Embed Size (px)
Citation preview
Leadership Council Minutes Friday, September 2, 2016, 1:30 p.m.
President’s Conference Room Ingram Administration Building
The Leadership Council met on Friday, September 2, 2016, in the President’s Conference Room in Ingram Administration Building with Dr. Tony Kinkel, President, as chair and Christy Glenn as secretary. Dr. Kinkel called the meeting to order at 1:30 p.m. Members of the council introduced themselves to the group. Voting Members in Attendance: Cook, Scott Cunningham, Virginia Dykes, JuliAnna Edmonds, Melody Fitch, Elizabeth Hart, John Hendrickson, Paige Hyland, Cheryl Robinson, Brian Saunders, Coleen Tunstill, Hilda Walters, Andrea Members Absent: Sylvia Collins Non-Members Attending: Brian Stacy Tammy Wiseman ANNOUNCEMENTS
There will be a special meeting of broad-based constituencies of the College and the Leadership Council and on September 22 at 4:00 p.m. in the Jack Daniel dining room to review the development and implementation of our Strategic Plan. This is an important component of our reaccreditation. APPROVAL OF MINUTES
May 24, 2016 and June 21, 2016 Hilda Tunstill moved to approve the minutes. Paige Hendrickson seconded the motion. There being no opposition, the motion passed unanimously.
2Leadership Council Minutes- September 2, 2016
DISCUSSION ITEMS
• Paige Hendrickson explained the process that the Administrative Council followed in the initial
elections for the Administrative Council representatives. Approximately 12 new administrative employees were inadvertently excluded from the distribution list. Ms. Hendrickson decided to have a re-election in which Elizabeth Fitch was elected as the representative at large for the Administrative Council. The bylaws for the Leadership Council requires the council chairs and the representatives at large to be from different campuses In accordance with this policy, Ms. Hendrickson will step down as the chair of the Administrative Council, and Sylvia Collins will serve as the chair for the academic year. In the absence of Sylvia Collins on this date, the Leadership Council considered temporarily waiving the bylaws to allow Paige Hendrickson and Elizabeth Fitch to participate in the voting process during the meeting. Brian Robinson moved to allow both Elizabeth Fitch and Paige Hendrickson to vote. John Hart seconded the motion. Dr. Kinkel asked if there was any discussion on the motion. There being no opposition, the motion passed unanimously.
• Update on SACSCOC Re-affirmation- Scott Cook updated the group on the SACSCOC
reaffirmation process. Dr. Cook explained the need for the meeting on September 22 of the joint meeting of Foundation Trustees, Leadership Council, and other constituents of the College. The strategic document developed from this meeting must be finalized by the end of September for the process of editorial reviews. Brenda Lewis will serve as the local editor, and the external editor is Karen Brunner, VP for Institutional Effectiveness as Roane State Community College. The editorial review process will be approximately six weeks with a submission date of March 1. The re-imagination of the college, policies, etc., has made the work due in a much shorter timeframe. We have invested in compliance software to help significantly with the compilation of the document. Strategic Planning (2.5 Core Requirement) requires that we show there is college-wide input and community involvement in the strategic planning process. The meeting on September 22 will allow us to meet this core requirement of the SACSCOC. On September 1, members of the SACSCOC team met with Dr. Greg Sedrick, Associate Vice Chancellor for Academic Affairs & TN eCampus for the Tennessee Board of Regents (TBR) to discuss academic related issues. SACSCOC Comprehensive Standard 3.4.11 (Program Oversight). The Leadership Team was concerned about one particular academic area, and the external reviewer agreed that it would be a violation of this particular standard. After review, Dr. Kinkel agreed that a new academic area should be initiated to avoid an issue with this particular standard. Thus, the Humanities and Social Sciences area was split into two units. In order to have a particular unit, whoever is over it should be academically related. Since there are many areas that compose each unit, it is necessary to show that there is input from individual faculty, curriculum chairs, etc.
3Leadership Council Minutes- September 2, 2016
QEP Process- Meagan McManus is the QEP Chair. Significant progress has been made on the QEP process. When the QEP topic is established, all faculty, staff, and students at the college should know what it is and what is going on. Efforts will be made to ensure that students and adjunct faculty are knowledgeable about the QEP topic. Substantive change- As we start to grow programs, we must be cognizant and diligent in following policies regarding the creation of new programs or teaching classes at a new location. We can teach any classes at any location as long as we do not go over 24.9% of the program. There have been concerns at the TN Fire Codes Academy and classes also offered at Bridgestone. SACSCOC will sanction if we do not follow the policy.
• Review of Strategic Plan- Dr. Kinkel reviewed the MSCC Strategic Plan 2015-2025 (See Attachment 1).
• Review of I.E. Plans- The group reviewed the Institutional Effectiveness Plan schedule and some of the commonly cited principles in the reaffirmation review. Additionally, the group reviewed a list of the current I.E. plans of the institution (See Attachment 2). Workshops will be scheduled to provide information on writing better I.E. plans.
• Review of the final Re-Imagining Plan- The group reviewed the final organizational chart for the
institution. Each vice president reviewed the changes made in their respective areas (See Attachment 3). The chart will be emailed to the members of the Leadership Council to share with their constituents.
• Review of the Enrollment Headcount- The group reviewed the enrollment information for the institution (See Attachment 4). Globally, we are seeing growth in the adult and dual enrollment areas, and this is good news as it relates to the funding formula. The information clearly shows the need for another building in Smyrna. It appears that the marketing campaign for the Fayetteville campus was successful. Focus will be placed on connecting with homeschool students in all service areas.
DISCUSSION AND ACTION ITEMS
1. Policy 6:10:00:19- Substantive Change
Scott Cook reviewed the changes to the policy that were in response to violations that were previously mentioned. The SACSCOC Liaison will be the responsible party for the policy. The policy mandates that the committee will meet four times per year. There was a discussion among the group concerning editorial changes to the policy. Brian Robinson noted that all of the policies need to reflect the approval of the Leadership Council on the policy template. Dr. Kinkel asked if there was any other changes or discussion on this policy. Hilda Tunstill moved to approve the policy as amended (See Attachment 5). Elizabeth Fitch seconded the motion. There being no opposition, the motion passed unanimously to approve the policy as amended.
2. Policy 6:10:00:36- Program Review The policy (See Attachment 6) was previously under Academic Affairs when the academic audit was
4Leadership Council Minutes- September 2, 2016
under Academic Affairs. That has now been moved to Scott Cook. Lucy Craig and Scott Cook reviewed the policy and believe that the institutional focus should be on the audits for program reviews for funding instead of doing some of the other things that are outlined in the policy. If we have a policy and do not follow it, then we are not in compliance with SACSCOC. Therefore, it was recommended to abolish the policy. Dr. Kinkel asked if there was any further discussion on this item. Scott Cook moved to rescind the policy Melody Edmonds seconded the motion. There being no opposition, the motion passed unanimously to rescind the policy.
3. Policy 6:10:00:13- Safety Committee Hilda Tunstill initially wanted to rescind the policy; however, after further review, there are other polices that correlate with the policy. Staff requested to table action on this policy to allow further review (See Attachment 7). Members of the group made suggested changes to incorporate in policy. No action was taken on this item, and the policy will be on the agenda of the Leadership Council meeting scheduled October 14.
