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1
Last Planner®National Capital Region Community of Practice
Victor Sanvido – Southland IndustriesMatt Bruening – Southland Industries
2
Agenda
• Introductions• Parade of Trades and Review• Milestone Master Planning • Pull Planning• Make Ready Planning• Weekly Work Plan• Reliable Promising• Measuring Performance• What will you change?
3
Learning Outcomes
1. Understand LPS is a system change and an integral part of the overall lean transformation of a project or an enterprise
2. Understand the Last Planner System and its goal of reliable workflow
3. Understand that LPS requires new thinking and new behavior from top managers and participants
4. Be aware of how the LPS can eliminate waste in your process
4
Introductions • Name• Organization• Experience with Lean or Last
Planner• Personal goals/outcomes for the
training• Existing concerns about Lean or
Last Planner
5
Parade of Tradestables of 6 or 7arrows point to screen
6
• each take your sheet• 1 = concreter• ……• 7 = painter• give the dice to the painter• give the chips to the concreter• check you have 35 pieces
(units of work)• place pieces on your left
7
Parade of Trades
• dots on the die represent the number of units of work your team can do that week
• each die has an average roll of 3.5• each trade has to deliver 35 units of
work• how many weeks to complete
the work• for each trade?• 10 weeks• for the whole project?• 16 weeks
8
Parade of Trades
9
Parade of Trades
• painter says “start week 1” & passes die to the left
• die travels round group until it meets a trade (concrete) with available work to the left
• concrete rolls die• records number rolled on
record sheet …
10
Parade of Trades
• pass die to painter …
11
number on dice
here
number of
pieces passed to next trade
number of
pieces on your
left
Parade of Trades
• painter says “start week 2” & passes die to the left
• die travels round group until it meets a trade (bricklayer) with available work to the left
• bricklayer rolls die• records number rolled on
record sheet …
12
Parade of Trades
13
number on dice
here
number of pieces passed to
next trade
number of pieces on your
left
number on dice
here
number of pieces passed to
next trade
number of pieces on your
left
when you have processed all 35 pieces total both these two colswhen you have processed all 35 pieces total both these two cols
Parade of Trades
• Please complete this form for each trade
• Then total the two center columns
14
total of column 1
total of column 3
highest number in col 3
week all pieces complete
total these two cols
circle color of dots on your dice
Parade of Trades
ResultsReview
15
Parade of Trades
16
Parade of Trades Results#
Wee
ks to
Com
plet
e
0
5
10
15
20
25
30
35
40
1 2 3 4 5 61.2.2.5.5.6 1.2.3.4.5.6 2.2.3.4.5.5 2.3.3.4.4.5 3.3.3.4.4.41.1.1.6.6.6
# W
eeks
to C
ompl
ete
Worst
Best
17
Project Flow
18
Discussion• How do we cope with
unpredictable workflow now?• Who manages the coping?• How would more predictable
workflow benefit the company? Projects?
• What obstacles do you see to making the workflow more predictable?
19
Different Form of Managing Projects
Learning
Set milestones
Specify handoffsClarify coordination
Make ready &LaunchRe-Planning whenneeded
Promise
Measure PPC &Act on reasonsfor failure tokeep promises
SHOULD
CAN
WILL
DID
Weekly Work Planning
Lookahead Planning
Master Scheduling
Milestones
Master Scheduling
Phase “Pull” Planning
20
Conversations & Commitments
request
promise
declare complete
declare acceptance
after Fernando Flores
1. prepare 2. negotiateconditions of satisfaction
& due date
3. perform4. assess
promise cycle
builds trust
quality
21
Making Reliable PromisesI have the ability to say “no”I am competent to perform
- or I have access to competenceI estimate how long hands-on it will takeI have the capacity & I’ll allocate itI am not having a private unspoken
conversation in conflict with promiseI will be responsible (clean up the mess)
I can do it when …
commitment processes are conversation acts
22
Which Of These Are Promises?I will do …yes maybe I can do …perhaps I will …yes I will do … if …I could do itno I cannot do itSure I’ll try to do …& which of these are useful?
23
Create Reliable Workflowstick to commitments/promisesmake work readycoordinate actionslearn & improve rapidly
essential to project success
24
Master Planning
High level view of project overview:
1. Confirms feasibility of project
2. Highlights long-lead items
3. Identifies phases4. Establish common
understanding of the deliverables for each phase.
25
26
Milestone Master Planning
27
Pull Planning Process• This is about the
conversation!• Start at the end of the
process and work backwards• Reliable hand-offs• Focus on the batch size of a
handoff• Understand the Conditions of
Satisfaction for Hand-off
28
29
Make Ready Planning
• What work is coming up in the next 3-4 weeks?
• Have all the constraints been removed?
• What can we do?
30
31
Make Ready Planning
Weekly Work Plan• Have all the constraints
been removed?• What will we do this week?• What is our back-up plan?• Who relies on this work?
32
33
Group Discussion
• What needs to be on the plan to complete a task?
34
Task Requirements
• Supervisor• Labor• Material• Tools/Equipment• Information• Safe Work Place• Prerequisite Work• Temporary Facilities
(Scaffolding, etc.)• Performance Goals
Weekly Work Plan
35
36
Weekly Work Plan
Weekly Work Plan
37
Learning • Measuring percent of plan
complete (PPC)• Deep dive into reasons for failure• Developing and implementing
lessons learned
38
PPC
39
Reasons for Variance
40
What will you change?
list individuallythen discuss in
groups of 3-4report back
41
• What are the implications of this for the way you lead and manage?
• How will you change your behavior to support LPS?
Learning Outcomes
1. Understand LPS is a system change and an integral part of the overall lean transformation of a project or an enterprise
2. Understand the Last Planner System and its goal of reliable workflow
3. Understand that LPS requires new thinking and new behavior from top managers and participants
4. Be aware of how the LPS can eliminate waste in your process
42
QUESTIONS?
43
Thank You
44