KM_C224e-20180712163913 · Web viewThe pay rate for truck driver/laborer, Loretta Moore will be $ 19.00 per hour. The pay rate for part time truck driver/laborer Rick Lukas will be

SPRINGFIELD TOWNSHIP BOARD OF SUPERVISORSORGANIZATIONAL MEETING

JANUARY 2, 2018TUESDAY, 7:00 PM

CALL TO

ORDER The Organizational meeting of the Springfield Township Board of Supervisors was held on the above date in the Township Building at 406 Old Ash Rd., Mercer, PA 16137.

The purpose of this meeting is to organize the township officials for the year of 2018.

PRESENT

ALSO

Dave Swartz, Rick Dillaman and Tim Stiffy- Supervisors; John Trant,Acting Administrator; Patricia McQuaid, Secretary, Ray Bogaty, Solicitor; Dennis Flynn, Gateway Engineering; Jim Knight, Road Foreman arrived later in meeting.

PRESENT

OATH OF

Monica Pryts, Allied News, Judy Hassler, Randy Moore, Rich Lukas,Mary Stiffy, Jim Moore, Vicki Moore, Mitch Ferry, Chase Fenrick, ChuckFerry, Laurel Rendos, Bill Rendos, Hope Bennett, Joe Bennett, ShirleyBrenneman, Jeff Kent, Jessica Kent, Russ Warner, Mark Shaw, Bill Bretz, Buhl Water; Bill Shaw, Kevin McCune, Walsh Equipment; Sue Schepp, Leesburg Water.

OFFICE The Secretary stated that she had received Oaths of Office for both Tim Stif6' as New Supervisors and Christi Cratty as the New Real Estate Tax Collector.Dillaman nominated Swartz for temporary chairman for the Organization meeting of 2018, second by Stiffy. Motion carried, vote was unanimous.

The meeting was called to order with the "Pledge of Allegiance" by Swartz.

Dillaman as temporary chairman opened the nominations for Chairman. Stiffy nominated

Page l Minutes of 1/2/2018

Swartz for 2018 Chairman second by Dillaman. Motion carried, vote Unanimous.

A motion was made by Stiffy to nominate Dillaman as Vice Chairman, second by Swartz. Motion carried, vote Unanimous.

MEETINGDATES A motion was made by Dillaman and second

by Stiffy to set the regular meetings on the first Tuesday of each month at 7:00 PM, except for July 2nd (Monday due to Holiday and November 5th Monday, due to ElectionDay) The third Monday of each month will be a regular meeting at 9:00 AM, as needed. There will be a notice posted on the door if the meetings are canceled. All meetings will be held in the Township Building at 406 Old Ash Rd., Mercer, PA and all meetings are open to the public. Motion carried, vote unanimous.

SECRETARY TREASURER

A motion was made by Dillaman and second by Stiffy to appoint Patricia McQuaid as Secretary-Treasurer with salary according to budget of $26.00 per hour. As Secretary Treasurer, Patricia McQuaid is bonded by Traveler's Casualty & Surety Company in the amount of $2,000,000 through Anderson Insurance. Motion carried, vote unanimous.

DEPOSITORIES

The Secretary-Treasurer stated that the accounts were atHuntington Bank of Grove City, for

General Fund, checkingLiquid Fuels/State Fund, checkingPension checkingPayroll checking


Street Lighting checkingEscrow checkingFire Department Capital

1st National of PA - Grove City BranchSewer checkingSewer Capital Projects

Mercer County State Bank-Grove City Branch

Capital Projects checking$400,000 2015 TIF Project checkingFire Department Special Levies Tax 1 1/2 Mills checkingFire Department LST checking

$860,000 2017 Sewer Project Account

A motion was made by Stiffy and second by Dillaman to approve the depositories. Motion carried, vote unanimous.

2

It was stated that the following of the appointments would be done on a single motion:

SOLICITORRay Bogaty of the firm Bogaty Law Office will be retained as solicitor. His retainer will be $2,500.00 with additional needs billed at an hourly rate of $125.00.

ENGINEERGateway Engineering, Inc. per contract.

AUDITOR FOR TOWNSHIP FUNDSThe firm of McGill, Power & Bell, LLP was named as the Auditors for all Township


Funds. A resolution is to be passed at the regular meeting.

CPA-TOWNSHIP FUNDS:Trimpy Consulting Services

PLANNING CONSULTANTRick Grossman

SEWAGE ENFORCEMENT OFFICER, SEWAGE INSPECTOR

Waltz Consultants- Ken Rogers #03315, based on fees received.

ALTERNATE, SEWAGE ENFORCEMENT OFFICER

Doug Duncan #06537

ZONING OFFICERPatricia McQuaid

RIGHT TO KNOW OFFICERPatricia McQuaid

BUILDING CODE OFFICIALPatricia McQuaid

CODE ENFORCEMENT & THIRD PARTY INSPECTORRichardson Inspection Services

FLOOD PLAIN ADMINISTRATORPatricia McQuaid

PER CAPITA TAX RECEIVER & RECEIVER OF STREET LIGHTING FOR LEESBURG

Christy Cratty for this appointed position.REAL ESTATE TAX COLLECTOR 6 MILLS

Elected Position — Christi Cratty January 2018 to December 31, 2021.


SPECIAL TAX LEVIES FIRE TAX 1 h MILLSElected Position — Christi Cratty January 2018 to December 3 1, 2021.

BERKHEIMER COLLECTS EARNED INCOME & LST TAX AT $52.00

Berkheimer is to collect current year and has collected since 2012 Earned Income and Occupational Privilege / LST Tax. The Township signed a three year contract in 2012 with Berkheimer and, per Bill Leonard, of Berkheimer, his e-mail dated January 8, 2015 confirmed that Mercer County - Mercer County Tax Collection Committee signed a new 5 year extension January 1, 2015 to December 3 1, 2019 with Berkheimer to collect the EIT & LST with the same terms as the original contract.Therefore, no new Resolutions or appointments are required by Township.

ROAD FOREMAN / DIRECTOR OF PUBLIC WORKS / ROADMASTER

Jim Knight Road Foreman / Director of Public Works and Road Master

A motion was made by Stiffy and second by Dillaman to approve the preceding appointments. Motion carried, vote unanimous.

