Prefacet glves me lmmense ure to present to

The Constitution of Kashmir Universrtv

Association (KUOA). KUOA is an old Association

was without any constitution till date. On taking

President Kashmir University Officers Association

first endeavor was to draft the Constitution for

association. In the first general body meeting ofunder my Presidentship the issue of drafti

Constitution was discussed threadbear. It was revealed

KUOA was already in the process of drafting

Constitution. I immediately constituted a comml

the following to examine, discuss and su

modifications in the draft Constitution.

Dr. M.S. Sumbli

President

Dr.A.M. Baba

Ms.AsmatKawoosa

Vice-President

4. Mr. ReyazAhmad Shah

General Secretary

5. Mr. MuzamilMattoo6. Mr. ShowkatShafi

7. Mr.Abdul Rashid Khan8. Eng. Muheet

The committee deliberated on the dconstitution in a series of meetings and improved uas per the requirements of the Institution andAssociation. The draft constitution was finallv

1.

2.

3.

as

ry

of:st

ftit

a

before the KUOA general body for discu n and

suggestions. Finally on Marchl5,2011, the

constitution was adopted by the generalSubsequently the constitution was forwardedFaculty of Law or 244-2011 for vetting it. Hesuggestions which were again deliberated udiscussed in the above referred to commitincorporating the necessary suggestions thconstitution was forwarded to the Dean faculty01-06-201 1 for his perusal and suggestion, ifany.faculty of Law finallyvetted the Constitution and

itonAugust 06-20II.I congratulate all the KUOA members

Constitution is readyin printed form. I intendedthe Constitution in our first Annual Dav functthat our first Annual Dav function is scheduled

UOAbody.Dean

lnand

Afterdraft

onDeanrned

therelease

Nowheld

tion ofon November28,20lI,I am glad that this ConKUOAwill be released in this function.

I impress upon all my colleagues to to thisConstitution and be faithful to it. I pray to Almi Godthat KUOA should come upto the expectati of its

f theirmembers and should be pivotal in resolutiongrievances Aameen.

'\ilTithwarm regard.

Dr. Mobammad Sbafi SambliPresidentKas bmir Uniaersitlt Officers A ssociation

Uniaersitl of KasbmirHanatbal, Srinagar

KASHMTnUNIVERSITY

OFFICERSASSOcrAlTroN

(Kuo.frlTHE coNsrrriunoN

UNIVERSITY OF KASHMI& ITAZRA

Claase

Clause 1

Clause 2

Clause 3

Clause 4

Clause 5

Clause 5

CIause 7

Clause 8

Clause 9

Clause 10

Clause 1lClause 12

Clause 13

Clause 14

Clause 15

Clause 16

Clause 17

Clause 18

Clause 19

Clause 20

Clause 21

Clause 22

Clause 23

Clause 24

Clause 25

Clause 25

KUOA CONSTITUTION

ContentsTitlePreamble

Short TitleDefinitionsMembershipRegistrationP rivileges of MembershipComposition of the KUOAGeneral Body

Meetings

Annual Day FunctionExecutive Committee

Oath of OfficeTerm of OfficeResignationVacancies

Meeting of the Executive

QuorumImpeachment of Office Bearers

Expulsion/Suspe nsion

Procedure for Impeachment MotionNo confidence motionProcedure for No confidence motionAdhoc BodyPowers and DutiesAmendment to the ConstitutionAccounts and Payments

RelieTLoan to the KUOA members

Page

1

2

2

3

5

5

6

8

9

10

1ll2l2l3t4t4t415

l5t7T7

l8l923

23

24

KUOA CONSTITUTION

PREAMBLEThis constitution is adopted on

Kashmir University Offrcers Association

with following objectives

a) To work for the administrative efficiency a

academic excellence.

b) To promote good governance inUniversity.

c) To promote quality education at every level

d) To promote close coordination be

Officers and the University, Officers a

Teachers, Officers and Students and

making higher education relevant to

societv.

e) To work for the welfare of the officers inUniversity.

