Kerala State Drugs

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    An Organizational Study at

    Kerala State Drugs & Pharmaceuticals Ltd

    Submitted in partial fulfillment of the requirements for theaward of the degree

    MASTER OF BUSINESS ADMINISTRATION 2013-15

    under M G UNIVERSITYKOTTAYAM

    Submitted by:Enrolment No:

    Course Code: CC20Under the guidance of:

    Mr.: Shamnath R.S

    MG University Off Campus Academic Center

    Thycaud

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    DECLARATION

    I declare that the project report entitled Anorganization studyon Kerala State Drugs & Pharmaceutical ltdSubmitted by me forthe award of Master of Business Administration of M.GUniversity is my own work. The report has not been submittedfor the award of any other degree of this university or anyuniversity.

    Place:Date:

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    ACKNOWLEDGEMENT

    First of all I wish to express my deep gratitude and thanks to God who helped

    us in completing the organization study successfully.

    I shall remain grateful to. Mr.:BSS IT MISSION

    THYACDU for his amble guidance and encouragement for completing the

    organization study. I am also extremely grateful to faculty member for their

    valuable suggestions and advice regarding this work. I also express my

    profound gratitude to project guide Sr. .,Manager, HRM for his

    valuable guidance and timely advice and well-wishers for Encouragement given

    to us during the course of the project. It is my pleasure to express a deep sense

    of grateful

    Sr.to ., Manager, Safety & Environment Department

    & MIS without his untiring efforts and tremendous background information

    this work would not have materialized. I express my sincere

    Thanks to all the staff of Kerala State Drugs & Pharmaceutical ltd fortheir co-operation during my study in the company. Last but not least we thank

    my parents and for all their moral support and help, they had given to me.

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    CONTENTS

    I. IntroductionII. Industry Profile & Company ProfileIII. Product ProfileIV. Functional Departments

    Personnel Department

    Production Department

    Commercial Department Civil Department

    V. SWOT AnalysisVI. Findings & SuggestionsVII. RecommendationsVIII. Conclusion

    IX. Appendix Bibliography

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    CHAPTER 1 - INTRODUCTION

    The term organization has been defined by many experts of management in

    different ways, and while defining the term they have put emphasis on its different aspects.

    This has created a lot of confusion. Generally, organization refers to a group or an

    association or an institution of individuals working together for achieving predetermined

    common goals. So an organization is inevitable in those situations where two or more

    individuals work together to achieve a common objective. It may also defined as a planned

    unit formed by individuals for pursuing specific goals. The organization may further be

    viewed as a collective entity of individuals putting in joint effort to seek their common

    interests. Organizational study is "the examination of how individuals construct

    organizational structures, processes, and practices and how these, in turn, shape social

    relations and create institutions that ultimately influence people", organizational studies

    comprise different areas that deal with the different aspects of the organizations, many of

    the approaches are functionalist but critical research also provide alternative frame forunderstanding in the field. Organization is the backbone of management. Without efficient

    organization, no management can perform its functions smoothly. Sound Organization

    contributes greatly to the continuity and success of the enterprise. The organizational study

    undergone during the month of May was for partial fulfillment of the award of degree of

    Master of Business Administration of Mahatma Gandhi University. It helps to know more

    about the functions, structure, policies and different procedures undertaken in an

    organization. The study abridges the gap between theoretical knowledge and practical

    working condition. The organizational study was conducted at KERALA STATE DRUGS AND

    PHARMACEUTICALS Ltd which is the only pharmaceutical undertaking of government of

    Kerala. The study helped me to know the various functions in the organization. Every

    organization can be conceived as consisting of various subsystem or parts. Effective

    functioning of each of these parts is essential for effective functioning of the organization. In

    addition, the coordinated functioning of these subsystems also contributes to organizational

    effectiveness. For making organizational diagnosis the, strength weakness and potential of

    each of the subsystem need to be examined, hi addition the various processes that

    contributes to the effective functioning of the organization as a whole to be examined.

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    1.2 SCOPE OF THE STUDY

    The organizational study helps us to familiarize with the practical side of organizational

    functions. Thus an analysis is made through studies in which the theoretical aspect is

    compared with the actual situation.

    The scopes of the study are:-

    This study aims to acquire an overall knowledge about all the Departments and

    procedures being carried out in the organization.

    To have an exposure in working environment of an organization

    This study help to understand the decision making process in an organization and

    also to know the organization system.

    1.3 OBJECTIVES OF THE STUDY

    The organizational study is to familiarize with a business organization and the

    operation of its departments and also interact with the managers at various levels of the

    organization hierarchy to acquire awareness about the practical side of the theories. Also

    the scope of the study covers examination of the structure of the organization, seeking

    information about the products produced and study on the functions of various

    departments of the firm.

    To carry out a departmental study or analysis at Kerala Drugs and Pharmaceuticals

    LTD.

    To familiarize with the organizational function.

    To understand and get familiar with all the activities in the company

    To understand process flow and management of departments in the company

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    To get acquainted with the policies, procedure, strategies, and programs adopted by

    the company.

    To know the inter related department functions of an organization

    To familiarize with the organizational structure and various departments.

    To find out the Strength, Weakness, Opportunities& Threats of KSDP To knows the duties and responsibilities of the personnel.