It was stated that the following of the appointments would be done on a single motion:

AUDITORNo Auditors at this time.

ROAD MASTERS


All three supervisors, Dave Swartz, Rick Dillaman and Tim StifW.

EMA COORDINATORMicah Swartz as the EMA Coordinator for Springfield Township; his appointment was confirmed by Governor Ridge in August 2009.

VOTING DELEGATE TO STATE CONVENTIONRick Dillaman

VACANCY BOARDHarold Iffi

REPRESENTATIVE TO COGDave Swartz, Rick Dillaman, Tim Stiffy


PLANNING COMMISSION MEMBERSRe-appointment of Randy Patterson and Brian Flick to a (4) year termJanuary 2018 to December 31, 2021, as Planning Commission members.

ZONING BOARDRe-Appointment of George Horchler as alternate or regular ZoningHearing Board member (whichever he prefers) for a (3) year term starting January 2018 to December 31 , 2020. (Need one more appointment)

APPEALS BOARDNone

REPRESENTATIVES TO EMA:All three supervisors, Dave Swartz, Rick Dillaman, and Tim Stiffy appointed as representatives to the EMA.

MCRPCRick Dillaman appointed as representatives to the MCRPC. The Planning Commission currently does not have a member attending.

MPORick Dillaman appointed as the representative to the MPO and Jim Knight as the alternate.

PINE HARRISVILLE AUTHORITYJudy Hassler is on the Pine Harrisville Authority for the five (5) year term running from January 2015 to December 3 1 , 2019, and Patricia McQuaid is a member for the term running January 2016 to December 3 1, 2020.

MUNICIPAL AUTHORITYPete Dickson is appointed to the Municipal Authority for a five (5) year term of January 2018 to December 31, 2022.

EDA-ECONMIC DEVELOPMENT AUTHORITYScott Wise is appointed to the EDA for a five (5) year term of January 2018 to December 31, 2022.

A motion was made by Dillaman and second by Stiffy to approve the preceding appointments. Motion carried, vote unanimous.

Page 7 Minutes of 1/2/2018

AUTHORIZEA motion by Dillaman and second by Stiffy to authorize approval Knight and McQuaid, purchases of up to $1 ,000 without Supervisors approval and authorize Knight to purchase of $1 ,001.00 to $5,000 with the verbal approval of two (2) Supervisors. Motion carried, vote unanimous.

It was stated that Pay Rates, Vacation, Holiday, Fringe Benefits, School Meeting and Convention pay for employees and Supervisors would be made on a single motion after they were listed as follows:

SETTING VACATIONLaborer's or those working full time (after 6 months) for the Township will get one (1) week vacation after one (1) year worked, two (2) weeks after three years and three (3) weeks after ten years, four (4) weeks after 20 years with holiday pay starting after a 90 day trial period is over. There will be seven paid holidays: New Year's, Memorial Day, 4th of July, Labor Day, Thanksgiving, the day after Thanksgiving or the 1st day of deer season, and Christmas, this includes the Secretary Treasurer. The following fringe benefits are also included; personal days on individual basis per budget meeting (Loretta Moore-8 personal days, James Knight7-personal days, Patricia Wimer-8 personal days) three (3) days bereavement for immediate family, one (1) day for close relative. Hospitalization for Family, (33% ofproceeding to be paid by Employees 2018) Life Insurance, AD & D, Short Term Disability for employees.(20% ofproceeding is paid by Employees). The Springfield Township Non-Uniformed Pension Plan Defined Benefit Plan is provided for retirees and employees of Springfield Township and funded by General Municipal Pension System State Aid and Springfield Township.

SCHOOLS, MEETINGS AND CONVENTION PAYThose attending schools, meetings or conventions sessions will receive $50.00 for half day, $90.00 for all day session plus mileage. Those attending the PSATS State Convention will receive $90.00 a day, single room rate, registration fee, food expenses of one meal a day with receipts and mileage for those driving.

SUPERVISORS RATE - Dillaman - $50.00 per meeting paid quarterly.Swartz & Stiffy — are $462.50 paid quarterly


PAY RATE FOR TRUCK DRIVER / LABORER, EMERGENCY ROADEQUIPMENT OPERATOR & ROAD FOREMAND/DIRECTOR OFPUBLIC WORKS

The pay rate for truck driver/laborer, Loretta Moore will be $ 19.00 per hour. The pay rate for part time truck driver/laborer Rick Lukas will be $ 16.12. (Lukas works November to April @20 hours a week minimum and as needed basis as requested by Road Foreman at other times) The Road Foreman / Director of Public Works [Road Master, Jim Knight pay rate will be $25.22 per hour. The rate for Supervisors doing road inspection is to remain at $12.50.

A Motion was made by Stiffy and second by Dillaman to set the preceding Pay Rates, Vacation, Holiday, Fringe Benefits, School Meeting and Convention pay. Motion carried, vote unanimous.

CLEANING CONTRACT WITH PINK & CLEAN AT $200.00 MONTHA motion was made by Dillaman and second by Stiffy to approve contract with Pink and Clean at $200.00 a month. Motion carried, vote unanimous.

MILEAGE RATE 2018 S 0.545A motion was made by Dillaman and second by Stiffy to set the 2018 mileage rate at $0.545 per mile as recommended by 2018 IRS rate per mile.

RE-ORGANIZATIONAL RESOLUTION # 1 - 2018:A motion was made by Stiffy and second by Dillaman to adopt resolution I -2018, to re-appoint George Horchler as regular or alternate, whichever he agrees to, on the Zoning Hearing Board. Term runs January 2018 to December 31, 2020. Motion carried, vote unanimous. This Resolution also affirms the appointments of Michaeleen Smoker and Diane Ryglowitz as members of the Zoning Hearing Board.

Swartz adjourned the Organizational meeting and stated that we would now go into our regular meeting for January 2018.


SPRINGFIELD TOWNSHIP BOARD OF SUPERVISORSREGULAR MEETING

TUESDAY, JANUARY 2, 2018CALL TO

ORDER The Regular meeting of the Springfield Township Board of Supervisors was held following the organizational meeting on the above date in the Township Building at 406 Old Ash Rd., Mercer. Chairman Swartz called the regular meeting to order.

