Lead Africa Manual - Chapter Three

8/14/2019 Lead Africa Manual - Chapter Three

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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES

A. Guidelines

ts guidlins sk o nsu you clly

undsnd uos o associ pojcs nd

w y involv.

as mniond in C 1: associ Lning

pocss Ovviw, LeaD associ pojcs, o

Laps, ky comonn o ogmm.ty will ovid you wi n oouniy o wok

in smll gou nd ly w you v bn

lning om ogmm nd om c o

by undking cicl ic o wok. Laps

cion-oind ojcs will l you o link you

xising knowldg, nw knowldg nd skills wi

you ossionl wok, nd o sonl inss

in o susinbl dvlomn. You will b

ully suod by LeaD Mmb pogmm s,

o associs nd Fllows.

all LeaD aic associs quid o nl oduc n civiy o o o y o

oduc, o xml vido, wbsi o soy,

bo succssul comlion o ogmm.

tis ssignmn is known s LeaD associ

pojc, o Lap.

pojcs mus b comld nd os submid

bo you cn bcom LeaD Fllow, nd ull

mmb o you LeaD associion.

B. The LEAD Associate ProjectThe Purpose o the LAP

associ pojcs om o xinil

lning, lning oug doing. ts ojcs

sould involv licion o ids nd incils

discussd duing ining ogmm.

Individul nd gou lning is coninud

ougou ojc by xmining n issu o

subjc in d ov iod o im, nd oug

woking in coss scol, nd culully divs

gous. t associ pojc is no, owv, oicl xcis, bu cicl ic o wok on

what I can change or have inuence on.

associ pojcs cn l o you mloymn

o link lning om LeaD ogmm

wi you ossionl wok, o y my link o

sonl ins. Fo som icins Laps

ovid n oouniy nd sc o dvlo n

id y v bn kicking ound o som

im in i ds bu nv d cnc o

lly g o gis wi i nd mk i liy.

In ddiion i is od ojc wok will

ovid you wi cnc o civ soming

o bn o yousl nd o, idlly associ

pojcs sould c som om o cng.

Part o the LEAD Curriculum

associ pojcs mndoy o LeaD

cuiculum. Comlion o s ssignmns is

quisi o gduion. associs will b skd

o sn i ojcs s o nwoking

i pn-aicn Sssion in Sngl, nd

Innionl Sssion in Sou aic.

t imonc o LeaD ojcs is linkd o:

Thevalueofprojectworkinencouraging

knowldg licion, nw knowldg cion,

nd collboion o y nd c mo

susinbl uu;

Theimportanceoflinkingtrainingonsustainable

dvlomn nd ldsi o you mloymn,

nd s o sonl ins;

Theopportunitiesforcontinuedin-depthlearning

on singl issu; Theopportunitytoworkincrosssectorculturally

divs gous nd ln om nd wi os;

Thepotentialforsustainednetworkingwithina

ld o ins.

I is simd n associ pojc sould k

oximly 5 o 7 dys wok byond im

wic is ovidd is scdul duing c-o-

c ining vns. howv, in s som

gous v invsd mo im s i ojc

s dvlod ino obus ic o wok y

v wnd o coninu woking on wi iLeaD associions onc y v bcom LeaD

Fllows.

3.1

1. LeaD aSSOCIate

prOJeCt GUIDeLINeS

Chapter ONe ASSOCIATE LEARNING PROCESS OVERVIEW 3.1Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.1


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Subject o the Project

Laps mus b ld o ovll ms o ogmm, king ino considion sub-ms

suc s ldsi, govnnc, dvlomn o socil mdi covd duing cous o ogmm.

Som xml o cn ojcs:

LEAD Associate Projects 2008

Art, Communication and Climate Change

Govnmn olicis nd nw cnologis will no in mslvs b sucin o ddss

cllngs o clim cng. Cngs in individul nd socil vlus, s vn nw siiuliy,

lso ncssy.

t objcivs o is ojc w: o nd civ nd un wy (o wys) o llow ol o us

s mns o xlining nd communicing clim cng o mslvs, nd nvisioning w

uu mig look lik; nd o ngg wid ublic (i.. byond nvionmnliss nd clim cng

ossionls) in idniying w clim cng soy mns o m s individuls. accssibiliynd inclusivnss w cnl concns unning oug ojc. t im ws o xlo ow

ol o ll bckgounds cn us o l mslvs o ink bou clim cng.

tis ojc s coninud o dvlo ollowing Lap gou icins gduing nd bcoming

LeaD Fllows. ty in lks wi mjo as body o u on disly o i wok.

Towards Sustainable Development and Management o Nigerias Zamara Grazing

Reserve

tis Lap ojc imd o iglig oblms ning xisnc nd o uilizion nd

mngmn o Zm Gzing rsv nd o o suggsions nd commndions o is

susinbl dvlomn nd mngmn. t Zm Gzing rsv is siud no-

sn nd o Sokoo S in Nigi.

Findings sowd undnd suvisoy ol o S Govnmn, nd uncl igs

o conol bcm mjo son o nglc nd dioion o gzing sv.

rcommndions on susinbl dvlomn nd mngmn w sul o is ojc.