    CHAPTER-2 INDUSTRY PROFILE

    Background The Pharmaceutical Industry today is in the front rank of Indias science-based

    industries with wide ranging capabilities in the complex field of drug manufacture and

    technology. It ranks very high in the third world, in terms of technology, quality and range of

    medicines manufactured. From simple headache pills to sophisticated antibiotics and

    complex cardiac compounds, almost every type of medicine is now made indigenously. The

    Indian pharmaceutical sector has come a long way, being almost non-existent before 1970to a prominent provider of healthcare products, meeting almost 95 per cent of the country's

    pharmaceuticals needs. The Industry today is in the front rank of Indias science-based

    industries with wide ranging capabilities in the complex field of drug manufacture and

    technology. It ranks very high in the third world, in terms of technology, quality and range of

    medicines manufactured. From simple headache pills to sophisticated antibiotics and

    complex cardiac compounds, almost every type of medicine is now made indigenously. The

    Indian Pharmaceutical sector is highly fragmented with more than 20,000 registered units

    with severe price competition and government price control. It has expanded drastically in

    the last two decades. There are about 250 large units that control 70 per cent of the marketwith market leader holding nearly 7 per cent of the market share and about 8000 Small

    Scale Units together which form the core of the pharmaceutical industry in India (including 5

    Central Public Sector Units). These units produce the complete range of pharmaceutical

    formulations, i.e., medicines ready for consumption by patients and about 350 bulk drugs,

    i.e., chemicals having therapeutic value and used for production of pharmaceutical

    formulations. Background The Pharmaceutical Industry today is in the front rank of Indias

    science-based industries with wide ranging capabilities in the complex field of drug

    manufacture and technology. It ranks very high in the third world, in terms of technology,

    quality and range of medicines manufactured. From simple headache pills to sophisticated

    antibiotics and complex cardiac compounds, almost every type of medicine is now made

    indigenously. The Indian pharmaceutical sector has come a long way, being almost non-

    existent before 1970 to a prominent provider of healthcare products, meeting almost 95 per

    cent of the country's pharmaceuticals needs. The Industry today is in the front rank of

    Indias science-based industries with wide ranging capabilities in the complex field of drug

    manufacture and technology. It ranks very high in the third world, in terms of technology,

    quality and range of medicines manufactured. From simple headache pills to sophisticated

    antibiotics and complex cardiac compounds, almost every type of medicine is now made

    indigenously. The Indian Pharmaceutical sector is highly fragmented with more than 20,000

    registered units with severe price competition and government price control. It hasexpanded drastically in the last two decades. There are about 250 large units that control 70

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    per cent of the market with market leader holding nearly 7 per cent of the market share and

    about 8000 Small Scale Units together which form the core of the pharmaceutical industry

    in India (including 5 Central Public Sector Units). These units produce the complete range of

    pharmaceutical formulations, i.e., medicines ready for consumption by patients and about

    350 bulk drugs, i.e., chemicals having therapeutic value and used for production of

    pharmaceutical formulations.

    Growth Scenario India's pharmaceutical industry is now the third largest in the world in

    terms of volume. Its rank is 14th in terms of value. Between September 2008 and

    September 2009, the total turnover of India's pharmaceuticals industry was US$ 21.04

    billion. The domestic market was worth US$ 12.26 billion. This was reported by the

    Department of Pharmaceuticals, Ministry of Chemicals and Fertilizers. As per a report by

    IMS Health India, the Indian pharmaceutical market reached US$ 10.04 billion in size in July

    2010. A highly organized sector, the Indian Pharma Industry is estimated to be worth $ 4.5

    billion, growing at about 8 to 9 percent annually 2.3 Domestic Demand The industry has

    enormous growth potential. Factors listed below determine the rising demand for

    pharmaceuticals. The growing population of over of a billion Increasing income

    Demand for quality healthcare service Changing lifestyle has led to change in disease

    patterns, and increased demand for new medicines to combat lifestyle related diseases

    More than 85 per cent of the formulations produced in the country are sold in the domesticmarket. India is largely self-sufficient in case of formulations. Some lifesaving, new

    generation under- patent formulations continue to be imported, especially by MNCs, which

    then market them in India. Overall, the size of the domestic formulations market is around

    Rs160 billion and it is growing at 9 per cent per annum. 2.4 Future Prospects The Indian

    pharmaceuticals market is expected to reach US$ 55 billion in 2020 from US$ 12.6 billion in

    2009. This was stated in a report title "India Pharma 2020: Propelling access and

    acceptance, realizing true potential" by McKinsey & Company. In the same report, it was

    also mentioned that in an aggressive growth scenario, the pharmaceuticals market has the

    further potential to reach US$ 70 billion by 2020 Due to increase in the population of high

    income group, there is every likelihood that they will open a potential US$ 8 billion market

    for multinational companies selling costly drugs by 2015. This was estimated in a report by

    Ernst & Young. The domestic Pharma market is estimated to touch US$ 20 billion by 2015.

    The healthcare market in India to reach US$ 31.59 billion by 2020. The sale of all types of

    pharmaceutical drugs and medicines in the country stands at US$ 9.61 billion, which is

    expected to reach around US$ 19.22 billion by 2012. Thus India would really become a

    lucrative destination for clinical trials for global giants. 2.5 Market Share Of Different

    Pharmaceutical Product Categories Category Market share (%) Value growth (%) Volume

    growth (%) Antiinfective 17 4 11 Gastrointestinal 11 8 9 Cardiac 10 18 15 Respiratory 10 9

    6 Vitamins/minerals 10 5 5 Pain/analgesic 10 8 9 Dermatological 5 8 4 Gynaecology 5 3 -1Neuro psychiatry 5 10 6 Antidiabetics 4 11 16 Opthologicals 2 18 16 others

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    Major Players In The Pharmaceuticals Industry

    1. Ranbaxy Laboratories Ltd.

    2. Dr. Reddys Laboratories

    3. Nicholas Piramalindia Ltd

    4. Cipla Ltd

    5. Biocon Ltd

    6. Aurobindo Pharma Ltd.

    7. Glaxosmithkline Pharmaceuticals Ltd.

    8. Cadila Healthcare Ltd. (Zydus)

    9. Sun Pharmaceuticals Industries Ltd.

    10.Wockhardt Ltd.

    11.Dihman pharmaceuticals Ltd

    12.Elder pharmaceuticals Ltd

    13.JB pharmaceuticals Ltd

    14.Merck pharmaceuticals Ltd

    15.Matrix laboratories Ltd

    Strengths Of Indian Pharmaceutical Industries

    Competent workforce India has a pool of personnel with high managerial and

    technical competence as skilled workforce. It has the largest English speaking

    population in the world. Professional services are easily available.

    Cost-effective Chemical Synthesis Its track record of development, particularly in the

    area of improved cost beneficial chemical synthesis for various drug molecules is

    excellent. It provides a wide variety of bulk drugs and exports sophisticated bulkdrugs.

