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STERLITE ENERGY LIMITED
Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0 Chapter: Index Page 1 of 2
L-1 MANUAL
FOR
EMS, ISO 14001: 2004
STANDARD
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ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0 Chapter: Index Page 2 of 2
SKETCH DEPICTING THE ISO 14001:2004 MODEL
Aproved by :
Signature:
Issued by : M.A
Date: Date:
Continual Improvement
Checking
EnvironmentalPolicy
ManagementReview
Planning
Implementationand Operation
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Ver. No:0 Rev. No:0 Chapter: Index Page 3 of 2
INDEX
S.No. DescriptionISO 14001CLAUSE
REFERENCE
NUMBEROF
PAGES
A User guide to the manual NAB Abbreviations used NA
C Definitions 3
D Amendment History NA
E List of Document Holders NA
4.1 General Requirements 4.1
4.2 Environmental Policy 4.2
4.3 Planning 4.3
4.3.1 Environmental Aspects 4.3.14.3.2
Legal requirements and otherrequirements
4.3.2
4.3.3 Objectives, Targets, Programme(s) 4.3.3
4.4 Implementation and Operation 4.4
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Ver. No:0 Rev. No:0 Chapter: Index Page 4 of 2
S.No. Description ISO 14001CLAUSEREFERENCE
NUMBEROFPAGES
4.4.1Resources, Roles, Responsibility andAuthority
4.4.1
4.4.2 Competence, Training and Awareness 4.4.2
4.4.3 Communication 4.4.3
4.4.4 Documentation 4.4.4
4.4.5 Control of documents 4.4.5
4.4.6 Operational Control 4.4.6
4.4.7 Emergency Preparedness & Response 4.4.7
4.5 Checking 4.5
4.5.1 Monitoring and measurement 4.5.1
4.5.2 Evaluation of compliance 4.5.2
4.5.2.1 (Compliance to Legal Requirements) 4.5.2.1
4.5.2.2 (Compliance to Other Requirements) 4.5.2.2
4.5.3Nonconformity, corrective action andpreventive action
4.5.3
4.5.4 Control of records 4.5.4
4.5.5 Internal Audit 4.5.5
4.6 Management Review 4.6
ANNEXURES
Annexure No CHAPTER
ISO 14001
CLAUSE
REF
NUMBER
OF
PAGES
I Environmental Legal Requirements 4.3.2
II Linear Responsibility Chart Covering Senior Management 4.4.1
III List of Environmental WIs in vogue 4.4.6
IV List of Environmental Records Maintained 4.5.3
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Ver. No:0 Rev. No:0 Chapter: Index Page 5 of 2
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Ver. No:0 Rev. No:0 Chapter: A Page 1 of 2
CHAPTER - A
USER GUIDE TO EMS Manual - LEVEL 1
INTRODUCTION
From the `Index' Table, it would be observed that the various requirements of Environmental
Management System according to ISO 14001:2004 Standard have been incorporated in this EMS
Manual.
PAGE FORMAT
The Name of the unit appears at the top box of each page of Environmental Management System
Manual (L1) and Environmental Management Procedure Manual (L2).
Each page of L1 & L2 Manuals has ISO 14001:2004 Clause No., Chapter No and Page No. along
with the total number of pages for that chapter at the top of the box (E.g. Page 2 of 5). The
Version No and Revision No. also appear on the top box of each page of these 2 Manuals.
The first page of each chapter of both L1 & L2 Manuals has Approved by and Issued by with
relevant dates at the footer.
Page numbering scheme for every chapter of L1 & L2 Manuals is as follows:
Page No is in format X of Y where X denotes the running serial no for the particular chapter and Y
denotes the total no of pages for that particular chapter.
When a page or pages, which constitute the contents of L1 & L2 manuals are amended, the change
will be deemed as Revision change and the Revision number incremented accordingly for all thepages of the concerned chapter.
Issued by
Date: Date:
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Issued by
Date: Date:
Similarly, when substantial changes are effected in regard to the contents of the manual, the entire
document is re-looked and amended. The same will be deemed as Version change, the version
number is incremented accordingly and incorporated in all the pages of the manuals. When Version
Number is incremented, the Rev. No. for all pages in all the chapters of the manual will becomes
0.
Whenever changes to the documentation are made, the changes will be in Italics font withunderline in hard copy and the same with unique colour in soft copy. This will be applicable to the
any addition of document in the index only.
This EMS Manual, which constitutes the Level 1 document, outlines the particulars and status of EMS
in the organization w.r.t ISO 14001:2004 Standard. EMS Procedures / Work Instructions (Level 2 /
Level 3) for EMS have been referred to in the appropriate places in this System Manual.