4. Policy 6:10:00:07- Technology Advisory Committee Hilda Tunstill reviewed the revised policy. The Director of Technical Operations will be the chair of the committee. The faculty was removed from the committee to streamline the membership. It was noted that the policy, as written, includes two deans who would give representation for two of the four MSCC campuses. There was a discussion among the group. It was suggested that a faculty member at large should serve on the committee.
o Brian Robinson moved to add one faculty member appointed by the Faculty Council.
o The student representative will be appointed by the Dean of Students.
o The President will have the final approval of all recommendations of the committee. Brian Robinson moved to approve the policy as amended. Scott Cook seconded the motion. There being no opposition, the motion passed unanimously to approve the policy as amended (See Attachment 8).
5. Policy 5:10:03:00- Assessment of Previous Professional Experience Faculty Melody Edmonds reviewed the recommended changes to the policy. There was a discussion among the group. The Vice President of Academic Affairs will be the responsible person. Colleen Saunders will provide recommended revisions to the forms that were attached to the policy and will be included in the motion. Dr. Kinkel asked if there was any further discussion or amendments to the policy. John Hart moved to approve the policy as amended (See Attachment 9).
5Leadership Council Minutes- September 2, 2016
Collen Saunders seconded the motion. There being no opposition, the motion passed unanimously to approve the policy as amended. Brian Robinson and John Hart will immediately send the revised final policy to all faculty.
6. Policy 5:10:01:00- Duty Hrs. Absences Melody Edmonds reviewed recommended editorial changes to the policy. There was a discussion among the group concerning editorial changes to the policy. Unless there is an emergency, all requests for leave should be made in advance to the appropriate Dean. Faculty members will be reimbursed for round-trip mileage if they are required to return to a Motlow State campus for a teaching assignment on the same day. Dr. Kinkel asked if there were any further amendments to the policy. John Hart moved to approve the policy as amended (See Attachment 10). Paige Hendrickson seconded the motion. There being no opposition, the motion passed unanimously to approve the policy as amended.
7. Policy 5:10:04:00- Inspecting & Copying Public Hilda Tunstill reviewed the policy and recommended changes. There was a discussion among the group concerning editorial changes to the policy. Dr. Kinkel asked if there was any further discussion or amendments on this item. Dr. Kinkel moved to approve the policy as amended (See Attachment 11). Scott Cook seconded the motion. There being no opposition the motion passed unanimously to approve the policy as amended.
8. Policy 6:10:00:02- SACSCOC Leadership Team Scott Cook recommended the adoption of the policy to the group. The new policy was drafted to ensure that we are in compliance with SACSCOC timelines and processes. There was a discussion among the group. Dr. Kinkel recommended that the policy reflect that the faculty member would be appointed by the President, and the Vice President for Academic Affairs would appoint one representative from the academic deans. The SACSCOC Liaison will be the responsible party for the policy. Dr. Kinkel asked if there was any further discussion on this item. Melody Edmonds move to approve the policy. Hilda Tunstill Seconded (See Attachment 12). There being no opposition the motion passed unanimously to approve the policy.
9. Policy 6:10:00:28- Cultural Affairs Committee This committee is no longer active.
6Leadership Council Minutes- September 2, 2016
Melody Edmonds moved to rescind the cultural affairs committee Hilda Tunstill seconded the motion. The motion passed unanimously to rescind the policy (See Attachment 13).
10. Review of all committees and councils
This item will be placed on the agenda of the Leadership Council meeting scheduled October 14 for the council to review all of the committees and the staffing of each.
11. Academic Calendars- There was a discussion among the group concerning the TBR guideline as it relates to the academic calendars. We must ensure that the students meet the appropriate number of minutes. JuliAnna Dykes moved to approve the calendars (See Attachment 14). Scott Cook seconded the motion. There being no opposition the motion passed unanimously to approve the calendars as presented. The meeting adjourned at 4:54 p.m. Respectfully submitted, Christy Glenn
MSCC Org Chart Key
President/Unit Head
Support Staff
Administrator
Supervising Administrator
Vacant Position
Faculty Additional
Duty
Faculty
Temporary Worker
Supervising Support Staff
Tony KinkelPresident
Christy GlennAdministrative
Assistant
Melody EdmondsInterim Vice President for
Academic Affairs
Hilda TunstillVice President for
Finance and Administration
Cheryl HylandVP for Student
Affairs
Laura JentExecutive Director
of Human ResourcesTammy WisemanInternal Auditor
President
Scott CookVP for Quality Assurance & Performance
Funding
Vacant at Smyrna VP for Advancement
and Marketing
Scott ShasteenAthletic Director
50% time
Additional Reporting Structure for Academic Area
Tony KinkelPresident
M elo dy Edm ond sInte rim Vice Pr eside nt for
Academ ic Affairs
Hild a Tu nsti llVice Pre siden t f or
Finan ce and Adm in istrat io n
Ch eryl Hylan dVP for Stu den t
Affairs
Laur a Je ntExecut ive Dir ector
of HR
Tam my Wisem anInte rnal Au ditor
MSCC Org ChartPresident and Two Admin Reporting Levels
Scott Co okVP for Qu ality Assur ance &
Pe rfor mance Fnd g
Vacant at Smyrn a VP for
Adva ncemen t a nd M arket in g
Scott Sha ste enAth let ic Directo r
50% time
Lori MevisHS Prtn rshp
Prg Sp ecialist
Dawn CopelandInt Dean/Liaison DE
McMinnville
Pat Hen drixDean All ied
Hlth/Dir Nurs ing
Cher yl Nor risDean o f Moo re
Campus
Fred RascoeDean C ar eer &
Tech Prgrms
JT BurtonM-Tec h Adm
Tess Olten Digital-First