Cypriot childrens understanding on climate change: an action-oriented project

educion is n ssnil ool o ckling clim cng, us ducing cildn bou clim

cng is n imiv. educion o Susinbiliy is livly nw comonn in Cyus Nionl

Cuiculum.

tis ojc ws bou ging cildn om ul imy scool gd 10 involvd, cing m

bou clim cng nd bing gns o cng. a ng o soucs, including vidos, sois,

gms, oudoo civiis nd woks-bsd civiis bing mloyd in cing nd

ojc will do n indisciliny oc o link vious s wiin Nionl Cuiculum in

nx scool y sing in Smb 2008. t ojc will ovid inomion on issus nd

onil imcs o clim cng loclly nd globlly, nd will suo cild-ld dion sgy

dvlomn und cion nd mk cildns voic d by ducos, ns nd olicy-mks.

addiionlly, ojc imd o dvlo comnsiv cing oolki nd s sis o lsson

lns will lv cildns knowldg on clim cng nd su dilogu bou w c o

us cn do in vy-dy li o mk dinc, vilbl o collgus nd dy o b imlmnd in

cic.

tis ojc s coninud o dvlo ollowing Lap gou icins gduing nd bcoming

LeaD Fllows.

3.2


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O Lap xmls:

Assessmentofvulnerabilityadaptationofthe

ngy sco o clim cng in Mlwi

CSRNationalDaycreatedandsupportedinCte

dIvoi.

TheEnvironment:Anassessmentoftheimpacts

o Nigis indignous blis nd cics;

CommunityreforestationinitiativeforTreeDayin

Boicon, Bnin.

DevelopmentofEcotourismPlanforLukungu

Villg on wsn sid o Sngi Nionl

pk, tnzni

Landdegradationfromminingactivitiesonthe

Jos plu;

Theuseofecohealthapproachestotacklethe

cllngs o mli in Nigi;

AppropriatebuildingtechnologyforPeri-urban

s o Lusk, Zmbi

Assessmentoffutureviabilityofwildlife

mngmn s in tnzni: Lssons om

Mbomi nd Jukumu ilo ojcs

LivingwithFloodsinMalawiandMozambique

The Process

Bo iving Fis Nionl Sssion, you

ncougd o ink bou w kind o ojc you

would b insd in woking on wi som o you

llow associs. Duing wk will b n

oouniy o sn you id nd xlo wo you

mig wok wi, nd wo mig wok wi you.

a smll gou o 5 associs will b cd, clld

Ldsi Gou. t Ldsi Gous will

undk Lap og.

Onc you v gd ojc m nd wo

you will b woking wi in you Ldsi tm,

you will v o d oosl nd submi i o

you LeaD Mmb pogmm s m. as

guid oximly dy sould b sn on

ion o oosl.

Guidlins on sucu o oosl nd

ky conn s ovidd l in is C.

t oosl sould clly s uos

o ojc nd oulin inndd ojc

ouus. Onc you v submid you oosl

i will b viwd nd ovd by you LeaD

Mmb pogmm ining m by My 2010.

aoximly 5 o 7 dys sould n b sn on

comling ojc onc oosl is ccd.

Project Proposals

Bo ojc il nd conc is gd bwn

LeaD Mmb pogmm nd you Ldsi

tm, you mus submi oosl. tis oosl

sould b summy o w you lnning o

do, ow you going o i nd wn, nd w you

inndd oucoms nd ouus .

t dvlomn o oosl is usul o

ocss o dvloing ojc conc. t

oosl isl dos no v o b ovly lngy, nd

would nomlly b no mo n o v gs.

poosls mus b cl smn o uos

nd inn. I is xcd is documn will

dmons subjc nd sons o

slcion o subjc, s wll s ny xcd

ouus, v bn cully considd nd

concisly iculd.

On nx g is suggsd mwok o

ojc oosl. Dnding on you subjc you my

wn o dd o d cin scions.

3.3

Activity Completion Dates (Indicative)

associts brifd on associt projcts Mrc 2010

proosl submittd Mid-My 2010

associt projct grd My 2010

associt projct udt Jun/July 2010

projct rort submittd Bginning of Octobr 2010

projct rsnttion Octobr 2010

Grdution Octobr 2010

Imlmnttion in LeaD associtions post-Octobr 2010


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Sections o a project proposal

Section 1: pojc il

Section 2: pojc ovviw o summy

tis cn b svl gs o ovviw ojc.

Section 3: Bckgound nd ionl

W is ojc conx o bckgound o issus/oblm? Wy is is ojc

ndd? Wy did you slc is ojc? W ldsi dimnsions will you xlo?

Section 4: Globl gols nd scic objcivs

4.1 Globl gol(s): W globl gols o is ojc? ts m-gols

ojc my no in isl c, bu o wic i will conibu.

4.2 Scic objcivs: W scic objcivs o ojc, wic ojc

will c, nd cn b vlud?

Section 5: pojc oonns nd ns

Wo min ojc suos, ns nd skolds?

Section 6: pojc modology

6.1 Sgis: W oc will ojc k? (.g. icioy oc, dsk

sc, inviws, c. o combinion)

6.2 aciviis nd imm: W ky civiis (s y l o objcivs)

nd w imms o conducing s civiis?

Section 7: pojc suls

Lis mjo ojc suls nd link m o ojc gols nd civiis:

7.1 pojc ouus: W conc ouus o ojc? (.g. oducs

oducd s sul o ojc viw, vido, wokso, ln, c.)

