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KIT CARSON COUNTY COMMISSIONERS

MINUTES

JULY 15, 2020

8:00 AM WORK SESSION

FIRST CHRISTIAN FOOD BOOTH / FOOD BOOTH

9:00 AM PLANNING MEETING WITH SCHOOLS DISTRICTS - ZOOM

10:00 AM DHS FINANCIALS – TIFFANY AND MELISSA

10:30 AM SHERIFF TOM RIDNOUR – LEGAL RETAINER & POLICY PREP

11:00 AM JEFF CURE – COUNTY ATTORNEY

12:00 PM LUNCH

12:55 PM MEETING TO CONVENE WITH PLEDGE OF ALLEGIANCE

• REVIEW CONSENT AGENDA ITEMS: PAYABLES, MINUTES, SIDE ITEMS

1:00 PM DEB DANIEL – REPUBLICAN WATER CONSERVANCY

2:00 PM DAWN JAMES – DENTAL CONTRACT, EMPLOYEE HOUR CHANGE

2:30 PM KORENA – CORRECTION TO QUOTE ON PAGE TO TEXT - canceled

3:00 PM COLLIN

MEETING TO ADJOURN WHEN BUSINESS COMPLETED

AGENDA:

Minutes – July 8, 2020 Accounts Payable

NEW ITEMS:

Margarita Hernandez Fair Food Vendor Rodeo Contracts

Double S Bull Company

WPRA approval

PRCA Certificate S&T Telephone Easement – Roger Karspeck

PURCHASE ORDERS:

PO#20-00043 Complete Wireless Sheriff $3,530.50 Radios

PO#20-00044 Regal Corporation R&B D1 $769.96 Tire Rim VOID Usual & Customary Expense

MONTHLY REPORTS:

Semi-Annual Financial Treasurer Statement

OLD ITEMS:

PERSONNEL ITEMS:

FYI:

TABLED:

ADDITIONAL ITEMS

HUTF Report

BOARD OF PUBLIC HEALTH AGENDA: Public Health Order

BOARD OF DEPARTMENT OF HUMAN SERVICES AGENDA: Kristi Gallego Agreement

The Board of County Commissioners meeting convened at 10:13 AM. The Pledge of

Allegiance was recited. Those present were Cory Wall, Dave Hornung, Gary Koop, Tiffany

Ramos, Melissa Ross, Stan Hitchcock, and Susan Corliss.

BOARD OF HUMAN SERVICES:

Dave Hornung moved to go into the Board of Human Services meeting at 10:15 AM,

seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall. Those

present were Cory Wall, Dave Hornung, Gary Koop, Tiffany Ramos, Melissa Ross, Stan

Hitchcock, and Susan Corliss.

MAY FINANCIALS

Melissa Ross presented the May 2020 County Allocation Review and Tiffany

Ramos presented CSAT Report for the Department of Human Services.

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DIRECTOR UPDATE

Tiffany Ramos reviewed the timely reports with the Board of County Commissioners.

The staff is working on complete data entry to resolve the untimely status.

KRISTI GALLEGO AGREEMENT

Tiffany Ramos presented an agreement with Kristi Gallego. The purpose of this

agreement is for the contractor, Kristi Gallego, to provide services for clinical consultations

for both children and play therapy to the child welfare staff.

Dave Hornung moved to sign and approve the agreement between Kristi Gallego

and Kit Carson County Department of Human Services at $50.00 per hour for child

consultation, $150.00 per hour to testify in court, and $0.52 per roundtrip mile beginning

on July 1, 2020 through and including June 30, 2021, seconded by Gary Koop. The motion

carried by unanimous vote by Cory Wall.

Dave Hornung moved to adjourn The Board of Human Services at 10:50 AM,

seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

LEGAL RETAINER & POLICY PREP

Sheriff Tom Ridnour presented a legal retainer for the jail and policy preparation by an

external company to maintain compliance with the Colorado Revised Statutes as they are

amended. The Board of County Commissioners requested that addition bids or information for

both to be presented at a future meeting for next year’s budget.

COUNTY ATTORNEY

Jeff Cure gave an update on the road project for Larry Feldhousen. The proposal

rescheduled to a later meeting. He will check on businesses that do policy preparation for the

county also.

The Board of County Commissioners recessed for lunch at 12:05 PM.

The Board of County Commissioners meeting reconvened at 1:10 PM. Those present

were Cory Wall, Dave Hornung, Gary Koop, Rod Lenz, Steve Kramer, Deb Daniel, Dennis

Coryell, Tim Pautler, Brooke Campbell, Kevin Penny, Stan Hitchcock, and Susan Corliss.

REPUBLICAN RIVER WATER CONSERVATION DISTRICT

Rod Lenz, Steve Kramer, and Deb Daniel did a presentation on the history of the Oglala

Water Basin and the compact with Kansas. There is a need to retire 25,000 acres or about one

fourth of the wells in the South Fork. Representatives from the Republican River Water

Conservation District were available for questions.

The Board of County Commissioners recessed at 2:00 PM.

