Launch of the ESPON 2013 Programme

Procedures for ”Call for Proposals” under Priorities 1-3

Application Procedure

Applicants Eligible for Funding

Geographical references

The applicants can either come from Member States or Partner States

• Member States: states of the EU 27 • Partner States: Iceland, Liechtenstein, Norway,

Switzerland

Legal status

Applicants eligible for funding must be• Either public bodies• Or public equivalent bodies, as defined by Directive

2004/18 (EC), Article 1

Bodies with different a legal status are not eligible for funding under these first calls and might participate as suppliers of services or goods for the partnershipIn case of doubts> contact national authorities

The ESPON programme is investigating on possible ways to allow the participation of the private bodies in the future calls as applicants eligible for funding

Applicants Eligible for Funding

How to Apply

Using a standard Application form• Part A Administrative, Financial and Management

information (protected Excel file) VERSION 21.2.2008!!• PART B Anonymous Part (Word file)

Application must• Be completed in English• Be completed by using the provided files only• Be submitted any time during the time when the call is open• Be submitted electronically via mail AND via post (signed and

stamped copy)

Application Form

PART A• Partnership information and financial overview• Financial information on specific equipment and external

expertise per work package• Budget breakdown per work package (Coordination,

Activities, Dissemination)• Expenditure forecast• Project timeplan• Management structure• Partnership experience

PART B • Outline of the concept for addressing the research need and

description of the objectives of the proposed work • Detailed breakdown of the work package Activities• Description of the scientific approach proposed• Description of the dissemination activities foreseen

Selection Procedure

Eligibility check according to 6 criteriaEvaluation (Part B first)• Three blocks of criteria: content related, management related,

partnership related • Each block has a total number of points• No weighting will be applied• Each criterion will be scored individually (scores 0-5)• Each criterion shall be scored at least 3-Fair (knock-out criteria)• In case of equal scoring, the MC will consider additional criteria:

• reasonable geographical distribution• reasonable involvement of partners having entered the

EU after 1 January 2004 Notification

The decision of the MC will be notified to all Lead Applicants

Programme Financing

The eligible expenditure of the eligible applicants will be financed 100%

• Preparation costs• Implementation costs

Applicants of Partner States benefit from the funding of Partner States and are subject to its availability

Legal Framework

EC Regulations• Council Regulation (EC) No 1083/2006 • Regulation (EC) No 1080/2006 • Commission Regulation (EC) No 1828/2006

Community rules• Community rules for competition, protection of the

environment, equal opportunities between men and women, public procurement

National rules• National rules applicable to the Lead/Project Partners

Programme rules• Operational Programme Document and Programme Manual• Project Specifications• Agreement between the Member/Partner States-MA

Eligibility of Costs

Costs are eligible for funding if they comply with all the following requirements:

• Are incurred (paid out)• Are incurred by the partners• Are directly linked to the project implementation• Are incurred and accounted in compliance with the Legal

framework • Are incurred within the eligibility period• Are correctly reported within the approved budget lines

Budgeting and reporting under budget lines

BL 1 StaffCosts for personnel employed only

BL 2 AdministrationDirect and indirect general costsThreshold: total of BL2 cannot exceed 25% of the total of BL1

BL 3 Travel and accomodationOnly for employed personnel travelling

BL4 EquipmentOnly depreciation allowances

BL 5 External expertise and servicesCosts for supplies of services and goods (e.g.: consultants,

experts, interpreters)

Eligibility Period

For approved projects preparation costs are eligible from pre-announcement of the call until submission of AF

The project has been approved: what is next?

• Lead Partner/MA: signature of Subsidy Contract

• Lead Partner/Project Partners: signature of Partnership Agreement with Project Partners

• Lead Partner/Project Partners: Partnership Agreement, Inception Report and detailed budget of the Project Partners

• Lead Partner/Project Partners: Progress Financial Reports

Implementation Duties

How are projects financed?

Projects are financed through the reimbursement mechanism1. Projects pay all expenditure 2. Projects claim the reimbursement of costs to the Programme

No advance payments to projects or applicants are possible

Reporting Flow

All documents related to the callswill be available on the Programme web site

www.espon.eu

Application Form PART A 21.2.2008

Revised version