    Information & Technology It has a good network of world-class educational

    institutions and established strengths in Information Technology.

    Globalization The country is committed to a free market economy and globalization.

    It has a 70 million middle class market, which is continuously growing

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    Consolidation The international pharmaceutical industry is finding great

    opportunities in India as the process of consolidation has started taking place in

    India.

    Low priced products The industry has thrived so far on reverse engineering skills

    exploiting the lack of process patent in the country. This has resulted in the Indian

    pharmaceutical players offering their products at some of the lowest prices in the

    world.

    Quality assurance The quality of the products is reflected in the fact that India has

    the highest number of manufacturing plants approved by US FDA (61 plants), which

    is next only to that in the US.

    Dominance in the market Multinational companies have traditionally dominated the

    industry, which is another trend seeing a reversal. Currently, it is the Indian

    companies which are dominating the marketplace with the local players dominating

    a number of key therapeutic segments.

    Self-reliance Displayed by the production of 70 per cent of bulk drugs and almost the

    entire requirement of formulations within the country.

    Labor force With one of the largest and most genetically diverse populations in any

    single country, India can recruit for clinical trials more quickly and perform them

    more cheaply than countries in the West.

    Other Strengths Low cost of production, Low R&D costs, Innovative Scientific

    manpower and Increasing balance of trade in Pharma sector are also significant

    strengths of the Indian pharmaceutical industry.

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    Challenges Of Indian Pharmaceutical Industry

    Underdeveloped new molecule discovery program The main weakness of the industry is an

    underdeveloped new molecule discovery program. Even after the increased investment,

    market leaders such as Ranbaxy and Dr.Reddys Laboratories spent only 5-10 per cent of

    their revenues on R&D, lagging behind Western pharmaceuticals like Pfizer, whose research

    budget last year was greater than the combined revenues of the entire Indian

    pharmaceutical industry. This disparity is too great to be explained by cost diffentials, and it

    comes when advances in genomics have made research equipment more expensive than

    ever.

    Hue & cry against exploitation In clinical testing persons from developing countries will be

    used to generate data about possible effects of a drug. A feeling of unrest among them or

    some section of society might develop that we are being used as guinea pigs. It might lead

    to demonstrations or legislations which will hamper the growth of industry.

    IP leakage IP leakage is one of the major concerns by companies outsourcing research work

    to India. So any major incident of IP leakage by Indian company can taint the image of wholeindustry.

    Restricted items There are a lot of items that are restricted under the EXIM policy from free

    trading. These restrictions are a weakness for the industry and hence pose to be a threat for

    its development.

    Safety concerns With recent high profile product withdrawals, there are also concerns that

    regulatory agencies will tighten up safety and efficacy testing requirements. A particular

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    focus will be on the application of pharmacogenomics techniques to improve safety profile,

    but the advent of such techniques in the long run will improve industry productivity as more

    pharmacogenomics data is collated.

    CHAPTER 3 COMPANY PROFILE

    Introduction

    About The Company Kerala State Drugs & Pharmaceuticals Ltd., a Public Sector Undertaking,

    since its inception in 1974 has been manufacturing and supplying essential and lifesaving

    medicines to cater the need of the common patients resorting to Hospitals in the State of

    Kerala. It is situated in Kalavoor, Alappuzha district. The KSDP Ltd. was incorporated as a

    company on1971 under the companies act,1956 with the main object of meeting the entire

    demands of drugs and formulation of the State Health Service Department. KSDP Ltd. is a

    subsidiary of M/S Kerala State Industrial Enterprises Ltd ( KSIE Ltd),Trivandrum. The factory

    was inaugurated in 12th September, 1974 and started its commercial production,manufacturing and supplying of essential and lifesaving drugs to health service department

    of the government of Kerala from 1978 onwards. It was started as a kitchen to supplying

    medicines to various government institutions coming under Government of Kerala. The

    complete shares of the company are taken by the Government. The liability of the members

    is limited. The slogan of the company is quality that cures and the company produces

    medicines that cures rather than treats. The Company has reached glorious heights in its

    way to thrive in this Hi-Tech era. The Product Development wing of the Company has made

    all efforts to bring out scores of new products in addition to the existing multiplicity of drug

    formulations to the tune of hundred odd products. The development work of newgeneration drugs are in progress. Without any compromise in Quality, KSDP LTD. is shielding

    itself from the globalization threats and venturing in to commercial trade operations. Now

    the Company is a major supplier of Quality drugs to Kerala State Medical Service

    Corporation (KMSCL), Thiruvananthapuram. When multinational companies and other

    companies in the private sector were supplying medicines at exorbitant prices and reaping

    high profits, the entity of Government Company in the pharmaceuticals sector became

    absolutely necessary and hence the honorable minister for industries Sri T.V Thomas

    decided to set up the plant in an industrially backward district alleppey. The watch word of

    KSDP is May all be free from diseases. KSDP has two units.

    1. Formulation division

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    2. Vitamin division (Now formulation division is only working)

    1. Formulation division :

    The formulation division has different department such as Marketing, Production Purchase,

    Store, Production Planning, Personnel, Finance, Maintenance and research & development.KSDP started with this formulation division and as far as KSDP is concerned the formulation

    is very important and now this division is only working. Mainly the company is producing

    different types of tablets, capsules and powders.

    2. Vitamin:

    a division KSDP started producing vitamin A in the year of 1983 and seized in the year

    2004.The company stopped the production of Vitamin A due to heavy loss. The loss of the

    plant was due to high cost of production and unavailability of raw materials like lemon grassoil.

    Vision and Mission

    Vision

    To manufacturing and market quality drugs at economical rates to the common man and

    to extend social justice to suit the needs of the common man, moreover to formulate new

    products through research and development

    Mission

    To undertake manufacture and trading of drugs, pharmaceuticals, Radio Pharmaceuticals,

    Nutriments, Cosmetics and Hospitals equipment

    To provide financial, technical, marketing development or any other assistance and

    guidance to any establishment, undertaking or any description what so ever which is likely

    to facilitate or accelerate the development of industries relating to Drugs, Pharmaceuticals,

    Radio- Pharmaceuticals, Nutriments, Cosmetics and Hospital equipment.