7.2 pojc oucom: W will b siuion o ojc ojc? (.g.

W will b suln nl s o ojc ocus nd o you civiy?)

7.3 pojc imcs: W kind o imcs will ojc v? (Consid so, mdium

nd long m)

Section 8: Condiions nd isks

W som o condiions o succss nd som o isks could jodis

succss o ojc?

Section 9: Monioing nd vluion

Dscib ow ojc will b vlud s o w o no objcivs w m, by

wom, nd w sgs o ojc.

Section 10: Fundising o ojc civiis

W som xnl soucs o soucs mig b isd o suo ojcs

imlmnion (i ndd?)

3.4


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Length and Time Commitment

t oosl sould b no long n v gs.

I is cliy o oosl is imon;

is sould b civd s succincly s ossibl.

t oosl sould b usd o disil nd xss ojc id, nd o cliy dils o w is

going o b don, wn nd ow. as guidlin is

sould k oximly on dys wok ov im.

as mniond viously, in ol you sould b

looking o snd bwn 5 7 dys woking on

you Lap.

Submission and Agreement

t oosl sould b submid o LeaD

Mmb pogmm ining m nd LeaDassociion. t ojc oosl will n b

viwd bo nl gmn is md s o

oic nd conns o ojc.

In som insncs som ojcs mig qui

gmn by n mloy i wok ld.

ec Ldsi tm will civ dbck om

ddicd coc linkd wi LeaD Mmb

pogmm s m nd LeaD associion; is

my includ oins o clicion nd qus o

mo inomion.

C. Working with Others

mutu umodzi su senza denga team work

simplifes complex tasks chichewa proverb

You will undk you Lap ojc in gou

o 5, wic mk u Ldsi tms

will coninu ougou ining ogmm.

Woking in smll coss sco culully divs

gous cn b bo incdibly cllnging nd

icly wding lning xinc. LeaD is

divs globl nwok woking owds mo

susinbl uu undinnd by collboiv

woking. In ou ining ogmms w y nd

mio ou oc o woking in nsis wi

os o bing bou osiiv cng, Lap ojcs

n oouniy o do jus .

associ pojcs ovid n oouniy o uilis

skills nd knowldg xis no only wi

cun icin gou, bu lso wiin

LeaD nwok. You ncougd o conc o

mmbs o LeaD mily, suc s in you LeaD

associion, wo my b bl o dd vlu o youojc bo wiin aic, nd innionlly.

Working with the LEAD Network

You sould y o uilis LeaD Fllows nwok

o nd xis mig b usul o you ojc.

LeaD cn cili you inoducion o Fllows

wo mig b woking in simil o v n

ins in ld ld o you ojc. You lso

ncougd o us LeaD dbs o idniy

Fllows wo s simil inss, nd wo my

b bl o ovid dvic. t d-bs cn b

ccss om LeaD Innionls wbsi:

http://www.lead.org/page/11

LeaD will suo you in nding os wiin

LeaD nwok wo s simil inss. I is

owv you ovll sonsibiliy o nd nd mk

concs o suo you associ pojcs.

3.5

Talking Heads: Climate Adaptation in North and South

a good xml o ow LeaD Nwok cn b involvd in you Lap coms om som icins

o euo 2008 ogmm wo w woking on ojc nild adion aid. as

o i ojc y wnd o sk o sidns o lss wll snd counis bou

db nsuing ound clim cng dion olics nd ocs nd d sons o n

eU Wi p. ty dcidd innionl sssion in Mxico ovidd m wi g

oouniy o do jus nd invid i llow ssocis om LeaD Mmb pogmms coss

is globl nwok o cod i ougs nd xincs in sis o codd inviws (lking

ds). ty cunly in ocss o cing wbg o ous s inviws nd s

n wi LeaDs Fllows Nwok s wll s olicy mks nd o ciions globlly. ty lso

usd LeaDs onlin dbs o idniy Fllows woking in ld s nd ocd m o i

ougs, fcions nd xincs.


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D. Resources

LeaD aic associ pojcs no inndd

o b lin on soucs ovidd by LeaD, bu

o us soucs cn b mobilisd om

o soucs. t mjoiy o associ pojcs

will qui vy lil in ms o nncil soucs.

LeaD is unbl o ovid nncing o ojcs, bu

cn ovid o ys o suo.

Woking wi miniml nncil soucs is n

insing ojc m o wok wiin.

Innoviv, lsing, cng-oind cion ojcs

don ncssily nd ug ic gs. Socil

nnus, s w will s in skills modul

on oic in Fis Nionl Sssion, on nd

civ wys o cov coss o i wok, nddo no ncssily lwys wi o unding bo

civiis mk cng cn b lnnd.

also, soucs mo n nncil. Using

miniml nncil soucs mks woking og

vil by nsuing ms ino ciicl ool o

inllcul/skills souc bs within i gou.

tis us o collciv inllcul soucs s

md s ousnding xmls so uniqu.

ec Ldsi tm will v ddicd coc

(nomlly LeaD Fllow) s oin o conc o

o suo nd guidnc o you ov cous o

you ojc.

