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Krishi Vigyan Kendra,Kota(Agriculture Univercity, Kota)
8 07 44-2326726 (O) E+nail : [email protected]
No. AU/ KVI( Kotal2020-211246 Date:11.06.2020
TENDIR NOTICE
Sealed tender are invited from the manufactures/auttrorized
dealers/registered suppliers for procurement of Rigid PVC pipe line for
irrigation purpose, costing approximate Rs. 2.7O lakhs, More details and
tender documents are available University website www.aukota.org or
http: / / sppp.rajasthan.gov.in.
Ur$SENIOR SECIENTIST AND HTAD
Krishi Vigyan Kendra,Kota(Agricultu re Un iversity, Kota)
B 0744-2326726 (O) Email: [email protected]
No. AU/ KVt( Kota/2O2O-211246 Date: 11 .06.2020
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account of PROGRAMME COORDINATOR KVK AGRJ UNI KOTA in ICICI Banlq Branch Nayapur4
Kota, SB A/c No. 687801700400 (IFSC Code No.ICIC0006878)qRqtfqf iEI ;IFI : Strengthening of infrastructure facilities at KVKs for increasing seed production
gtli5iJu1 of frWunS.No. Particulars Appror
Qty.Estimated
Cost inclusiveall taxes, FOR& installation(Rs. in lakh)
f,arnest MoneyRs" (2%)
I Rigid PVC pipe IS . 4985,class 2 (110 mm X4kp/cmz 6 mtr. Lenprth)
200 nos.
2.70 54002 tugid PVC pipe IS : 4985,class 2 (90 mm X
4 ks/cm26 mtr. Lensth)100 nos.
J Accessories (FTA PCN, Tee, End cap, Clips,Solution etc.)
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Krishi Vigyan Kendra,Kota(Agriculture University, Kota)
@ 07 44-2326726 (O) E+nail: [email protected]
No. AU/ KVI( Kota/2020-211246 Date:11.06.2020
OPEN TENDER NOTICE
Sealed tender are invited from the manufactures/authonzed dealers/registered
suppliers for procurement of rigid PVC pipe for irrigation purpose. The technical
specifications of the pipes are as follows:
The last date of receipt of sealed tenders in the office is 23.06.2O20 at 1 1:30 AM.The technical bid of tender shall be opened on the same day in presence of thetenderer by tl e tender committee at23.06.2O2O at 1:OO PM.
vr{Senior Scientist and Head
S.No. Particulars Appror.aty.
Estimated Costinclusive alltaxes, FOR
(Rs. in lakh)I Rigid PVC pipe IS : 4985,class 2 (ll0 mm X 4 kglcnt' 6
mtr. Leneth)200 nos.
2.702 Rigid PVC pipe IS : 4985,class 2 (90 mm X 4 kglcm" 6mtr.l,ensth)
100 nos.
J Accessories (FTA.PCN.Tee,End cap.Clips,Solution etc") l0 set
Krishi Vigyan Kendra,Kota(Agricultu re Un iversity, Kota)
@ 07 44-2326726 (O) E+nail : [email protected]
No. AU/ KVK Kota/2020-21t246
M/s------
Sub.: Tender form for supply ofRef.: OurNo. F. ( )/
Date: 11.06.2020
dated
Dear Sir.With reference to .vour letter cited above. please find enclosed herewith the followings:
l. Tender form for supply of... .. .. ... . Technical Bid.2. Tender form for supplv of... .. .. ... . Financial Bid.3. Special Terms and conditions of the tender for specific equipment to be supplied.4. General terms and conditions of tender.5. Custom Dutl,/Excise Duty exemption certificate.
The tenders have to submit in separatel_y for technical bid and financial bid on or before23.06.2020 at 11:30 AM. The-v must submit all specifications of the equipments/items along with thecompanv brochures rvith technical bid. While the tenderer must deposit the amount of tender fee andearnest mone_v through RTGS/NEFT in the SB/Ac account of PROGRAMME COORDINATOR KVKAGRI UNI KOTA in ICICI Bank, Branch Na-vapura, Kota^ SB A/c No. 687801700400 (IFSC CodeNo.ICIC0006878) prior to submitting tender.