Rubber Stamping
a. Controlled copy stamping: - The copies of L 1 and L 2 manuals issued to designated persons
according to the List of Document Holders will be stamped Controlled Copy and the controlled
copy number allocated to the designated person indicated therein. An example is given below:
b. Obsolete documents when intentionally kept at the unit will bear the Rubber Stamp "OBSOLETE
DOCUMENT; FOR INFORMATION ONLY".
c. The document copy, if any, distributed for information is stamped as " FOR INFORMATION
ONLY"
Issued by
CONTROLLED COPY
COPY NO: 3
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Ver. No:0 Rev. No:0 Chapter: A Page 3 of 2
Date: Date:
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Ver. No:0 Rev. No:0 Chapter: B Page 1 of 1
B - ABBREVIATIONS USED
The Abbreviations used in this manual are detailed below :
Abbreviation Description
ISO International Organization for Standardization
CPCB Central Pollution Control Board
EMS Environmental Management System
EMP Environmental Management Programme
EP Environmental Procedure
GOI Government of India
HR Human Resource
IPP Independent Power Plant
KRAs Key Result Areas
MR Management Representative
MSDS Material Safety Data Sheet
NCR Non-Conformity Report
QC Quality Control
Rev. No. Revision Number
SOP Standard Operating Procedure
OPCB ODISHA Pollution Control Board
Ver.No Version Number
W I Work Instruction
w.r.t. With respect to
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Ver. No:0 Rev. No:0 Chapter: C Page 1 of 1
C TERMS & DEFINITIONS
All the Terms and Definitions used in this Environmental Management System (EMS) Manual are
as per Clause 3 of ISO 14001: 2004standard.
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Ver. No:0 Rev. No:0 Chapter: D Page 1 of 1
D - AMENDMENT HISTORY
S.
N.
Chapter
No.
Amendment
Details
Reason New
Rev
no.
Effective
date
Note : This page is intended as a sample format only. As and when amendments to this manual are
effected, record of the same will be updated and kept by M.R.
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Ver. No:0 Rev. No:0 Chapter: E Page 1 of 1
E - LIST OF DOCUMENT HOLDERS
The list to whom the Controlled Copy of this document EMSM has been issued are given below:
Controlled
Copy No.Copy holders
Document
Reference
1 Vice President
2 Head -
3 Head -
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4.1 GENERAL REQUIREMENTS
4.1.1 General Requirements
IPP has established, documented, implemented and maintains and continually improves an
Environmental Management System in accordance with the requirements of ISO 14001: 2004 standard.
IPP has also determined how it fulfils these requirements.
4.1.2 Scope of EMS
The scope of the EMS has also been defined and documented; the scope covers all the operations of
this unit so as to meet all the requirements of ISO 14001: 2004 standard.
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4.2 - IPPs ENVIRONMENTAL POLICY - GENERAL
IPP's top management has defined the Environmental Policy. The same is given in the next page. IPP
has ensured that the Environmental Policy adopted for implementation fulfills the following:
a. Is appropriate to the nature, scale of Environmental impacts of IPPs activities, products and
services utilized.
b. Includes top managements commitment to continual improvement and visibly demonstrates
the same in all the activities carried out with particular reference to prevention of pollution and
proactive steps to eliminate or atleast minimize the Environmental Impact.
c. Includes a commitment to comply with relevant Environmental Legal requirements as also the
other requirements.
d. Provides the frame-work for setting and reviewing EMS objectives and targets.
e. Is documented, implemented and maintained and also communicated to all persons working for
and on behalf of the organization.
f. Is available to the public/interested parties
g. Is reviewed periodically to ensure that policy remains relevant at all times.
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4.3.1. ENVIRONMENTAL ASPECTS
IPP has established, implemented and maintains a procedure EP:01 to identify the Environmental
Aspects of its activities, products and services within the defined scope of the EMS that it can
PLAN
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control and those that it can influence taking into account planned or new developments, or new ormodified activities, products and services. This is done in order to determine those, which have or can
have significant impact on the environment.
Comprehensive listing of Environmental Aspects relating to all Activities, Products and Services at IPP
has been done. This exercise has been completed by involving employees of IPP and its partners at
different levels. Environmental Aspects listing covers Normal, Abnormal and Emergency conditions
as well.
The significant environmental aspects amongst the various Environmental Aspects have been
determined, based essentially on an assessment of Environmental impact ranking as per IPPs internal
standard, which is kept as a reference document. Those environmental aspects which are related to
Legal Requirements and Other Requirements as also the E.Aspects linked to emergencies have been
deemed significant, irrespective of their E. Impact Assessment and ranking.
IPP documents this information and keeps it upto date as per procedure EP:01
- IPP ensures that the significant environmental aspects are taken into account in establishing,
implementing and maintaining its EMS.
- The Record ER:01(A) covering the significant E.Aspects /impacts and their updation is
maintained by MR.
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4 3.2- LEGAL REQUIREMENTS AND OTHER REQUIREMENTS
IPP has established, implemented and maintains a procedure EP:01
a) to identify and have access to legal requirements and other requirement to which IPP subscribes
related to its environmental aspects.
b) to determine how these requirements apply to its environmental aspects.
IPP ensures that the legal requirements and other requirements are taken into account while
establishing, implementing and maintaining its Environmental management system. IPP keeps this
information up to date.
As regards other requirements, SEL has voluntarily taken up the sustainability initiative. This
encompasses special steps towards environmental management. The requirements linked to
sustainability management are also being complied with. The records pertaining to this are kept by the
central environmental of SEL/VAL at JSG.
Odisha Pollution Control Board (OPCB) and Central Pollution Control Board (CPCB) coming under
the Ministry of Environment and Forests, GOI, are the statutory authorities overseeing the functioning
of IPP with reference to EMS.
The applicable Environmental Legal and other requirements and records thereof are maintained by
Head - HR.
