L20 managing the review cycle using process management

20Copyright © 2008, Oracle. All rights reserved.

Managing the Review Cycle Using Process Management

Copyright © 2008, Oracle. All rights reserved.

Overview

After completing this lesson, you should be able to:

• Describe Process Management and phased submissions

• Enable Process Management

• Set up phased submission processes

• Process and validate units

• Start the review cycle for process units

• Lock process units


Process Management Overview

Use Process Management to review, promote, submit, approve, reject, and publish process units.

Review Promote Submit Approve

Reject

Publish


Process Units

Actual2005JanuaryWest SalesUSD

Example

Process unit

• Scenario• Year• Period• Entity• Value


First Pass

Review Level 1, 2,…

Submitted

Approved

Published

Not Started

Process States

Every process unit has one of the following states.


Review Supervisor

SubmitterReviewer 1 Reviewer 2

Process Management Security Roles

• Security roles determine the review actions that users can perform.

• Use security roles to aid compliance with Sarbanes-Oxley, especially requirements imposed by Section 404.


Enabling Process Management

To set up Process Management:

• Perform the following actions for the Scenario dimension member:– Select Y for the Enable Process Management attribute.– Specify the phased submission start year.

• Enter the validation account in the ValidationAccount field in the Application Settings.

• Assign security roles to users.

• Assign security classes to users (Promote access, alerts).

Reviewer 2


About Phased Submission

Phased Submission has:

• Flexible assignment of accounts, customs, and ICP dimensions

• Support for 99 submission groups

• 9 submission phases with different validation accounts

• Enhanced Process Management module to support multiple-phase submission

Phase 1

Assets

Phase 2

LiabilitiesIncome

Phase 3

Expenses

Phase 4


Process for Setting Up Phased Submissions

Assign Submission Groups to Submission Phases

Set Application and Metadata Attributes

Set Up Submission Groups

Submission Phases

Phase 1 – Balance Sheet

Phase 2 – Supplemental Data

Phase 3 – Income Statement

Assign Validation Accounts to Submission Phases

Phase 1 – Balance Sheet

Phase 2 – Supp. Data

Phase 3 – Income Stmt.

Validation Account


Setting Application and Metadata Attributes

These metadata attributes are available for submission phases:

Set Application and Metadata Attributes


Assigning Validation Accounts to Submission Phases

Validation Accounts


Setting Up Submission Groups

Set Up Submission Groups


Assigning Submission Groups

Submission groups

Assignment

Display setting to display 1-9 phases


Security Access for Process Units

You access data in a process unit based on a combination of the following items:

• Your assigned security role

• Your access rights to the process unit (through security classes)– None– Read– Promote– All

• The current review level of the process unit


Viewing Process Unit Status

Click a process unit

Process unit status

Process Control tool bar

Submission phase


Process Control Panel Options

List view


Viewing Status for Multiple Submission Phases

Use the Columns tab to select phases.


Viewing Status for All Periods


Validating Process Units

A check mark is displayedif both the Validation account and the calculation status are OK.

This column indicates whether there are unposted journals.


Validation Accounts Overview

Validation accounts:

• Must have an account balance equal to zero before a process unit can be promoted to the next review level

• Must have a formula defined in the rules file to generate its balance

**********************************************************************'Validation Rules

'Validation Rules will only run at the legal entity level'User defined field # 1 has been set to LEGAL for all legal entities

'**********************************************************************

If HS.Entity.UD1("") = "LEGAL" then If HS.Year.Member > 2007 Then

HS.EXP "A#V7900 = A#7900"

Validation account

Account calculation = Assets – (Liabilities+ Equity)100 100


Viewing Validation Account Detail


Calculating and Consolidating Data

Consolidate options


Moving Process Units Through the Review Cycle

You use the Manage Process options to move process units through the review cycle.

Manage Process options


Available review levels

Promote current entity only or include descendants

Selecting Review Levels


Email Alerts


Viewing Review History in Data Grids


Viewing Process Level in Data Grids


Managing Process Unit States in Data Grids


Locking and Unlocking Data

Change display settings to calculation status.

Approve/Publish Data

Submit Data for Review

Lock Data


Summary

In this lesson, you should have learned to:

• Describe Process Management and phased submissions

• Enable Process Management

• Set up phased submission processes

• Process and validate units

• Start the review cycle for process units

• Lock process units

Documents

L20 managing the review cycle using process management