Please Note:l. The tender form may be downloaded from 15.06.2020 at I l:00 AM to 23.06.2020 at 10:30 AM.2. No tenders will be entertained without tender fee and earnest mone\,3. Tender must be submitted in separately for technical bid and financial bid.4. The category tender for supply of ..... .... must be mentioned along with due date
i.e................5. The tenders ma1,' be submitted up to 23.06.2020 at I l:30 AM6. Technical Bid shall be opened on 23.06.2020 at 1:00 PM and the financial bid will be opened
onlv of those tenderers rvhose technical bid is qualified earlier.
Encl.: as quoted above. rvY\Senior Scientist and Head
Krishi Vigyan Kendra,Kota(Agriculture University, Kota)
8 07 44-23267 26 (O) E*nai I : kvkborkhe rakota@gmai l.com
No. AU/ KVI( Kota/2O2O-211246 Date: 11.06.2020
Tender for supply of Rigid PVC pipes with accessories at Krishi Vigyan Kendra, Kota
Note: Tender must be submitted strictly in accordance with all the terms & Conditions of theTender-Notice and in the tender form issued by the Universit--r', Otherwise the tender shall not be
considered and shall be rejected outright. Counter conditions shall not be accepted. Tenderers should read
these conditions very carefully and comply strictly before submitting the tender. If a tenderer has an1'
doubt regarding the interpretation of any of the conditions or specifications mentioned in these
documents, he should refer the same to the Comptroller and seek clarification before submitting thetender. The decision of the committee regarding interpretation of the conditions and specifications shallbe final and binding on the tenderers.There are two sets of tender forms containing the following documents:-
l. Tender form for suppl-v of... .. .. ... . Technical Bid.2. Tender form for supply of... ... Financial Bid.3. Special Terms and conditions of the tender for specific equipment to be supplied.4. General terms and conditions of tender.5. Custom Du\'/Excise Duty exemption certificate.
Please retain one set for vour record and submit one complete set duly filled in. signed and stamped oneven'page along w'ith the earnest money remittance evidence, farhng w'hich. the tender will be rejected.
Encl.: As above. lV f,
Senior Scientist and HeadDetails about the tenderer: To be filled in by the tenderer:
l. Name & Complete postal address and contact telephone number of the Tenderer:
2. Earnest Money and tender form fee deposited vide Unique Transaction Reference No. (UTR)NoDated ...... for Rs.
(Name of Bank).(Bank Branch)
I/We declared that IlWe have read all the terms and conditions & specifications of the workmentioned in all the above documents of the tender-form and l/we agree to abide by them.
Dated:Signature of the Tenderer
(With Stamp)
Krishi Vigyan Kendra,Kota(Agriculture University, Kota)
8 07 44-2326726 (O) E<naal : [email protected]
No. AU/ KVK Kota/2O2O-211246 Date:11.06.2020
TENDER tr'ORM.TECHNICAL BID
To'The Senior Scientist and HeadIkishi Vigrn KendraBorkhera, Kota (Raj.)
Sub.: Tender Form for supply of.............In response to the above referred Tender Notice, I/we are submitting Technical Bid
offer for supply of items (Narne of items). The details are asunder:1. Name of the Tenderer2.
(a) Address of the Tenderer(b) Phone No............ Mobile No............(c) Fax. No............
3. Technical bid shall be evaluated on the following criteria:(a) Work experience: Expertise lh'manuf,acturing/supplying of such equipment at the national
and international level. Name of the institute and place where such system has beensupplied eurd cotnmissioned. Year of delivery to these institutes. Annual turnover of theTenderer for last five years (Rs. In Lakhs). Place of manufacturing/assembly factory withcomplete details. Website of supplier and expertise in other systems, if ,ny.
(b) Evidence of having complete supply of such systems in Rajasthan, at the national andinternational level, if any.Work in progress: Number of offers in the hands for supplying such systems in the countrSr.Proof of satisfactory work done (no. of enclosures) frorn public funded institutions includingafter repair facilities extended for the system, if any.Proof of having done supply of sirnil2l items in quantity in stipulated time.The tenderer must give all details of speci.fication of the equipment very clearly and must beself-explanatory.