Reference:
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4.3.3 OBJECTIVES, TARGETS & MANAGEMENT PROGRAMMES
The Key Result Areas (KRAs) of EMS covering which Objectives and Targets have been set; these
include:
* Continual improvement in regard to EMS requirements.
* Preventive and Proactive steps in regard to EMS.
* Development of Human Resources.
* Suitable Training and Awareness of IPPs as well as sub-contractors' employees so as to continually
improve their competence
IPP has established, implemented and maintains documented measurable EMS Objectives and Targets
at each relevant function and level within the organisation. These objectives and targets are
i) consistent with the environmental policy including the ii) Commitment to Prevention of Pollution,
iii) Compliance with Legal Requirements and other requirements and iv) need for continual
improvement. The designation and responsibility for achieving objectives and targets as also the means
and time frame by which objectives and targets are to be achieved are spelt out for each of the
Management Programme.
When establishing and reviewing IPP's EMS objectives, IPP duly considers the legal and otherrequirements, its significant environmental aspects, its technological options and its financial,
operational and business requirements, and the views of `Interested Parties'.
Organized method of data capture, recording, review and follow up are being done for the Objectives,
Targets and Management Programmes.
Reference:
EP:04: Procedure for performance monitoring & measurement of management systems.
ER:04:Objectives & Targets and their review.
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Ver. No:0 Rev No:0Chapter: 4.4
Implementation and Operation
Page 1 of 10
DO
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4.4.1- RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY
IPP has defined, documented and communicated the roles, responsibilities and authority of senior
management personnel in order to facilitate effective EMS.
IPP's management ensures the availability of resources essential to the implementation and control of
the EMS. Such resources include human resources and specialised skills, organizational infrastructure,
technology and financial resources.
IPPs top management appoints a specific Management Representative (MR) for EMS who,
irrespective of other responsibilities has defined role, responsibilities and authority for EMS
implementation as given below.
a. EMS requirements are established, implemented and maintained in accordance with ISO: 14001:
Standard & reporting on the performance of EMS.
b. Ensuring that reports on the performance of EMS are presented to top management of IPP for review
including recommendation for improvement of the EMS.
The letter of appointment of Management Representative (MR) is documented and is available on
record. (Ref: ER:06)
4.4.1.1 Organogram
The organisation structure of IPP is kept as a reference document by MR as also by the Unit Head
and all the HODs. As the organisation structure and the designations are bound to change from timeto time, common titles such as Unit Head; Head HR and the like, are made use of, for outlining the
roles, responsibility and authority. Organogram is updated as needed and kept by HR department.
The linear responsibility chart for EMS covering senior management is indicated as Annexure III in
this manual.
The Role, Responsibility and Authority of key employees and categories of personnel of IPP in regard
to Environmental Management are outlined below:
Head of the Unit CEO Power; Sr V.P
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i. Define IPP's Environmental Policy
ii. Oversee the setting up of EMS objectives and targets to
a. Meet the Legal and other requirements
b. Achieve the E Policy goals
c. Usher in continual improvement in the upgradation, monitoring and improvement in
environmental performance and management of its EMS.
iii. Appoint a member of Top Management Team as Management Representative for EMS to monitor
the performance and ensure successful implementation of EMS conforming to ISO 14001Standard.
iv. Overall co-ordination so as to implement
a. E. Policy
b. Environmental Objectives, Targets and Management Programme (EMPs)
c. Environmental Procedures and Work Instructions W Is)
d. Generation and Maintenance of Environmental Records (E R)
v. Conduct periodic review of Environmental Management System
vi. Address changes to the E Policy, `Objectives & Targets' as needed based on performance
assessment, emerging changes and feedback.
vii. Monitor non-conformities and oversee the Corrective actions initiated and effected.
viii. Overall co-ordination with civic authorities and the neighborhood for onsite and offsite emergency
preparedness plan
Management Representative (MR) (EMS)
i. Ensure that EMS is established, implemented and maintained at IPP in accordance with ISO:
14001: standard.
ii. Monitor the performance of various sections of IPP in regard to Environmental Management
Programme (s).
iii. Co-ordinate the work relating to Training, Awareness and Competence of IPP employees and
sub-contractors' employees.
iv. Keep track of Environmental related accidents, incidents, non-conformities and the Corrective
Actions and Preventive Actions taken.v. Co-ordinate the work relating to the selection of Environmental Auditors, Schedule of Internal
Audits, Audit Process, Collection of NCRs and resolution of NCRs.
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vi. Report the status, progress and effectiveness of EMS to the Management Review meeting so
that the same acts as the basis for further improvement.
vii. Act as Member Secretary to Environmental Management Review Meetings.
viii. Initiate and liaise with concerned departments for communication to suppliers, sub contractors,
neighbouring industries, customers & transporters about the IPPs EMS (14001:) journey and
their expected role and participation to fulfill the requirements of the system.