0 To strive hard to bring the University

Kashmir on the Map ofexcellence

g) To organize activities to fulfil the aims

objectives of the Kashmir Universitythe University ofKash rwelfare of the officers inshmir.

ot

h)

KUOA CONSTITUTION

GIAUSC t SHORT TITLE

7:1 The name of the Association s be

"Kashmir University Off cersAssociation" (KUOA). Its main

be in the University Campus,

Srinagar.

I:2 This constitution will be called

Kashmir University Officers A

Constitution".

GIAUSE 2: DEFINITIONS

"Act" means the Kashmir and JUniversities Act, 1.959;

The " KUOA" means the

University Officers Association;

"Mernber" means any Officer

under the provisions of this consti

" Electoral Rolls" means a list of

duly admitted as the members

KUOA and are eligible tovote;

2.1

2:2

2:3

will

mir

2.4

e

he

2:5

2:6

2:7

2:8

2:9

" Executizte Cornmittee,' meansExecutive Committee duly elected bymembers of theKUOA:

KUOA CONSTITUTION

"Returning Oficer,, meansnominated by the GeneralGeneral Meeting ro conductthe Executive Committee:

any Offibody inelections

elected.

GIAuse 3: MEMBERSHIP

3:1, 'Regukr Members.: In addition to

"Officeru means whole time Officer ofUniversity as mentioned under rUniversityAct;

" Registratioz" means registration granf1ror membership under this constitution:

" krm" means a period of 3 (three) years j

which executive commiftee of i<'UOa

whole time Officers, following can alsoregistered asmembers of KUOA:_I

llAssistant Registrar @esk)Scientific Officer/Scientist

iii Medical Officer/siv. Executive Engineerv. AssistantExecutive Engineer

3:2

KUOA CONSTITUTION

vi. AssistantEngineer.

"Temporary Members": Officer onbasis shall be temporary memKUOA till he,/she holdAdministrative post provided he,/

any other officer appointed on aadministrative position on full ti

member of. any other AssociationUniversity;

3:3 " Honorary Members' : Registrar, rollerof Examinations, Joint R.g trar,Additional Controller of

nure

ofthe

is notthe

sorior

basis

the

tral

3:4

may be admitted as a special me oftoKUOA but he,/she shall not be enti

franchise. Special membership shall be co-

terminus with the office.The Officers'who are on deputati from

otherthe State,/Central Governmenr ordepartments to the University s be

tilltemporary members as a special

they are on deputation in the Uni ity t

3:5 Offices who are on deputation

University to the State,/CGovernment or other departmen their

KUOA CONSTITUTION

GIAuse I: REGISTRATION

For the purpose of membership, e

Officer shall be required ro ger registered,which he / she shall:4:1, Submit an application to the President

the prescribed Form;4:2 Deposit membership fee as may

prescribedfrom time ro time;4:3 Furnish such information as mav

required by the President.4:4 This however, shall not apply to the

members, who shall be conferrmembership by KUOA execurive.

GIAUSE 5: PRIVILEGES OF MEMBERSHI

5:L Shall be eligible to conresr, propose 2

the names for contesting various positiof KUOA executive and vote inelections of the Association:

5:2 Shall present and participate in allBody meetings. If a member fails to a

3 consecutive General Body meetiwithout any cogent reason h;membership can be terminated;

KUOA CONSTITUTION

5:3 Shall attend Annual Dav Fu

Seminars, 'Workshops etc., that

organised by the Association from

time..

GIAUSC O: COMPOSITION OF THE K

The KUOA shall constitute:

A General Body comprising of

registered members;

An Executive Committee

(t) President

(it) Vice-President

(iit) GeneralSecretary

(i") Treasurer

(") MediaSecretary

("t Three elected

(vii) Any other mem

nominated by the

nominations shall

GeneralBody.

oIt

be

the6:7

to

be

Such

the

@

- One

-One

-One

- One

- One

President.

ratified

KUOA CONSTITUTION

7:l

GIauseI: GENERAL BODY

The General Body shall be the firuthority of the KUOA, with powersdecide any matterpertaining to the KUOt'..^oy a matonfy vote. In case of tie, tlPresident will have casringvore;Shallpromote rhewelfare of the Officersthe Universiry and strive to solveproblems;Shall promore the administrativeof the University;Shall suggest, initiate and work forrights, duties and responsibilities ofOfficers;

7:6

7:5 Shall hold, ovrn or dispose off movableimmovable propefty and to receive,donations in kind or cash:Shall nominate arry member/s ro rstaturory bodies of the Universiwhenever asked or requested for;Shall make rules for efficient workingthe KUOA, its fundin gor anyotherthet may be deemed necessary;

7:2

7:3

7:4

727

7:8 Shall appoint committee ro consispecific matters;

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7:9

8:1

KUOA CONSTITUTION

financialyear.

Gf0nsGB: UrEftrvcs

(t Bythepresident.

Shall appoint auditors to audit accourthe Association at the .lor.rr. -of of

the

The General Body shall ordin arily r

:l1T*lr^.n rhe prior notification if

General Secretary or any otherauthorizedin this behalf bythepr,

fn. emergency meering of theBodyshall beconvened:

8:2

8:3

(it On the representation of 1/3members of the KUOA addressedthe. General SecretarT; andA special General Body Meeting ofKUOA shall be held withir, ,*l *,

before. the expiry of the ,.rrn of-Executrve Committee to considerr(t The year-wise reporr of the acd

of the Executive Committee;(it The Treasure,s repon and th

Auditor's report of account:

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KUOA CONSTITTITION

(iit The appointment of RetuOfficer;

Subject to the corPresident, *, .rn.rtllffi jJimportance for which noti.. hl"Hrven ln writing to the GeSecretary by

^ny member ofAssociation.

t*rrno**u*@An Annud Day Function shall be l

f1*r preferabty in the month oitoou.,the followingpu{pose:

(i")

9:7 To organize annual seminar. Flowevthe prior notice for organizing such---ct vsvu

:.^T,l*:entioning th.Jn the topic wiq.,, :.tr,*"bytheGeneralSecretaryKuoA.t.L I f! lrnn^--- -lTo honour the retired Officers of theUniversiry;

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10:1

KUOA CONSTITUTION

GlfuSe l0: Executive committee

Election: Subject to the provisions ofconstitution, the President. Vice-Presi

General Secretary, Treasurer, MSecretary and 3 (three) Executive Memshall be elected from amongst theof the KUOA by means of secret ballotthe day and date, fixed by theOfficer. The candidare securing maxivotes for a particular post shall be

elected. Re-pollingin case of tie will be

amongst all those candidates who are

election fray.

I0:2 No Officer shall be eligible forelection to the Executive Commiunless he,/she is enrolled as a member ofKUOA and has paid the membershipand other fees due to him,/her, on or befthe date of election notification.he,/she intends to conresr;

10:3 No KUOA member shall be

contesr the election of theeligible

ee

re

Execu

Io

KUOA CONSTITTMON

Committee, if helshe is/ hasworking/has worked against the iof the KUOA and islhas been involvedany immoral act. The power todecision in such marrers shall vest withGeneral Body. No disqualified memcan contest the election for KUOA ucleared by the General Body.

GITUSCIT OATH OF OFFICE

After the issuance of result notificationthe Returning Officer the elected officeand executive members will be administeredof office by the Returning Officer on rhe date tonotified by the Returning Officer.The Oath: "f,............. d.o suear in the

narne of God, tbat I aill bear vuefaitb and allegiance to tbeconstittation of KUOA and sballsincerely uorh for tbe betterrnent ofKUOA,, and the IJnittersity ofKashmir.

Signature of eleoed member

E

KUOA CONSTITUTION

GIAUSCI2: TERM OF OFFICE

12.1 The executive committee, afterelected, shall ordinarilv holdperiod of three years, commencithe date of notification to be issuedReturning Officer;

1,2:2 Not withstanding anything contaiclause 72.7 the Executiveresign or be impeached/ removedOffice before the expiry of the tethree years.