PRESENT

ALSO

Dave Swartz, Rick Dillaman and Tim Stiffy- Supervisors; John Trant,Acting Administrator; Patricia McQuaid, Secretary, Ray Bogaty, Solicitor; Dennis Flynn, Gateway Engineering; Jim Knight, Road Foreman arrived later in meeting.

PRESENT Monica Pryts, Allied News, Judy Hassler, Randy Moore, Rich Lukas,Mary Stiffy, Jim Moore, Vicki Moore, Mitch Ferry, Chase Fenrick, ChuckFerry, Laurel Rendos, Bill Rendos, Hope Bennett, Joe Bennett, ShirleyBrenneman, Jeff Kent, Jessica Kent, Russ Warner, Mark Shaw, Bill Bretz, Buhl Water; Bill Shaw, Kevin McCline, Walsh Equipment; Sue Schepp, Leesburg Water.

AGENDA ADDITIONS OR DELETIONS: None

PUBLIC COMMENT ON AGENDA ITEMS: None

APPROVAL OF MINUTES OF DECEMBER 5 AND DECEMBER 18, 2017. A motion was made by Swartz and second by Dillaman to approve the minutes of December 5, 2017 and December 18, 2017. Motion carried, with two Supervisors voting yes. Stiffy abstained voting on the minutes since he was not a member of the BOS in December 2017.

APPROVAL OF PAYROLL FOR DECEMBER 2017. A motion was made byDillaman and second by Swartz to approve the payroll for December 2017. Motion carried, vote unanimous.

APPROVAL OF BILL LIST FOR DECEMBER 2017. A motion was made byDillaman and second by Swartz to approve the Bill list for the month of December 2017. Motion carried, vote unanimous.


CASH FLOW AND YEAR TO DATE REPORT FINANCIAL REPORT FOR NOVEMBER 2017. Filed for Audit.

FIRE DEPARTMENT: Fire Department was not in attendance.RESOLUTION #1-2018 SPRINGFIELD TOWNSHIP FEE RESOLUTION: A motion was made by Stiffy and second by Dillaman to approve Resolution #1-2018, Springfield Township Fee Resolution. Motion carried, vote unanimous.

RESOLUTION # 2-2018 - APPOINT AUDITOR MPB LLP TO AUDIT ALL TOWNSHIP FUNDS: A motion was made by Stiffy and second by Dillaman to approve Resolution #2-2018 appointing MPB, LLP to audit Township fttnds for 2017. Motion carried, vote unanimous.

RESOLUTION # 3-2018 - APPOINTMENT OF SHARP COLLECTIONS TO COLLECT DELINOUENT EARNED INCOME TAXES 2011 & PRIOR: A motion was made by Stiffy and second by Dillaman to approve Resolution #3-2018 appointing Sharp to collect delinquent earned income taxes for 2011 and prior years. Motion carried, vote unanimous.

RESOLUTION # 4-2018 - APPOINTMENT OF SHARP COLLECTIONS TO COLLECT DELINOUENT PER CAPITA TAXES: A motion was made by Dillaman and second by Stiffy to approve Resolution #4-2018 appointing Sharp to collect delinquent per capita taxes. Motion carried, vote unanimous.

RESOLUTION # 5-2018 - APPOINTMENT OF SHARP COLLECTIONS TO COLLECT DELINOUENT STREET LIGHTING: A motion was made by Dillaman and second by Stiffy to approve Resolution #5-2018 appointing Sharp to collect delinquent street lighting. Motion carried, vote unanimous.

RESOLUTION #6-2018 COLLECTION COMMITTEE (TCC) REPRESTATIVE PATRICIA WIMER PRIMARY DELEGATE: A motion was made by Dillaman and second by Stiffy to approve Resolution #6-2018, appointing Patricia McQuaid as primary voting delegate to the Mercer County Tax Collection Committee and Tim Stiffy as the alternate. Motion carried, vote unanimous.

Sewer Water and Infrastructure

Russ Warner-Attorney for Buhl Water, Lonnie Burghardt-American Hospitality: Attorney Warner, voiced Buhl Water's objection to the mandatory connection to a Municipal Water System within Buhl Water's service area, stating that Buhl Water has and continues to serve and is providing for the expansion of their water system.


Mr. Burghardt also asked the BOS to vote no to the Ordinance, stating that both businesses and residential customers will be negatively affected. He asked that the BOS give their Engineers a chance to discuss the Fire Flow concerns. Other residents in attendance voiced their objections to the Ordinance.Ordinance #5-2017 — Requiring connections of all occupied structures to a public water system: After some discussion. A motion was made by Stiffy and second by Dillaman to table Ordinance #5-2017, requiring connection of all occupied structures to a public water system indefinitely. Motion carried, vote unanimous.

Public Works Report

Walsh Equipment — Bill Shaw -New 2018 - JCB 3Cx14 Super Backhoe Loader — serial #2445990 at Sale Price of $103,826.40 minus trade in plus freight $1.260= $56,523.00 Total Cost through Costars Program: A motion was made by Dillaman and second by Stiffy to accept the above Walsh proposal through Costars PA State Contract #4400011435 at a cost of $56,523.00 conditioned on Jim Knights review and approval of JCB Backhoe Loader. Fund have been budgeted to be paid from General Fund Capital / Sewer Fund Capital Accounts. Motion carried, vote unanimous.

Planning, Zoning and Land Development

Reimer Subdivision of Lots 1 and 2: A motion was made by Stiffy and second by Swartz to approve the Melanie J. Reimer subdivision of Lots 1 and 2 as was recommended by the Planning Commission to the BOS for their approval. Motion carried, vote unanimous.

Gateway Engineering Report

Project Status Report for January 2, 2018 was presented to the Super

Reports Supervisors Report:Appreciation Dinner to be held in February 2018.

Solicitor Report:Russell Standard Zoning Hearing — Thursday, December at 7:00 pm.

Adj ourn

A motion was made by Swartz and second by Stiffy to adjourn at 8:25 p.m.

