KSEB_annual_plan_2011-12_-_circular_11.10.10[1]

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KERALA STATE ELECTRICITY BOARD

Board SecretariatVydyuthi BhavanamThiruvananthapuram

No. CP/R&P/Plg.1/AP/2011-12/ Date: 11.10.2010

CIRCULAR

Sub: Preparation of Annual Plan for the year 2011-12 Guidelines issued

Ref: B.O. (FM) No. 2639/2010 (CP/R&P/Plg.1/AP/2011-12) dated 11.10.2010

Planning process for the year 20011-12 had been kicked off with a series of meetings

convened by the Chairman, KSEB with the senior officers of Distribution and

Transmission wings and with the planning core committee. These meetings served thepurpose of critically analyzing the decentralized plan process and identifying the thrust

areas for the coming year. Various suggestions were evolved based on the discussions in

these meetings to improve the plan process. The Board vide order read above has

approved these proposals and directed to issue the following guidelines for the

preparation of Annual Plan for the year 2011-12.

1. Decentralized planning method in practice during the last 3 years shall be followed

for the year 2011-12 also. This decision is justified by the better results we could

achieve compared to the earlier period.

2. However some areas require more attention while implementing the plan in the

coming year. These are Cost/benefit analysis, Project scheduling, Maintenance plan,

Technical analysis of the projects and Performance evaluation.

3. Importance of cost/benefit analysis was discussed and it was decided to carry out

the cost/benefit analysis in the Distribution wing by clubbing together all the works

undertaken in an Electrical Section as one project. In the Transmission wing, the

cost/benefit analysis it is to be done for all newly proposed works. It is to be

ensured that the IRR is positive for implementing the project.

4. Proper scheduling of the projects shall be made compulsory and should be forwardedalong with the plan proposals.

5. Maintenance plan should be based on the schedule as provided in the approved

maintenance manual in both Transmission and Distribution. Major considerations in

deciding the maintenance plan are listed below:

Distribution

a) Sufficient quantity of Safety equipments shall be made available in all Electrical

Sections.

b) Maintenance of all Distribution installations and equipments as mentioned in the

maintenance manual shall be incorporated in the maintenance plan. Priority shall

be given for undertaking required maintenance of Distribution transformers.


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c) All Electrical Sections of KSEB shall be made faulty meter free by end of 2011-12.

d) Indexing of 100% consumers and electric poles pole directory shall be prepared

by the end of 2011-12 in all Electrical Sections.

e) All Distribution Transformer stations shall be standardized in 24 months, 11 kV

lines in 24 months and LT lines in 30 months.

f) All damaged poles shall be replaced in a phased manner.

g) All electro-mechanical meters shall be converted to static meter in a phased

manner.

h) Wherever the number of service connections given from a pole is more, providing

pole-top Distribution box for service connections can be considered.

Transmission:

In addition to the routine maintenance works, the following areas may be given due

consideration.

a) Provision shall be made in the plan for improving the earthing of substation

equipments, wherever necessary.

b) Proper plan for implementing the recommendations of PET reports received up to

31st October 2010 shall be incorporated in the Maintenance plan for next year.

c) Deteriorated tower stubs & foundations shall be identified and rectified.

d) Strengthening of DC system and protection system.

e) Ensuring correctness of the metering system.

f) Re-conductoring of worn-out conductors.

g) Replacement of worn-out earth wires.

h) Replacement of deteriorated disc insulators.

i) Replacement of all 11 kV Bulk Oil Circuit Breakers which are presently in use.

6. Technical analysis is to be given the due consideration while identifying the works as

well as to prove the worthiness of the works executed. The idea is to increase the

engineering content of the projects. The possible activities in Distribution and

Transmission wing are listed below:

Distribution

Various technical parameters to be considered for selection of projects are:

Minimum fag end voltage of LT feeders

HT:LT ratio of the Section

Maximum length of LT feeders

Maximum load on transformers

The activities under technical analysis should include among others:

Load balancing of transformers and feeders

Load sharing between transformers

Interlinking of HT & LT feeders Transformer neutral current measurement


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Transmission

The following areas may be given due consideration:

Measurement of the earth resistance of the station through different seasons

Periodic analysis of the oil in transformers

Load sharing of transformers

Under / over loading of feeders

Scheduling the maintenance of breakers based on their number of operations

Trend in the load growth of station and feeders

7. Loss reduction targets shall be brought down to the Electrical Section level for which

at least one Section in each Electrical Division, which is not covered by the R-APDRP

scheme, shall be provided with DTR meters and border meters.