Head - Operations:
Overall Responsibility & Authority w.r.t IPPs various productions centers so as to:
i. Ensure that Environmental Policy is communicated, known, understood and implemented by all
the levels in the various sections.
ii. Ensure compliance with relevant Environmental legal requirements and other requirements.
iii. Initiate action so that the Environmental Management Programmes (EMPs) are implemented
achieving Environmental Objectives and Targets relating to the various sections under his
charge.
iii. Identify environmental aspects and the consequent impacts as per guidelines procedure.
vi. Ensure Training, Awareness and Competence of employees in the different sections.
vii. Ensure that the internal communication process is effective.
viii. Arrange to prepare relevant documents in line with ISO: 14001: standard and ensure
compliance.
ix. Stipulate operating criteria in the relevant EMS procedures / Work Instructions.
x. Implement the procedures and work instructions & generate the necessary records.
xi. Prepare and keep in readiness the various sections to ensure effective Emergency Preparedness
and swift response.
xii. Monitor and measure on a regular basis the key characteristics of operation and activities
(which are both proactive and reactive) in the different sections which can have a significant
impact on the environment.
xiii. Handle and investigate non-conformities, accidents incidents including near misses.
xiv. Initiate and complete Corrective Action; also take Preventive Action for non-conformities
which are potential ones as well as those identified as a result of employees suggestions /
observed degree of difficulties in day-to-day working on the shop floor.xv. Initiate and complete Corrective Action in regard to non-conformities raised during the internal
EMS Audit.
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xvi. Participate in Management Review and take such follow up actions as needed.
Head - Maintenance
Overall Responsibility and Authority w.r.t. Mechanical, Electrical, Instrumentation and Civil
Maintenance of all Plants, Machinery and Utilities.
i. Ensure that Environmental Policy is communicated, known, implemented and understood by
all the levels in various sections.ii. Ensure compliance with relevant EMS legal requirements and other requirements to which IPP
as an organization subscribes.
iii. Initiate action so that the ongoing EMPs are implemented, achieving the Environmental
Objectives and Targets relating to the various sections under his control.
iv. Identify environmental aspects related to activities / products / services and the consequent
environmental impacts.
v. Ensure Training, Awareness and Competence of employees in the different sections.
vi. Ensure that the internal communication process is effective
vii. Arrange to prepare relevant documents in line with ISO: 14001: standard and ensure their
control.
viii. Calibration of Instruments connected with EMS.
ix. Stipulate operating criteria in the Procedures / Work Instructions
x. Implement the Procedures and Work Instructions and generate the necessary records.
xi. Prepare and keep in readiness the various sections to ensure effective Emergency Preparedness
and swift response.
xii. Monitor and measure on a regular basis the key characteristics of operation and activities
(which are both proactive & reactive) in the different sections, which can have a significant
impact on the environment.
xiii. Handle and investigate non-conformity, accident, incidents including near misses identified and
potential if any, in his area of responsibility.
xiv. Initiate and complete Corrective Action for non-conformities that may arise during `operation';
also identify potential Non conformities and initiate Preventive Action.
xv. Initiate and complete Corrective Action in regard to non-conformities raised during the Audit.xvi. Participate in the Management Review and take such follow up actions as are needed.
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Head - QC:
Overall authority and responsibility with respect to fulfillment of EMS requirements covering QC
activities.
All the points i.) to xvi) given under Head Engineering apply.
i. Co-ordinate the drill relating to Emergency preparedness and response.
ii. Maintain and liaise with all concerned incharges w.r.t. all Legal and Other
Requirements to which IPP subscribes so as to ensure compliance.
iii. Keep track and update Legal Requirements, ensure access for the same and
communicate the same to relevant sections and departments.
iv. Liaison with the Outside Agency in and around IPP so that the same could be
advantageously tapped during emergency.
Head - HRD
i. Ensure that Environmental Policy is communicated, known, understood and
implemented within his area of control.
ii. Initiate action so that the Environmental Programme(s) relating to the section are
implemented, achieving Environmental Objectives and Targets.
iii. Play a catalytic role in Training, Awareness and Competence of employees of IPP unit
and co-ordinate the work of Training, Awareness and Competence as regards sub-
contractors' employees and maintain records.
iv. Help in ensuring so that the Internal Communication Process is effective.
iv. Play an active role as needed in regard to External communication.
vi Maintain relevant EMS Records relating to employees of IPP as well as that of sub-
contractors.
vii. Initiate Corrective action for Non conformances that may be raised during the Audits in
his area of control; also identify potential Non conformities and initiate Preventive
Action.viii. Participate in the Environmental Management System (EMS) Review Meeting and take
such follow up action as needed.
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ix. Liaison and coordination with the Collectorate, Police, Hospitals, Local Bodies and
Neighboring Industries in regard to Emergency Preparedness and Disaster
Management.
x. Co-ordinate the drill relating to Emergency preparedness and response.
xi. Maintain and liaise with all concerned incharges w.r.t. all Legal and Other
Requirements to which IPP subscribes so as to ensure compliance.
xii. Keep track and update Legal Requirements, ensure access for the same and
communicate the same to relevant sections and departments.xiii. Liaison with the Outside Agencies in and around IPP so that the same could be
advantageously tapped during emergency.
Head Commercial w.r.t Stores
Same as given above for Head Production and in addition:
i. Identify hazardous chemicals ordered and used by the units .
ii. Ensure proper handling storage, preservation and issue of hazardous materials
purchased and used by IPP and also as per guidelines prescribed in the relevant MSDS.
