board Members
HOW IH PTO SUPPORTS YOU*PAPER• Binders/Folders from Past Chairpersons
• Evaluation Forms• Procedures• Event Out Line
• Your Event Chairperson Black Folders
• Budget• Coordinate with other Schools• Program Evaluations
HOW IH PTO SUPPORTS YOU*PROGRAMS (WWW…..)
• Signupgenius.com
• Evite.com
• Volunteerspot.com
HOW IH PTO SUPPORTS YOU*POLICIES• Food Allergies
• Nut Free Snacks• Some Classrooms May Have Further Restrictions• Original Packaging• No Sharing• No Food Incentives in Classroom• See Website for Holiday Parties and Birthday Celebrations• Any Questions: Ask Administration or Teacher
HOW IH PTO SUPPORTS YOU*POLICIES
• Signage-Village Policy
• Location: Drake & Shawnee Run• Stephan Field Side Only
• Need Permission from IH City Manager• Duration of Display
• 2 or 3 Weeks Prior to Event• Remove Promptly After Event
• Check IH PTO Website for Updates• Signage-BOE Policy
• School Frontage• Entrance and Exit
HOW IH PTO SUPPORTS YOU*PROCEDURES
• Finance/Treasure
• Joel Dunahoe
• Communications
• Rebekah Travis
• Clubs
• .Beverley Bansil
TREASURER-FINANCE• Reimbursements
• Timely Submission• PTO Mailboxes• Turnaround Time
• Sales Tax Exemption
• Contact Information
Joel Dunahoe
8661 Sturbridge Drive, 45236
941-735-9054
SAMPLE PTO EBLAST COMMUNICATION FLOW
CHAIR •Elementary School Bookstore Needs Volunteers, one person each day for the first two weeks of school, 8:25-9am. All school supplies are available, let's help our kids get a great start to the school year! To volunteer contact Amy Lococo at [email protected]
DIRECTOR •Right now the only addition for the Eblast is the ES Bookstore Volunteer needs for the first two weeks of school. I will get back to you before Thurs if there are more.
COMM CHAIR •Thank you!•Volunteer opportunity to be included in the following Tuesday EBLAST waiting for review and release to be sent to all district parents.
EBLAST COMMUNICATION DEADLINE CALENDAR
2013/14 RECOMMENDED COMMUNICATION DEADLINES FOR PTO EVENTS/EBLASTS/MARKETING
Event Date Event Eblast Request To School Directors Date Deadline Eblast Release Date Aug 15, 16 MS Schedule Pickup prepared at the beginning of August to be included in any paperwork Aug 17 PS/ES Meet the Teacher prepared at the beginning of August to be included in any paperwork Aug 20 HS Welcome Back Faculty Luncheon prepare for week of August 5 Aug 23 PTO Leadership Training send marketing invite the beginning of August Sept 12 New Family Coffee for all schools Aug 28 Sep 3, 10 Sept 21 Party on the Hill Aug 28 Sept 3, 10, 17 Sept 25 PTO General Meeting Sep 4 Sept 10, 17, 24 Sept 27 MS Fall Mixer (Canteen) Sep 4 Sept 10, 17, 24 Oct 4 Global Parent Network Dinner Sep 11 Sept 17, 24, and Oct 1 Oct 29 Principals Coffee PS/ES Oct 2 Oct 8, 15, 22 Nov 1, 4 Book Fairs at PS/ES/MS Oct 9 Oct 15, 22, 29 Nov 13 Principals Coffee MS/HS Oct 30 Nov 5, 12 Nov 15 International Fair PS Oct 23 Oct 29 and Nov 5, 12 Dec 7 Holiday Market Nov 6 Nov 12, 19, 26 and Dec 5 Jan 9, 10, 12 Spotlight Rehearsals, show tryouts, signups Oct 9 Oct 15, 22, 29
