https://share.ps.net/fndr/EQS/Project%20Management%20Instant%20Oatmeal/default.aspx?CalendarDate=11%2F5%2F2010

“Instant Oatmeal”January 23, 2012

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Develop Schedule Dependencies Projects are

not islands they

interact

Links Between Projects

Forrest Kovach, MBA, PMP, MCTS - Project

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Build Projects by Team or Work Stream

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Connect Projects in a Collector Project

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Insert Projects as Subprojects in the Collector

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Insert Projects as Subprojects in the Collector

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External Relationships Feature

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Creating Links

Private Cloud needs Network Infrastructure Compete

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Creating Links

Select Tasks From Separate Sub-ProjectsClick First Task ID, hold Crtl KeyClick one or more Successors

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Creating Links

Click the Link Tasks Tool

MS Project Creates the linkBetween Subproject with the PathAnd file names.

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Creating Links

Use this technique to track key deliverablesfrom many sub-projects to aIntegrated Master Schedule

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• Links can be added manually in the Predecessor, Successor, Unique ID Predecessor or Unique ID Successor fields.

• For Example, the following entry in a Successor Cell:– 292,C:\Users\Forrest_Kovach\Documents\WK Transition\

TR_WK_Integrated Master Schedule\DELL WK PPM.mpp\593

– Says link to 292 within the project and link to line 593 in the DELL WK PPM project.

– The use of Unique IDs may be more expedient for creating manual external links as these numbers are fixed.

– Use the same technique in Unique ID fields with the Unique ID line numbers.

Maintaining Links

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Progressing in the Collector

• No different than progressing in a single file.

• Performance may be slow if the number of tasks exceeds 2000.

• Project Status Date Must be Set in Individual Files

• Use the Project Field to Identify what file is being progressed.

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Progressing in the Collector

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Progressing in the Sub-Project

• Faster response time

• Can still see impact of external connection in Total Slack

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Issues with Link Paths

• If files are relocated to a new path MS Project attempts to find the missing links and creates new external links.

• The new added links may become redundant with existing links.

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• The resources from all projects can be viewed the Resource Sheet.

• Time Phased data can be viewed in aggregate in Resource Usage or Task Usage

Viewing the Aggregate Resource Sheet

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Aggregate Resource Time-phased Data

• To use the same resource across multiple subprojects requires a resource pool

• Establish shared resourcesin the Collector Project

• You can then allocate a resource across multiple sub-projects to see allocations.

• Resource pools are not required in Project Sever

Thank You