Learnin g
Day ron D eaton-O wens
S oc ia l S cience Curri culum Chair
M eag an M cM anusLanguages
Curri culum Chair & FYE Coord
Brian MitchellM ath
Curri culum Chair
Dav id Pal merN atural Sc ience
Curri culum Chair
Sco tt Coo kHonor s
Pro gr am Director
Jonathan Graham
Dual Enr Spec/T-Prom Coord
Rutherford
Bren da Ca nno n
Director , Special Events
Scott Sha ste en
Co mm Sprvsr (50% time )
Lane Yo derDir ecto r of Foun dation
Brian GaffordDirector of Facilities Services
Jay TurneyComptroller
Cindy LoganChief
Information Officer
Ray Higginb oth am
Director of Public Safety
Vacan t Director of LibrariesInterim Dir,
Jean Wil liams
Sylvia CollinsDirector of Inst Eff & Research
Lucy C raigAcademic
Audit Coo rdin ator
Rexann Bump us
Director Adm Co mpu ting
Sid HillAssessment
Specialist
Bart Wa lke rAth let ics Bu s
Adm Dir/Wome n’s
Bsktb l Co ach
Dan M cSh eaM en’s
Base ball Co ach
Jan ice Mo reyWome n’s
Soft ball Co ach
JT Bu rto nM en’s
Baske tball Co ach
Andy LyonSoccer Coach
Jer emy MillsDirector o f
Recruitmen t
VacantDirector of Admissio nsInterim Dir,
Rhonda Cotham
Rhon da Co tha m
Dir ect or of Stud ent Success
Jo nath an Gra ham
TN Pr ms Co ord Ruth erfo rd
Son ya HoodDirector o f Disab il it y & Testing Svcs
Kirsten M ossDean o f
Stu den ts
Jo e M yersExec Dire cto r
of Fin ancial Aid
Vacan tDirector o f
Adu lt Initiative s
Deb ra Smit hTN Pr om Prg,
(al l Oth er Co s) loc Fayet teville
Lisa LeeAssistan t
Director o f HR
Brian Stacy Co mpliance
Officer/Co ffe e & Mo ore Co
Re cru iter
Elizab eth FitchDean o f Smyr na Ca mpu s
S id Hi llEduc ation
Curri culum Chair & ECED Coord
Cheryl NorrisDean
M oor e Cam pus
Eli zabeth FitchDean
Smy rna C amp us
Lisa S mithAssistant Dean
Fayette ville Campu s
Elizab eth Whit eAssistant DeanSmy rna C amp usKevin Fitch
Assoc iate Professor,
Biolog yS myrna
Fred RascoeDean Car eer & Tech P rogr ams
Debra SmithAsst Dean CTP
Shane BuchananDirector
Mechatroni cs
Terry DurhamCurriculum
Chair Bus & Tech
N ancy DodsonHum aniti es
Curri culum Chair
Melody EdmondsInterim Vice President for
Ac ademic Affairs
Lori MevisHS Prtn rshp Prg
Specialist
Dawn CopelandInterim Dean McMin nvil le
Campus
Elizabet h FitchDean Smyrna
Campus
Pat Hen drixDean All ied
Hlth/Dir Nursing
Cher yl Nor risDean
Moo re Co Campus
Academic Affairs Administration
Fred RascoeDean C ar eer &
Tech Prgrms
Elizabet h WhiteAssistan t Dean
Smyrna Campu s
Camilla DanielExec Secretary
Lisa SmithAssistan t Dean
Fayettevil le Campus
Drew HookerEMS Program Coordi nator
Sco tt Coo kHonor s P rogram
Director
Kathy Reyn oldAdmin S ec retary
Virginia Cunn ingham
Admin S ec retary
Nancy Ir byAdmi n Secretary
Bobbie Underwood
Admin S ec retary
Michelle BisbyAdmin S ec retary at
Fayettev ill e
Estelle DavisAdmin S ec retary
Michelle McEwenAdmin S ec retary
Katlin SlattonSecretary II
Dayron Deaton-Owens
Social Science Curriculu m Chair
M eag an M cM anusLanguages Curr
Chair/FYE Coordinator
Brian MitchellMath Curr Chair/Lrn ing Support
Coordinator
David PalmerNatural Science
Curriculu m Chair
VacantDual Enrlmt
Specialist Rutherford
FacultyAt F ay ettevi lle Ctr – Al l Di scipl ines
FacultyAt M oore County – Al l Di scipl ines
FacultyAt S my rna Ctr – Al l
Di scipl ines
FacultyAt M cM inn Center – Al l Di scipl ines
Ber tha SmithSecr etary III
Clay Cald wellSecretary II
Arthur Lath amLearnin g Specialist
Tess Olten Digital-First
Learnin g
Carol RajchelSecretary II
Shane BuchananDirector of
Mechatroni cs/Asst Professor
Debra SmithAsst Dean CTP & T-Prom (all Other Counti es) loc Fay
Tom Dill inghamDirector of
Workforce Dev & ES
Ingrid Will iamsCoordi nator
Terry Dur ham Bus & Technology Curriculum Chair
All Nursing Faculty
Sharon BellSecretary II
Mark LandrumITV N etwork
Analy st
Dakota Cun nin gh amITV Facili tator/
Tra iner
FacultyOnline Coord, 6 Cr Hrs Fll/Spr
Rick OrzinoCoordinator of Wkfc Dev & ES
All EMS Faculty
Michele BrownAcad & Adj Svcs
Coordinator
Sid Hill Educ ation
Curri culum Chair/EC/Ed Coord
Kevin FitchAssoc iate
Professor, Biolog yS myrna
Academic Audit Coordinator – 9 Hrs (2-Crse Release-Fall, 1-Crse Release-Spring) Lucy CraigBiology Lab Coordinator, Smyrna – 3 Hrs (1-Course Release-Spring) Mary MatthewsBiology Lab Coordinator, Fayettevil le – 3 Hrs (1-Course Release-Spring) Kristi Bridge Biology Lab Coordinator, Moore County – 3 Hrs (1-Course Release-Spring) Janet FordeCurriculum Chairs – (2-Course Release Fall/Spring) – Dayron Deaton-Owens, Meagan McManus, Brian Mitchell, David Palmer, Terry Durham,Sid Hill (Dual Stipend-see EC Coord)Early Childhood Coordinator – (Dual Stipend $1,500 per Semester) Sid Hill Faculty Council Chair – 6 Hrs (3-Course Release-Fall/Spring) John HartFirst-Year Experience Coordinator – ($1,500 per Semester) Meagan McManusQEP Committee Chair – ($1,500 per Semester) Meagan McManus Lab/Supply Coordinator, McMinnville – 8 Hrs (1-Course Release-Fall/Spring) Misty GriffithLab/Safety Coordinator – (Stipend $1,200 per Semester Fall/Summer/Spring) Nicole SpeelmanLearning Support, Math Lab Coordinator – Brian MitchellPTK Coordinator – 3 Hrs (1-Course Release-Spring) Gregg GarrisonSACSCOC – 6 Hrs (1-Course Release-Fall/Spring) Stephen GuerinSoftball and Baseball Coaches – 15 Hours per Coach Dan McShea, Janice MoreyTheatre Coordinator – 6 Hrs (1-Course Release-Fall/Spring) Emily Seal, Interim Weekend Warrior – 3 Hrs Release per Year-Spring Jay StringfieldWrit ing Center Coordinator – 9 Hrs (2-Course Release-Fall/1-Course Release-Spring) Jenna Caviezel
Andy Lyon Non-Cr Activities
Coordinator
Lu cy CraigAcademic Audit
Coordinator
Mary MatthewsBiology Lab
Coordinator, Smyrna
Kristi BridgeBiology Lab
Coordinator, Fayetteville
Janet FordeBiology Lab
Coordinator, Moore Co
Misty GriffithLab/S upply
Coordi nator, M cM innvil le
Nicole SpeelmanLab Safety
Coordinator
Gregg GarrisonPTK Coo rdinator
Stephen GuerinSACSCOC
Emily SealInter im Theatre
Coordinator
Jenn a CaviezelWriting Lab Coordi nator
Elizabet h LambAdmin Secretary
(Shared with Dean of Students)
All CTP Faculty
JT BurtonM TEC Adm
Joh n HartFaculty Counc il
Chai r
Nancy Dod sonHum aniti es
Curri culum Chair