4. Any other information wtrich the Tenderer considers relevant and useful for considerationof his technical bid should be also submitted.
I/we hereby certify that the above information is true to the best of my/ourknowledge arrd nothing has been concealed.
Signature of the Tenderer(With Firm's Rubber St"mp)
(c)(d)
(")(0
tul
DECLARATION BY TENDERERS
I/We declare that I am/We are bonahde Manufactures/whole sellers/soleDistributors/Authorized dealers in the goods/stores/equipments for which I/We havetendered.
If this declaration is found to be incorrect, then without prejudice to any other
that may be taken, my/our securigz may be forfeited in full and the tender if any to
the extent accepted may be cancelled.
Signature of the Tenderer
N\X
1.
2.
J.
Krishi Vigyan Kendra,Kota(Agriculture University, Kota)
@ 07 44-23267 26 (O) E+nail : [email protected]
U/ KVt( Kotal 2O2O-21 I 246
DETAILED TECHNICAL SPECIFICATIONS
PVC pipe IS : 4985,class 2 (110 mm X 4 kg/cm2 6 mtr. Length)
PVC pipe IS : 4985,class 2 ( 90 mm X4kglcm2 6 mtr. Length)
Accessories
A) FTA : l0 kg/cm2 (i) 110 mm (ii) 90 mm
) PCN GIDPE) (D 110 mm (ii) e0 mm
C) Tee . 12.5 kglcn? (D 110 mm (ii) 90 mm
) Long bend : a kgtcn? (i) I l0 mm (ii) 90 mm
&(
Date:11.06.2020
Krishi Vigyan Kendra,Kota(Agriculture Univercity, Kota)
No. AU/ KVI( Kota/2O19-2O1246 Date:11.06.2020
Name of work: Rigid PVC pipe line for irrigation purpose
The technical bid should include
frPtr{r q1{ efo. $. 500 / - s u-+f,{ Rifrr 2% pRocRAMME cooRDINAToR KVK AGRI UNIKOTA in ICICI Bank. Branch Nayapur4 Kota, SB Nc No. 687801700400 (IFSC CodeNo.ICICO00O8ZS; { RTGS/NEFT gnr cmr o-Ei or f{s-{ur Unique Transaction Reference No. (UTR)-
1. Signed tender form (accepting terms and conditions).
2. Last Date and Time for submitting: Time: 1 1:30 AM Date: 23.06 .2020
3. Date and Time for opening: Time l:00 PM Date: 23.06.2020
4. Tender Fee, EMD
5. Authorization/manufacturing/registration certificate/OEM
6. PAN details and Bank Account details
7. GST registration certificate /Registered through company act
8. Annual turnover certificate of firm.
9. Technical bid should also contain product brochure rvith full specification and information.
10. All the relevant documents required in tender document
11. Details of Items
/\vl
S.No. Item for up gradation ofexisting seed grading plent Appnor Qt1'. Approximatecost
I Rigid PVC pipe IS :4985,class 2 (110 mm X 4 kg/cm'6mtr. Leneth)
200 nos.
2.70lakh2 Rigid PVC pipe IS : 4985,class 2 (9O mm X 4kScnt' 6 mtr.Lensth)
100 nos.
3 Access ori es (FTA, PCN.Tee.End cap, Clips, Soluti on etc. ) l0 set
Krishi Vigyan Kendra,Kota(Agriculture University, Kota)
8 07 44-23267 26 (O) E+na i I : kvkborkherakota@gmai l.com
No. AU/ KVI( Kota/2O2O-211246
FINANCIAL TENDER FOR
TTRUS AIf D COITDITIONS:
