LEA Funding Opportunities Office of Special Programs April 17,
2015
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Agenda OSP Sources of Funding: IDEA (Federal) (43YXX) State Aid
for Exceptional Students (02Y1X) Out-of-State state (02Y2X)
Out-of-County state (02Y6X) High Cost/High Acuity IDEA
(43Y3X)/state (02Y5X) Assistive Technology IDEA (43Y3X) Technology
Integration Specialist IDEA (43Y3X) SLP Distance Education Program
IDEA (43Y3X)
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IDEA Annual LEA Application for Funding State Special Education
(02Y1X) IDEA School Age Entitlement (43Y1X) IDEA Preschool
Entitlement (43Y2X) Due July 1
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Obligation and Liquidation-Timelines Availability of IDEA Funds
FY 14 Obligation period July 1, 2013 September 30, 2015 Ending
liquidation date October 31, 2015 FY 15 Obligation period July 1,
2014 September 30, 2016 Ending liquidation date October 31, 2016 FY
16 Obligation period* July 1, 2015 September 30, 2017 Ending
liquidation date October 31, 2017 *FY 16 funds may be obligated
only after a plan is submitted and substantially approved. Only 25%
of grant award may be obligated through October 1, 2015.
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Definitions Obligation and Liquidation Definitions Obligation
EDGAR 76.707 Liquidation-The issuance of payment for an
obligation.
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Funds for Out-of-State Instruction (County IEP Placed
Students)
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$ 300,000 Available Each Year (Divided into two semesters: July
1 - Dec 31 & Jan 1 - June 30) $150,000 available for each
semester. Funds divided equally between counties requesting
reimbursement, but will not exceed the total request made for
reimbursement by a county. LEAs submit application for
reimbursement for students placed out of the state by determination
of the district IEP process. Memo and application from OSP mailed
electronically in November or December of each year and
applications are due in January (1 st Semester) and March (2 nd
Semester). Receipts/copies of invoices for costs are then due in
February (1 st Semester) and April (2 nd Semester).
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Funds for Reimbursement for the Education of Students with
Exceptionalities Placed by Other State Agencies
(Out-of-County)
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$558,935 Available Each Year Funds are reimbursed prorated
based on the individual countys request to the sum of all requests
received. (For FY 14, counties received approximately 38% of amount
submitted for reimbursement.) LEAs submit application for
reimbursement for students who have been placed by DHHR or the
Department of Juvenile Services in counties that are not the
students home counties. Memo and application from OSP mailed
electronically in March of each year and applications are due at
the end of April.
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High Cost/High Acuity Expenditure Reimbursement Application is
due once yearly and is for the preceding year expenses. Application
for the 2014-2015 year is due July 31, 2015 for the period July 1,
2014 June 30, 2015 Training on the completion of the application
will be offered at the OSF Federal Programs Conference in
Bridgeport on July 15 th during the afternoon breakout session.
(Counties in attendance at that session will be given an extension
on the due date to Friday, August 21, 2015.) Funds available for
the 2014-2015 applications: $822,303 IDEA and $1,500,000 State
Funding for reimbursement is made from federal and state dollars so
award will come from two grants. All reimbursement funds must be
expended for special education Only the state grant reimbursement
may be expended for gifted
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High Cost/High Acuity Expenditure Reimbursement A district may
request the use of funds from the High Need Expenditure/High Acuity
Fund for a student with a disability who meets the following
criteria: Is 3-21 years of age, inclusive; Is currently eligible
under Part B; Has a current Individualized Education Program (IEP);
Is enrolled within the district requesting funds and receives
special education and related educational services in that
districts public school; or has been placed in an out-of-state
facility by the court system and receives special education and
related educational services; and The cost for the students
education is equal to or greater than $33,400 per fiscal year or
$3,400 a month, based on 10 months IDEA regulations,
300.704(ii)(3)(A)(2), state that the High Cost Expenditure Plan
should ensure the cost of the high cost student with a disability
is greater than three (3) times the average per pupil expenditure
in the state.
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High Cost/High Acuity Expenditure Reimbursement Eligible
expenditures are those for the 2014- 2015 school year. Calculations
of teacher salaries etc. must be based on 2014-2015 caseloads. Pull
this data for students you think may meet the minimum expenditure
criteria before information for the 2015-2016 year is entered. Some
counties will use minutes served on IEPs to calculate percentages
eligible for reimbursement. (IEP minutes must be used to calculate
reimbursement rate for therapists, unless contractual.) If this is
stored in WVEIS, it should be pulled as well before new information
for next year is entered.