    To promote, establish and operate sales offices such as Emporia, showrooms. Publicityoffices, Stalls and Centers with the object of improving the marketability of Drugs,

    Pharmaceuticals RadioPharmaceuticals, Nutrients, Cosmetics and Hospitals equipment.

    Specialities

    Being a pharmaceutical industry, the KSDP has a well maintained animal house to perform

    toxicity and pyrogen tests on chosen healthy animals. KSDP is very particular about the

    quality of the raw materials even if the price is high. As per drugs and cosmetic act and

    rules, the company has to maintain raw materials and finished products. The company is

    very particular in maintaining each and every aspect.

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    Costly instruments are used for separate tests for each and every batch. The instruments

    like ultra violet spectrometer, infrared spectrometer, G C spectrometer and HPCC

    spectrometer. These instruments cost nearly Rs 10 lakhs. The company has a highly

    dedicated workforce and professional supervision.

    The Marketing is mainly under the heading of formulation division. 95 % of the productionof formulation division is given to the department of health, government of Kerala. Balance

    portion i.e. nearly 5 % is sold to other state and central government hospitals.

    CHAPTER 4 -PRODUCT PROFILE

    Capsule

    1. Amoxicillin Capsules I.P

    2. Ampicillin Capsules I.P

    3. Cloxacillin Capsules I.P

    Tablets

    1. Paracetamol Tablets I.P.

    2. Cotrimoxazole Tablets I.P

    3. Salbutamol Tablets I.P.

    4. Citrizine Tablets I.P.

    5. Metronidazole Tablets I.P

    6. Glibenclamide Tablets I.P

    7. Ciprofloxacin Tablets I..P.

    8. Erythromycine Stearate Tablets I.P

    9. Metochlopromide Tablets I.P.

    10. Folic Acid Tablets I.P

    11. Acetylsalycylic Acid Tablets I.P

    12. Chlorpheneramine Maleate Tablet I.P.

    13. Diethyl Carbamazine Citrate Tablets I.P

    14. Amitriptyllin Tablets I.P

    15. Alprozolam Tablets I.P

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    CHAPTER-6 DEPARTMENTS

    PRODUCTION DEPARTMENT

    CMD

    CMD

    PERSONNEL AND

    ADMINISTRATIV

    E MANAGER

    SUPERINDE

    SAFETY TIME KEEPER

    STAFF

    MINES MANAGER

    MINE MATE

    WORKERS

    DEPUTY

    MANAGERWORKERS

    ASSISTANT

    MANAGER

    SUPERINDENT

    WORKERS

    DEPUTY

    MANAGERQUALITY

    CONTROL

    TECHNICAL

    WORKERS

    DEPUTY

    MANAGERENGINEERING

    MAINTENANC

    E ENGINEER

    SUPERINDEN

    WORKERS

    CASHIER

    STAFF

    ASSISTANT

    MANAGERACCOUNTS

    SUPERIND

    CASHIER

    STAFF

    ASSISTANT

    MANAGERACC

    OUNTS

    SUPERINDENT

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    Production department is considered to be the most important and largest department in

    the organization. The authority of this department is within the hands of production

    manager. The workers are working sincerely and best of their skills. There are permanentworkers, contract workers and trainees in this department. The production department is

    operating under the directions of marketing and sales divisions, quality control

    departments, stores and inventory control. The total quantity to manufacture and the

    denomination of packing is obtained by production planning department and fed to the

    manufacturing wing .The quality department makes constant watch over the blending

    standards, packing safety and product hygiene. The inventory control department and

    packing section takes over the finished products in the predetermined areas. The

    production department consists of different sections such as tablets, capsules, powders and

    liquid preparation.

    Production Of Tablets Steps involved in the production of tablets are

    1. Mixing

    2. Drying

    3. Powdering

    4. Lubrication

    5. Compression

    6. Coating

    MIXING

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    In mixing process, necessary ingredients as per the formula required for the formulation of

    each tablets are mixed together to obtain a wet mass, using a mixer machine. There will be

    an active ingredient for each tablet. The ingredients within the formula in addition to the

    active are called excipients. Excipients are needed to make a good quality tablet at the

    required tablet press speed. They help the flow, compressibility and the ability of the tablet

    to eject from the tablet press without falling apart. Excipients also enhance the hardness,

    disintegration, appearance, color, taste, and the overall performance of the tablet. It takes

    almost 20 minutes for mixing each batch. The common additives or excipients are

    Binders

    Disintegrating agents

    Preservatives

    Colours Page

    DRYING

    The wet mass obtained after the mixing process should be dried using hot air. There are two

    types of dryers like

    Fluid bed dryer

    Tray dryer. In fluid bed dryer the wet mass is collected in a machine as bulk and steam is

    passed through it. Steam is obtained by heating water using electricity. In the case of tray

    dryer the wet mass is collected in different trays and is dried by placing these trays in a

    closed container. Hot air is passed through this container to dry the wet mass. In the drying

    step the wet mass is dried to a predetermined end point, commonly measured with a testcalled the LOD or loss on drying test.

    POWDERING

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    The dried mix consists of lumps. This mix of lumps is powdered in order to

    To improve powder flow.

    To improve compressibility

    To reduce fines.

    To control the tendency of powders to segregate

    To control density

    To capture and fuse small quantities of active material The dried mix consisting of lumps is

    powdered with the help of a powdering mill and its passed through a sieve to get fine

    particles of uniform size. The resultant form is subjected to sieving to extract fine powdered

    materials. Milling equipment is used to improve flow, reduce segregation, enhance drying,

    and limit wide particle size distribution. There are four standardized tests which are

    commonly performed on either milled or finished granules:

    LOD- water content

    Bulk Density, mg/ml

    Particle Size Distribution

    Angle of Repose, flow gradient. Two of the four tests, Loss on Drying (LOD) and Particle Size

    Distribution, are commonly performed by operators on the production floor. In some cases,

    the operator only performs the LOD and the other three tests are performed in the

    laboratory. The practice varies depending on the situation. MILL APPLICATION: Generally we

    want to be as gentle with powders as possible. Some powders have high moisture content

    and they may be subject to compaction within the mill; others are very hard and friable and

    are subject to producing fines. Fines are powders that are very small and dusty, which

    will pass through a 200 mesh screen. Fine dusty particles impede the flow, do not compress

    well and can become air born. The air born dust can be witnessed on filters, walls, cabinets

    and machine components. Besides affecting yields, the dust will combine with oil and grease

    on the tablet press causing the punches to become tight, requiring more frequent cleaning

    cycles.