Head - Environment:
Same as given under Head Production and in addition the following:
i. Report the compliance with reference to legal and other requirements to the concerned
authorities including the Top management of IPP.
ii. Maintain records of non-conformances in regard to different field departments.
iii. Arrange to carryout analysis of effluents & emissions as and when required.
iv. Arrange for calibration of measuring and monitoring equipments.
v. Maintain external communication on environmental issues and liaise with the
outside agencies & bodies, and others so that their requirements are considered and
fulfilled as applicable. Maintain suitable registers / records of such communications.
vi. Identify Hazardous and General Wastes generated and specify their storage,
transport and disposal management in IPP.
vii. Monitor the levels of pollution in the plant and report the status as well as thesuggested corrective and preventive action.
viii. Keep track and have access to and update the legal and other requirements.
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ix. Participate in Management Review and take such follow up actions as are needed.
Head Commercial w.r.t Purchase:
Same as given under Head Stores as applicable. In addition:
i. Initiate appropriate actions, intimate sub contractors, suppliers, customers &
transporters about IPPs EMS certification process and seek their active co-operation in
fulfilling the requirements.ii. Obtain and communicate the relevant MSDS information on supplies and IPPs
finished products.
Supervisors
On a day to day basis, be responsible for `Operations' so that the Role, Responsibility and Authority
outlined against the respective section Heads are realized; brief workmen in his area of operations on
significant environmental aspects / impacts and their control.
Non Supervisors / Process Technicians
i. Know and understand the E Policy.
ii. Understand and also participate as called for in the identification of environmental
aspects, impacts. and preventthe occurrence of Environmental Incidents and accidents.
iii. Contribute their mite towards the attainment of EMS objectives and targets'.
iv. Participate and remain committed to in implementing the EMPs with interest and
involvement.
v. Be aware of the following namely
a. Importance of conformance with the Environmental Policy and EMS procedures
and with the requirements of the EMS which IPP is expected to address and fulfill.
b. The significant Environmental impacts of their work activities and the
Environmental benefits of improved personal performance.
c Roles and responsibilities in achieving conformance with the EMS policy and
procedures and to the requirements of EMS.including emergency preparedness and
response requirements.
d. Potential consequences of departure from specified operating procedures.
vi. Generate appropriate records where specified.
Reference:
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ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
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Implementation and Operation
Page 1 of 1
4.4.2-COMPETENCE,TRAINING AND AWARENESS
* IPP has ensured that any person performing tasks for it or on its behalf that have a potential to cause a
significant environmental impact identified by IPP, is competent on the basis of appropriate
education, training and/or experience.
* For all employees of IPP whose work may create a significant impact upon the environment,
necessary training needs have been identified and thus IPP ensures that all such personnel have
received appropriate training or otherwise undergone training effectively.
* IPP has established and maintains procedures (EP:05) and work instructions to make its employees
or those who work on its behalf at each relevant function and level aware of:
a. The importance of conformance to the EMS Policy and procedures and the requirements of
EMS.
b The significant environmental Aspects and related ctual or potential Impacts associated with
their work and the environmental benefits of improved personal performance.
c- Their role and responsibilities in achieving conformity with the requirements of EMS..
d The potential consequences of departure from specified operating procedures.
The records relating to training, awareness and competence are maintained by HRD. (ER:07)
Reference:
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ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.4
Implementation and Operation
Page 1 of 2
4.4.3 COMMUNICATION
INTERNAL COMMUNICATION:
Environmental Policy, applicable E-aspects, Objectives, Targets, Management Programmes,
Awareness, Documentation, Emergency Preparedness & Response, key characteristics of operation,
Audit findings, Corrective Action & Preventive action and the actions to be taken as follow up of
various Review Meetings.
The structured Awareness Training programmes; Training inputs imparted from time to time,
Circulars; Documentation; Review Meetings, Suggestions and complaints from persons working within
the organization form the channels of internal communication. Details are as per procedure CP:09
EXTERNAL COMMUNICATION
a. IPP has established, implemented and maintains practices for receiving, documenting and responding
to relevant communication from external interested parties in regard to Environmental performance.
b. Due consideration has also been given to the processes for external communication on IPP's
significant environmental aspects and the decision of IPP has also been recorded.
c. Effective communication with various government agencies is being maintained as needed.
d. IPPs performance with reference to EMS are also suitably communicated to the stakeholders.
Applicable and pertinent communication records are maintained in the HR & Environment sections as
indicated in the procedure CP:09 in L2 manual.
Records: 1. Internal Communication Record.
2. External Communication Record.
4.4.4 DOCUMENTATION
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.4
Implementation and Operation
Page 2 of 2
IPP has established, implemented and maintains information in a suitable medium i.e., both in paper
and electronic form to.
a. Describe the core elements of EMS and their interaction.
b. Provide direction to related documentation.
The ISO: 14001 EMS Documentation comprises four levels, namely:
L 1 - EM System Manual
L2 EM System Procedure Manual.
L 3 SOP Work Instructions relating to EMS.
L 4 Forms, Certificates, Registers, Records and computer print outs pertaining to EM
Systems.
The sketch in the following page outlines the 4 Tiers of Documentation.
Note: List of SOPs and Work Instructions in the EMS of IPP is outlined separately in Annexure-IV.
Master list of documents, L1 & L2 and their distribution is maintained by MR, documented L3
(Work Instruction / Section SOPs) and records L4 are maintained by the respective
section/department Heads.