1. Equipment have to be supplied from readlr stock within a period of 7 days from the date ofdispatch of supply order.
2. Supply udU be made at KVK, Kota, AU, Kota-3. PaJrment wiU be made after equipment's satisfactory installation and demonstration.4. The approved rate must be FOR & installation at KVK, Kota, AU, Kota-5. Firm/ Paftyl Tenderer should be registered in commercial taxes department & must have GST
Number.6. The tender may be down loaded from university website wv v.aukota-org or
http: / / sppp.rqiashan-gov.in7. If the tender form is down loaded from universit5r urebsite or Rajasthan State Public
Procurement portal, an additional demand draft of Rs. 5OO/- along with earnest money 3/o ofestimated cost of equipment Rs. 54OO/- drawn in favour of PROGRAMME COORDINATORKVK AGRI LJNI KOTA strould be attached with tender form
8. The successfirl tenderer will have to deposit @ 5o/o of tlre order value as securit5r at the time ofsigning agreement urithnil a period of 7 days from the date of declaration of successfirl tenderer.The securit5l is to be deposited in the office of purchaser (Indentor). The securit5t deposit will berefunded after the end of guarantee/warranty period.
9. Equipment to be supplied must trave specifi.c warcranty period mini:num 12 months afterinstallation.
1O. The supplier must be authorized dealer and certificate of the same strould be submitted alongwith tender form.
11. If any tar( is to be paid extra mention it clearly otherwise it will be consider consideredinclusive in the rate quoted.
12. Specifications \pitl be rigdly used for checking the equipment.13. Quantities given are approximate and final orders may be placed as per requirement.14. Tenders must be submitted in favour of the Senlor Scteattst and Head, I(IIK, I(ota
Agrlcultur,e Untverslt5r, Kota, in properly sealed envelope (on the envelop please clearlymention the title of tender and due date).
15. The rates should be mentioned in figures and words by ink or t54red, if any discrepancy occursin figure and words then word strould be taken in consideration.
16. Unsigned tender will be liable to rejection.17. Universit5r reserves the right to accept arry tender not necessarily the lowest, D&y also reject
any tender witlrout assigning any reErslon and accept one or more tender for all or any one ormore items for v*rich tender has been submitted.
18. Last date of receipt of the tender in the office undersigned is dated 23.A6.202A at 11:.3O AM.The technical bid of tender shall be opened on dated 23.o16.2020 at 1:OO PM beforecomtnittee. The tenderers or their representative may choose to attend the meeting.
19. Vafidity of tenders wilf be 9O days from tlre opening of tenders.2O. Payment will be made within 3O days after submitting ttre printed bill with GST No. to I(VK
offi.ce.21. In case of delay in the delivery the recovery shall be made on the basis of following percentages
of value of stores which the-tendered failed to supply.(4 Detay up to one fourth period of the prescribed delivery period. 2.5ff/o(b) Delay exceeding one fourth but not exceedirrg half of the prescribed detvery period. S.OG/o(.) Delay exceeding half but not exceeding three fourth of the prescribed delivery period.
7.SG/o(d) Delay exceeding three fourth of the prescribed delivery period. lO.Otrlo
22. lt any term in not mention in tender for:m it will be applicable as RTPPR 2013 (Rajasthantransparency in public prrocurement rules 2Ol3) which can be seen on finance departmentweb site www.financerqjasthan.gov.in
23. lf arry | all disputed matter will be decided at jurisdiction area Kota-
/^v(Senior scientist and Head
Our/my offer to supply of Rigid PVC pipes for irrigation at Krishi Vigyan Kendra, Kota is withenclosed terms & conditions laid down by the university as mentioned above.
Name and full Address of Firm/Tenderer
Tel. No. and Mobile no-----------
Signature ofTenderer
/Yv<
AGRICULTURE UNIVERSITY, KOTA
GENERAL TERMS AND CONDITIONS OF TENDER
NOTE:- Tenderers should carefully read these conditions and comply strictly while submitting
their tenders. If a tenderer has any doubt regarding the interpretation of any of the conditions or
specifications mentioned in the Tender Form/\lotice, he should refer these to the Director
Extension Education and obtain clarification before submitting the tender. Decision of University
regarding the interpretation of the conditions and specifications shall be final and binding on the
tenderer.
I. DEFINITIONS:(i) The term 'the contract' shall mean the invitation to tender, the instructions to the
tenderers, acceptance of tender hereinafter defined and those general conditions and
special conditions related to the tender.
(ii) The term 'the contractor' shall mean the person, firm, company or any body to whom
the order for the supply is placed. In the case of person, it shall be deemed to include his
successors, heir and legal representatives where the context so requires.