E. Presenting Results: Project

Reports and Presentations

t nl suls o you ojc cn b snd

in din wys: in win o o ooduc lik wbsi, vido nd s os disly

nwoking i in pn-aicn Sssion

nd Innionl Sssion in Sou aic. Fo

Innionl Sssion, bs LapS will b

ud, nd mo guidnc will b givn bou

ow o sn s is vn.

The LAP Report or Final Product

t wy in wic you o on you ojc nd

is ouus will vy ccoding o subjc nd

y o ojc you undk. No wo os

likly o do sm om. howv, vy

ojc sould v som kind o win ouu o

documn will b usd in ojc vluion

nd will b osd on LeaD Innionl

nd LeaD aic wb si, nd on LeaDs socil

nwoking si.

a numb o lmns sould b includd in ll nl

ojc os. ty simil o lmns

o sucu scibd o oosl. ts

lmns dscibd in box blow o

guidnc only, nd no s ml o bluino ll ojc os. t my b ddiionl

inomion you my wis dd, nd som ings

lisd blow my no b lvn.

3.6

Project Report Layout Guide

Summary

t summy inoducs ojc nd ovids mwok o undsnding o nd

ncougs d o coninu ding. t summy sould ovid bi ovviw o ojc

suls.

Context and rationale

t conx o ojc sould b dscibd o giv ds n undsnding o issu o oblm

ddssd in ojc, nd issus suound i. t ionl o undking ojc

oug oc kn sould lso b sd.

Goal(s), objectives and methodology

t gol o im o ojc sould b -sd, s sould objcivs nd modology.

aloug s v bn oulind in pojc oosl, no vybody wo ds o will v

ccss o oosl documn. any cngs v bn md o om o ojc sinc

gmn o oosl sould lso b igligd in is scion.


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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.7

The LAP Presentation

all Ldsi tms will b skd o ud

c o on i ojcs ogss nd ssuls. tis will llow lning o k lc

oug sing o inomion, nd my ld

o uu collboions. I will lso ovid n

oouniy o you o cic you snion

nd communicions skills, nd giving nd civing

dbck. all kys skills quid by succssul nd

civ ld.

a Nwoking Fis in pn-aicn Sssion,

s wll s Innionl Sssion, Ldsi

tms will v n oouniy o s i

ojcs wi LeaDs wid globl nwok.Ldsi tms will b givn mo guidnc

on ow o oduc os nd o visul

mils cn dislyd duing Fis. Fo

Innionl Sssion w bs LapS will b

ud, i is lnnd o v win dsciions

wic will b collcd o ublicion.

t will b vy limid cnicl suo vilbl

o oml snions nd visuls. In s

icins wising o us powpoin, sow

imgs, so lms c. v ndd o us i

own los. Mo inomion bou om

o nwoking i will b ciculd n o

im.

Assessment and Evaluation o LAP Reports

t LeaD Mmb pogmm ms conduc

ssssmn o ojc os. Vious mods

usd including vluion og wi

LeaD Mmb pogmm s vluion nd

ssssmn.

International Session Networking Fair

Project Report Layout Guide (continued)

Results

t diling o suls o ojc, bo in ms o ouu nd ocss, will om min

scion wiin ojc o.

Evaluation

how succssul ws ojc, nd ow did ojc go owds civing gol nd

objcivs s in oosl?

Conclusion

W conclusions cn b dwn om ojc, nd w lssons v bn ln oug

undking ojc?

Bibliography and reerences

all soucs usd sould b cid in wy dscibd in guidlins in LeaD Syl Guid.

Individuls, gous nd ognisions v ovidd ssisnc nd inomion sould lso b

mniond in is scion.

Financial inormation, i any

I nncs w ovidd, us o s soucs sould b dscibd nd ccound o, ossibly

s n nnx o min o.


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Publication and Awards or the BestProjects

LeaD aic associ ojcs will b ud on

LeaD aic nd LeaD Innionl wbsis.

evyon will b lso b ncougd o osinomion bou i Lap ojc on LeaDs socil

nwoking si. tis ls o s nd dissmin

suls o ojc wok, simul nw ojc

ids s wll s oviding n civ o succssul

civiis undkn by LeaD associs nd

Fllows.

Succssul Lap ojcs lso wy o gin

visibiliy o mmbs o Ldsi Gou.

as y coninu o b imlmnd, nd l

Fllows u i lning ino cic in Fllows

sg oug associions, y my lso b

considd o LeaD aic awds. ts awds

dscibd in mo dil in C 9: t Fuu

t LeaD Fllows Nwok.

3.8


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Duing LeaD aicogmm you will bncougd o ink bouyousl s ld ndow you cn coninu o

dvlo nd ly youldsi skills. Onwy you cn coninu onldsi lning jounyis by lning om doing.Dvloing nd dliving ojc oug undking LeaD associ pojc

is n xclln wy o dois. Wi is in mind isscion o picinsMnul s bn dsigndo ovid you wi somcicl dvic nd guidncon ojc dvlomn ndmngmn.

t mil in is scion s bn dividd

ino min s: Section 1 Project

development and planning; Section 2 Project

management templates; nd Section 3 The

role o a project leader/manager and project

teams. Som inomion s bn dwn om

l li xincs; o om cicl ojc

mngmn guids. t budg mngmn uls

om snio locl govnmn nnc oc.

t quos usd mn o b oug ovoking.