The Documentation include
a) The Environmental Policy, Objectives, and Targets.
b) Description of Scope of EMS.
c) Description of the main elements of the EMS and their interaction and reference torelated documents.
d) Documents including the records required by the ISO 14001: 2004Standard
e) Documents including records determined by the organization to be necessary to
ensure effectiveness.
Management Systems Documentation
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.4
Implementation and Operation
Page 3 of 2
EM
System
Manual
EM Procedures
Internal Standards
Work Instructions for
EMS
EMS Records
Internal Standards:
i) Environmental Aspects Identification
ii) Emergency Preparedness and Response
4.4.5 CONTROL OF DOCUMENTS
Documents required by EMS and by the ISO 14001: 2004standard are controlled. Records are a
special type of Document and are also duly controlled.
L1
L2
L3
L 4
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.4
Implementation and Operation
Page 4 of 2
IPP has established, implemented and maintains a Procedure to
a) approve documents for adequacy prior to issue,
b) review and update as necessary and re-approve documents,
c) ensure that changes and the current revision status of documents are identified,
d) ensure that relevant versions of applicable documents are available at points of use,
e) ensure that documents remain legible and readily identifiable,
f) ensure that documents of external origin determined by IPP to be necessary for the planning
and operation of the environmental management system are identified and their distribution
controlled, and
g) prevent the unintended use of obsolete documents and apply suitable identification to them
if they are retained for any purpose.
Master list
A master list of EMS Documents used by the unit and the documents of external origin are
maintained by MR.
Back ups and Virus Protection
a. Back-ups in CD form are kept for all the latest version of documentation by M.R.and a
system of virus control has also been established. Any change to the documentation is made
by MR and back up of the same is maintained.
b. Back up tapes checking for data retrievability is being done at every month end.
List of Documentation
The list of procedures in use at IPP is at Annexure IV.
4.4.6 - OPERATIONAL CONTROL
IPP has identified and plans those operations that are associated with the identified Significant
Environmental Aspects consistent with its E.Policy, Objectives and Targets in order to ensure that theyare carried out under specified conditions by.
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.4
Implementation and Operation
Page 5 of 2
a. Establishing, implementing and maintaining documented procedures /Work Instructions to
cover situations where their absence could lead to incidents, accidents and other deviations
from the EMS Policy, objectives and targets.
b. Stipulating operating criteria (process control parameters) in the SOPs/Work
instructions.
c. Establishing, implementing and maintaining procedures related to the identified
significant environmental aspects of goods, equipment and services purchased and / or used
by IPP and communicating relevant applicable procedures / Work Instructions and
requirements to suppliers and contractors.
Adequate number of SOPs have been issued where necessary. Control of processes are carried out as
outlined in the SOPs instituted by IPP. Where needed, new SOPs have also been instituted. To take
care of each and every E.Aspect or a group of E.Aspects identified as the case may be, controls have
been specifically envisaged in the various SOPs / Work Instructions. List of E.aspects identified and the
corresponding controls thereof has been prepared and is available in the different sections. Operational
control records are maintained as appropriate by various departments.
Reference:
ER:12 operational control Records in relation to EMS.
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.4
Implementation and Operation
Page 1 of 2
4.4.7 - EMERGENCY PREPAREDNESS AND RESPONSE
IPP has established, implemented and maintains procedures to identify potential for and
respond to accidents and emergency situations and for preventing and mitigating the
environmental impacts that may be associated with them.
In order to maximize IPP's response arrangements to prevent and mitigate the potential to result
in harm, IPP periodically reviews and where necessary, revises, the applicable procedures and
work instructions. Where appropriate, its emergency preparedness and response procedures are
reviewed, in particular, after the occurrence of accidents.
IPP also periodically tests such procedures where practicable by conducting mockdrill and
involving interested parties.
Reference:
1. On Site Emergency Plan
2. ER:13 Record of Mock Drills Conducted.
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.5
Checking
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CHECK
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
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4. 5.1. MONITORING AND MEASUREMENT
- IPP has established, implemented and maintains documented procedures (EP:11) (in L2 manual)
to monitor and measure, on a regular basis, the key characteristics of its operations that can result in a
significant environmental impact. The procedure includes the recording of information to track
performance, relevant operational controls and conformities or otherwise w.r.t. IPP's environmental
objectives and targets.
IPP ensures that calibrated or verified monitoring and measuring equipment are only used and suitably
maintained. IPP also retain associated records (ER:14).
Reference:
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver No:0 Rev No:0Chapter: 4.5
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4.5.2 EVALUATION OF COMPLIANCE
Consistent with the commitment to compliance, IPP has established, implemented and maintains a
procedure CP:02 for periodically evaluating compliance with applicable legal requirements.
IPP keeps records of the results of the periodic evaluations.
The requirements retaining to sustainability management initiative launched by SELs top management
a voluntary effort are being tracked accessed w.r.t to compliance. Periodical audits are also carried outto verify the status of compliance.
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver No:0 Rev No:0Chapter: 4.5
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4.5.3 NON CONFORMITY, CORRECTIVE ACTION AND PREVENTIVE
ACTION
IPP has established, implemented and maintains documented procedure EP:12 in L2 manual for
defining responsibility and authority for handling and investigating nonconformities related to EMS,
taking action to mitigate any Environmental impacts caused and for initiating and completing
corrective action and preventive action.