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High Cost/High Acuity Expenditure Reimbursement Important Note:
OOS Court-Ordered Students will not meet the minimum expenditure
criteria of $33,400 this year for reimbursement under the high
cost/high acuity funding. However, OSP has reserved $250,000 in
another funding source for reimbursement to those that submit
applications. The same application will be used. The potential
reimbursement amount is as follows:
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High Cost/High Acuity Expenditure Reimbursement Will OOS
students be eligible in future years? Answer depends on certain
variables: Amount expended in total on OOS students. Average per
pupil expenditure Number of OOS students In years that OOS students
do not qualify, when financial resources are available, OSP will
set aside $250,000 to provide reimbursement of cost to counties for
the court-ordered OOS students.
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High Cost/High Acuity Expenditure Reimbursement Why OOS
students do not meet the minimum expenditure criteria for 2015:
Costs have declined, students have increased, and avg. per pupil
amount varies. __________________________________ 2011-Estimate of
OOS cost: $4,400,000 Number of OOS students: 126 Total cost per
student: $34,920 ____________________________________ 2015-Estimate
of OOS cost: $3,650,000 Number of OOS students: 134 Total cost per
student: $27,238* * Does not meet minimum expenditure criteria of
$33,400 for FY 2015
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High Cost/High Acuity Expenditure Reimbursement 2016 High
Cost/High Acuity Plan In accordance with the Individuals with
Disabilities Education Improvement Act (IDEA 2004), 300.704
(c)(3)(i), the Office of Special Programs (OSP) will continue to
annually review, and amend as necessary, the IDEA State Plan for
High Cost and High Acuity Funds. The review for Plan Year 2016 will
be held this summer. Representatives from each LEA are encouraged
to participate. Email Sheila Paitsel at [email protected] to
submit your name if you want to participate in this review. To
assure adequate representation, others may be contacted for
participation as [email protected]
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Assistive Technology $100,000 Available Each Year Provides
reimbursement for the purchase of assistive technology devices. An
invoice must be submitted with the application. Counties are
required to ensure that assistive technology services and/or
devices are a part of the students Individualized Education Program
(IEP).
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Assistive Technology A revised application is made available
each July and may be submitted at any time throughout the year once
expense is incurred. Contact Annette Carey or Valerie Wilson for
additional information. Application is available on the OSP
website. [email protected] or [email protected][email protected]@k12.wv.us
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Assistive Technology
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Special Education Technology Integration Specialist $100,000
Available Each Year This program is available to K-12 special
education teachers and speech language pathologists who are in a
co-teaching situation or in a position to share resources and
skills with other teachers in schools. Applicants must be willing
to provide at least 8 hours of professional development to their
staff. 15 special educators who meet the criteria for application
will be selected to participate in the program.
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Special Education Technology Integration Specialist Funding
provided can be used to pay costs for necessary equipment,
stipends, substitutes, travel, conference fees and other costs
associated with the candidates participation in the required
professional development. Applications due April 24, 2015 Valerie
Wilson [email protected]@k12.wv.us
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Special Education Technology Integration Specialist
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Speech-Language Pathology Distance Education Program $100,000
Available Each Year In an effort to address the shortage of
certified speech-language pathologists (SLP) in WV schools, the
WVDE has collaborated with the University of Cincinnati to
implement a distance education program. The program is designed for
speech assistants working in the schools who have a BA degree and
need to complete an MA program in order to become fully certified.
The supplemental funding is provided to the counties to be used to
support the speech candidates in several ways, including tuition
reimbursement, textbooks and materials, etc. Applications due May
15, 2015 Kathy Hudnall [email protected]@k12.wv.us
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Speech-Language Pathology Distance Education Program
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Other funding from OSP $5,000 grants recently issued to support
educator participation in OSP professional initiatives (may be used
for stipends, travel, substitutes, and other related resources).
Must be obligated by 9/30/15.
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Questions Office of Special Programs (304) 558-2696 Shana Clay
[email protected]@k12.wv.us or Office of Internal Operations
(304-558-2686) Janice Hay [email protected]@k12.wv.us
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