You don v o g wi vying! Bu w

o som o ids will giv you condnc

i o sick o w you ldy doing bcus

you know i is good cic, o o y soming

din bcus you ink i mig l you o

bcom mo civ.

as you wok oug is scion o picins

Mnul you will com coss numb o mls

you mig nd usul o lnning nd

dvloing you Lap, nd som xciss dsignd

o ncoug you o fc on you nc nd

bvios s you coninu on you sonl lning

jouny.


2. INtrODUCtION tO prOJeCt

MaNaGeMeNt


10/28

Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES3.10

What is project management?

pojc mngmn is dynmic ocss

uiliss oi soucs o ognision

in conolld nd sucud mnn o civ

som clly dnd objcivs idnid s

sgic nds. I is lwys conducd wiin

dnd s o consins. (Young, tvo L.

The Handbook o Project Management, 2007)

tyicl consins sco, soucs, im nd

budg. Bu, b mbiious, go o i! Mk you

dm liy!

What does a project look like?

a ojc is ni ndvou s scic s

nd comlion ds, nd ims o c uniqu

oduc o svic wic bings bou bncil

cng o ddd vlu. tdiionlly ojc

dvlomn includs 4 ky sgs:

Stage 1: Initiation

The starting point o all achievement is desire.

Napoleon

t iniiion sg dmins nu nd sco

o ojc. I is n oouniy o vyon o

s ids, bounc m ound lil, ly wi

m, nd discuss ow id mig dvlo

(wiou ging oo muc ino dil). tis is

you cnc o b civ nd innoviv. ty no

o discd ids is sg: you im sould b

o ink ou o box. t iniiion sg is lso

n oouniy o nsu ojc is ig o

is inndd nvionmn / udinc, nd s wi

sgic ognisionl gols. I i dosn n

ojc will il.

rmmb you ojcs sould ll wiin mi

o Ldsi o Susinbl Dvlomn.

I lvn, is sg you mig lso wn giv

som oug o ow you going o und

ojc (i quid), wo ns mig b, wo

skolds , w succss would look lik, nd

w onil isk .

Stage 2: Planning

Good plans shape good decisions. Thats why good

planning helps to make elusive dreams come true.

Unknown

a iniiion sg, ojc nds o boulind in mo dil, wok ln dvlod nd

sysms s u quid o suo nd dliv

ojc. t ojc will v o b bokn

down ino ky comonns nd sks llocd

o nsu imly civ dlivy. a is sg

is lso imon o cully consid ols nd

sonsibiliy in lion o m mmbs skills

ss nd im y cn ddic o ojc

(scilly s woking on you Lap ojc is no

you ull im job).

part ONe: prOJeCt pLaNNING

Evaluation

Delivery

Initiation

Planning


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Wn dvloing wok ln i lso imon o

consid w isks o c ky comonn.

to nsu ojc is dlivd wn ndd

i lso imon o dmin imm o

dliving. Know w nds o b dlivd nd bywn? Good lnning is ssnil o dlivy o

you Lap! I is ciicl im is sn dvloing

you Lap s wll s building you ojc m!

Stage 3 Delivery

I you want to go ast go alone, i you want to

ar go together

Arican proverb,

most recently used by Al Gore

Dliving you Lap quis civ nd cincoodinion o ol nd soucs in ccodnc

wi ojc mngmn ln. Duing is sg

sks will nd o b comld in ccodnc o

gd imscl. Fo is o n i is imon

ogss is cully moniod by ojc

mng. Using sk mngmn ml

ovidd is on wy o monioing ogss.

Monioing ogss will llow mo gd dsign

nd dlivy o succssiv sgs o ojc,

nd nsu ny cngs nd o b

imlmnd suo by sound vidnc. I willlso nsu ojc ks in lin wi

vision nd objcivs o ojc, dding cliy

o undlying uos nd nd sul. I

is di om uos o ojc you will

b bl o sond quickly nd mk oi

djusmns o wok ln. Monioing will lso

l nsu ojc is dlivd wiin

imscl gd by ll os involvd in ojc,

nd ovid vidnc o ogss nd lning o

ll is wi vsd ins skolds,

ns nd onil unds. Mo will b sidbou monioing in nx scion monioing

nd vluion.

Communicion bwn m mmbs is

ciicl is sg o nsu vyon

knows w nds o don, buy wo nd wn.

Good communicion incss snsiivly o

skolds / ns nd ojc m mmb

nds, nd nbls quick sonss o ny

unosn cllngs o oouniis is

s ojc ogsss. I will lso nsu ojc

m lignmn nd moivion by king vyon

wll inomd o ll lvn civiis. tnsncy,

sing ll inomion (no iding ings) will lso

l build us mongs you Lap m.

Good communication is as stimulating as black

coee, and just as hard to sleep ater.

Anne Morrow Lindbergh, American writer and

aviation pioneer, 1906-2001

Good lnning, monioing nd communicion

no only ky o succssul dlivy o you Lap,

y will subsnilly dd o individul nd gou

lning. anying you ln you cn ly o ny

uu ojcs you involvd in.

Stage 4 Monitoring and Evaluation

Fear cannot be banished, but it can be calm andwithout panic; it can be mitigated by reason and

evaluation.