Shane BuchananDirector of
Mechatronics/Asst Professor
Dean of Career and Technical Programs
Debra SmithAsst Dean CTP &
TP (Al l O ther Counti es Ex cept
Rutherford) loc Fay
Fred RascoeDean of Career
& Technical Programs
Tom Dill inghamDirector of
Wo rkforce Dev & ES
Donna McKoon
Asso c Prof, Comp Sci & IS
Jesse KiddInstru ctor, Comp uter
Science
Susan DickeyPro fessor,
Accounting and Business
Vera Br ooksAsso ciate Pro fessor, Bu sin ess
War d HarderPro fessor,
Accounting and Business
Kh alid TantawiAssistan t Pro fessor,
Mechatron ics
Lar ry FlattAssistan t Pro fessor,
Mechatron ics
Omar Tan tawiMechatron ics
Instru ctor
Paul SandAssistan t Pro fessor,
Mechatron ics
Ingrid Will iamsCoo rdin ator
Ran dall Bart ley
Pro fessor, Eco nomics
VacantInstru ctor, Bu sin ess
George Ortega
Asso ciate Pro fessor, Bu sin ess
Debbie ClevelandAsso ciate
Pro f, Eco n & Bu sin ess
Rick OrzinoCoo rdin ator o f Wkfc Dev & ES
Terry Dur ham Bus & Technology Curriculum Chair/Asst Prof, Inf Sy st
Andy Lyon Non-Cr Activities
Coordinator
Dean of Allied Health and Director of Nursing
Pat HendrixDean of Allied
Health & Director of Nurs ing
Drew HookerEMS P rogram Coo rdin ator/
Assistan t Pro fessor
Justice SmithEMS P rogram
Instru ctor
Nancy Ir byExec Secretary
Amy HolderAsso ciate Pro fesso r,
Nurs ing
Cathy Simpso nAsso ciate Pro fesso r,
Nurs ing
Fred HowellAssistan t Pro fessor,
Nurs ing
Karen Bu cherInstru ctor, Nurs ing
Kimberly HackneyInstru ctor, Nurs ing
Margaret HaleAssistan t Pro fessor,
Nurs ing
Marian StewartAsso ciate Pro fesso r,
Nursing
Michael Beaver sInstru ctor, Nursing
Teresa BoyerAsso ciate Pro fesso r,
Nursing
Milicent Rob insonInstru ctor, Nursing
Ashley WingardTem p PT, EMS
10 Hrs, Fay ettevi lle
Andrea Landr umTem p PT, N ursi ng
10 Hrs, M oore County
Vacant Instru ctor, EMS
1/1/2017
Lori Fish erInstru ctor, Nursing
Dean of Digital First Learning
Tess OltenDean of Digital-First
Learning
Mark LandrumITV Network Analyst
Dakota CunninghamITV Facilitator/Trainer
Elizabeth LambAdmin Secretary
(Shared with Dean of Students)
Jay MayOnline Coord, 6 Cr Hrs Fall
Assistant Dean of Fayetteville Campus
Lisa SmithAssistant Dean
Fayetteville Campus
Elaine RobinsonAssociate Professor,
Mathematics
Kristin BridgeAssociate Professor,
Biology
Nancy DodsonAssistant Professor,
Speech
Position HeldAssociate Professor,
English
Michael HartmanAssociate Professor,
English
Cheryl NorrisDean of Moore County
Campus
Michelle BisbyAdmin Secretary at
Fayetteville
Sharon BellSecretary II RPT
Ashley WingardTemp PT EMT
10 Hrs
JT BurtonMTEC Admin
Interim Dean of McMinnville Campus
Margia KeelAssoc Professor,
Mathematics
David PalmerAssoc Professor,
Biology
Gregg GarrisonAssoc Professor,
Biology
Nathan SweetonAssoc Professor,
English
Rhonda Whittenberg
Associate Professor, English
Dayron Deaton-Owens
Asst Professor, Psych & Sociology
John SelmanProfessor, History
Chistie GilispieInstructor,
SpeechMcMinnville
Dawn CopelandInterim Dean
McMinnville Campus
Rolando Navarro
Instructor, Math Joint Hire Warren County
Kathy ReynoldsAdmin Secretary
Virginia Cunningham
Admin Secretary
Katlin SlattonSecretary II
Misty Griff ithInstructor,
BiologyMcMinnville
Dean of Moore County Campus
Sandra ArmanAssoc Prof, Math
Dan McSheaAsst Professor,
Math
Doyle HastyPRSP Professor,
Learning Support
Gary NelsonAssistant Professor,
Mathematics
Leslie WurstAssociate Professor,
Mathematics
Steve SmothermanAssoc Prof,
Mathematics
Cheri GregoryAssociate
Professor, Biology
Janet FordeAssistant
Professor, Biology
Linda Harris-Young
PRSP Professor, Biology
Lisa MayoAssociate Professor, Geology
Chatney SpencerInstructor,
Physical Sci/Chemistry
Brian RobinsonProfessor, Art
Bobbie UnderwoodAdmin Secretary
Cherie WilliamsAssociate Professor,
Communication
David BetheaAssistant
Professor, Music
Debbie Zimmerman
PRSP Assoc Prof, Comm
Eric ClaunchInstructor, Art
Jeannie GallantAssociate Prof, Communication
Wes SpratlinAssoc Prof,
English
Annette GrahamAssoc Prof,
English
Charoline Simmons
Assoc Prof, Lrning Support
Jan JenningsAssociate
Professor, English
Judith RussellProfessor, English
Linda HastyPRSP Professor,
Learning Support
Stuart BloodworthAssoc Prof,
English
Charle CoffeyInstructor, Geography
David BowlbyAssociate
Professor, History
Lucy CraigAssociate Professor,
Criminal Justice
Pamela HarrisAsst Professor, Psychology &
Sociology
Stephen Guerin Professor, Psychology
Cheryl NorrisDean of Moore County Campus
Janice MoreyInstructor SS
Jay MayAsst Prof, First
Year Exp
VacantInstructor,
Biology Moore
M eagan M cMan usInstructor, English
Emily SealAsst Prof, Speech & Theater-Interim Communications
Donna BrewerInstructor, English
Dean of Smyrna Campus
Keith ClaxtonAssociate Professor,
Mathematics
Brian MitchellAssistant Professor,
Mathematics
Liala SylerInstructor, Sociology
Mary MatthewsInstructor,
Biology
Nicole SpeelmanInstr, Chem and Physical Science
Stacy DowdInstructor,
Biology
Phyllis AdamsProfessor,
Communication
Candace GrissomInstructor, English
VacantInstructor,
Reading
Jay StringfieldAssociate
Professor, English
Jenna CaviezelAssistant
Professor, English
John HartAssociate
Professor, English
Mary Jo JohnsonInstructor, English
Nicholas BushAssociate
Professor, English
Regina HillInstructor,
ReadingSmyrna
Bryan ThomasAsst Prof,
Psychology
Debra SimpsonInstructor, Education
Heather KollerAssociate
Professor, History
Ramona SheltonInstructor,
History
Moneda GrimesAssociate Professor, Sociology
Elizabeth FitchDean of
Smyrna Campus
Charles WhitingInstructor, Mass Comm, Smyrna
Maged JosephInstructor, Math
Ashley Bradley-Roland
Instructor, Chemistry
Smyrna
Patrick MurphyInstructor,
PhysicsSmyrna
Tabatha EdwardsInstructor, Psychology
Smyrna
Andrea GreenInstructor, English
Smyrna
Elizabeth WhiteAssistant Dean
Smyrna
Estelle DavisAdmin Secretary
Michelle McEwenAdmin Secretary
Clay CaldwellSecretary II
Carol RajchelSecretary II
M alik M cC utche on
Account Clerk I
VacantMedical Lab Tech faculty FT Ten Trk
Tamara JonesInstructor, English
Smyrna
John ButwellInstructor, English
Advancement and Marketing
Vacant Vice President for
Advancement and Marketing