GIAusoIS: RESIGNATIoN

13:1 The Presidenr may at any time in irgunder his/her hand tender hi herresignation to the Vice-presidenr. w mayreporr it to General Body for

being

f.or a

from

the

dinmay

rom

roff

13:2 Any member of the Executiveother than the president mavhis,/her resignation to rhe presidentoffice at any time.

Ittee

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KUOA CONSTITUTION

l3:3 The Presidenr or rhe Vice-presidentcase may be shall forthwith commusuch resignation to the General Body;

the

the

iest

e

t3:4 The President may accepr the resi

However, the President will reportmatter to General Bodv at artpossible date.

GIAUSO I& VACANCIES

Any casual vacancy caused in the ECommittee shall be filled up for theperiod, in accordance with the procedure as

downhereunder:

74:t \flhere a vac ncy is caused in the offithe Presidenr, rhe Vice-President shall

ofact

as the President till the elections are

t4.2 \(here a vacancy is caused amongsr

office bearers or the executive

fresh elections will be held for thatas per the set procedure laid down inconstitution.

KUOA CONSTITUTION

GIAuse I5: MEETING oF THE

A meeting of the Executive

shall ordinarily be convened:

15:1 As and when the President dee

necessary;

L5:2 On the receipt of a requisition

General Secretary addressed to him bless than L/3 of the members ofExecutive Committee.

Glauscl6: eUORUM

The quorum for the meering ofExecutive Committee shall be t/3 ofmembers

GIAUSoII: IMPEACHMENT oF OFFIBEARERS

Ary Office bearer of theCommittee can be impeached for the viany provision of the KUOA consriturion.

the

not

the

the

tal

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KUOA CONSTITUTION

GlauselS: EXPULSION/SUSPENSIO

18:1 Any member is liable for exsuspension by General Body if helshenot comply with the resolutions

constrtutron any impeachmentshall be moved at least by half ofmembers of the General Body statingreasons justifying such impeachmentwriting, addressed to the president:

19:2 The president shall serve a nodce

Executive Committe e/ GeneralBody;1,8:2 Anymemberwhobringsbadreputati<r \'/ 'rcurucr wno Dnngs bad reputatic

the University,/ Association shall be lito be suspended/expelled by a resolupassed by a simple majority of the meof the General Bodypresent and voting.

claFq lgi -PRo cED uRE F oRIMPEACHMENT MOiIbN"

19:7 Subjecttotheprovisionsofclause lZof

t/,oes

the

15

KUOA CONSTITUTION

with the copy of the motion to theconcerned and helshe shall comhis/her reply within 15 days from theof receipt of the nodce. The membergrven an opporrunity of beingperson before the General Body;The Executive shall convene a meeti ofthe General Body within 10 days

79:3

19z5

receipt of the reply as mentioned inabove;

violated any clause of this consritutishall pass a resolutio nby asimple mai

the

9-2

be

in

tas

itty

19:4 'V7'here the General Body is of the opi

that the office bearer concerned

of the members presenr and voting.office bearer against whom impeachmbrought shall have no right toparticithe proceedings of the General BodyfThe President shall notify thatconcerned office bearer has ceased to hthe office and shall declare his/hervacanr from the date of the resoluadopted by the General Body.

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KUOA CONSTITUTION

GIAUSE2O: NO CONFIDENCE MOTIO

20:I The General Body by adopting a

confidence motion, can removeExecutive Committee at any time durthe term forwhich it is elected:

20:2 The motion shall be moved by at leastmembers duly signed and sraringfor such modon, addressed to the GeneSecretary;

20:3 The President

meering of thedays from themotion;

shall convene a

General Body withindate of receipt of

20:4 The Executive Committee shall nomiany Officer of the University as

Presiding Officer for the specialconvened for the said purpose.

GIAUSE ?T PROCEDURE FORNO.CONFIDENCE MOTION

27:7 Subject toClause 20

the provisions containedof this constitution, the n

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KUOA CONSTITUTION

confidence modon shall be debated iHouse and shall be put to vote bvPresiding Officer through Secret Ballor

the

the

2l:2 The no-confidence morion shall beto have been passed by a2/3 ma1oritymembers present and voting;

2l:3 '$7'here a no-confidence morion

the General Body shall nominare anbody which will facilitate thefresh elections within a period ofmonths.