(iii) The term'delivery' shall mean delivery by the stipulated dates and the places specified in
these conditions or special terms and conditions and/or supply order issued in this regard.
2 The tenders should be submitted to the Senior Scientist and Head,KVK,Kota, (Agriculture
University, Kota) before the due date and time. Any tender submitted after prescribed time
shall not be considered.
The tenders will be opened on23.O6.2020 at 1:00 PM in the offrce of Senior Scientist and
Head, KVK, Kot4 (Agriculture University, Kota) before the Committee constituted for the
purpose by the University as specified in the NlTispecial terms & conditions.
3. Tenderer who is not registered under the GST prevalent in the State where his business is
located shall not be eligible to participate in the tender The GST Registration Number
should be quoted and a Sales Tax Clearance Certificate from the Commercial/Sales Tax
Oflicer of the Circle concerned should be submitted without which the tender is liable to be
rejected.
4. (i) Rates must be written both in words and figures. If there is any variation in words &figures, the lower of the two shall be considered. There should be no erasure, alteration
or overwriting in the tender. Where any alteration is made, it should be initialled with
date by the tenderer failing which such tender may be rejected. No paper shall be
detached from the tender document.
N(A
6.
(ii) Rates must be quoted F.O.R. Destination at the Indenter Office or at specified places
mcntioned in the special terms & conditions and should include all charges and taxcs. Ifrequired should be mentioned separately.
(i) Tenders shall be valid for a period of six months from the date of opening of the tender
for the purpose of communicating the acceptance of tender offer.
(ii) After a tender has been accepted, the rates shall remain valid throughout the period for
which tenders are invited.
(iii) If at any time during the period of contract the contractor reduces the sale price ofTendered items/equipment to any other purchaser at a price lower than the price
approved under the contract, he shall forthwith inform such reduction or sale to the
Senior Scientist and Head, KVK, Kota, (Agriculture University, Kota) and the price
payable under the contract for the Tendered items/equipment supplied after the date of
coming into force of such reduction in sale shall stand correspondingly reduced. The
successful tenderer has to furnish certificate to the effect that the provision of this
clause has been fully complied with in respect of supplies made or billed for up to the
date of certificate. The successful tenderers shall furnish this certificate to the Senior
Scientist and Head, KVK, Kota, (Agriculture University, Kota) at,the beginning and at
the end of each six monthly period thereafter during the currency of the contract and at
the end of the contract period that they had complied with this clause of the contract. In
case of breach of this condition the tenderer may be black listed and debarred in future.
(i) Tenderers shall specifically mention their capacity while submitting the tender.
a) Whether signing as a "Sole Proprietor".
b) Whether signing as a "Partner" of the firm.
c) Whether signing as Secretary, Manager, Director etc. in the case of Companies
Authorization of this effect be submitted with the tender.
(ii) Tenderers should sign the tender form at the end of each page as a token of his
acceptance of all the terms and conditions of the tender and should also sign the page
on which rates are quoted.
(iii) If the tenderer resiles from his offers or add new terms & conditions after opening ofthe tender, his earnest money is liable to be forfeited.
(iv) The submission of more than one tender for the one and same category and under
different names is prohibited. If it is discovered at any time that this conditions has
been violated, the tender submitted by such firms shall be rejected or contract(s) shall
be cancelled and the earnest money or security deposit(s) shall be forfeited.
7.
Myr
8. The tender must be accompanied by Earnest Money as per the NIT, without which tender
will not be considered and rejected outright.
9. Successful tenderer has to deposit security @ 5o/o of the ordered value in addition to earnest
money submitted at the time of tender. The security amount is to be deposited in the offrce
of indenter in the form of Demand Draft, Bankers Cheque of a scheduled bank.
10. It is emphasized that no tender will be considered without earnest money. Request foradjustment of previous security/earnest money or deduction of earnest money amount from
pending bills shall not be considered.
1l The earnest money will be refunded to all unsuccessful tenderer after finalization of the
tender. Earnest money of successful tenderer will be retained as security for the full period ofcontract and it will be refunded within six months after the expiry of contract period provided
there is no complaint from any of the indenting (purchasing) offrcers.