    LUBRICATION

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    The fine granules which obtained after powdering is lubricated using lubricating agents like

    talc, magnesium stearate, dried starch etc. Lubrication is carried out in a machine called

    Drum Mixer. It is mainly done to avoid the sticking of the mixture in the machines.

    COMPRESSION

    Here the mixture is compressed in a compression machine to form tablets of desired shapes

    and sizes. The powder is compressed with the help of punches and dyes which can be

    attached to the compression machine. The size of the punches and dyes varies according to

    the size of the tablets. The lower and upper punch is pressed to compress the tablets. After

    compression, the tablets will be

    released by moving the punches apart. Here double rotary compression machine is used to

    make 54 tablets [27*2] in one rotation. In this step itself the tablets are turned into finished

    form with the engravings punched on it. The main steps involved in compression are

    Filling the die:

    first step involved in compression is filling the die with the powdered mixture. To adjust the

    weight of tablet, volume of filling the power in the die should be adjusted. The tablet should

    be made available in different weights , say 250 grams, 500 grams etc. Based on this the die

    should be filled.

    Compress the tablet:

    With the help of upper punch and lower punch the powder is compressed to form the

    tablet. When it is compressed all air inside the die and between the powder is removed. As

    binders are added with the mixture the powdered mixture stick to one another and thus

    tablets are formed in the shape of the dies used.

    Eject the tablet:

    The tablet is pushed from the die. When setting up the tablet press; Adjust Tablet Weight,

    Adjust Thickness, Balance weight & thickness and machine speed, to get proper Hardness.

    COATING

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    Once a good tablet is made, we often need to add a coating. The coating can serve many

    purposes; it makes the tablet stronger and tougher, improves taste, adds color, and makes

    the tablet easy to handle and package. There are two types of coating

    Sugar coating

    Thin film coating Sugar coating is used to avoid the bitterness of some tablets. Coating is

    sprayed as a solution using a spray gun. Water based solution is used for coating. This

    presents a challenge in applying and quickly removing this water based solution so it does

    not disrupt the integrity of the tablet. Tablet film coating equipment has evolved to enhance

    drying capability. Essentially a tablet coating system is much like fancy clothes dryer. The

    water based solution is sprayed in a very fine mist so as to dry almost immediately as it

    reaches the tablets. As the water dries it leaves the solids as a thin film on each tablet

    The coating system continuously supplies hot air, at the same time pulling air through small

    holes in the coating drum. The drum is commonly referred to as the coating pan, with small

    holes called perforations. This process can take as little a 30 minutes or it can take several

    hours. Tablets must be tough enough to tumble while the solution is added. The solution is

    distributed from tablet to tablet during the tumbling and drying process. The spraying,

    distribution and drying all takes place at the same time. Coating system consists of the

    coating pan, spraying system, air handling unit, dust collector and controls.

    The coating pan is really a drum within a cabinet, allowing for control of air flow, airtemperature and controlled solution application.

    The spraying system consists of spraying guns, a solution pump, tank & mixer and air lines.

    The solution is pumped into the guns and the air combines with the solution for atomization

    into a very fine mist.

    The air handling unit (AHU) is basically a way of heating and filtering the air.

    Dehumidification and/or humidification maybe needed depending on your location and

    application requirements.

    The Dust Collector collects the dust during the pre heat and tumbling cycles and the

    Controls connect all of the components creating a complete coating system.

    Once the production of one batch is finished in its respective section, then they will give

    intimation to packing section. The labels on the packs are printed by both hand printing and

    machine printing. Once the packing is completed it will be transferred to stock. It will be

    accounted to stock register only after getting approval from the quality control department.

    Different colours of packing are used for different products to identify the products.

    MARKETING DEPARTMENT

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    The main aim of this department is to supply the products of the company to common man

    at economic rates. The two ways of marketing are

    1. Government sale

    2. Open market sale

    Government Sales The company enjoys preference in the purchase from the government of

    Kerala. The company supplies medicines to institutions coming under health and family

    welfare, community health centers of government of Kerala like primary health center,

    medical college hospitals, taluk and district hospitals. 60% of demand of health department

    of Kerala is satisfied by KSDP.

    KMSCL (Kerala medical service corporation)is authorized to collect and distribute medicines

    to all the government institutions under health department. The Major Institutions under

    health department are

    1. Institution under director of health service (DHS)

    2. Institution under director of medical education (DME)

    Institutions coming under DHS are government institutions like Panchayat, consumer fed,

    hospital under local bodies, cooperative hospitals , district hospitals, taluk hospitals, primary

    health centers etc. Under the DME come all the government medical colleges of Kerala.

    Open Market Sales KSDP started open market sales in 1978 initially in Kerala and later on

    expanded to other states like Tamilnadu, Andhra Pradesh by employing medical

    representatives in each state and appointing medical officers. At that time there was a

    separate medical division located in cochin in Kerala, Chennai in Tamilnadu, Hyderabad in

    Andhra Pradesh and Great kailash in Delhi.

    23 products were marketed in various dosage forms. It gradually ceased in 1998 since KSDP

    does not have the sufficient infrastructure for the prescription drug market. Open market

    sales involves

    1. Institutional sale

    2. Prescription sale

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    In institutional sales, list of products, rate of each product, details about the quality of

    products and a covering letter is send to various medical institutions. If they are satisfied

    with the rate and quality of the product, they give purchase order to the company and the

    product is distributed. The company now is not going for prescribed sales.

    The price of product is determined by the price fixing committee which consists of top

    officials of the company. The rate of the medicines in the open market sales will be 5 to 30

    % increased rate than for the government sales.