The Procedure defines requirements for
a) identifying and correcting nonconformity(ies) and taking action(s) to mitigate their
environmental impacts.
b) Investigating nonconformity(ies), determining their cause(s) and taking actions in order to
avoid their recurrence,
c) Evaluating the need for action(s) to prevent nonconformity(ies) and implementing
appropriate actions designed to avoid their occurrence.
d) Recording the results of corrective action(s) and preventive action(s) taken and
e) Reviewing the effectiveness of corrective action(s) and preventive action(s) taken.
Reference:
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver No:0 Rev No:0Chapter: 4.5
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4.5.4 CONTROL OF RECORDS
General
IPP has established, implemented and maintains a Procedure EP: for the identification, storage,
protection, retrieval, retention and disposal of records.
IPP has established and maintains records necessary to demonstrate conformity to requirements of
IPPs EMS and the ISO 14001: 2004 standard and the results achieved.
EMS Records are generated and maintained by different departments in the unit Viz. Purchasing,
Stores, Operations, Maintenance, QC, and H.R. Departments.
IPP has ensured that EMS records remain legible, identifiable and traceable.
The various Records relating to EMS to be maintained by the unit have been identified by different
Heads of Departments and approved by Sr.VP. The list of Records relating to EMS generated at IPP
are given in Annexure V.
Reference:
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STERLITE ENERGY LIMITED
Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.6
MANAGEMENT REVIEW
Page 1 of 1
4.5.5 INTERNAL AUDIT
4.5.4.1 General
IPP has established and maintains documented procedure as outlined in L2 manual for planning
and implementing Internal Audits to verify whether or not the EMS.
a) Conforms to planned arrangement for EMS including the requirements of ISO 14001
standard
b) Whether the EMPs and other activities are properly implemented
c) The system is effective in meeting IPP's EMS policy and objectives.
d) Provide information on the results of audit to top management for course correction.
IPP has trained a band of their employees in Internal Audit of EMS. The list of employees
trained as Internal Auditors is kept as a Training Record in HR Dept and also by M.R.
Internal Audits for EMS are scheduled on the basis of Environmental importance of the
operations concerned and the results of previous audits.
Detailed Procedure has been established to cover audit criteria, scope, frequency and
methodology of audit. The identified competency level is also specified. Further theresponsibilities and requirements for planning and conducting the audits and reporting of results
and retaining of associated records is also addressed.
The audit schedule is prepared by the M.R who is primarily responsible for conduct of Internal
Audits. M.R is also responsible for follow up of corrective action taken for the non
conformance observed.
The Internal Audits for EM System are scheduled to be done at IPP,
four times a year. As per the Annual Plan, the audits are carried out by the trained in-house Auditors
of the unit. Auditors do not audit areas in which they have control.
The results of the audits are recorded by Internal auditors in the form of Non Conformity
Reports (NCRs). The auditors bring the contents of NCRs to the attention of the department head
concerned for taking remedial action without undue delay.
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.6
MANAGEMENT REVIEW
Page 2 of 1
ACT
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Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. No:0 Rev. No:0Chapter: 4.6
MANAGEMENT REVIEW
Page 1 of 3
4.6 - MANAGEMENT REVIEW
The IPPs top management once in 3 months, reviews the EMS to ensure its continuing suitability,
adequacy and effectiveness.
The input to management reviews includes
a) results of internal audits and evaluations of compliance with legal requirements and
with other requirements to which the IPP subscribes;
b) communication(s) from external interested parties, including complaints,
c) the environmental performance of IPP
d) the extent to which objectives and targets have been met,
e) status of corrective actions and preventive actions,
f) follow-up actions from previous management reviews,
g) changing circumstances, including developments in legal and other requirements
related to IPPs environmental aspects, and
h) recommendations for improvement
The outputs from management reviews include any decisions and actions related to possible changes
to environmental policy, objectives, targets and other elements of the environmental management
system, consistent with the commitment to continual improvement.
The management reviews include assessing opportunities for improvement and the need for changes
to EMS including E.Policy, E. Objectives and Targets. Records of the Management Reviews are
being retained.
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STERLITE ENERGY LIMITED
Independent Power Plant..,Jharsuguda
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Version No:0 Revision No:0 Chapter: Annexures Page 1 of 3
ANNEXURE I
ENVIRONMENTAL LEGAL REQUIREMENTS APPLICABLE TO IPP
1. The water (Prevention and Control of Pollution) Act, 1974, and as amended up-to-date.
2. The Water (Prevention and Control of Pollution) Rules, 1975.
3. The Water (Prevention and Control of Pollution) Cess Act 1977 and as amended up-to-date.
4. The Water (Prevention and Control of Pollution) Cess Rules 1978
5. The Air (Prevention and Control of Pollution) Act 1981, and as amended up-to-date..
6. The Air (Prevention and Control of Pollution) Rules, 1982
7. The Environment (Protection) Act, 1986. and as amended up-to-date.
8. The Environmental (Protection) Rules, 1986, and as amended up-to-date.
9. The Hazardous Wastes (Management and Handling) Rules 1989, and as amended up-to-date.
10. The Manufacture, Storage and Import of Hazardous Chemical Rules, 1989, and as amended up-
to-date.