Glause22: ADHOC BoDy

22:1 The adhoc body shall remain in officeperiodof twomonrhs;

22:2 The adhoc body shall comprise ofmembers. The Convener shallnominated by the adhoc body;

22:3 The adhoc body shall exercise allpowers as are assigned to it by theBodv.

the

oc

of

Ia

IruOA CONSTITTMON

Glause 28: PoVERS AND DUTIES

23.1 ExecutioeComminee

m any manner as the ExecutivCommittee deems fit:

@

Subject ro the constitution anddirections of the GeneralBody, thepoand duties of the Executive Commishall be as follows:

0 TopromotecauseofKUOA;(it Tomanage the affairs of theKUO(iit To prorec the interests of

member of KUOA by allmeans;(i") To frame the agenda for the Gen

Bodymeeting;(") To organize grovp discussions

seminars;

("ir)

To take action on the resolpassed by the General Body;To manage the funds and pof theKUOA;

(viii) To open cu nr accounr.accounr and fixed deposit accounwith any Bank and to operate thes(

("t

KUOA CONSTITUTION

GIAUSC 2T: POVERS AND DUTIES

23.L ExecutioeCommittee

Subject to the constitution and

directions of the General Body, the

and duties of the Executive

shall be as follows:(t Topromote cause of KUOA;(it) To manage the affairs of theKUO(iit) To protect the interests of

member of KUOA by all means;

(i") To frame the agenda for the Gen

Bodymeeting;(") To or anize groltp discussions

seminars;

("t) To take action on the

passed by the General Body;("it) To manage the funds and pro

of theKUOA:(viii) To open current account, sav

account and fixed deposit

with any Bank and to operate

in any manner as the Execu

Committee deems fit:

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KUOA CONSTITI.MON

("t To suspend membership ofmember who works againstinterests of the KUOA and bribad name to it, subject toratification by the General Body;

("i') File or defend any suir,application or any other petitionsafeguard the interests of the KUO

(viii) The President can co-optmember to work on the executcommittee.

23.3 VicePresident

In the absence of president, the ViPresident shall act and perform allduties assigned to the president.

23.4 General Secretary

The powers and duties of theSecretaryshall be:

(t To circulate the agenda ofmeerings of KUOA;

(it) To record and maintain r

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KUOA CONSTITLMON

Minutes of the meeting of KUO(iit) To maintain all the reco of

KUOA other than Accounts.23.5 Treasurer

The powers and duties of the Tshall be:

(, To assist the president in the

all

be

discharge of his/her dutiesoccasions and in manner as

desiredbyhim/her;(it) To maintain the accounrs of

Association.23.6 MediaSecretary

Subject to the directionthe powers and dutiesSecretaryshall be:

(, To highlight the activitiesKUOA in Electronic andmedia;

(it) To preserve the cover4ge givenKUOA activities by media.

the

of the

of the

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{gqA CONSTTTUTTON

G|ause 2{: AMENDMENT ToCONSTITUTION

The Constitution shall be amended2/3 majority of those presenr and voting atGeneral Body Meeting provided that at leastmonth's notice has been given to the memabout the proposed amendments.

G|ause2S: ACCoUNTS AND PA

25:1, The cheques for paymenr of expendishall be signed by the presidentTreasurer jointly.

25:2 The Accounts will be in the name of tAssociation.

25:3 The funds of the KUOA will be auditedan Auditor appointed by the Executive.

25:4 The Auditors reporr will be circulated apresented in the General Body meering.

25:5 The Treasurer will have to maintainCashBook.

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KUOA CONSTITUTION

Glause2o:REtrEF/tOAN tO THn xMEMBERS

26:7

26:2

The General Body shall considerof relief orloan to its members.

Subject to the avulabiliry of funds,can be provided in the followipg cases:

26:2.1, Death of a member;26:2.2 Permanent disabletrnent o

member or his/her dependant;26:2.3 Serious ailment of the

his/herdependent;26:2.4.Damage ro the perqonal/

propertyof amember.

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