    The company is not permitted to sell the medicines at same price to open market and

    government. Branding During 1984,the company had branded products such as supremol

    tab for co-trimoxazole, Brodilan tab for saltbutamol 2mg +Theophylline 100

    mg,kaymox250& 500 mg for Amoxicillin trihydrate,Maxillin 250 mg & 500 mg for Ampicillin

    trihydrate,Symix 100ml for cough syrup. At present,the company distributes its medicineunder trade name as there is only less open market sales in function. Eg:Paracentamol

    Advertisements And Promotion As the company is not concentrating in open market sales,

    there is no advertisement and promotional Efforts.

    HUMAN RESOURE DEPARTMENT

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    The Personnel Office deals with recruitment. Wage administration, promotion and industrial

    relations, disciplinary actions etc. The employees are appointed through Pecan employment

    exchanges. The additional employees required are taken as apprentice or on contract basis.

    Selected persons could get 6 months training efficiency in concerned on the supreme quality

    while selecting managerial staffs. Presently there are145 permanent employees including

    the managers and engineers. Out of which 131employees are presently working and the

    rest 14 are on deputation and on long leave. The temporary posts consist of more than 100

    apprentices and contract based workers. Contract based workers consist of former

    employees who took VRS from the company and external persons who are expert in this

    field. The peoples recruited could get training and also various seminars and classes are

    conducted.

    Functions

    To recruit right kind of persons for the right job at the right time.

    To arrange for training programmers.

    To evaluate performance of the employees.

    To the handle the grievances of the employees.

    To provide welfare facilities to the employees.

    Provide and maintain safety measures.

    Formulating policies

    Statutory Labor Welfare Facilities provided (Personnel Office) in KSDP

    Canteen Facility

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    The Company provided a canteen for its members. Here foods are provided at a rate of Rs 8

    per day for permanent employees. Working time of canteen is 8 hours.

    Rest Rooms & Lunch Rooms

    Adequate suitable rest rooms and lunch rooms (with provisions for drinking water) where

    workers can eat their meals brought by them are provided

    Facilities for Sitting

    Company offers very good sitting facilities for employees in their working spot

    Medical Facility

    The company arranges medical checkups for all employees once in a year. Health data cards

    are then issued to all the employees. The medical facilities are provided to employees as

    well as his/her family members.

    Risk Allowance

    When an employee meets with an accident, during employment for the disablement

    compensation is paid as per the rules of the Workmen Compensation Act. In addition to the

    KSDP allows an excreta payment of loss of wages i.e., 50% of the (basis DA) due to such

    accident.

    Drinking Water Facility

    An effective arrangement of drinking water for the workers in each section or department is

    available. Also arrangements are made for cold drinking water.

    Recreational Facility

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    First aid boxes or cupboards equipped with the prescribed contents is provided and

    maintained in KSDP. This is readily accessible during all working hours.

    Establishment Section

    All the wages, salary, administration and labor welfare facilities are controlled by

    establishment section in KSDP.

    Statutory Labor Welfare Facilities Provided (Establishment Section) in KSDP

    Wages and Salaries

    To provide wages and salaries to the employees

    Gratuity

    The payment of gratuity act 1972 has been amended by the payment of gratuity

    (amendment) act 1987. This came into force from 01-10-1987. Maximum salary taken will

    be Rs 3500 for gratuity calculation. In the amendment act of 1987, the maximum amount of

    gratuity payable to the employees will be Rs 3.5 lakhs. It is given for good faithful service

    and efficiently rendered to whole time employees of the company.

    E.S.I

    The employee of the KSDP covered by the ESI Act and contribution is deducted from the

    employees salary since 01-11-1992. Employees whose salary does not exceedRs10000/-

    per month are covered under this act. When employees are registered with ESI, they are

    entitled to get the following benefits from ESI:-

    Sickness Benefit

    7 days full pay or 14 days half pay sick leave can be availed by the employees at any time. If

    more than 30 days leave is required, medical certificate from an authorized medical

    attendant should be produced.

    Disablement Benefit

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    An injured person is given free medical treatment and all the expenses incurred by him. The

    total expense in connection with the treatment will be reimbursed.

    Dependent Benefit

    Legal heirs of the employee get the dependent benefit after his death. Main dependent are

    job and compensation.

    Maternity Benefit

    Women employees shall be allowed maternity leave with full pay for 90 days after the date

    of confinement. In addition, one month leave with wages is also allowed to the employee

    who suffers diseases arising out of delivery.

    Funeral Benefit

    For the funeral of employees, the funeral benefit provided is Rs 1000/-

    Provident Fund

    According to employees Provident Fund Act 1952, the employees of the company are

    entitled to contribute a certain percentage of salary or wages to this fund. The rules

    followed in KSDP are known as Employees Provident- Fund Rules. The fund shall deem to

    have been established on and from 16th

    February 1956. A worker is eligible to get Piffle he had completed continuous six months of

    regular service or 120 days during the period of 12 months. Under this scheme, repayable

    loans are available to employees in liberal terms. As the scheme is recognized, employees

    get benefit in income tax also.

    Bonus

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    Bonus is paid in accordance with the guidelines issued by the government from time to

    time. An employee whose salary is less than Rs 2500/- per month is eligible to get bonus.

    8.33% of the total salary is the minimum bonus to be paid.

    House Rent Allowance

    House rent allowances are allowed at the following rates.

    A) Salary less than Rs 2500/- is eligible to get HRA = RS 145/-

    B) Salary less than Rs 3000/- is eligible to get HRA = RS 165/-

    C) Salary above Rs 3000/- is eligible to get HRA = RS 185/-Uniform Allowance

    Uniform allowance

    Provided to workers is Rs 525/-, once in 2 years.

    Footwear Allowance

    Footwear allowance is provided to the workers in the spot welding shop, paint shop,

    mechanical maintenance shop etc. is Rs 425/- in every 2 years

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    FINANCE DEPARTMENT

    Finance refers to money or funds available to a firm. A business needs at every step

    to start a business, to operate it and to expand or modernize its operations. Financeis required to bring a business into existence, to keep it alive and to see it growing.