11. The Public Liability Insurance Act, 1991 and as amended up-to-date.
12. The Public Liability Insurance Rules, 1991, and as amended up-to-date.
13. The Factories Act 1948.
14. The Tamil Nadu Factory Rules, 1950
15. The Motor Vehicle Act, 1988.
16. The Central Motor Vehicle Rules, 1989
17. The Batteries (Management & Handling) Rules, 2001
18. The Ozone Depleting Substances (Regulation & control) Rules, 2000.
19. Noise Pollution Rules (Regulation and Control) Rules, 2000, and as amended up-to-date.
20. The Bio Medical Waste (Management and Handling) Rules, 1998, and as amended up-to-date.
21. The verdicts given by different High Courts and Supreme Court of India pertaining to
environmental management.
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ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Version No:0 Revision No:0 Chapter: Annexures Page 2 of 3
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ANNEXURE III
LINEAR RESPONSIBILITY CHART COVERING SENIOR MANAGEMENT IN IPP
S.
No
Description
1 2 3 4 5 6 7 8 9 10
Top
Mgt.MR
Head
operatio
n
Head
Mainten
ance
Head
Commer
cial w.r.t
stores
Head
HR
Head
QC
Head
Env
Head
Commer
cial
purchase
Head
Accounts
1.a
1 b
Environmental Policy formulation
E Policy implementation
P
-
S
C
S
P
S
P
S
P
S
P
S
P
S
P
S
P
S
P
2. Identification of EnvironmentalAspects and Consequent impacts
- C P P P P P P P P
3. Legal and other requirementsidentification
- C S S S P S P S S
4. Objectives and Targets formulation P C S S S S S S S S
5 a
.5b
Implementation of EnvironmentalEMPs
EMP Review
-
P
P
C
P
S
P
S
P
S
P
S
P
S
P
S
P
S
P
S
6. Roles, responsibilities, authorities P C S S S S S S S S
7. Training, Awareness & Competence C S S S P S S S S
8. Internal Communications - C P S S P S P S S
9. External Communications - C S S S P S P P S
10. EMS Documentation - C P P P P P P P P
11. Control of documents - P S S S S S S S S
12. Operational Control - C P P P P P P P S
13. Emergency Preparedness & Response - S S S S S S S S S
14. Monitoring & Measurement P C P P P P S P S S
15. Calibration of monitoring instruments - S S P S S P P S S
Version No Revision No:
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S.
No
Description
1 2 3 4 5 6 7 8 9 10
Top
Mgt.MR
Head
operatio
n
Head
Mainten
ance
Head
Commer
cial w.r.t
stores
Head
HR
Head
QC
Head
Env
Head
Commer
cial
purchase
Head
Accounts
16 Evaluation of compliance P C P P P P P P P P
17. Non-conformities, Corrective Actionand Preventive Action
- C P P P P P P P P
18. Records - C P P P P P P P P
19. EMS Audit C P P P P P P P P P
20. Management Review P C S S S S S S S S
LEGEND:P: Primary Responsibility S: Secondary Responsibility C: Co-Ordination Responsibility
Note: When P is shown against various departments, this highlights that the concerned HOD is responsible for that particular dept.
Version No Revision No:
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ANNEXURE-IV
LIST OF EMS RELATED PROWIs (PROCEDURES & WORK INSTRUCTIONS) IN
VOGUE IN IPP
Version No Revision No:
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ANNEXURE V
LIST OF EMS RECORDS MAINTAINED BY IPP
The list of Environmental Records (ER) maintained by IPP are given below:
Sl.No. DescriptionISO:14001
Clause
Environ-
mental
Record
Main-
tained
by
Retention
Period
1 E Policy 4.2 ER:01 MR Ongoing
2 Environmental Aspects Identification4.3.1
ER:02MR 3 yrs after
identification
3 Legal and Other Requirements 4.3.2 ER:03 MR Ongoing
4 Objectives, targets, EMP(s) 4.3.3 ER:04 MR 3 yrs afteridentification
5Resources, roles, responsibility and
authority
4.4.1 ER:05 HR Ongoing
6Competence, Training and
Awareness
4.4.2ER:06
HR Ongoing
7 Communication4.4.3
ER:07MR 3 yrs after
identification
8 Documentation 4.4.4 ER:08 MR Ongoing
9 Control of documents 4.4.5 ER:09 MR Ongoing
10 Operational Control4.4.6
ER:103 yrs after
identification
11Emergency Preparedness and
response
4.4.7ER:11
MA 3 yrs after
identification
12 Monitoring and Measurement4.5.1
ER:12MR 3 yrs after
identification13 Evaluation of compliance 4.5.2 ER:13 MR Ongoing
14Non conformity, corrective action and
preventive action
4.5.3ER:14
MR 3 yrs after
identification
15 Control of records4.5.4
ER:15MR 3 yrs after
identification
16 Internal audit4.5.5
ER:16MR 3 yrs after
identification
17 Management Review 4.6 ER:17 MR 3 yrs after
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Sl.No. Description ISO:14001
Clause
Environ-
mental
Record
Main-
tained
by
Retention
Period
identification
Version No Revision No: