Kulliyyah briefing 7_th_dec_2010_edited-1

Kulliyyah Briefing for New Intakes (2010/11)Date: 8th December 2010 (Wednesday)

1Deputy Deans of Postgraduate & Research, KIRKHS

1. Introducing the Kulliyyah 2.The Office of Deputy Deans (PG &

Research) 3.Relevant Policies and Regulations 4.Program Structure 5.Monitoring of Students Performance &

Key 6.Reminders to maintain good academic

standing


A.P. Dr. Rahmah Ahmad Osman, DD (RK) Dr.Hafiz Zakariya, DD (HS) Sr. Ayunita Atan, AD Br. Fakhrulrazi, Administrative Officer Sr. Rozana, PA to Dr. Rahmah Sr. Norhafiza PA to DDPGR-HS Sr. Fuziah Ningah (in charge of RK) Sr. Aishah (in charge of HS)


11 departments; 10 PG degree-granting depts

6 in HS4 in IRKH


POSTGRADUATE POLICIES


CURRENT PRACTICE

Programme Structure CW and R Course work only

Courses 30 cr.hrs 36

Project paper X 0

Comprehensive Exam X 0

Dissertation 6 cr.hrs X

Total 36 36


CURRENT PRACTICE

Programme Structure CW/D Research only

Courses 24 cr.hrs X

Research paper X 0

Comprehensive Exam 0 X

Dissertation/Thesis 36 cr.hrs 60

Total 60 60


Thesis (100,000 words)Research Paper (0 credit)

Coursework (24 crhs), Comprehensive Examination

Dissertation (36 chs)


MA

Mode of Study Research work Credit

Non-thesis option Project Paper (6000w) 0

Coursework and Research

Dissertation

(8000 w?)

6

Research only Thesis (50,000) 36

PHD

Coursework and Research

Dissertation

(50,000 w)

36

Research only Thesis (100,000 w)

Research paper

60

0


Programme Type Minimum

Duration

Normal

Duration

Maximum

Duration

Master Full-Time 1 Academic Year

2 Academic Year

3 Academic Year

Master Part-time 2 Academic

Year

4 Academic

Year

5 Academic

Year

Ph.D. Full-Time 2 Academic Year

4 Academic Year

6 Academic Year

Ph.D. Part-time 3 Academic

Year

6 Academic

Year

8 Academic

Year


PART IIPOSTGRADUATE REGULATIONS


Academic workload9-15 credit hours for Ft. student3-9 credit hours for PT students:

Pt. student)


COURSE WORK

RESEARCH PROPOSAL (SEM. 2)

DISSERTATION(Two Semesters)


Register for Research

Methodology

Start Research Proposal and do Registration of

Research Proposal with

CPS

Registration of Research with

CPS

Submission of Research

Mode of Study

Minimum Duration

Normal Duration

Full time1 academic

year2 academic

years

Guideline on Dissertation Planning for Master by Coursework and Research

Guideline on Dissertation Planning for Master by Coursework and Research

1st Semester 2nd Semester 3rd Semester 4th Semester

Mode of Study

Minimum Duration

Normal Duration

Part time2 academic

years4 academic

years1st Semester 2nd Semester 3rd Semester 4th Semester

5th Semester 6th Semester

Phase I Phase I Phase II Phase III

Phase I Phase IPhase I Phase II

Phase II Phase III

Deputy Deans of Postgraduate & Research, KIRKHS 14

COURSE WORK

RESEARCH PROPOSAL (SEM. 2 )

DISSERTATION(Four Semesters)


Mode of Study

Minimum Duration

Normal Duration

Full time2 academic

years3 academic

years

Guideline on Dissertation Planning for PHD by Coursework and Research

Guideline on Dissertation Planning for PHD by Coursework and Research

1st Semester 2nd Semester 3rd Semester 4th Semester

Mode of Study

Minimum Duration

Normal Duration

Part time3 academic

years6 academic

years1st Semester 2nd Semester 3rd Semester 4th Semester


Phase I Phase I Phase I Phase I

Phase I Phase IPhase I Phase IPhase I Phase III



Phase II Phase II

Phase II Phase III

16

ensure that the student is aware of all programme requirements, degree regulations, and general regulations of the department, the Kulliyyah, the University, and external granting agencies.

advise the student on the establishment of a realistic timetable for the completion of the various requirements of the programme of study;

maintain contact with the student through mutually agreed upon regular meetings and be reasonably available for consultation as needed;

thoroughly examine written material submitted by the student and make timely and constructive written comments for improvement, and inform the student of the approximate time for the written material to be returned;

determine whether or not a draft of a dissertation or thesis is ready for submission to CPS for evaluation. If a draft is not to be submitted, reasons should be provided to the Deputy Dean’s office (Research and Postgraduate) and the student in writing;

make satisfactory arrangements for supervision of the student during an extended absence from the campus.