8. Activities aimed at improving the safety level should be given utmost importance in

plan formulation. Some suggestions on this aspect are listed below:

Distribution

Necessary safety equipments shall be provided in all Electrical Sections. This shall

be arranged by the Assistant Engineer / Assistant Executive Engineer.

Safety classes shall be conducted in all Electrical Sections on a monthly basis,

once in three months in all Electrical Subdivisions and once in six months in all

Electrical Divisions. All concerned officers and employees shall compulsorily

attend these meetings.

Functioning of the existing Electrical Division level safety squads shall be

strengthened by carrying out surprise inspections at work sites and reportingnon-conformance of safety standards to the concerned authorities. In case the

safety squads are not functioning in any Electrical Divisions, immediate action

may be taken to form such safety squads with Assistant Executive Engineer as

head of the squad. One Assistant Engineer, two Sub Engineers and a

representative of recognized trade unions shall be members of the squad. The

squad shall conduct safety audit at Electrical Section office of another Electrical

Sub Division. Surprise inspections shall be conducted regularly at the work site

of contract workers and employees. The squad should submit regular report to

Executive Engineer and action may be taken based on the report.

Ensure necessary tools and plant in all Electrical Sections. This shall be arranged

by the Assistant Engineer / Assistant Executive Engineer. The list of tools and

plant which shall be available in the Section is listed below:

o Toolkit - 2 Set

o Adjustable fiber ladder - 2 Nos.

o Earthing Rod - 3 Nos.

o Safety belt - 6 Nos.

o Helmet - 12 Nos.

o 11 kV gloves pairs - 8 Nos.

o Torch - 2 Nos.

o Lock & Key - As per requirement


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Transmission

It should be aimed at achieving 100% safety in all installations and work sites.

All stations should have adequate number of safety equipment in proper

condition. Necessary tools & plants and safety equipment required in

Transmission wing shall be procured by the concerned officers based on the priceof items, frequency of usage etc.

It is to be ensured that all operators including contract staff attend safety

sessions at least once in every 3 months.

Safety auditing must be given due weightage during the inspection of stations by

senior officers.

9. Priority areas in the capital works of Distribution wing are discussed in below:

a) It is found that many substations are under loaded due to lack of proper power

evacuation system. 11 kV network shall be extended to ensure power evacuationfrom these substations. Action plan for improving the loading of substations by

rearrangement of feeders and load balancing shall also be considered.

b) All AAC conductors should be replaced with ACSR conductor

A minimum quantity of 1 km per month per Electrical Section shall be

ensured in the Annual Plan works (minimum 12 km per annum)

c) In the case of HT, all copper and non-ACSR conductors shall be replaced with

ACSR conductors

d) 11 kV feeders in municipal and corporation areas shall be interconnected to get a

ring main facility. This will provide back feeding facility during supply

interruptions, thereby reducing duration of interruption as well as overloading of

feeders.

e) Nearby Distribution transformers in municipal and corporation areas shall be

interconnected with 3-phase lines. This will provide back feeding facility during

transformer failure thereby reducing duration of supply interruption as well as

overloading of Distribution transformers.

f) Eliminate low voltage areas (ensure at least 200 V per phase at the fag end).

Works necessary to rectify the low voltage shall be included in the annual planand completed by the end of the 2011-12.

Single Phase to Three Phase conversion a minimum quantity of 1 km per

month per Electrical Section shall be ensured in the Annual Plan works

(minimum 12 km per annum)

g) The priority of works shall be decided based on the following criteria:

Urban - Area where length of LT Line (Transformer to Fag end) is more

than 0.5 km

Semi Urban - Area where length of LT Line (Transformer to Fag end) is

more than 1 km

Rural - Area where length of LT Line (Transformer to Fag end) is more

than 1.5 km


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10. For fulfilling the objectives of model sections, modifications including civil works are

required in most of the selected section offices (such as enquiry counter, cash

counter, material stacking area, facilities for customers etc.). The requirement for

these works in model sections shall be captured in the Annual Plan.

11. The Board is considering implementation of some projects on selected areas in both

Distribution and Transmission wings based on a study conducted by six-sigma core

group. Provisions for incorporating the additional requirement of resources for

implementing these projects shall also be made in the Annual Plan.

12. Some pilot projects evolved based on the training of senior officers at IIM, Bangalore

will also be implemented by the Board. Provision for these projects shall also be

made in the Annual Plan for the next year.

13. Provision for the works related to 100% electrification of Assembly constituencies

and Kuttanad package shall be included in the Annual Plan for the next year.

14. Executive Engineers of Electrical Divisions shall arrange training / interactive sessionsat Divisions by involving the Assistant Executive Engineer, Divisional Accountant and

Assistant Engineers in estimate preparation, tendering, bill preparation and

processing etc.

15. Finalisation of the plans at district level will be made at the two-day workshops with

the participation of Transmission and Distribution officers.

16. Deputy Chief Engineers of Electrical Circles are authorized to finalise the Annual Plan

under their jurisdiction. The plans, both capital and maintenance, approved by the

Deputy Chief Engineers shall be forwarded through the Chief Engineers to the Board

for sanction. The Circle level plans of Transmission wings shall be forwarded to theBoard for finalization and approval

17. The Executive Engineers shall carry out month wise scheduling of each work. They

shall also do re-scheduling, if any, based on achievement monitored every month.

The material allocation to Electrical & Transmission Divisions shall be based only on

the scheduling of Annual Plan works.

18. The Executive Engineer of Circle office shall be the nodal officer for Annual Plan

works. They shall ensure the following

a. Coordinate with field officers in the preparation of Annual Plan works

b. Scrutinize the plans prepared by Divisions before forwarding to higher offices

c. Ensure that scheduling of works for the entire year is carried out by the

Divisions at the beginning of the year and rescheduling, if any, based on

achievement is carried out every month.

d. Monitor the implementation of Plan works and report the progress of works

regularly to higher offices. The progress reports prepared by the Divisions

shall be properly scrutinized before forwarding it to higher offices.

The Assistant Executive Engineer of Electrical Divisions shall carry out the

above functions at their respective Divisions.


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19. The generation plan for the current year include projects that are scheduled to be

completed during this year and those which will be commissioned during the coming

years. The generation plan for 2011-12 shall contain provision for all ongoing

projects as well as new projects which will be taken up during the next year,

including investigation works. While formulating project proposals, detailed

investment proposals including cost benefit analysis shall be carried out. Detailedimplementation schedule of all ongoing and newly proposed projects shall be

prepared with major milestone charts.

20. The Tentative Schedule for the finalisation of Annual Plan 2011-12 is given below:

Senior Officers conference (Plan initiation)3rd and 4th week ofSeptember

Development of boundary conditions (budget, materials) 1st week of October

Preparing handbook/Developing templates 1st week of October

Selection and orientation of facilitators 1st week of OctoberRefresher training at Circle level 2nd week of October

Circle level planning workshop 1st week of November

Plan finalisation at Circle office 15-11-2010

Develop state level plan through a joint effort ofCorporate Planning and TC&M wings

1st week of December

Finalisation at board level 15-12-2010

Final unit plans 31-12-2010

All field officers are directed to follow the above guidelines in the preparation andimplementation of Annual Plan for the year 2011-12.

Sd/-

(B.Mohanan)

Secretary

To:Chief Engineer Distribution (South/Central/North) / Chief Engineer Transmission(South/North) / Chief Engineer (Generation) / Chief Engineer (CC-South /North) /Chief Engineer (Civil-I&P) / Chief Engineer (Civil-DS) / Chief Engineer (TC&M)

All Deputy Chief Engineers, Electrical Circles & Transmission CirclesAll Executive Engineers, Electrical Divisions & Transmission DivisionsCopy to:

Director (IT) / TA to Chairman / TA to Member (Distn.) / TA to Member (Trans.) /TA to Member (Gen.) / PA to Member (Fin.) / Public Relations Officer / Senior CAto Secretary / Fair Copy Superintendent / Stock file

Forwarded/By order

Assistant Engineer

Documents

KSEB_annual_plan_2011-12_-_circular_11.10.10[1]