Sharon BatemanCoordinator of Graphic Arts
Brenda CannonDirector of Special
Events
Scott ShasteenCommunications Supervisor (50%
time)
Phyll is DanielExecutive Secretary
Davis SealWebmaster
Lane YoderDirector of the
Foundation
Buddy Bumpus27 hrs/week
AthleticsPresident’s Unit
Scott ShasteenDirector of Athletics
Bart WalkerDirector, Bus Admin for
Athletics/Women’s Basketball Head Coach
Dan McSheaMen’s Baseball Head
Coach
Lenora WordSecretary 40% Time
Janice MoreyWomen’s Softball Head
Coach
JT BurtonMen’s Basketball
Head Coach
Andy LyonSoccer Coach
Donnie WoodsWomen’s Basketball
Assistant Coach(Stipend $200 per Month)
Arthur LathamMen’s Basketball Assistant Coach
(Stipend $200 per Month)
Randy MoreyWomen’s Softball Assistant Coach
(Stipend $200 per Month)
Cody GaskillMen’s Baseball Assistant Coach
(Stipend $200 per Month)
Finance and AdministrationHilda Tunstill
Vice President for Finance and Administration
Patty MooreAssistant Treasurer for
Foundation Svcs
Samuel Campbell Public Safety Officer 3,
Smyrna
Brian GaffordDirector of Facilities
Services
David KelleyMnt Supervisor/Head
HVAC Techn
Allan McArthurMaintenance Utility
Worker, Moore
David PeckMail Carrier
Eric KingMnt Mechanic/Grounds
Foreman, Moore
Daniel TrailGrounds Worker II,
Moore
Donnie SheltonGrounds Worker I,
Moore
George CiprichMaintenance Mechanic,
Smyrna
Jarred JonesWatchkeeper, Moore
John NealWatchkeeper, Moore
Kevin RidnerMaintenance Mechanic,
Moore
Stanley TempleMaintenance Mechanic,
Smyrna
Stephen RayMaintenance Mechanic,
McMinnville
Gay DavisSecretary III
Steve DaubsCustodial Supervisor
Bobby SharpCustodian, Moore
George BrownCustodian, Fayetteville
Deborah WatkinsCustodian, Moore
Kay ReynoldsCustodian, Moore
Robbie ShipleyCustodian, Moore
Wendy GibbsCustodian, Fayetteville
Andy PierceWatchkeeper, Moore
William YoungCustodian, Moore
April MartinCustodian, Moore
Jay TurneyComptroller
Camilla StaffordPurchasing & Contract
Specialist
Lyvonna HodosiPayroll Manager
Sandy SchafferDirector of Fiscal Services
Brenda BatesAccount Clerk I
Dawn AndersonAccount Clerk III
Lisa KaneAccount Clerk III
Reada PayneAccount Clerk III
Tracey HardenAccount Clerk I
Terry BighamSenior Accountant
Cindy LoganChief Information Officer
Matt HulveyDirector Technical
Operations
David JerniganNtwk Systems and Security Manager
Michael BoatmanPC Support Manager
Bradley ReevesMicrocomputer
Technician
Melanie AnglinMicrocomputer
Technician
William BrookshireMicrocompter
Technician
Monica BurgessMicrocomputer
Technician
Will NelmsMicrocomputer
Technician
Ray HigginbothamDirector of Public Safety
Randy MoreyMaintenance Mechanic,
Fayetteville
Cody GaskillWatchkeeper, Moore
Lara McKinnonSystems Administrator
Laura JentExecutive Director of
Human Resources
Karen VeazeyPersonnel Asst
77% Time
Lisa LeeAssistant Director
of Human Resources
Human ResourcesPresident’s Unit
Brian Stacy Compliance Officer/
Coffee and Moore County Recruiter
Donnie WoodsAccount Clerk II
Lenora WordAssistant 32% Time
Diane TurneyAssistant 67% Time
Quality Assurance and Performance Funding
Scott CookVP for Quality Assurance and Performance Funding
VacantDirector of Libraries
Interim, Jean Williams
Sylvia CollinsDirector of Inst Eff &
Research
Sherian OakleyExecutive Secretary
Bob ShineLibrary Asst II
Moore
Brenda SwiftSecretary III
Carla LogueRef Librarian
Moore
Debora LoganLibrary Asst III
Fayetteville
Nancy JonesLibrary Asst IIIMcM innville
Paige Hendrickson
Librarian ISmyrna
Paula StandridgeEvng Lib Svcs
Coord/IT Dsk TechMoore
Roger MerrittLibrary Asst III
Smyrna
Rexann BumpusDirector of Admin
Computing
VacantProgrammer/
Analyst II 1/1/2017
Sandy PettyProgrammer/
Analyst II
Valerie RossmanProgrammer/
Analyst II
Ashley BroadrickResearch AnalystI
Sid HillAcademic Assessment
Specialist
Lucy CraigAcademic Audit
Coordinator
Student AffairsCheryl Hyland
VP for Student Affairs
Jeremy MillsDirector of
Recruitment
VacantDirector of
Admissions & Rec
Rhonda CothamDirector of
Student Success
Jonathan GrahamTN Prms
Coordinator Rutherford
Sonya HoodDirector of
Disability and Testing Services
Kirsten M ossDean of Students
Joe MyersExec Director of
Financial Aid
VacantDirector of Adult
Initiatives
Michelle Griff ithExecutive Secretary
Annette MosleyGraduation
Analyst
Billie Jo ShipleyAdm & Rcds Clrk II
Carolyn WellsVeterans Af fairs
Coordinator
Debbie FinneyA&R HS Transcript
Analyst
Lori RogersSecretary II
Renee McAmisA&R HS Transcript
Analyst
Shawn GilbreathAsst Director of
A&R
Allen SandersCompletion Coach
Allison AlsupCompletion Coach
VacantRPT Completion
Coach
Josh CaldwellCompletion Coach
Kyle MaconCompletion Coach
Laura BrownCompletion Coach
Roxanne EvansCompletion Coach
Sidney McPheeCompletion Coach
Heidi ParkerSecretary III, Smy
Belinda ChampionAsst Dir ect or Dsb lt y
& Testing Svcs
Marie MosleyCoordinator of
Testing
Debra SmithTN Pr om Prg, (all Other Coun ties)
lo cated Fayettevil le
Andrea WaltersFA Lab/Call Ctr
Coordinator
Jessica DodgeFinancial Aid Coordinator
Casey MartineAsst Director of
FA, Moore
Donna DunawayAsst Director of
FA, Smyrna
Erica LeeFinancial Aid
Counselor, Smy
Tammy FoustFA Counselor McMinnville
Trent LittrellFA Functional
Support Specialist
Sheri MasonAsst Director, Recruitment,
Moore
Sally PackAsst Director,
Recruitment, McM
Gary WintonAsst Director,
Recruitment, Smy
Cind y Ja cksonAsst Dir ect or,
Recruitmen t, Fay
Alexus HardenFA Clerk, RPT Moore/Fay
SeasonalCall Center Worker
SeasonalCall Center Worker
SeasonalCall Center Worker
SeasonalCall Center Worker
Theresa SheppardSecretary II
VacantLicensed
Professional Counselor
Elizabet h LambAdmi n Secretary
(S hared with Dean of Di gi ta l fi rs t)
VacantTranscript Analyst
Veronica MitchellCompletion Coach
POLICY
Category
SUBSTANTIVE CHANGE COMMITTEE – 6:10:00:19 Approval
Leadership Council Approved: September 2, 2016 Effective Date/Approved: September 2, 2016 Revised: January 28, 2009; September 2, 2016 Responsible Parties: SACSCOC Liaison
I. PURPOSE
The mission of the Substantive Change Committee is to monitor potential substantive changes and to assist the college in initiating substantive change requests.