Minutes of 1/2/2018

Page 10


Springfield Township SupervisorsSpecial Meeting to Purchase of Fire Truck

Meeting MinutesJanuary 23, 2018

7:00 PM

Present: Dave Swartz, Rick Dillaman, Tim Stiffy, Supervisors; John Trant,Administrator; Ray Bogaty, Solicitor; Patricia McQuaid, Secretary Treasurer.

Also Present: Jessica Kent, Buhl Water; Judy Hassler, Jason Patterson, Greg Woods, Daniel Hutchins, w 7? Springfield Township Volunteer Fire Department.

Call to Order: The special meeting was called to order by Chairman, Dave Swartz at the Springfield Township building at 7:00 p.m.

Agenda Additions or Deletions: Cog Meeting update and Water Rate Study next step.

Public Comment: None.

Springfield Township Volunteer Fire Department Purchase of 2018 Pierce Rescue Pumper Truck: Springfield Township Board of Supervisors called this Special Meeting to discuss the financing and purchase of Fire Truck. Swartz stated the purpose of the meeting was to secure a Fire Truck replacement that is the best value for the Township.

After much discussion concerning prior contract presented to the BOS with CommunityLeasing which required lessee to be qualified for Federal Income Tax Exempt Status501-3C at 2.95 interest rate and the new Volunteer's Financial Services contract at 5.36 interest rate, and the various options and BOS concerns, no action was taken.

The BOS asked Bogaty to contact Glick directly to see if they will extend prepay contract for 60 days, preserve pre-pay and remove penalty clause while the Township looks into better rates.

The Fire Department is to provide Fire Truck specs to Trant to communicate to the vendors to see if a better rate would be available if the Township would back the Fire Truck loan.

The BOS discussed the COG meeting information and the Water Rate Study and next steps. No action was taken.

Adiourn: Swartz made a motion second by Stiffy to adjourn at 9:40 p.m. Motion carried, vote unanimous.

01-23-2018

PLANNING COMMISSION MEMBERSRe-appointment of Randy Patterson and Brian Flick to a (4) year term

January 2018 to December 31 , 2021 , as Planning Commission members.

ZONING BOARDRe-Appointment of George Horchler as alternate or regular ZoningHearing Board member (whichever he prefers) for a (3) year term starting January 2018 to December 31, 2020. (Need one more appointment)

APPEALS BOARDNone

REPRESENTATIVES TO EMA:All three supervisors, Dave Swartz, Rick Dillaman, and Tim Stiffy appointed as representatives to the EMA.

MCRPCRick Dillaman appointed as representatives to the MCRPC. The Planning Commission currently does not have a member attending.

MPORick Dillaman appointed as the representative to the MPO and Jim Knight as the alternate.

PINE HARRISVILLE AUTHORITYJudy Hassler is on the Pine Harrisville Authority for the five (5) year tenn running from January 2015 to December 31 , 2019, and Patricia McQuaid is a member for the term running January 2016 to December 31, 2020.

MUNICIPAL AUTHORITYPete Dickson is appointed to the Municipal Authority for a five (5) year term of January 2018 to December 31, 2022.

EDA-ECONMIC DEVELOPMENT AUTHORITYScott Wise is appointed to the EDA for a five (5) year term of January 2018 to December 31, 2022.

A motion was made by Dillaman and second by Stiffy to approve the preceding appointments. Motion carried, vote unanimous.

AUTHORIZEA motion by Dillaman and second by Stiffy to authorize approval Knight and McQuaid, purchases of up to $1 ,000 without Supervisors approval and authorize Knight to purchase of $ 1,001.00 to $5,000 with the verbal approval of two (2) Supervisors. Motion carried, vote unanimous.


Springfield Township SupervisorsMeeting Minutes

Monday, January 15, 2018 9:00 AM

Present: Rick Dillaman, Tim Stiffy, Supervisors; Patricia McQuaid, SecretaryTreasurer; Jim Knight, Road and Public Works; Ray Bogaty, Solicitor; Dennis Flynn, Gateway Engineering.

Also Present: Ruth Magee, Christi Cratty, Tax Collector; Jessica Kent, Buhl Water.

Call to Order: The regular meeting was called to order by Vice Chair, Rick Dillaman, at the Springfield Township building at 9:00 am.

Agenda Additions or Deletions:

Public Concerns: Dr. Finch-Superintendent of Grove City said that bid documents were being released for $35,000,000 new school and contractors have hopes of establishing themselves in this area for potential construction of other large businesses in Springfield Township. Finch stated that Grove City School District made a hard and complicated commitment to contributing to the Springfield Township TIF. That commitment now has resulted in the school district increasing taxes for the current construction project, so he looking for everyone to work together in setting goals to promote growth in Springfield Township.

Fire Department Report: None

Administrative and Finance

Income/Expense-Actual vs Budget Report — January to December 31, 2017.

Ruth Magee's 2017 Tax Collector's Real Estate, Fire Tax and Per Capita.Exonerations and to be Collected List: Ruth Magee presented the following Tax Collection List to the Springfield Township Board of Supervisors. She stated that the 2017 collection rate was down from 2016.Real Estate collected of $318,043.86, Real Estate to be collected of $15,582.90 and Real Estate to be exonerated of $2,177.55.Special Levies Fire Tax collected of $79,513.64, Special Levies Fire Tax to be collected of $3,896.00 and Special Levies Fire Tax exoneration of $544.40.Per Capita collected of $5,269.00, Per Capital to be collected $1 ,040.00 and Per Capital to be exonerated of $380.00.

01-15-2018

A motion was made by Dillaman and second by Stiffy to accept Ruth Magee's 2017 Tax report and exonerate her from collection of the above amounts. Motion carried, with both Supervisors voting yes.Christi Cratty- Appointment of Ruth Magee as her Deputy Tax Collector: Cratty stated that she wished to appoint Ruth Magee as her Deputy Tax Collector to take over in the event that she would become incapacitated. A motion was made by Stiffy and second by Dillaman to appoint Ruth Magee as Deputy Tax Collector for Christi Cratty, Real Estate Tax Collector. Motion carried, with both Supervisors voting yes.

Fire Truck Purchase and documents at a cost of $156 000: A motion was made by Dillaman to table and second by Stiffy. Motion can-ied, with both Supervisors voting yes.