Vannevar Bush, American engineer (known or

his early work on analog computing.)

aloug monioing nd vluion s s

ls sg o ojc mngmn cycl,

vluion sould n vy sg o li

o ojc, scilly s igligd duing

dlivy sg. On ovlookd monioing nd

vluion is ciicl o succss o ojc

nd you sonl nd m dvlomn ndlning. t mny quliiv nd quniiv

mods you cn us o vlu ojc.

Fom qusionnis, inviws nd msuing

ouus / omnc gins gs, o obsving

ow nggd nd moivd mmbs o

ojc m . You nd o consid w is

oi din sgs o ojc, w

soucs you v nd ow you going o us

inomion you g inomion. W

g inomion i you no going o us i.

Fo xmls o din ys o vluion youmig wn o visi: http://en.wikipedia.org/

wiki/Evaluation. tis si conins lo o usul

inomion, nd links o o sis, mig b o

ins.

Monioing nd vluion will llow you o ssss i

ojc is on ck, sk bing comld on

im, nd m is woking bo civly nd

cinly. I will lso l you idniy unosn

cllngs nd isks cn b miigd o duing

mind o ogmm o wok.

Monioing nd vluion is lso ciicl o ling


12/28


you ln om xinc c sg o

you ojc iniiing, lnning, dliving nd

vluing:

Whatwouldyoukeepthesame?

Whatwouldyoudodifferently?Andwhy?

Werethereanyoversights?

Istheresomethingnewthathascometolight

you nd o c on?

psonl vluion o you omnc will lso

l you ln mo bou yousl. You mig wn

o dw u lis o you o 10 ky lnings, o

fc on qusions lik:

Whathavebeenyourstrengths?

Whatareasdoyouneedtoworkonfurther? Whathavebeenyourfrustrationsandhowcould

you ovcom?

Howdomembersofyourteamsupportyou?

Wasituseful,wouldyoulikethemtodo

soming din?

Howhaveyousupportedmembersofyourteam,

nd v y sondd wll?

Why projects ail

Unounly, ojcs no lwys comllysuccssul nd consquncs o unsuccssul

ojcs cn b signicn oliiclly, nncilly,

culully nd socilly o ognisions, nd o

ol wo involvd in ojc. Considing

ky dimnsions o ojc (budg, im nd

quliy) obvious wys in wic on

mig il:

itmightcostmorethanwhatwasbudgetedfor,

o v o so bo gols civd

bcus o insucin unding;

itmighttakemuchlongerthanplannedtoachieve gols, o mig v o so wn im uns

ou bo gols civd;

itmightbecompletedwithinthetimeandbudget

vilbl bu il o m quimns, nd so b

o low vlu n xcd;

Budg is obbly soming you will no v

o consid in lion o you Lap, bu imlinss

nd quliy .

O cos cn conibu o ojc iling,

o bing bndond could b:

Unclearprojectobjectives

Theprojectteamwasunclearwhattheoutcomes

o ojc w

Someoftheprojectactivitiesarenotdeliveredon

im

Someoftheprojectoutcomeshavenotbeen

civd

Stakeholders,partnersandfunderswerenot

oly consuld

Timewasnotspentbuildingtrustandrapportin

ojc m so i did no om wll

Therewasconfusionoftherolesand

sonsibiliis o din ojc m mmbs

Therewasnotaclearlydevelopedworkplanand

imscl o dlivy

Progresswasnotmonitoredtheprojectteam

w no bl o sond quickly o unosn

cllngs, isks nd oouniis

Therewasabreakdownincommunicationbwn m mmbs, nd skolds,

ns nd unds


13/28


Project Management Wheel

t ojc mngmn cycl oulind bov cn b snd s wl. Und c ding:

iniiing, lnning nd dvloing, dliving nd vluing, you will nd mo inomion bou civiis

ssocid wi c sg.

Delivering

Utilisingworkplan

Doingworktorighttimescale

Solvingproblemsonsite

Monitorworkperformanceonsite

Lookingatnalproduct/nisheditem

Communicating(topartners,

collgus, communiy)

Motivating

Variationoftasks,forallabilities

Workingtoconsistenthighstandard

Flexibilitytoapproachpreparedto

mk cngs

Planning/Developing

Anticipatingtimescale

FindingFunding

DevelopingInterest

Consultingallinterestedparties Allocationoftasks

Listing/actionplanonpaper

RiskAssessment

Ensuringcontinuityinproject

nd ojc sonnl

Movingideasforward

Advertising

ContingencyPlans

Research

Settingachievabletargets

Resources/materials Promotion

Developingpartnerships

Knowingwhatneedstobedone

Communicating

Initiating

LinkwithStrategicPlan

Talkingtocolleagues(bouncingideasaround)

Canyoudoit?

Canyousellit(tovariouspeople)?

Whocanhelpyou?

Partnershiplinks

Deningaims/objectivesofidea

Whobenets?

Drawonevaluationofsuccessfulprojects

Initiating

new Project

Evaluating

Diditachieveitsaim(s)

RelativeMeasureofSuccess

Whatproblems(howyouwould

vn m in uu)

Arealltheinvolvedpartieshappy

wi sul(s)

Writtenreports

Promoteprojectifsuccessful

go ono nw ojcs

Sharegoodpractice

Building/reinforcingpartnerships

Thankingparticipants

clbing succss

Followupandgoingbacktomonio nd clb


14/28


Key dimensions o a successul project

Dos you ojc v:

Clly dnd nd wll undsood ojc

objcivs nd ouus?

agd ojc succss cii?

a lisic budg dwn u nd gd?

a wll-dvlod wok ln wi sks clly

bokn down, llocd nd im bound?