DEPARTMENT DEPARTMENT

INTER-DEPARTMENTINTER-DEPARTMENTINTER-KULLIYYAHINTER-KULLIYYAH


One Year

2 Years

2 Years

4 Years

3 Years

5 Years

BMP

BMP

2 Years

3 Years

3 Years

6 Years

6 Years

8 Years

BMP

BMP

70%2% 27% 1%

MA

PhD


New students will be required to submit the nomination of supervisor as well as brief description of thesis latest by 10th week of their first regular semester in IIUM

Latest by the second semester, they will be assigned a supervisor

Depending on the levels and modes of study; students are required to submit the proposal by the deadline

If they fail to do so; for MA students their mode of study will be converted to non-thesis where applicable; for PhD students their progress report will be marked as unsatisfactory and/ or their case will be discussed at KPGC.

Those who are on unsatisfactory status will be required to attend proposal/thesis writing workshop and to meet their supervisor and Kulliyyah Postgraduate coordinator at least once every fortnight.


PhD programmes Full-time by research & CW must

register research (& get it approved) before the end of the second regular semester of his studies.

Part-time: R & CW before the end of the fifth regular semester.

Research only—must register (& get it approved) latest by the first semester of studies.


MA Full time students: The students must register research proposal latest by the second regular semester of his/her studies and it must be approved within the same semester to avoid being converted to non-thesis option)

A part-time MA student must register the research proposal latest by third regular semester of his/her studies (must be approved within the same semester)

MA by research only- must register proposal in the first semester


Must submit at the beginning of each regular semester to CPS until the research/thesis is completed

Failure to adhere to this termination of studies due to non-registration


STEP 1

• Submit ‘KIRKHS Postgraduate Thesis/Dissertation’ form to the Department by Week 10 of the 1st regular semester.

STEP 2

• Receive a confirmation letter on your approved supervisor from the Postgraduate and Research Office, KIRKHS by the end of the 1st regular semester.

• Start working on your research proposal.

STEP 3

• *Submit ‘Research Work’ form CPS-REG/1/2009(2) for registration of Research Proposal to CPS, latest by Week 2 of a new semester (**FT students: by the 2nd semester, PT students: by the 3rd semester).

• Check confirmation slip to confirm that Research Proposal is officially registered.

STEP 4

• Continue working on your proposal.• Contact and consult your supervisor regularly.

STEP 5

• Submit completed proposal to the Department.• Receive feedback from the Department in 3 weeks (1 month for RKFQ Department).

STEP 6

• If your proposal is approved, submit ‘KIRKHS Thesis Proposal’ form with 11 copies of proposals to the Postgraduate and Research Office, KIRKHS.

• Proceed to STEP 9.

PHASE I: RESEARCH PROPOSAL Student reference

Flowchart of Dissertation Process for MASTER BY COURSEWORK AND RESEARCH


STEP 7

• If your proposal is not approved, make corrections and resubmit to the Department.• Proceed to STEP 8.

STEP 8

• If the revised proposal is approved, submit ‘KIRKHS Thesis Proposal’ form with 11 copies of proposals to the Postgraduate and Research Office, KIRKHS.

• Proceed to STEP 9.

STEP 9

•Defend your proposal at the Kulliyyah Sub-Committee Meeting. The Postgraduate and Research Office will contact you to inform the date, time and venue of the meeting.

STEP 10

•Receive a letter from the Postgraduate and Research Office on the status of your proposal within 5 working days after the meeting.

STEP 11

• Make required corrections and obtain verification from the assigned panel member (Minor revision: 2 weeks to complete, Major revision: 1 month to complete).

• Resubmit the revised proposal to the Postgraduate and Research Office.

STEP 12

• Kulliyyah Sub-Committee meeting endorses the proposal. • Receive an approval letter from the Postgraduate and Research Office within 5 working days after the meeting.

PHASE I: RESEARCH PROPOSAL Student reference

Note:1.*Once a student registers for research proposal, he/she must register for it every semester until the proposal is completed. Failure to do so may result in termination of study by the Center for Postgraduate Studies.2.** FT – Full time, PT – Part time3.All forms are available at www.iium.edu.my/irkhs - Downloads - Deputy Dean (Postgraduate & Research)

COMPLETION OF PHASE I: RESEARCH PROPOSAL


STEP 1

• *Submit ‘Research Work’ form CPS-REG/1/2009(2) for registration of Research to CPS latest by Week 2 of a new semester (FT students: by the 3rd semester, PT students: by the 4th semester).