Resolution #7-2018-Huntington Bank Account signature card adding Tim Stiffy and removing Judy Hassler: A motion was made by Dillaman and second by Stiffy to approve Resolution #7-2018, Huntington Bank signature changes above. Motion carried, with both Supervisors voting yes.

Public Works

Public Works Report for January 15. 2018 presented to BOS: Knight stated that the Multi Municipal bidding meeting will be held on the 1 6th

Engineering Report

Gateway Engineering presented their Report for January 15.2018:

Draft Review of updated Waters Systems Upgrade Plan and Rate Study: A draft of Water System Upgrade plan and rate study was presented to the BOS. No action was taken.

Motion to authorize submittal of STU grant application SVATS MPO for the construction of Phase 2 of the Rt. 208 trail. including a local match commitment to cover all cost other than construction and construction inspection and additional local match up to $60,000 for the construction of the Airport Trail connection: A motion was made by Stiffy and second by Dillaman to approve the above STU grant application and commitment cover cost detailed above up to $60,000. Motion carried, with both Supervisors voting yes.

Motion to authorize Gateway Engineers work authorization for the preparation of a small systems grant application to DCED for upgrades to the Municipal Water System: A motion was made by Dillaman and second by Stiffy to approve the above authorization

01-15-2018

to pursue a small water grant for Municipal Water System that is due by February 28th. Motion can-ied, with both Supervisors voting yes. A Resolution will be presented at February meeting. Motion carried, with both Supervisors voting yes.

ReportsSupervisors: Dillaman stated that Penn Northwest's Quarterly meeting would be January 24, 2018.Swartz stated that the Fire Department was working on a membership retention plan.

Solicitor: Bogaty stated that Zoning Hearing will reconvene on February 8, 2018 for a decision on the Russell Standard 2008 storage tank permit.

Economic Development Authoritv: Met for organizational and regular meeting. Same officers retained.

Neshannock Creek Municipal Authority: None

Adiourn: Dillaman made a motion to adjourn at 10:30 am, second by Stiffy. Motion can-ied.

01-15-2018

Springfield Township SupervisorsSpecial Meeting to Purchase of Fire Truck

Meeting MinutesJanuary 23, 2018

7:00 PM

Present: Dave Swartz, Rick Dillaman, Tim Stiffy, Supervisors; John Trant,Administrator; Ray Bogaty, Solicitor; Patricia McQuaid, Secretary Treasurer.

Also Present: Jessica Kent, Buhl Water; Judy Hassler, Jason Patterson, Greg Woods, Daniel Hutchins, Chad Patterson, Springfield Township Volunteer Fire Department.

Call to Order: The special meeting was called to order by Chairman, Dave Swartz at the Springfield Township building at 7:00 p.m.

Agenda Additions or Deletions: Cog Meeting update and Water Rate Study next step.

Public Comment: None.

Springfield Township Volunteer Fire Department Purchase of 2018 Pierce Rescue Pumper Truck: Springfield Township Board of Supervisors called this Special Meeting to discuss the financing and purchase of Fire Truck. Swartz stated the purpose of the meeting was to secure a Fire Truck replacement that is the best value for the Township.

After much discussion concerning prior contract presented to the BOS with CommunityLeasing which required lessee to be qualified for Federal Income Tax Exempt Status501-3C at 2.95 interest rate and the new Volunteer's Financial Services contract at 5.36 interest rate, and the various options and BOS concerns, no action was taken.

The BOS asked Bogaty to contact Glick directly to see if they will extend prepay contract for 60 days, preserve pre-pay and remove penalty clause while the Township looks into better rates.

The Fire Department is to provide Fire Truck specs to Trant to communicate to the vendors to see if a better rate would be available if the Township would back the Fire Truck loan.

The BOS discussed the COG meeting information and the Water Rate Study and next steps. No action was taken.

Adiourn: Swartz made a motion second by Stiffy to adjoum at 9:40 p.m. Motion can-ied, vote unanimous.

01-23-2018


Tuesday, February 6, 20187:00 PM

Present: Dave Swartz, Rick Dillaman, Tim Stiffy; Supervisors; John Trant,Administrator; Ray Bogaty, Solicitor; Jim Knight, Road Foreman; Patricia McQuaid, Secretary; Dennis Flynn, Gateway Engineering.

Also Present: Jessica Kent, Buhl Water; Lonnie Burghardt, American Hospitality; Jason Patterson, Dan Hutchins, Fire Department; Judy Hassler, Mary Stiffy, Jim Moore,.

Call to Order: The regular meeting was called to order by Chairman, Dave Swartz, at the Springfield Township building at 7:00 p.m.

Executive Session: Swartz noted that an Executive Session was held from 4:00 to 7:00 to discuss potential acquisition of real estate.

Agenda Additions or Deletions: None.

Public Comment: None

Fire Department

Fire Report: Chief, Daniel Hutchins presented the Fire Report for January. They had 18 calls with 1 19 man hours and an average of 5 per call and a total of 72 hours in training.

Fire Truck Purchase: Fire Truck purchase is still under discussion. Bogaty is getting information from financing agencies and waiting for call back from Glick Fire Equipment Company. No action taken.

Fire Police: The BOS received notification from Fire Police for request for services for from Sharpsville Police Department for the Primary Health 5K Race March 1 7, 2018 and 5K Race for Autism April 28, 2018.

Minutes, Bill List and Payroll

Minutes of January 2, January 15. and January 23.2018: A motion was made by Dillaman and second by Stiff)' to approve the above minutes. Motion carried, vote unanimous.

Payroll for January: A motion was made by Dillaman and second by Stiffy to approve the payroll for January. Motion can-ied, vote unanimous.

02-06-2018

Bill List: A motion was made by Stiffy and second by Dillaman to approve the bill list for January 2018. Motion caried, vote unanimous.

02-06-2018

Bank Balance/Cash Flow Report and Year to date Financial Report for December 2017: Report for December 2018 was filed for audit.

Administrative & Finance

Daryl Peck-Concord Public Finance TIF Loan Presentation: Daryl Peck presented the Farmers National Bank TIF Loan offer to the Board of Supervisors. In the event that Springfield Township does not have further development, Farmers National Bank is requiring Springfield Township guarantee the S I Series B TIF Note starting in 2021 by budgeting $86,000 for debt service. Guarantee to be presented at the March 6, 2018 meeting.