II. FUNCTION
A. Determine if proposed changes will result in the need for a substantive change as defined by SACSCOC.
B. Advise the President when a substantive change request is appropriate so that writing
responsibility(ies) may be assigned.
C. Review the written substantive change proposal prior to recommending its submission to the President.
III. MEMBERS AND RESPONSIBILITIES
A. The committee will include the following: 1. Vice President for Academic Affairs (VPAA) (Ex-officio) 2. Vice President for Quality Assurance and Performance Funding (VPQAPF) 3. SACSCOC Liaison 4. Director of Institutional Research, Planning, and Effectiveness (Ex-officio) 5. All Academic Deans and Assistant Deans 6. Academic Assessment Specialist
B. Academic deans must submit new program requests by October 1 each year.
C. The committee will meet four times per year, in early August, January, and May, prior to the beginning
of the terms, as well as early October following the submission of new program requests. Additional meetings may be called at the discretion of the VPAA, VPQAPF, or liaison.
D. The committee will select from its membership a chairperson and recorder to serve for one year.
E. Minutes of all meetings will be maintained in the Vice President for Academic Affairs Office.
Approved 7/6/15 by Dr. MaryLou Apple, President Policy No. 6:10:00:36
MOTLOW STATE COMMUNITY COLLEGE
SUBJECT: Program Review Committee The Program Review Committee represents the mission and responsibilities of the General Education Program and the program review process. The committee is designed to assist the college in completing academic program audits required by the Tennessee Higher Education Commission (THEC) for performance funding. The duties of the committee are as follows: 1. Establish the General Education Program Learning Outcomes. 2. Review the Outcomes when appropriate. 3. Establish a schedule for review per THEC guidelines of each General Education Program (TTP) that
does not already undergo formal periodic accreditation such that each Program participates in review at least once every five years.
4. Facilitate a minimum of two TBR Academic Audits per year by providing assistance with the writing of self-studies as well as internal review of these self-studies according to TBR guidelines.
5. Establish the format and content requirements for Curriculum Handbooks. 6. Communicate all meeting minutes and actions to the Director of Institutional Research. The committee will include the following standing members:
a. The Academic Assessment Specialist (committee chair).
The committee will include the following appointed members:
a. Department Head plus one additional representative from each of the following departments: 1. Humanities 2. Languages 3. Natural Sciences 4. Mathematics 5. Social Sciences
b. One adjunct faculty representative appointed by the Vice-President for Academic Affairs These faculty members serve two-year terms, with one-half of the faculty membership rotating off the committee each year. At the end of the term, another faculty from the same discipline is appointed by the Assistant Vice-President for Academic Affairs. The Program Review Committee meets as needed, with times announced, during the fall and spring semester. SOURCE: MOTLOW COLLEGE XR: None
Approved 4/24/12 by Dr. MaryLou Apple, President Policy No. 6:10:00:13
MOTLOW STATE COMMUNITY COLLEGE
SUBJECT: SAFETY COMMITTEE The Safety Committee is organized to:
1. Promote a safe environment for Motlow students, faculty, and staff.
2. Serve as a liaison to bring safety issues to the president.
3. Monitor compliance with federal and state rules, regulations, and policies. The committee is composed of the following members:
Vice President for Information Technology and Administrative Services (Chair) (Ex-officio) Director of Facilities Services Director of Technical Operations One representative appointed by Administrative Council One representative appointed by Faculty Council One representative appointed by Support Staff Council Assistant Vice President for Academic Affairs (or designee) Vice President for Business Affairs (or designee) Vice President for Student Affairs (or designee) Vice President for Academic Affairs (or designee)
The representatives from the Administrative Council, the Faculty Council, and the Support Staff Council are nominated by their respective council chairs to serve a term of one year. Designees from Academic Affairs, Business Affairs, Information Technology, Student Affairs and the Vice President for Academic Affairs’ office are nominated by the appropriate Vice President/Assistant Vice President for a term of one year. The committee will meet at least annually. SOURCE: MOTLOW COLLEGE XR: Motlow Policy No. 6:10:00:13
POLICY
Category
TECHNOLOGY ADVISORY COMMITTEE – 6:10:00:07
Approval
Leadership Council Approved: September 2, 2016 Effective Date/Approved: September 2, 2016 Revised: April 24, 2012; September 2, 2016 Responsible Party: Chief Information Officer
I. MISSION
The mission of the Technology Advisory Committee is to assist the college in achieving its instructional and non-instructional goals by providing recommendations for the most efficient and effective use of technology and related support services. The primary function of the committee is to annually draft and recommend the Technology Access Fee (TAF) budget and expenditures.
II. MEMBERSHIP A. The committee membership will include the following:
1. Director of Technical Operations (Chair) 2. Dean of Digital-First Learning 3. Student representative (1-yr term) appointed by the Dean of Students 4. Two academic deans will serve on the committee with two-year terms appointed by the Vice
President for Academic Affairs. 5. One faculty member appointed by Faculty Council
III. RESPONSIBILITIES
The committee will meet annually to conduct business and minutes of all meetings will be recorded. Copies of minutes will be distributed to committee members and other appropriate offices on campus.
The Director of Technical Operations will forward the committee’s recommendations to the Vice President for Finance and Administration. The Vice President for Finance and Administration will serve as liaison between the committee and President. All recommendations from the committee will be presented to the President by the Vice President for Finance and Administration for a final decision by the President.
POLICY
Category
Assessment of Previous Professional Experiences – Faculty – 5:10:03:00
Approval Leadership Council Approved: September 2, 2016 Effective Date/Approved: September 2, 2016 Revised: July 25, 1995; February 20, 2007; September 2, 2016 Responsible Party: Vice President for Academic Affairs
I. GENERAL
A. Credit for previous professional experiences may be recognized for and apply to the determination of rank assignment, promotion eligibility, and/or salary level upon recommendation by the Vice President for Academic Affairs and the approval of the President.
B. Assessment of previous professional experience -- whether college instruction, relevant college service, or relevant work experience --will be the responsibility of the officials of Motlow State Community College utilizing the following specific guidelines.
C. Determination of "relevancy" of work experience in assigning equivalent work experience credit is the decision of the Vice President for Academic Affairs.
D. Any exception to these guidelines must be approved by the President of the College.
II. CREDIT ASSIGNED FOR COLLEGE INSTRUCTION (1:1) If approved by the President, credit for previous professional experience will be determined by the following guidelines:
A. Full-time college teaching. Teaching credit will be granted on the basis of one-for-one for the
number of years of full-time college teaching experience at any college or university accredited by the recognized accrediting agencies in the United States, such as Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Any institution outside the United States must be accredited by an organization with standards comparable to SACSCOC.