• Check confirmation slip to confirm that Dissertation is officially registered.

STEP 2

• Start conducting research – data collection, analysis and thesis writing.• Make contact and consult your supervisor regularly.

STEP 3

• When final chapter is being written, submit ‘Notification of Intention to Submit Research Work’ form CPS-REG/11/2005 to the Department.

• Submit the form at least one month before submission of thesis.

STEP 4a

•**Once thesis is completed, submit ‘Certification of Completion of Masters by Coursework and Research’ form CPS-REG/13/2005(1) and a copy of temporary-bound thesis to Head of Department.

•Receive feedback from the Department within 7 working days.

STEP 4b

• Submit a copy of the final abstract for vetting by English and Arabic Lab Coordinators; and RK/HS PG Coordinator.

• Abstract should be vetted within 5 working days.

STEP 5

• Submit the vetted abstract to the Postgraduate and Research Office for the Deputy Dean’s recommendation and Dean’s approval.

• The recommendation and approval should take 6 working days.

PHASE II: RESEARCH Student reference



STEP 6

• Once the Department certifies that your thesis has met the standard, submit 2 copies of temporary-bound thesis to Head of Department.

STEP 7

• Within 6 weeks, the Department notifies you whether your thesis is accepted with/without corrections.

• If accepted with corrections, make the corrections based on consultation with your supervisor or the 2nd reader (Department decides who to consult).

STEP 8

• Once corrections are done, submit thesis to CERDAS/English/Arabic Writing Lab for professional proofreading (CERDAS rate – RM5 per page; Writing Lab rate –RM3 per page).

• CERDAS to return proofread thesis within 2 weeks, English/Arabic Writing Lab to return proofread thesis within 4 weeks.

STEP 9

• Make the required corrections and obtain verification from CERDAS/Writing Lab that corrections have been made.

• Certification should be received within 3 working days.

STEP 10

• Submit proofread thesis to Head of Department to obtain verification that proper corrections have been made.

• Verification should be received within 3 working days.

PHASE II: RESEARCH Student reference

Note:1.FT – Full time, PT – Part time2.*Once a student registers for research, he/she must register for it every semester until he/she submits ‘Certification of Completion’ CPS-REG/13/2005(1) form. Failure to do so may result in termination of study by Center for Postgraduate Studies.3.**Once you submit CPS-REG/13/2005(1) form, you have 5 months to submit the hard-bound thesis to CPS.4.All forms are available at www.iium.edu.my/irkhs - Downloads - Deputy Dean (Postgraduate & Research)

COMPLETION OF PHASE II: RESEARCH


STEP 1

• Submit ‘Review of Thesis Binding’ form PG 1-2009/2010 along with corrected version of thesis (in temporary-bound) to Head of Department.

STEP 2

• Collect the temporary-bound thesis and approved ‘Review of Thesis Binding’ form from the Postgraduate and Research Office after 10 working days or through e-mail notification, whichever comes first.

STEP 3

• Submit the ‘Review of Thesis Binding’ form and the temporary-bound thesis to CPS.• Obtain certification from CPS that you have submitted the form and thesis.

STEP 4

• Once thesis format and binding is approved by CPS, make 3 copies of hard-bound theses.

STEP 5

• Obtain supervisor’s and 2nd reader’s signatures.• Submit the 3 copies of hard-bound theses to the Postgraduate and Research Office for the Dean’s and Head of Department’s signatures.

STEP 6

• Collect the theses from the Postgraduate and Research Office after 3 working days or through e-mail notification, whichever comes first.

• Submit the theses and a soft-copy in CD form to CPS.

PHASE III: SUBMISSION OF COMPLETED RESEARCH Student reference


COMPLETION OF PHASE III: SUBMISSION OF COMPLETED RESEARCH


Emails: [email protected]; [email protected]

Phone: 03-61965121/003-61965060/1

Websites: www.iiu.edu.my/irkhs -download, deputy

deans of PGwww.irkpgsf.wordpress.com – muntada (IRK

PG Students Forum)FACEBOOK- ‘ Postgraduate and Research

Office, KIRKHS ‘ 29Deputy Deans of Postgraduate & Research, KIRKHS

Documents

Kulliyyah briefing 7_th_dec_2010_edited-1