Resolution #8-2018- Opposing House Bill 1620 (PN 2146) Wireless Infrastructure Deployment Bill: A motion was made by Stiffy and second by Dillaman to approve the above Resolution #8-2018 opposing House Bill 1620 (PN 2146) Wireless Infrastructure Deployment Bill. Motion carried, vote unanimous.

Ruth Magee's request for permission to purge her old Tax records: A motion was made by Stiffy and second by Dillaman to give Ruth Magee permission to purge her old tax collectors records per the state's record retention schedule for Tax Collection and Assessment Records. Motion carried, vote unanimous.

Springfield Township Wireless Infrastructure Ordinance: A motion was made byDillaman and second by Stiffy to authorize Rick Grossman to finalize the Springfield Township Wireless Infrastructure Ordinance and forward to Bogaty for review his and to advertisement for adoption. The Planning Commission is scheduled to review at their February 26th meeting and provide recommendation to the BOS. The hearing and adoption of ordinance is to be advertised for March 6, 2018 BOS meeting. Motion carried, vote unanimous.

Hazard Mitigation Resolution discussion: Swartz discussed the Hazard Mitigation Resolution with the Board. The resolution will be presented at the February 19, 2018 meeting. No action taken.

Resolution #9-2018 —Mercer County State Bank adding Tim Stiffy as authorized signer and removing Judy Hassler: A motion was made by Dillaman and second by Swartz to approve Resolution #9-2018 — to add Tim Stiffy to the Mercer County Bank accounts as authorized signer and to remove Judy Hassler. Motion camied, vote unanimous.

Resolution #10-2018 —First National Bank adding Tim Stiffy as authorized signer and removing Judy Hassler: A motion was made by Dillaman and second by Swartz to approve Resolution #9-2018 — to add Tim Stiffy to the First National Bank accounts as an authorized signer and to remove Judy Hassler. Motion carried, vote unanimous.

02-06-2018

Sewer and Water Infrastructure

Gateway-Water System Upgrade draft rate study report discussion: Per the BOS request Gateway completed and evaluation of the Buhl Water System, including proposed system upgrades, as well upgrades to improve the system's fire flow and reliability of service along with cost comparisons of estimated rates between a Buhl system and a Township system. No action taken.

Gateway — 2018 Capital Sewer Repair Contract Advertisement: A motion was made by Dillaman and second by Stiffy to approve the advertisement for bidding of the 2018 Capital Sewer Repair Contract. Project is to be bid with options and unit cost that can be added on. Motion caried, vote unanimous.

Gateway Engineering

Gatewav Report-Denise Flynn: Dennis presented his report to the BOS.

Gateway — 2018 Sanitary Sewer Operations & Maintenance Proiect C-19238-1733:A motion was made by Dillaman and second by Stiffy to approve Work Authorization forGateway to assist in the design and bidding of 2018 Sanitary Sewer Operations and Maintenance Project C-19238-1733 as directed by Township. The fees are not to exceed $5,000 without further authorization. Motion carried, vote unanimous.

Resolution #11-2018 —Springfield Township request of PA Small Water and SewerGrant in the amount of $365,825: A motion was made by Dillaman and second bySwartz to approve Resolution #1 1-2018 requesting a PA Small Water and Sewer Program Grant in the amount of $365,825 from the Commonwealth Financing Authority to be used from Springfield Township elevated tank rehabilitation. Motion carried, vote unanimous.

Public Works Report

Public Works Report-Jim Knight: Jim presented his report to the BOS.

Hazard Federal Funding: Trant, Knight and Flynn are to gather information on Hazard Federal Funding and report back to the BOS. Swartz is to check with Frank Jannetti of Mercer County Emergency Management.

Supervisors Report:

Pension Plan/Employee Handbook/Security Concerns: Dillaman stated we need to move forward with these items that have been discussed in the past. He would like a meeting set up with Dave Cashdollar and Don Boetger and Katie Gunter. The Board would need work session/executive session to go over information.

Springfield Township Clean Up Day-June 16.2018, 8:00 am to 12:00 noon: Swartz02-06-2018

stated the Boy Scouts will be available to help.

Micah Swartz: A motion was made by Dillaman and second by Stiffy to add Micah Swartz as a part time employee at the same rate of training as the BOS for attending meetings and classes (S50 half day/S90 full day) as the Emergency Management Coordinator. Motion carried, with two Supervisors voting yes. Dave Swartz abstained.

Solicitor:

Russell Standard Zoning Hearing: Bogaty stated the Russell Standard Zoning Hearing reconvened on Thursday February 8, 2018 at 7:00.

Correspondence

Chris Dumbroski-Auditor two year term/declined four year term: Township received notification that Chris Dumbroski was elected as Auditor for both a two year and four year term. The Township received a letter from Chris Dumbroski stating he decline the four year Auditor term and accepted the two year Auditor term.

Legislative Night- to be held at Springfield Township — Thursday, May 17, 2018.

Grove City Historical Society — Thank you for Donation.

Township Appreciation Dinner — My Brothers Place — February 16, 2018 at 6:00

Public Comment Not on the Agenda

Lonnie Burghardt-American Hospitality Group: Mr. Burghardt presented the BOS with a report from their hotels comparing the cost of water/sewage from other areas vs Springfield Township's being more than double the cost of their other locations. He also presented a report Lewis Land Professional, Inc., for Water Flows from Buhl Community Water Company Hydrants in Springfield Township, Mercer County showing their conclusions vs documents provided by Gateway, Macdonald Illig Jones & Britton, LLP and Wunz Associates, LLC for the Boards review.

Adiourn: Swartz made a motion second by Stiffy to adjoum at 1 1 p.m. Motion carried, vote unanimous.

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Springfield Township Supervisors Meeting Minutes

Monday, February 19, 2018 9:20 AM

Present: Rick Dillaman, Tim Stiffy, Supervisors; Patricia McQuaid, SecretaryTreasurer; Jim Knight, Road and Public Works; Ray Bogaty, Solicitor; Dennis Flynn, Gateway Engineering.