Spotlight tickets Nov 13 Dec 3, 10, 17 and Jan 31, 7
Jan 15 PTO General Meeting Dec 4 Dec 10, 17 and Jan 7 Feb 8 HS Odd Couples Dance Jan 15 Jan 21, 28 and Feb 4 Feb 24 Bus Driver Appreciation Week Jan 29 Feb 4, 11, 18, 25 Mar 7 Powder Puff Football Game/After Prom Feb 5 Feb 11, 18, 25 and Mar 4 Mar 8 Spring Fling Feb 5 Feb 11, 18, 25 and Mar 4 Mar 12 PTO General Meeting Feb 5 Feb 11, 18, 25 and Mar 4, 11 April 9 Principals Coffee MS/HS Mar 5 Mar 11, 18 and April 8, 15 April 16 Principals Coffee PS/ES
Apr 21 Staff Appreciation Week Mar 5 Mar 11, 18, and April 8, 15 May 2 MS Spring Mixer Apr 2 Apr 8, 15, 22, 29 May 14 PTO General Meeting Apr 9 April 15, 22, 29 and May 6,13 May 17, 18 After Prom help set up, preview party, event Apr 9 April 15, 22, 29 and May 6, 13 June 2 Senior Week Apr 16 Apr 22, 29 and May 6, 13
EBLAST COMMUNICATION DEADLINE CALENDAR
2013/14 RECOMMENDED COMMUNICATION DEADLINES FOR PTO EVENTS/EBLASTS/MARKETING
Event Date Event Eblast Request To School Directors Date Deadline Eblast Release Date Aug 15, 16 MS Schedule Pickup prepared at the beginning of August to be included in any paperwork Aug 17 PS/ES Meet the Teacher prepared at the beginning of August to be included in any paperwork Aug 20 HS Welcome Back Faculty Luncheon prepare for week of August 5 Aug 23 PTO Leadership Training send marketing invite the beginning of August Sept 12 New Family Coffee for all schools Aug 28 Sep 3, 10 Sept 21 Party on the Hill Aug 28 Sept 3, 10, 17 Sept 25 PTO General Meeting Sep 4 Sept 10, 17, 24 Sept 27 MS Fall Mixer (Canteen) Sep 4 Sept 10, 17, 24 Oct 4 Global Parent Network Dinner Sep 11 Sept 17, 24, and Oct 1 Oct 29 Principals Coffee PS/ES Oct 2 Oct 8, 15, 22 Nov 1, 4 Book Fairs at PS/ES/MS Oct 9 Oct 15, 22, 29 Nov 13 Principals Coffee MS/HS Oct 30 Nov 5, 12 Nov 15 International Fair PS Oct 23 Oct 29 and Nov 5, 12 Dec 7 Holiday Market Nov 6 Nov 12, 19, 26 and Dec 5 Jan 9, 10, 12 Spotlight Rehearsals, show tryouts, signups Oct 9 Oct 15, 22, 29
Spotlight tickets Nov 13 Dec 3, 10, 17 and Jan 31, 7
Jan 15 PTO General Meeting Dec 4 Dec 10, 17 and Jan 7 Feb 8 HS Odd Couples Dance Jan 15 Jan 21, 28 and Feb 4 Feb 24 Bus Driver Appreciation Week Jan 29 Feb 4, 11, 18, 25 Mar 7 Powder Puff Football Game/After Prom Feb 5 Feb 11, 18, 25 and Mar 4 Mar 8 Spring Fling Feb 5 Feb 11, 18, 25 and Mar 4 Mar 12 PTO General Meeting Feb 5 Feb 11, 18, 25 and Mar 4, 11 April 9 Principals Coffee MS/HS Mar 5 Mar 11, 18 and April 8, 15 April 16 Principals Coffee PS/ES
Apr 21 Staff Appreciation Week Mar 5 Mar 11, 18, and April 8, 15 May 2 MS Spring Mixer Apr 2 Apr 8, 15, 22, 29 May 14 PTO General Meeting Apr 9 April 15, 22, 29 and May 6,13 May 17, 18 After Prom help set up, preview party, event Apr 9 April 15, 22, 29 and May 6, 13 June 2 Senior Week Apr 16 Apr 22, 29 and May 6, 13