Cl lins o communicion bwn m

mmbs, nd ll skolds, ns, nd

unds?

tnsn monioing o ojc sus

nd sks o nsu i ks o budg,

imscls nd o ig quliy?

Cl ols nd sonsibiliis o ll m

mmbs, nd skolds nd ns?

rsc o individul ojc m mmbs

lning jouny?

tus nd o buil wiin ojc

mngmn m?

Succss clbd, no m ow smll?

(tis dos wonds o moiving ll os

involvd!)

That all sounds like hard work: Why goanywhere near project management?

Dsigning, dvloing nd dliving ojc will

ovid you wi:

opportunitiestolearnandacquirenewskillsand

knowldg;

awaytoimprovetheskillsetofeveryone

involvd;

opportunitiestoharnessthediverseperspectives

nd xincs o culully divs ms

(scos, gnd, gogicl, g c);

anopportunitytocreatenewandmoreeffective

woking cics;

ameansofbuildingateam,capacitybuilding,mowing gous nd communiis;

highprolewaytoinitiatemajornew

dvlomns, svics o soucs;

anopportunitytodevelopyourleadershipskillsin

cic;

anopportunitytoworkwithpeopleoutsideof

you usul s o infunc;

anopportunitytodosomethingnew.

add om Successul Project Management,tvo L Young, Kogn pg 2000.


15/28


Thinking about yoursel

Fo som o you, muc o w s bn inoducd in p On my b nw, os o you my b

mo mili wi i. ei wy i is imon o s bck nd fc on w you v ln so ; nd

w you sill nd o g o gis wi. pls k coul o minus o consid ollowing qusions.

Mk som nos o yousl in boxs.

What stages of project management cycle are you more comfortable with, and why?

What stages of the project management are you less comfortable with, and why?

What aspects of your Personal Development Plan are most relevant to project management?

3.15


16/28


In is scion you will ndsom xmls o dinojc mngmn oolsnd mls youmig nd usul wn

dvloing nd lnning youLap. ec ml lso din sg o ojc mngmn cycl i will cosond wi scion o cycl isigligd in dk blu. Insom insnc ml

cn b usd in mo non sg. I you v sommls you v usdin nd ink y would busul ls s wi youLdsi tm, nd us LeaD.

pls no som o ml you my wn ous s y snd,os you my wn omodiy.

These make it possible or customers to build

their own vertical applications. They can edit, copy,

and modiy the templates or their own specifc

purposes.

Mike Wheeler

Template: Project Outline

hving cl nd wll dvlod ojc oulin will

l you wn dwing u mo comnsiv

ojc oosl. Using is ml oosi will

l you cu n ovviw o you Lap duing

initiation stage: wo iniios w, w you

ojc is nd bi ovviw. evy son wo is

involvd in inciion sg sould k coy o

ojc oulin so cn o wn ndd.

Evaluation

Delivery

Initiation

Planning

part tWO: prOJeCt

MaNaGeMeNt tOOLS


17/28


Project Title

Project Initiators Nm, mil, sky ddrss, nd cll on for SMS

Nm, mil, sky ddrss, nd cll on for SMS




Rationale

Project Aim

Partners

Sponsors / Funders

Key Performance

Indicators

1.

2.

3.

Project Outputs 1.

2.

3.


18/28


Template: Writing a project proposal

No problem can stand the assault o sustained

thinking

Voltaire, French writer

Onc you v iniil id o you Lap cd

duing initiation stage you nd o dvlo

i ino cl, concis nd comnsiv ojc

oosl duing planning stage. Woking

oug din sgs o ojc

mngmn wl will l you ink bou on

mjoiy o inomion you nd o consid

nd includ in ojc oosl. Onc you v

dild ojc oosl you will b bl o s

LeaD aic s m.

Section 1 Project title

Section 2 Project overview or summary

tis cn b svl gs o giv n ovviw

o ojc.

Section 3 Background and rationale

W is ojc conx o bckgound o

issus/oblm. Wy is is ojc ndd? Wy

did you slc is ojc? ty o b concis nd

uncy.

Section 4 Global goals and specic objectives

4.1 Global goal(s): W globl gols o

is ojc s m-gols

ojc my no in isl c, bu o wic iwill conibu.

4.2 Specic objectives: W scic

objcivs o ojc ojc will

c, nd cn b vlud? Us bull oins.

Objcivs sould b dd using SMart

incil:

SpecicObjectivesshouldspecifywhat

y wn o civ.

MeasurableYoushouldbeabletomeasure

w you ming objcivs o

no.

AchievableAretheobjectivesyouset,

civbl nd inbl?

RealisticCanyourealisticallyachievethe

objcivs wi soucs you v?

TimeboundWhendoyouwanttoachieve

s objcivs?

Section 5 Project proponents and partners

Wo min ojc suos, ns nd

skolds?

Section 6 Project methodology

6.1 Strategies: W oc will ojc

k? (.g. icioy oc, dsk

sc, inviws, c. o combinion).

6.2 Activities and timerame: W ky

civiis (s y l o objcivs) ndw imms o conducing s

civiis?