Also Present: Ruth Magee, James Cratty, Christi Cratty, Tax Collector; Jessica Kent,Russ Warner, Buhl Water; Lonnie Burghardt, American Hospitality; Scott Neeley, KingView Mead; Judy Hassler, Pat Woods, Don Boetger, Katie Gunter, Boetger Retirement Plan Services; Tim Cashdollar, Cashdollar & Assoc.

Call to Order: The regular meeting was called to order by Chairman, Dave Swartz, at the Springfield Township building at 9:20 am. with an apology for the delay.

Agenda Additions or Deletions: None

Public Comment-Agenda Items:

Buhl Water:Russ Warner spoke on behalf of Buhl Water, stating that Buhl Water objects to any action or steps being taken to take over the Buhl Water Company. Buhl is ready and willing to sell bulk water inside and outside Springfield Township. Warner would like the Engineers to discuss questions on water and fire flow. Dillaman stated the water issue has been under discussion since 2012. Pat Wood's stated the water feud needs to be resolved the Township and Buhl's battle of words is embarrassing.

Fire Truck: Pat Woods stated the Fire Department had Primanti's cards that when used for purchases, donates 10% of any purchase made back to the Springfield Township Volunteer Fire Department.

Fire Truck Purchase: Ray Bogaty gave a background on Financing of the Fire Truck. No action taken by the Board of Supervisors. The Board will recess at the end of this meeting and reconvene on Tuesday, February 20th at 7:00 pm to continue discussion with the Fire Department.

Administrative and Finance

Income/Expense-Actual vs Budget Report — January to February 15, 2018.

Appointment of alternate member to SVATS MPO: A motion was made by Dillaman and second by Stiffy to appoint Tim Stiffy and Jim Knight as alternate members to the SVATS MPO (Metro Planning Organization).

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Route 208 Trail Phase 2 Grant Award in the Amount of S$SSS$$: Trant advised the BOS that Springfield Toymship had received a grant in the amount of .. for Phase 2 of the Route 208 Trail.

Sara Buss & Daryl Peck — Phase 1 Plan of Finance of TIF and Partial Guarantee bySpringfield Township discussion and Authorization Advertisement of DebtOrdinance for TIF Loans with Farmers National Bank for Adoption on March 6. 2018.: Daryl Peck reviewed the EDA's discussion of Series A Note for $1 and Series B Note for S 1,000,000 (which requires a Springfield Township Guarantee) with the BOS. A motion was made by Dillaman and second by Stiffy to authorize advertisement of Debt Ordinance for TIF Loans with Farmers National Bank for adoption on March 6, 2018.

Christi Cratty — Tax Collector: The BOS had questions concerning the compensation and office space of the Elected Tax Collector. Christi Cratty and answered the Boards questions and provided Tax Law documentation to the BOS and statutes of past practice being upheld in court. A motion was made by Dillaman and second by Stiffy to approve reimbursement of 1/3 cost of postage envelopes and tax school cost to Cratty and to continue to provide office space for the collection of taxes. Motion carried, vote unanimous.

Resolution #12-2018-Mercer County Joint Seal Coat Bid: A motion was made byStiffy and second by Dillaman to adopt Resolution #12-2018 Mercer County Joint Seal Coat Bid appointing Knight as the Township Delegate with Swartz/Dillaman as alternates in the absence of Knight. Motion carried, vote unanimous.

Resolution #13-2018-American Funds — Springfield Township Non UniformedEmployee Pension removing Judy Hassler as Trustee and adding Tim Stiffy Trustee: A motion was made by Dillaman and second by Stiffy to approve Resolution #13-2018, removing Hassler as Trustee on Springfield Township Non Uniformed Pension Plan and adding Stiffy. Motion carried, vote unanimous.

Resolution #14-2018-Mercer County 2018 Hazard Mitigation Plan: A motion was made by Stiffy and second by Dillaman to approve Resolution #14-2018, adopting the Mercer County 2018 Hazard Mitigation Plan as the official Hazard Mitigation Plan of Springfield Township. Motion carried, vote unanimous.

Personnel Security Discussion: Dillaman stated that personnel security concerns were discussed with the Secretary and policy is now place to address these concerns. NO action by the BOS required.

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Pension Discussion-Don Boetger. Katie Gunter of Boetger Retirement Plan Services and Tim Cashdollar of Cashdollar and Associates: Don Boetger explained current, Springfield Township Non Uniformed Pension Plan to the Board. He stated this currentPension plan is fully funded. There is to be no change to existing employees and retirees. Boetger then discussed possible options of new pension plans for any new hires. Tim Cashdollar discussed the pension fund investment accounts through American Funds and how well they have been doing over since initial pension investment since January 1, 1994.

Public Works

Public Works Report for February 19.2018 presented to BOS:

Lift Station — Emergency Replacement of Panel: A motion was made by Dillaman and second by Stiffy to acknowledge and identify electrical panel as an Emergency situation and approve Knight taking care of whatever necessary to complete the electrical panel replacement. Motion camed, vote unanimous.

Engineering Report

Gateway Engineering presented their Report for February 19. 2018:

Capital Sewer Proiect #C19238-1825 bidding, construction and administration work authorization S15 000: A motion was made by Dillaman and second by Stiffy to approve above work authorization with fees not to exceed $ 15,000 without further authorization. Motion carried, vote unanimous.

Sewer and Water Infrastructure

Patrick T. Kelly — Alternate SEO #2368: Motion to appoint Patrick T. Kelly as Springfield Township Alternate SEO per DEP recommendation for the Neely property Development. Motion carried, vote unanimous.

Buhl Water joint meeting to review term sheet: Warner would like a written response on the term sheet that had been presented to the Board of Supervisors. The Board to revisit and review notes in an Executive Session for Buhl Water.

ReportsRecess: Meeting was recessed until Tuesday, February 20th at 7:00 pm to discuss Fire Truck issue.

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Tuesday, March 6, 2018 7:05 PM

Present: Dave Swartz, Rick Dillaman, Tim Stiffy; Supervisors; John Trant,Administrator; Ray Bogaty, Solicitor; Jim Knight, Road Foreman; Patricia McQuaid, Secretary; Dennis Flynn, Gateway Engineering.