B. Part-time college teaching. Equivalent teaching credit will be granted when college credit courses have been taught on a part-time basis for any accredited college or university. Fifteen (15) semester hours will be considered equivalent to one-half year of college teaching experience. Teaching internships, assistantships, and practicums are excluded in the determination of experience.
Motlow State Community College Assessment of Previous Professional Experiences - Faculty – 5:10:03:00 Page 2 of 4 III. CREDIT ASSIGNED FOR EDUCATION-RELATED EXPERIENCE (1:1)
If approved by the President, credit for previous professional experience will be determined by the following guidelines: A. Upon consulting with the Faculty Council Chair, credit will be granted for education-related work
experience directly related to the teaching position to be held by the faculty member, such as full-time teaching in accredited public schools, counselor activities, librarianships, and teaching in an area different from the teaching area at Motlow State Community College.
B. This credit will be equated on the basis of one-for-one, one year of equivalent work experience credit for one year of relevant education-related work experience.
IV. CREDIT ASSIGNED FOR WORK EXPERIENCE IN BUSINESS, INDUSTRY AND PUBLIC SERVICE (1:1) If approved by the President, credit for previous professional experience will be determined by the following guidelines: A. Upon consulting with the Faculty Council Chair, credit will be assigned for work experiences in
business, industry, and public service which were directly related and relevant to the responsibilities of the position to be held at Motlow State Community College.
B. This credit will be granted on the basis of one-for-one, one year of equivalent work experience credit for one year of relevant work experience in business, industry, and public service. A maximum of ten years credit will be granted.
When the total credit assigned for previous professional experiences includes any portion of a year, the portion will be disregarded. Note: In addition to completing the attached form(s), the Faculty Credentials Approval Form should also indicate credit for previous professional experience at the time of hire.
Motlow State Community College Assessment of Previous Professional Experiences - Faculty – 5:10:03:00 Page 3 of 4
PROFESSIONAL EXPERIENCE NAME SOCIAL SECURITY NUMBER PREVIOUS EMPLOYER ADDRESS _ Street City State Zip code LOCATION OF EMPLOYMENT City County State Zip code
POSITION TITLE _____________
POSITION RESPONSIBILITIES _______________________________________________________________________________ ADMINISTRATIVE SUPERVISOR _________________________________________________
Name Title DATE OF EMPLOYMENT ____until
Month/Year Month/Year NUMBER OF YEARS EMPLOYED You are authorized to contact the above named employer to verify my employment during the described period. I understand that verification in writing (Past Employment Verification form) is a necessity to receive credit for this experience. SIGNATURE DATE _________________
Motlow State Community College Assessment of Previous Professional Experiences - Faculty – 5:10:03:00 Page 4 of 4
PAST EMPLOYMENT VERIFICATION TO: , , __________________ Name Title Address I am requesting verification of past employment. You are authorized to provide pertinent information to Motlow State Community College for the purpose of establishing credit for previous experience. SIGNATURE Date ____________ EMPLOYMENT DATA: _________________________ was employed by__________________________________________________ Employee Employer ___________________ for the period of time from: ________________ Employer's address Month/Year to: in the position ____________ Month/Year Title Primary responsibilities were _______________ _________________________________________________________________________________________ _________________________________________________________________________________________ Additional comments: ________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ RESPONDING AGENT: NAME TITLE ___________ ADDRESS ____________ Street City State Zip code SIGNATURE DATE ___________
POLICY
Category DUTY HOURS/ABSENCES – 5:10:01:00
Approval Corresponding Policy: TBR Guideline P-020 Leadership Council Approved: September 2, 2016 Effective Date/Approved: September 2, 2016 Revised: November 24, 2015; September 2, 2016 Responsible Party: Executive Director of Human Resources
I. GENERAL
Motlow State Community College follows a 37.5 hour work week with a 7.5 hour workday, and a 5 day work week as stated in TBR Guideline P-020. Exceptions to the established work week may be made by the appropriate unit head according to college needs.
II. ADMINISTRATIVE & CLASSIFIED PERSONNEL
A. Business and administrative offices are regularly open Monday through Friday from 8:00 a.m. until 4:30 p.m., or other hours agreed upon by the appropriate unit head.
B. Appropriate offices are open extended hours periodically each semester. Contact the appropriate
campus for specific information. Administrative and classified personnel should file the appropriate forms to request annual leave as far in advance as possible.
C. In case of absence due to sickness or other emergency situations, the immediate supervisor should be
notified as soon as possible. Sick Leave documentation should be completed the first work day after absence.
III. FACULTY
A. Faculty members are employed on an academic year basis without obligation for or guarantee of summer school employment.
B. An appointment to a regular teaching position obligates all appointees for service of no less than 37.5
hours per week on behalf of the college. C. Faculty personnel are expected to expend a minimum of thirty (30) hours per week, in class, office hours
or other approved college activity excluding travel time. 1. Of the minimum thirty (30) hours per week, fifteen (15) hours shall be scheduled for teaching on
campus and/or online courses, and fifteen (15) hours shall be scheduled for conducting on campus and/or online office hours.
2. Of the fifteen (15) total hours for on campus and/or online office, hours, a minimum of five (5) hours per week must be spent on campus.
Motlow State Community College Duty Hours/Absences Policy 5:10:01:00 Page 2 of 2
3. A faculty member may schedule a maximum of ten (10) hours per week for online office hours, but such hours shall not exceed the total number of hours taught online.
4. On campus office hours are expected to be scheduled and conducted at the same location the faculty member is teaching an on campus class.
5. Online office hours shall be scheduled and conducted at any location for the convenience of the students.
D. Faculty traveling between two teaching locations during the same work day will coordinate their office
hours with the appropriate Dean(s). 1. Each faculty member’s schedule is to be posted on his/her door, and on a faculty member’s web page
where appropriate. 2. The faculty member is expected to be available to students during all the hours noted as office hours;
however, a faculty member may deny access to his/her office to any sales person. 3. If a faculty member has to be away from the office during a time noted as on campus office hours, the
faculty member shall leave a message posted to explain the absence. 4. For online classes and online office hours, faculty shall make every attempt to respond to student
emails and/or other such related means of correspondence within two (2) business days excluding weekends.
5. If for some reason an online instructor will not be available to interact with students within that time period, students will be so notified and will be provided information as to when the instructor will be available.
E. Faculty members are expected to meet all classes promptly as scheduled. Unless covered under Section
G of this policy, instructors absent from the campus during assigned classes must request in advance, through the appropriate Dean’s office, approval of the absence. Provision for course content and for class coverage during an absence should be worked out with the appropriate Dean.
F. For emergency sick leave and other emergency situations that prevent a faculty member from conducting class or holding office hours, the Dean must be notified by the faculty member or a member of the family as soon as possible concerning the anticipated absence. 1. If the Dean or his/her designee in that department is unavailable, then the office of the Vice
President for Academic Affairs should be notified. 2. The faculty member must also complete the Faculty Absence Form found in MyMotlow. 3. Failure to give notice of an impending class absence is a serious breach of duty.
a. Moreover, if the situation continues, the Dean should be given periodic reports as to the expected return, so that provision can be made for classes on a day-to-day basis.
b. At his or her discretion, the Dean will notify the Vice President for Academic Affairs whenever faculty members are not in attendance according to their teaching and office schedules.
c. Faculty should complete the Faculty Absence form on MyMotlow to notify the appropriate Dean and/or students of the absence.
d. A is to be completed requesting sick leave the first work day after an absence. This form is available on Motlow’s web page.