12. Successful tenderers will have to execute an agreement in the prescribed form with Senior
Scientist and Head, KVK, Kota, (Agriculture University, Kota) on a non-judicial stamp ofRs.500/- which will be purchased by the successful Tenderer in his name and at his cost,
within a period of seven days from the date on which the acceptance of the tender is
communicated to him.
13. The tenderer shall be responsible for goods being sufliciently and properly packed for
transport by rail or road transport so as to ensure their being free from loss and breakage tillthe delivery of goods atthe stores of the indenting (Purchasing) Offrcer. If the contractor so
desires, he may insure valuable goods. For loss or damage, breakage, leakage or shortage
discovered by the Intender, the tenderer shall be liable to make good the same at his own
cost. The tenderer may present himself or depute any of his representatives to watch any
damage or loss discovered at the destination to verify the same if desired.
14. The successful tender shall not assign or sub-let the contract or any part thereofto any other
party.
15. (i) All goods (approved supplies) must be sent freight paid. If goods are sent freight to
pay, the freight together with an administration change of l0% of the freight charges
will be recovered from the supplier's bills.
(ii) Each bale or package shall contain a packing note quoting the acceptance order or
supply order no. date and details of contents.
(iii) Payment for the supply shall be due and payable by the Purchasing Offrcer to whom
supply is made when the goods are delivered strictly in accordance with the supply
order and is found to be having required standard quality.
(iv) All the goods supplied should be of the best quality as per the specification, trade mark
laid down for them and in strict accordance with the approved standards. The decision
of the Purchasing Officer of University shall be final as to the quality of the goods and
y\41
binding upon the approved supplier. In case, any of the articles supplied are not
approved these shall be liable to be rejected and any expenses incurred or loss caused
the University or to the supplier as a result of rejection of supplies, shall be entirely on
approved suppliers account.
(iv) The rejected articles must be removed by the tenderer, from the destination where
they lie within a period of 15 days from the date of rejection notice. The offrcials willtake reasonable care of such materials but will not be responsible for any loss or
damage that may occur to these articles while it is on their premises.
16.(i) The material ordered will have to be supplied within a period as specified. The material
will have to be delivered at the Premises of Indenting Oflicer at the cost & risk ofapproved supplier. lf the ordered goods are not supplied in the stipulated period, the
intending officers may extend the time of delivery'with liquidated damages as per
general terms and conditions.
The rate of liquidated damages for delayed supply are as under:-
S.No. Period of delay Rate of liquidated damageson the value of thestores/equipments failed tosupply in the prescribeddeliverv neriod
l. Delay upto one fourth period of the prescribeddeliverv oeriod
2.\Yo
) Delay exceeding one fourth but not exceeding halfof the prescribed delivery period
5.OYo
3. Delay exceeding half but not exceeding threefourth of the prescribed delivery period
7.sYo
4. Delay exceeding three fourth but not exceeding theperiod equal to the prescribed deliverv period
r0%
However, if the reason for the delay is beyond the control of the approved supplier, the
issue may be referred through Intending Officer to the University for granting extension without
liquidated damages. The approved supplier has to ensure that the ordered goods/items have been
delivered at FOR destination i.e. at the office of intending offrcer or at the placed mentioned in
supply order. Approved supplier is also responsible for proper packaging and mode of requisite
transport. Packaging cost, transportation cost and transit risk (up to delivery) is to be borne by
the approved supplier. For valuable goods insurance and other charges are also to be borne by
the approved supplier.
(ii) The supply against an order marked URGENT will be made immediately and will be
completed in full by the tenderer within 7 days or time indicated whichever is less from the
date of issue of order.