BOARD OF PUBLIC HEALTH AGENDA: July 15, 2020

Agenda This Agenda is subject to addition/correction & final approval.

Action Items:

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Subcontract for the senior dental program

WIC Contract

Public Health Order

Event Requests: Margarita Hernandez Fair Food Vendor

Personnel Update: L Schreivogel hour changes

Purchase Order approval: (all purchase orders have been sent over to courthouse)

BOARD OF PUBLIC HEALTH Dave Hornung moved to go into the Board of Public Health meeting at 2:09 PM, seconded by

Gary Koop. The motion carried by unanimous vote by Cory Wall.

BUSINESS ASSOCIATE AGREEMENT – PUBLIC HEALTH & BURLINGTON FAMILY DENTISTRY Dave Hornung moved to sign the Business Associate Agreement with Burlington Family Dentistry

(Garrett Huck) for the Low Income Senior Dental Assistance Program to comply with HIPPA Standards and responsibilities for Protected Health Information, seconded by Gary Koop. The motion was carried by unanimous vote by Cory Wall.

BUSINESS ASSOCIATE AGREEMENT – PUBLIC HEALTH & MASON DENTAL

Dave Hornung moved to sign the Business Associate Agreement with Mason Dental (Kyle Mason) for the Low Income Senior Dental Assistance Program to comply with HIPPA Standards and responsibilities for Protected Health Information, seconded by Gary Koop. The motion was carried by unanimous vote by Cory Wall.

BUSINESS ASSOCIATE AGREEMENT – PUBLIC HEALTH & ISENBART DENTAL HYGIENIST

Gary Koop moved to sign the Business Associate Agreement with Annette Isenbart, RDH for the Low Income Senior Dental Assistance Program to comply with HIPPA Standards and responsibilities for Protected Health Information, seconded by Dave Hornung. The motion was carried by unanimous vote by Cory Wall.

ORANGE SHEET – LINDA SCHEIVOGEL

Dave Hornung moved to approve the Job Change/Salary Adjustment – Orange Sheet for Linda Schreivogel at $20.19 per hour of step .75 and grade 37 for with annual wage of $37,750.00 as being a Non-Exempt 36-Hour Employee 0.05 Nursing, 0.4 WIC, 0.05 CVP, 0.05 Family Planning, 0.05 Sr Dental Program and 0.3 COVID with Benefits effective July 7, 2020, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

OPENING PROTOCOLS: MARGARITA HERNANDEZ

Dave Hornung moved to approve the plan protocol for Margarita Hernandez’s food vendor at the fair, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

Dave Hornung moved to adjourn the Board of Public Health meeting at 2:27 PM, seconded by

Gary Koop. The motion carried by unanimous vote by Cory Wall.

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The Board of County Commissioners meeting reconvened at 3:07 PM.

CONSENT AGENDA

The following items were reviewed by the Board of County Commissioners: Minutes of

July 8, 2020, and Accounts Payable.

Dave Hornung moved to approve the minutes of July 8, 2020, and to pay the Accounts

Payables in the amount of $187,215.78, seconded by Gary Koop. The motion carried by

unanimous vote by Cory Wall.

DOUBLE S BULL COMPANY

Dave Hornung moved to sign the Double S Bull Company contract for the Bull Fighting

on Friday, July 31, 2020, for four fighting bulls, transportation of bulls, flank man, and feed/hay

at the price of $2,000.00 and motel room, seconded by Gary Koop. The motion carried by

unanimous vote by Cory Wall.

EASEMENT – S&T TELEPHONE

S&T Telephone requested an easement in the Southwest Quarter of 24-7S-42W owned

by Roger Karspeck to install fiber optic.

Dave Hornung moved to approve the easement requested by S&T Telephone with the

conditions determined by the Road & Bridge District 1 for the depth and location, seconded by

Gary Koop. The motion carried by unanimous vote by Cory Wall.

PURCHASE ORDER #20-00043

Gary Koop moved to approve the Purchase Order #20-00043 for Sheriff Department to

Complete Wireless Quote #25036534.01 for computer and phone switch totaling $1,495.30,

seconded by Dave Hornung. The motion carried by unanimous vote by Cory Wall.

PURCHASE ORDER #20-00044 - VOID

TREASURER SEMI-ANNUAL REPORT: The Board of County Commissioners reviewed the Semi-Annual Report of Kit Carson

County Treasurer.

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Dave Hornung moved to approve the Treasurer’s Semi-Annual Report, seconded by Gary

Koop. The motion carried by unanimous vote by Cory Wall.

2020 JULY HUTF REPORT

The Board of County Commissioners reviewed the July HUTF report and money from

the State providing the county with a total of $189,369.06 for the month of June, which is a

decrease of $54,012.35 from June of 2019.

FAIR UPDATES

Paula Weeks called with information that The Marshall Tucker Band has cancelled

performing at the Kit Carson County Fair & Pro Rodeo. The Board of County Commissioners

agreed to have Little Texas perform in their place; their contract will be coming. Advertising is

being updated.

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The Board of County Commissioners meeting adjourned at 3:25 PM.

Submitted by: Susan Corliss, County Clerk and Recorder