Also Present: Jessica Kent, Douglas Snow, Buhl Water; Lonnie Burghardt, American Hospitality; Dan Hutchins, Mike Keizer, Greg Woods, Fire Department; Mary Stiffy, Jim Moore, Monica Prytes; Allied News.

Call to Order: The regular meeting was called to order by Chairman, Dave Swartz, at the Springfield Township building at 7:05 p.m.

Executive Session: Swartz noted that an Executive Session was held from 6:00 to 7:00 to discuss potential acquisition of real estate and discuss legal issues threatened concerning water system.

Agenda Additions or Deletions: None.

Public Comment: None

Fire Department

Fire Report: Chief, Daniel Hutchins presented the Fire Report for January. They had 13 calls with 39 h man hours and an average of 5 per call and a total of 78 hours in training.

Fire Department Fire Truck Financing: A motion was made by Dillaman and second by Stiffy to approve the Township in assisting the Fire Department in securing financing for them to purchase the Fire Truck through Mercer County State Bank. Motion carried, vote unanimous.

Fire Truck down payment of $156,000: A motion was made by Stiffy and second bySwartz to approve releasing the down payment for the Fire Truck in the amount of $156,000 made payable to the Fire Department. Motion carried with Stiffy and Swartz voting yes. Dillaman voted no.

Minutes, Bill List and Payroll

Minutes of February 6 and February 19. 2018: A motion was made by Dillaman and

second by Stiffy to approve the above minutes. Motion carried, vote unanimous.02-06-2018

Pavroll for Februarv: A motion was made by Dillaman and second by Stiffy to approve the payroll for February. Motion carried, vote unanimous.

Bill List: A motion was made by Stiffy and second by Dillaman to approve the bill list for February 2018. Motion carried, vote unanimous.

Bank Balance/Cash Flow Report and Year to date Financial Report for January 2018: Report for January 2018 was filed for audit.

Administrative & Finance

Farmers National Bank Series B-2018 TIF Loan Debt Ordinance #2-2018Springfield Township Guaranty of Farmers National Bank requires Springfield Township guarantee the $1 Series B TIF Note starting in 2021 by budgeting $86,000 for debt service. A motion was made by Stiffy and second by Dillaman to adopt Ordinance #2-2018 incurring lease rental debt to be evidenced by a Guaranty Agreement securing a tax increment revenue note, Series B of 2018 to be issued by Springfield Township Economic Development Authority in the maximum principal amount of S 1 ,000,000.

Jim Molloy EDA Chair email: Trant read an email from Jim Molloy, Chairman of the EDA emphasizing that all leaders, Township, County, School and Penn Northwest need to be deployed to get off their . . .. and actively encourage and promote economic development in Springfield Township.

Wireless Telecommunications will be on agenda for April 3, 2018: No action.

Scott Neeley-Kingview Mead: Swaftz said the Planning Commission had questioned if we needed to have our SEO appointed to Liberty Township for the Neeley project, since we appointed their SEO for this project. Not required per Solicitor and Engineer. No action taken

Gateway Engineering

Gateway Report-Denise Flynn: Dennis presented his report to the BOS.

Route 208 Trail Phase Il Schematic Layout and Easement Plan C-19238-0047 Work Authorization $20,000: A motion was made by Dillaman and second by Stiffy to approve Work Authorization for Gateway to assist in the schematic layout and easement plan for the Trail Phase Il. The fees are not to exceed $20,000 without further authorization. Motion carried, vote unanimous.

Addendum to Capital Sewer Repair Proiect to extend submission of bid contract to 03-27-18 at 2:00 pm: A motion was made by Dillaman and second by Stiffy to approve

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extension of Capital Sewer Project deadline for submission of bid contract from March 13th to March 27, 2018 at 2:00 pm. Motion can-ied, vote unanimous.

Planning, Zoning and Land Development

Scott Neeley-Kingview Mead Conditional Use Hearing: Bogaty stated he would be advertising a Conditional Use request for Neeley to be held at the April 3, 2018 BOS meeting.

Public Works Report

Public Works Report-Jim Knight: Jim presented his report to the BOS.

Joint Seal Coat Proiect-S110,000: Knight presented the BOS with a list of Township roads he included in the joint seal coat bid, which included the total square yards of sealcoat needed at an estimated cost of under $110,000. A motion was made by Dillaman and second by Stiffy to approve Knight awarding sealcoat bid on behalf of Springfield Township at a cost of up to $110,000 at the Joint Seal Coat Bid. Motion carried, vote unanimous.

McKnight Construction-Township Maintenance-replacement of Secretarv Window$1,664.49 and repair to drywall $1,500.00: Knight presented a written quote to theBOS. A motion was made by Stiffy and second by Dillaman to approve McKnight Construction completing Township building maintenance at cost above. Motion carried, vote unanimous.

Supervisors Report:

Buhl Water Term Sheet & Joint Meeting: Swartz stated that a response to Buhl's term sheet had been formulated during the executive session prior to tonight's meeting and the Board is asking Buhl Water to meet with the Township to discuss the term sheet.

Buhl Condemnation Ordinance and Mandatory Tap Ordinance: Swartz stated he would like to remove the Buhl Condemnation Ordinance and Mandatory Tap in Ordinance completely from Springfield Township records in order to make any meeting with Buhl more amenable. A motion was made by Swartz and second by Stiffy to remove the Buhl Condemnation Ordinance and Mandatory Tap in Ordinance completely from Springfield Township records. Dillaman encouraged Board to vote no. Motion carried, with Swartz and Stiffy voting yes.

02-06-2018

Special meeting to discuss strategic planning Monday, March 12, 2018 at 9:00 am: BOS requested meeting to be advertised for March 12th.

Correspondence

Springfield Township Clean Up Day-June 16, 2018. 8:00 am to 12:00 noon:

Public Comment Not on the Agenda

Jessica Kent: Zoning question concerning accessory structure. Jessica is to send information to Zoning Officer for review and response.

Adiourn: Swartz made a motion second by Dillaman to adjourn at 9:15 p.m. Motion carried, vote unanimous.

02-06-2018

Documents

KM_C224e-20180712163913 · Web viewThe pay rate for truck driver/laborer, Loretta Moore will be $ 19.00 per hour. The pay rate for part time truck driver/laborer Rick Lukas will be