(iii) In case the supply is not made according to the supply order in full within a period
specified from the date of ordeq the earnest money will be forfeited.
ft'K
(iv) When the tenderer is unable to complete the supply within the specified period or the
extended period (when supply period is extended) the Purchasing Oflicer shall be entitled
to purchase the goods from open market at the risk and cost of the approved supplier
without any notice to the tenderer. The goods in full or any part thereof which the tenderer
has failed to supply, the tenderer shall be liable to pay the loss or damage which the
Purchasing Officer may suffer by reasons of such failures on the part of tenderer. But the
tenderer shall not be entitled to any gain on such purchase made against default. The
recovery of such loss of damage shall be made from any sums payable to the tenderer
under this or any other contract within the University. tf recovery is not possible from the
bill and tenderer fails to pay the loss or damage within one month of the demand, the
recovery shall be made under the Rajasthan Public Demand Recovery Act, 1952 or any
other law for the time being in force.
While making the risk purchasing the Purchasing Offrcer may exercise his own
discretion. In all cases, where orders are cancelled due to non-supply of goods, it will be
treated as a breach of the contract and the Purchasing Officer shall take action accordingly.'
In all such cases tenderer will be black listed & debamed from future dealing with the
University.
Note: It is clarified that Purchasing Officer may resort to risk purchase without granting
any extension as provided in Condition No. 16 (i)
(v) When the supplier is unable to complete the supply within the specified or extended period,
the University shall forfeit the Earnest Money/Security Money in full or in part as it may
deem fit.
When the Earnest Money/Security Money in full or in part is proposed to be
forfeited, a show cause notice for a period of 10 days will be given to the supplier for not
making the supplies in time and why not the Earnest Money/Security Money in full or part
thereof as specified in the notice be forfeited.
17 (D The quantities for the various items in the tender are approximate and subject to
variation. The supplies will have to be made according to requirements as and when
supply orders are placed throughout the contract period.
(ii) If supply orders are placed in excess of the quantities shown in the tender forrq the
contractor will be bound to meet the required excess supply up to 10% of the tendered
quantity besides that notified in the tender on the same rates and conditions. If the tenderer
fails to do so, the security deposit shall be forfeited & ban on future business shall be
imposed. If the supplier does not communicate within 7 days of the receipt of the supply
order for the excess quantity, it will be presumed that the supplier agrees to supply the
ordered quantity on the approved rates.
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(iii) If the purchases of the items approved are not made at all or purchases are made for
lesser quantity than that indicated in the tender, the supplier will not be sntitled to clsim
any compensation whatsoever on this account.
18. (i) All articles supplied shall strictly conform to the specifications laid down in the tender form.
The decision of the Purchasing Officer/Comptroller/Central Stores Purchase Committee
(Whether the articles supplied confirm to the specifications and are in accordance with the
specification tender) shall be final and binding on the supplier.
(ii) If even a small percentage of supplies or any unit drawn randomly from bulk supplies
does not conform to the standard of the tendered sample, than the entire supply is liable
to be rejected and no excuse whatsoever (viz. manufacturing difficulties, non-
availability of raw materials etc. shall be entertained) for deviation in quality will be
entertained.
(") If the goods or articles fail in comparison with the specifications or in test they will be
rejected and will have to be replaced by the supplier at his own cost & risk within the
prescribed limit.
(i") If, however, due to exigencies of University works, such replacement either in whole or
in part, is not considered feasible, the Comptroller or the Purchasing Offrcer (after
giving an opportunity to the contractor of being heard) shall for reasons to be recorded
in writing deduct suitable amount from the bill of supply. The deduction so made willbe final and binding on the supplier. If the supplier fails to appear for hearing the
decision of the indenting officer without hearing the supplier shall be final & binding
on the supplier.
(v) Articles which are prima facie defective or not in accordance with the accepted
tendered specification shall not be stored in the University Stores or indenting officers,
stores and if kept they shall be at the risk and responsibility of the supplier. The
rejected articles must be removed by the supplier within a period of 7 days of the date
of receipt of information of rejection after which the Purchasing Oflicer or the
Comptroller shall have the right to dispose of such articles as deemed proper at the
contractor's risk and on his account. The Purchasing Officer shall also have the right tocharge rent for storage ofsuch rejected articles from the tenderer at the rate to be fixed
by him. His decision regarding rent will be final and binding on the supplier.