Section 7 Project results

Lis mjo ojc suls nd link m o ojc

gols nd civiis:

7.1 Project outputs: W conc

ouus o ojc?

7.2 Project outcome: W will b siuion o

ojc ojc?

7.3 Project impacts: W kind o imcs will ojc v? (Consid so, mdium nd long

m).

Section 8 Conditions and risks

W som o condiions o succss nd

som o isks could jodis succss

o ojc?

Section 9 Monitoring and evaluation

Dscib ow ojc will b vlud s o

w o no objcivs w m, by wom, nd

w sgs o ojc.

Evaluation

Delivery

Initiation

Planning


19/28


Template: Task Management Tool

Vision is not enough; it must be combined with

venture, it is not enough to stare up the steps, we

must step up the stairs

Vaclav Havel, rst President

o the Czech Republic

Onc you v dvlod you ojc oulin

ollowing project initiation sg, nd

dvlod you ojc oosl i is imon

o ink bou din sks nd o

b comld in od to plan and deliver it,

nd dcid wo will b sonsibl. In using is

ml you cn ssign din sks o din

m mmbs nd indic ow imon i is

ig, mdium o low, s g d, cod

comlion d nd us nos column o cod

imon inomion ld o sk. Som sk

will nd o b comld bo nx sk is

sd, os will b snd lon sks, on os.

I is dvisbl o mk ll sk im bound o nsu

ojc is dliv on im. Wn doing is i

is imon o consid conncion bwn

din sks. Som sk will b dndn onos, o xml on sk my no b bl o

s bo no is comld.

Evaluation

Delivery

Initiation

Planning

Task Assigned to Priority Target Date CompletionDate Notes

hig

Mdium

Low

hig

Mdium

Low

hig

Mdium

Low


20/28


Thinking about yoursel

Som o us b lnning nd ognising ings n os. Som o us lik ings using mls,

sdss nd o mngmn ools. Som o us would lv lnning nd ognising o

os. ei wy i is imon o s bck nd fc on w you v ln so ; nd w you sill

nd o g o gis wi. pls k coul o minus o consid ollowing qusions, nd mksom nos o yousl blow.

Do you think project management tools and templates are useful, and why?

Can you think of other project management tools and templates that could be useful?

What are they, and how would you use them?


21/28


22/28


Good ojc mngs cn mk l dinc

o succss o ojc, suod by good

m.

The greatest threat the personal computer poses

is that managers will take it seriously and come tobelieve that they can manage by remaining in their

ofces and looking at displays o digital characters.

Source: John P Kotter,

What leaders really do, May-June 1990.

Good behaviour or project managers

...bossy and assertive, she says.This isnt

necessarily leadership. I run a department and a

lot o it is about staying quiet about what I think,

problem-solving in the background and making other

people eel good about the results we come up

with.

Source: Iram Siraj-Blatchord, proessor o

early childhood education at the Institute o

Education. The Guardian (UK), May 21, 2000

You ol s ojc ld / mng will nsu

ojc is dlivd on im, o budg nd

ms i objcivs.

What is a team?

A small number o people with complementary

skills who are committed to a common purpose,

goals and approach or which they hold themselves

mutually accountable

Katzenbach and Smith:

The Wisdom o Teams 1993

Wn woking on ojc, o i o b succss

i is imon o v m no only dlivs

ouus, bu wok og wll. Knowing you

sonl ncs is good sing oin bo

in ms o you vlus, nd lso in lion o

din sgs o ojc mngmn cycl. You

cnno b good vying! t is wy ving

good m, ss simil vlus nd blis,wi din y comlmny o skills ss

nd knowldg, nd is commid o dliv

common gol, is quid o ojc o b

succssul.

Teamwork is not dependent on people working

in groups but upon everyone working towards the

same objectives

Peter Wickens, the Road to Nissan, 1987

What does a good team look like to you? Can you draw what it might look like?


23/28


What is organisational / team

culture?

evy ognision dislys n ognisionl culu,

loug y my no b w o i.

Ognisionl culu dscibs iuds,

xincs, blis nd vlus o n ognision. I

s cn b dnd s:

the specifc collection o values and norms that are

shared by people and groups in an organisation, and

that control the way they interact with each other

and with stakeholders outside the organisation.

Source: Charles W. L. Hill, and

Gareth R. Jones, (2001)

Strategic Management.Houghton Mifin

edg Scin, n MIt Slon Scool o Mngmn

osso, using ollowing dniion o

ognisionl culu:

A pattern o shared basic assumptions that the

group learned as it solved its problems o external

adaptation and internal integration, that has worked

well enough to be considered valid and, thereore,

to be taught to new members as the correct way

you perceive, think, and eel in relation to thoseproblems.

pojc gous/ms will sblis i own om

o ognisionl culu by i bviol quiks,

vlus, blis nd incions. t ojc ld

lys ciicl ol in dning culu o

gou. In od o do is you nd o no only

undsnd din culus bu b bl o wok

wi m. t xcis l in is scion s

bn dsignd o l you build n civ m.

as wll snding im building m, ging o

know i vlus, blis nd wys o woking,

ving n undsnding ow dynmics o

gou cng ov im will lso l you.

tuckmns gou dynmics is on modl you

mig nd usul.

3.23


24/28


NOteS


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Documents

Lead Africa Manual - Chapter Three