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SCIPAC MENTORING PROGRAM THE PATH FORWARD
LCDR Alfredo R SanchoSciPAC Mentoring Subcommittee
USPHS Scientific and Training Symposium21 June 2012
Agenda
SciPAC Mentoring Program SciPAC Mentoring Program Survey Results
Recommendations
Questions
2
Evaluation of PHS-wide Mentoring
Program Evaluation began in July 2010
Goals:• Improve communication and knowledge
sharing• Identify best practices• Identify opportunities for improvement• CY2011 operational plans for each of the
PHS category mentoring programs • Develop a white paper for review by the CPO
PAC that both informs and recommends a strategic plan.
3
Feedback from the Expert Panel for PHS-wide
effort Expand goals to include all-around
development Formalize training Recognize mentoring program participants Conduct annual recruitment Be more pro-active in reaching out to new
CAD’s Utilize senior O4’s to mentor O3’s Formalize a periodic program evaluation
process 4
SciPAC Mentoring Program Goals
Facilitate relationship building between a volunteer mentoring officer and a mentee.
1. Recruit mentors (CAPT’s and CDR’s)
2. Successful advancement of the junior officer’s career
3. Simultaneously meeting the needs of the Commissioned Corps to best fulfill its Global Health mission
5
Scientists distribution by Rank Category Total as of 1 Nov 2010 = 304
6
Distribution by Years of Scientists with USPHS
Category Total as of 1 Nov 2010 = 304
7
Survey respondents (n=116)
8
Participation in Mentoring Program
9
Survey key findings Mentees fail to reach out to mentors and
take advantage of the Mentoring Program Mentors want written guidance, lessons
learned, best practices, and a venue for communication with other mentors
Mentees are not clear on what they need or expect from the mentor
Mentors and Mentees want a better understanding and clarity of the Mentoring Program procedures
10
Survey key findings – Cont’ Mentees would like the option to select a
mentor or to have a mentor suggested to them
Mentees find very little in common with mentors currently assigned by the Mentoring Subcommittee
61% of mentees indicated that their time with mentors was well utilized
65% of mentors indicated that their time with mentees was well utilized
60% of mentees were of LCDR rank and had two to four years of PHS service
11
Time well spent
12
Most Important Traits of a good Mentor
Shares the same discipline/degree 55%
Has a higher rank 45%
Works in the same geographical area 29%
Has the same career track 26%
Works in the same Agency 19%
Share similar personality type or traits 7%
Is of the same gender/ethnicity 3%
13
Traits of a Good Match
14
Most Important Needs/Objectives of
Mentees Guiding through the Promotion process
81% Encouragement
77% Networking
71% Defining career goals
71% Writing a strong SciPAC modeled CV
68% Preparing for the annual COER
61% Finding career/job opportunities
42% Customizing an Individual
Development Plan 32%
15
SciPAC Mentoring Program Recommendations
1.Update Mentor/Mentee records 2.Generate & implement written agreement
between mentor and mentee 3.Generate & distribute one-page reference
handout on Mentoring Program 4.Develop & distribute “Mentor’s Resource kit” 5.Implement a new Mentor-Mentee matching
system 6.Develop a SciPAC Mentor of the Year Award
Program7.Revise SciPAC Mentoring Subcommittee SOP
16
Update current Mentor/Mentee records
The need to find out the status of all prior mentor-mentee matches was determined to be a high priority. Up until now, there has not been a systematic effort to assess if the existing mentor assignments have been active or to update their contact information. It is recommended that this be a biannual task to ensure accuracy of records.
To be completed by: Completed
17
Written agreement between Mentor and
Mentee The objective of this effort is to elicit a conversation between mentors and mentees in order to formalize their working relationship and develop a working structure to include format and frequency of contact and to identify what are the objectives of the relationship.
To be completed by: Implementation phase
18
One-page handout on SciPAC Mentoring Program The need was identified and a one-page
handout containing references to tools, guidance on roles and responsibilities of the Mentor and Mentee, and other useful information was developed by the subcommittee.
To be completed by: Completed
19
Implement a new Mentor-Mentee matching
system The survey findings pointed at the need to
provide the mentee the opportunity to play a role in the selection of their mentor. The Mentee will be able to select from a list of possible mentors or obtain Mentor recommendations from the Subcommittee. Once a match is made, the role of the Subcommittee will be to provide advice and guidance to all parties.
To be completed by: 4th Quarter 2012 20
Revise SciPAC Mentoring Subcommittee SOP
In order to support these recommendations, new duties and responsibilities are being added or revised in the Subcommittee’s SOP. The Mentoring Subcommittee will submit the revised SOP to the SciPAC Executive Board for review, voting, and approval.
To be completed by: 4th Quarter 2012
21
Develop & distribute “Mentor’s Resource kit”
From the Mentor’s perspective, there is a need for written guidance on how to improve mentoring outcomes, make available key documents and/or identify useful resources, and setting up a communication venue for sharing lessons learned and best practices. Collaboration between the SciPAC Career Development and the Mentoring Subcommittees will be necessary.
To be completed by: 3rd Quarter 2013
22
Develop a SciPAC Mentor of the Year Award
Program While not an outcome from this survey,
the Subcommittee believes that there is a need to recognize the efforts by Mentors. This Subcommittee proposes to collaborate with the SciPAC Awards Subcommittee for the development of a SciPAC Mentor Award.
To be completed by: 4th Quarter 2013
23
Thank YouThe SciPAC Mentoring Subcommittee
CDR Boris Aponte (AHRQ) – Chair
CAPT Diana Bensyl (CDC) – Co-Chair
CDR Mark Methner (CDC) – Co-Chair
CDR Angela Smith (DoD)
CDR Jacqueline Sram (FDA)
LCDR Adrienne Goodrich-Doctor (NIH)
LCDR Alfredo R Sancho (FDA) 24
Questions?
25