    The management of finance is essential for the success of the business. Finance

    manager is the head of the finance department. He looks after the budget, finance

    posting and audits of accounts. The senior officer accounts takes charge to look into

    the day today affairs of the financial of the company. The senior officer

    establishment deals with calculating employees wages provide provident fund, ESI

    etc. The cost section prepares cost sheet and evaluate job card. There is an internal

    audit section that deals with verification of accounts.

    Th e Un i ted E l ec t r i c a l I n d u s t r i es L td h as an i n i t i a l c ap i ta l am ou n t

    t o 4 c r or e s . I t s products are sold to its main customer KSEB. It also has other

    domestic customers.

    TAX:

    KSDP Ltd has to pay the following taxes:-

    Income tax.

    Sales tax.

    Excise duty.

    Educational cess.

    The sales tax charged per meter in Kerala is at the rate of 12.5%, whereas, if sold to

    other states outside Kerala, the rate is only 4% per meter (i.e., Central Sales tax).

    Educational cess is 2% on the excise duty. Presently, the excise duty is 16% on one

    meter and the educational cess 2% of the 16%.

    Job Card:

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    It is used to calculate the quality of products individual production time. The

    important registers maintained by the finance are given below:

    Purpose Journal.

    Sales Journal.

    Payroll.

    Sections of Finance Departments:

    The various sections under finance department are:

    Book and Budget.

    Sales

    Priced Stores Ledger.

    Costing.

    Establishment.

    Book andBudgets:

    Collection of accounts from different sections.

    Preparation of trial balance and final accounts.

    Coordination with auditors.

    Helps statutory auditor.

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    Sales:

    Invoice generation.

    Billing

    Collection

    Debtors ledger.

    Price Store Ledger:

    This section is responsible for maintaining accounts for the stores in monitory items.

    Costing:

    Each product is having a separate section. It sets the cost of that which issued by

    commercial group to add profit margin to set the price.

    Establishment:

    This section is responsible for cash disbursements and payment. It handles all the

    payment said to the employees.

    Benefits:

    Medical reimbursement

    Provident Fund

    Incentives

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    Loans and advances etc.

    Bills payable:

    This section handles the payment to be made to the suppliers once the SRV (Store

    Receipt Vouchers), PO (Purchase order) and invoice are received, cross verification of

    the PO terms, quality and quantity assurance with the SRV and invoice. Once all the

    claims are found satisfactory, the payment is issued as per the terms.

    Other Important Functions

    Payment to establishment

    Wages

    Salary

    Payment to suppliers

    Indigenous Purchase

    Important Purchase (Purchase, Bills)

    Terms of payment for purchase are

    Letter of credit (L/C)

    Advance (DD)

    Cash and delivery (COD)

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    Site Draft (SD) (If suppliers are not familiar)

    Service Bills

    This section maintain bills for payment of

    Factory service

    Maintance (Civil and mechanical)

    Internal Audit

    The main function of internal audit are

    Fault recognition

    Suggestion for improvement

    Assisting working level people

    Internal audit conducts site audit, once in a year.

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    Purchase procedures:

    All the purchase shall be made by purchase department.

    Bill ofmaterials shall be given by the production department.

    Material intends in forward to purchase department against each projects.

    Other items except capital goods required by various departments are intimated to store

    who prepares purchase intend and forward the same to giving full specification, samples of

    necessary requirement of capital goods is identified in various departments and set to

    purchase department often getting approval from the competent authority.

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    QUALITY CONTROL DEPATMENT

    This department is concerned with checking the quality of products made in the company.

    At each and every stage of production, the quality of the product is checked. Before it

    becomes the final product, it is cross checked.

    Quality Policy:

    KSDP and its employees are committed to develop, manufacture and market house service

    energy meters and motor control gears, ensuring customer satisfaction of its products and

    services through continual improvement of the effectiveness of its OMS achieved by setting

    and reviewing objectives.

    Quality Objectives:

    Top management of KSDP establishes implements and communicates operational

    measureable quality objectives at all relevant functional levels. The achievement of thesame is measured monthly through MPRM.

    Quality Management Principles:

    KSDP has framed its quality policy and manages its quality policy manage its quality system

    following the eight management principles of ISO: 9000:2000, listed below.

    1) Customer Focus:

    KSDP meets customer requirements and strives continuously to meet customer expectation

    by determining and reviewing customer requirements and measuring customer satisfaction.

    2) Leadership:

    Top management of KSDP establishes and provides leadership and unity of purpose and

    direction through management review meetings and provision of resources.

    3) Involvement of People:

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    KSDP believes that involvement of all employees is essential for the better functioning of

    the organization. This is achieved by planned training as given in the guidelines for training.

    4) Process Approach:

    The departmental guidelines of major functions follow a process approach and includePDCA cycle, which provides proper direction for achieving results when resources are

    managed as a process. It also helps to provide direction in taking planned corrective actions.

    5) Continual Improvement:

    Continual improvement of QMS is achieved through measurement of quality objectives

    achieved, measurement of customer satisfaction.

    6) Factual Approach in Decision Making:

    KSDP takes effective decisions based on results of analysis of data. This is achieved through

    the interactions in the management meeting on the performance of individual departments.

    7) Mutually Beneficial Supplier Relationship:

    KSDP tries to maintain beneficial and a mutual relationship with supplier.

    Quality Assurance

    The SE Quality Assurance is in charge of quality checking of the raw material samples. The

    quality assurance department also checks quality of incoming raw materials and the

    products in process. Inspections of finished goods are done by AE inspection. All meter

    products in the company are handed over to sales department. The sales returned meters

    are checked and corrected heres a commitment toward Total Quality Management in line

    with CII/EFQM guidelines, annual improvement action plans are being implemented

    involving techniques like

    Benchmarking.

    Business Process Re-Engineering.

    Six sigma.

    Kaizen

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    These are resulting in cycle time reduction for further improvements in delivery and

    technological process up-gradation, leading to improvement in quality profit to productsand enhanced customer focus on a continuous basis.