(vi) The contract for the supply can be repudiated at any time by the Senior Scientist and
Head, KVK, Kota, (Agriculture University, Kota), if the supplies are not made to his
satisfaction after giving an opportunity to the tenderer of being heard and the reasons ofrepudiation shall be recorded by the Senior Scientist and Head, KVK, Kota,
(Agriculture University, Kota)19. Any increase in Excise Duty or other similar tax if imposed by the Central or state
Government after due date of Tender will be paid extra. Similarly any reduction in
them after the due date will be paid less to the approved supplier.
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20. Tenderers are requested to send printed descriptive literature, catalogue, photo literature ofthe articles if any with their tenders offers for convincing about the quality and usage of the
articles but direct/indirect canvassing on the part of tenderers or their representatives after the
submission of the tender shall disqualify them.
21. The University reserves the right to accept any tender not necessary the lowest, reject any
tender without assigning any reason and accept any tender for all or any one or more items or
the articles for which tender has been invited.
22.Itis made clear that the tender must be submitted accurately in accordance with the condition
of the tender and that necessary documents must invariably be submitted wherever
demanded. In the event of non-submission of these essential documents, the tender shall not
be considered and shall be treated as rejected without notice or any reference.
The following documents when furnished must hold good for the entire period of the
tender, failing which these will be considered as invalid documents:
(a) Documents to prove the capacity of the tenderer as. Manager/Proprietor/Partnerl
Managing Partner/Director/Secretary/Sole Distributor / Manufacturer.
(b) Documents to prove the tenderer as registered with the Director General of Supplies
& Disposals, New Delhi or National Small Scale Industries Corporation.
(c) Sales Tax Clearance Certificates.
All the documents are to be submitted with the tender form. If required the tenderer
may be asked to submit the original copies of the documents.
23. The tenderers should not quote their own conditions while submitting the tender. Any
counter conditions or counter proposals submitted by the tenderers will not be considered
at all. If a tenderer imposes conditions which are in addition to or conflicting with the
conditions mentioned herein, the tender is liable to be rejected.
24 Legal proceedings, if any arising out of this tender shall have to be lodged in Courts
situated in Kota and not elsewhere.
25. Tenderers are expected to satisfy themselves that they will be able to supply the items
tendered by them in full if their tenders are accepted. No plea that the manufacturer has
either stopped the manufacturing or manufacturer has increased the prices of the tendered
items or the item is not being imported due to certain restrictions shall not be considered.
Successful tenders will be bound to supply the ordered equipment in all circumstances and
on the approved rates only.
26. Tender must be submitted on the prescribed tender forms only which can be downloaded from
the university website www.aukota.org and state portal http://sppp.rajasthan.gov.in or
http ://eproc. raj asthan. gov. in
27. Where a particular make or size is stated in the tender form, no alternative should be
suggested. The alternatives suggested will be ignored and the tenderer shall be assumed to
have quoted for the tendered items with specifications as mentioned in the tender form.
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28. The decision of the Comptroller, Agriculture University, Kota in all matters relating to the
tender will be final and binding upon the tenderers.
29. The Earnest Money deposited at the time of submission of tender will be automatically
converted into Security Money and if the amount of Security Money is more than the
earnest money deposited, then the remaining amount of Security Money will have to be
remitted by the contractor.
30. The successful tenderer shall submit an agreement bond on non-judicial stamp of Rs. 500/-
within period specified in the letter and also deposit the amount of Security Money along
with the agreement bond, failing which the earnest money deposited, with the tender offer
will be forfeited.
31. The tenderer must have ink signed specific authorization issued by OEM (original
equipment manufacturer) for sale and support services to Agriculture University, Kqta
NV<--SENIOR SCIENTIST AND TIEAD
KYK, KOTA
IAVe certify that VWe have read the General Terms and Conditions of the tender and
that VWe agree to abide by General Terms and Conditions.
SIGNATURE OF TENDERERWITH STAMP
IAVe hereby certify that the above rates have been quoted after pursuing all the general
and special terms and conditions of the tender. VWe agree to confirm these conditions and signed
on all the terms & conditions in token of confirmation and acceptance. VWe also bear the
responsibility for supplying, installation, commissioning, demonstration and training to user at
my/our cost.
Signature of the Tenderer(With Firm's Rubber Stamp)
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