4. The home base of a faculty member will be determined each semester. a. The home base will be the Motlow location where the faculty member spends the majority of
his/her time in support of college activities such as instructional time, office hours, administrative functions, and committee attendance.
b. In cases where this is unclear, the final determination will be the province of the Vice President for Academic Affairs after consultation with the faculty member.
c. The faculty member will be paid for travel from the home base to an assigned Motlow teaching site. Faculty members will be reimbursed for round trip mileage if they are required to return to a Motlow State campus for a teaching assignment on the same day.
d. In all cases faculty assignments are to be based on student and college needs.
POLICY
Category
INSPECTING & COPYING OF PUBLIC RECORDS – 5:10:04:00 Approval
Leadership Council Approved: September 2, 2016 Effective Date/Approved: September 2, 2016 Revised: October 30, 2008; September 2, 2016 Responsible Party: Vice President for Finance & Administration
I. INTRODUCTION
The purpose of this policy is to establish uniform procedures for handling requests under Tennessee's Open Records Law.
II. DEFINITIONS
"Public Records" are all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material regardless of physical form or characteristics, made or received in connection with the transaction of official Motlow State Community College business.
III. INSPECTION OF PUBLIC RECORDS
A. Except for confidential records, public records will be open for inspection by citizens of Tennessee in the office of record during business hours (8:00 am - 4:30 pm, Monday - Friday, except for official holidays). Persons requesting to inspect records will be asked to complete the attached Request Form and show identification of Tennessee citizenship (i.e. driver's license, voter's registration, etc.). The Request Form will be retained by the department of record and a copy forwarded to the Vice-President for Finance and Administration (VPFA). If the request is for a personnel record, the individual who is the subject of the record will be notified of the request by the Human Resources Office.
B. Any request to inspect records must be for a specific record. Motlow State Community College is not required to create records or compile information. If the record is unavailable for some reason, i.e., filed in archives, being used for official business, etc., then the person requesting the record shall be advised when to return to inspect the record. All efforts will be made to provide the record(s) within seven business days.
C. Custody of the record is not to be relinquished. The person requesting to inspect the record must do so in the presence of the custodian of the record or an appropriate designee.
IV. COPING OF PUBLIC RECORDS
Upon request, Motlow State Community College will provide, at the requester's expense, copies of public records. When a request for the copies is received, the custodian should not relinquish the records. The custodian should do as follows:
Motlow State Community College Inspecting & Copying Public Records Policy 5:10:04:00 Page 2 of 3
A. Have the requesting party complete the Request Form to Inspect/Copy Public Records.
B. Determine the number of copies to be made and enter the description and the number of copies to be made on the form. 1. Copy Charges
a. The price is 15 cents per page for each standard 8 ½ x 11 or 8 ½ x 14 black and white copy produced. A duplex copy is the equivalent of the charge for two (2) separate copies.
b. If a public record is maintained in color, the requestor is advised that the record can be produced in color if the requestor is willing to pay a charge higher than that of a black and white copy. If the requestor then requests a color copy, the requestor, will be assessed a charge of 50 cents per page for each 8 ½ x 11 or 8 ½ x 14 color copy produced.
c. If the requested records exist electronically, but not if the format requested or a new or modified computer program or application is necessary to put the records in a readable and reproducible format or it is necessary to access backup files, the Vice President for Finance and Administration (VPFA) shall charge the requesting party the actual costs incurred in producing the records in the format requested or in creating or modifying a computer program or application necessary to put the records in a readable and reproducible format or in accessing backup files.
2. Labor Costs
a. The Vice President for Finance and Administration (VPFA) shall charge the requesting party the hourly wage of the employee(s) reasonably necessary to produce copies of the requested records about the labor threshold. Labor threshold means the labor of the employee(s) reasonably necessary to produce requested records for the first hour incurred by the institution in producing the records.
b. The “hourly wage” is based upon the employee(s) base salary and does not include benefits. c. In calculating the labor costs to be charged to the requesting party, the VPFA shall:
i. First, determine the number of hours each employee spent producing the requested public records.
ii. Second, subtract the one (1) hour threshold from the number of hours the highest paid employee spent producing the request.
iii. Third, multiply the total number of hours to be charged for the labor of each employee by that employee’s hourly wage; and
iv. Fourth, add together the totals for all employees involved in the request to determine the total amount of the labor costs to be charge to the requesting party.
V. DELIVERY COSTS
A. The VPFA shall charge the requesting party for the costs incurred by the VPFA in delivering the records to the requesting party, in addition to any other charge permitted by these rules. 1. Delivery of copies of records to a requestor is anticipated to be by hand delivery. 2. At the discretion of the VPFA, copies of public records may be delivered through other means,
including electronically or by U.S. Postal Service.
VI. PAYMENT
A. If the requesting party requests copies of public records, the following provisions concerning payment of production costs shall apply: 1. The VPFA shall provide the requesting party an estimate of the production costs before initiating the
production of copies of the requested public records. 2. The VPFA will require payment in full of all production costs before copies of public records are
delivered or otherwise made available to the requesting party. 3. Production cost must be paid by cash or check. Cash payments must be for the exact amount of the
publication costs. 4. The VPFA will provide a receipt to the requesting party upon receipt of payment of the productions
costs to the Business Office.
Motlow State Community College Inspecting & Copying Public Records Policy 5:10:04:00 Page 3 of 3
VII. REQUESTS FOR COPIES FOLLOWING INSPECTION
A. The VPFA shall not assess a charge to inspect public records, unless otherwise required by law. However, if the requesting party, after requesting to inspect public records, requests copies of public records, the VPFA shall charge the requesting party for all production costs.
B. If it cannot be readily determined whether or not a requested document is covered by the Tennessee Open Records Law, the custodian shall refer the matter to the Vice-President for Finance and Administration. After copies are paid for, made and picked up or delivered, the form should be filed with the requested record in the Department of Record (where feasible) and a copy should be forwarded to the Vice President for Finance and Administration.
POLICY
Category
SACSCOC LEADERSHIP TEAM – 6:10:00:02 Approval
Leadership Council Approved: September 2, 2016 Effective Date/Approved: September 2, 2016 Revised: N/A Responsible Party: SACSCOC Liaison
I. PURPOSE
The purpose of the SACSCOC Leadership Team for Motlow State Community College is the following:
A. monitor SACSCOC,
B. oversee SACSCOC cycles and process;
C. coordinate and assign compliance certification and fifth-year interim report writing;
D. facilitate QEP planning, coordination, and implementation; and
E. keep the college continuously on target for SACSCOC reports and significant dates.
II. MEMBERSHIP
A. Membership will include: 1. SACSCOC Liaison 2. Vice President for Quality Assurance and Performance Funding 3. Academic Assessment Specialist 4. One member of the faculty appointed by the President (term for 2 years) 5. One representative from the academic deans appointed by the Vice President for Academic Affairs
(term for 2 years).