    To fulfill its role as a corporate citizen towards protection and conservation of the

    environment and ensuring that its products and systems also meet such requirements, KSDP

    has finalized a Corporate Environment management Policy for ISO 14002 Certification.

    For ISO 9001 certification, the International Audit is done once in six month by the KSDP

    personnel independent of their functions and External audit is done by Bureau Verities

    Quality International

    Management Responsibilities Regarding Quality

    Management must define and document its policy objectives and commitment to

    quality.

    Ensure that it is understood and implement at all levels.

    Define responsibilities and authorities.

    Identify verification and assign to competent personnel with adequate resources.

    Appoint management representatives.

    Quality System Standards

    ISO - International Organization for Standardizations

    Series of Standards. ISO 9000:

    ISO 90001:2000.

    ISO 90001:

    Covers management responsibility, contact review, control of design, purchase,testing storage, etc.

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    All units of KSDP are ISO: 9001 certified. Certification Agency BVQ1 (by Bureau

    VERITAS Quality International).

    International audit once in 6 months

    ISO: 9000-2000 VersionBrief Overview:

    Revised standard is compatible with principles of ISO 14000 andTQM. It centers on

    results achieved through P-D-C-A (Plan, Do, Check,Act) and processed approach.

    Focus on business needs, continue improvement throughmeasurable performance

    parameters leading to customer satisfaction.

    Mandatory documentation requirements simplified required in 6 of the following areas:

    1) Documentation control.

    2) Quality records.

    3) Internal audit.

    4) Control of non-conforming products.

    5) Corrective action.

    6) Preventive action.

    ISO 14000 (environment management system)

    1) Converts Statutory, Regulatory Acts (pollution, chemical treatment, discharge etc.)

    2) Energy consideration, resource utilization.

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    Quality issues faced by KSDP:

    1. Performance/Function.

    Input to output performance.

    2. Dimensional.

    Mounting.

    Fitting.

    Connections.

    Layout.

    Foundation etc.

    3. Completeness.

    Incomplete suppliers.

    Incomplete finish.

    Incomplete spares.

    Incomplete tools.

    Incomplete documents (drawings, test reports/certificate).

    Inadequacy (technical information)

    Not clear/legible

    4. Quality documentation.

    Inadequacy (technical information)

    Not clear/legible.

    5. Delivery.

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    Not in sequence as required by site/customer.

    6. Others.

    Finish.

    Alignment.

    Appearances.

    Ease of handling/maintains.

    Ergonomics

    7. Response time, behavior and attitude of KSDP personnel towards customers

    TQM Model: The Ten Essential Steps:

    Management readiness.

    CustomerSupplier partnership.

    Environment scanning.

    Existing system.

    Strategic planning

    TQM training.

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    SWOT ANALYSIS

    SWOT Analysis of a company reflects the effectiveness of the functions of the company in

    each and every department. Brainstorming technique was adopted to find the SWOT. It is a

    group creativity technique designed to generate a large number of ideas from a group of

    employees. Suggestions are evaluated and the analysis is made.

    STRENGTH:

    Quality of Products: The products of UEI possess high quality. It is an ISO 9001:2000

    certified company. The company offers 15 years warranty for its products. Before getting

    approval. The company products pass through different types of tests.

    Customer Focus: The Apex Management Team of UEI shall determine, understand and try to

    satisfy the needs and expectations of customer with the aim of enhancing customer

    satisfaction. The Marketing Department has the primary responsibility and Quality control

    has the secondary responsibility and all other departments have the responsibility for

    commitments for ensuring customer satisfaction.

    Involvement of workers is high: UEI believes that involvement of all employees is essential

    for the better functioning of the organization. This is achieved by planned training as given

    in the guidelines for training. Top management of UEI establishes and provides leadership

    and unity of purpose and direction through Management Review Meetings, Monthly

    Performance Review Meetings and provision of resources.

    Process Approach: The departmental guidelines of major functions follow a process

    approach and include (PDCA- Plan, Do, Check, Act) cycle, which provides proper direction in

    taking planned corrective actions.

    Continual Improvement: Continual Improvement of Quality Management Systems is

    achieved through measurement of quality objectives achieved, measurement of customer

    satisfaction, resolution of departmental non-conformances, implementation of corrective

    and preventive actions and internal audits. These are reviewed in the management review

    meetings.

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    Mutually beneficial supplier relationship: UEI tries to maintain beneficial relationship with

    suppliers and thereby enhance ability of both to create value. The organization continuallymeasures the performance of supplier sand gives them feedback and possible help to

    improve performance. It also gives them chance to assess the organization on the above

    chance.

    Skillful workforce: UEI shall determine the competency of the personnel performing the

    work affecting the Quality Management Systems on the basis of assessment done by

    immediate superior. The identified needs shall be consolidated for preparation of the

    training plan for satisfying the training needs. A yearly Competence Improvement Plan

    covering training, exposure visits, self-learning etc. shall be prepared. As a result the

    workforce has expertise in the respective areas.

    Good Industrial Relations: The relation with the top management and workers are cordial.

    Not a single working day was missed due to labor unrest in the past 30 years.

    WEAKNESS:

    High employee turnover: With the introduction of VRS, the person shaving experience left

    the company. This resulted in the reduction of experience hand in the company.

    Inadequate Performance Appraisal: The prevailing system of performance appraisal is

    inadequate in the present scenario.

    Lack of Motivational Techniques: The Company provides mandatory welfare measures to its

    employees. But motivational technique like promotion takes too much time.

    Time consuming policy decisions: UEI is a government company. So the decisions related topolicy takes comparatively longer period.

    Poor financial stability: For years, the company depended on only one customer and the

    customer gained high bargaining power. The government policies also affected the

    performance of the company. This lead to financial instability.

    Inadequate R&D: Due to poor financial stability, company could not set aside much fund for

    R&D purposes. This prevented the company from introducing new products. Because of

    this, the competitors which were established after UEI overtook the company in many

    areas.

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    OPPORTUNITIES:

    New Product Line: The Company will start the repairing of transformers within two months.

    The procedures foe availing the order from KSEB has been completed. Within one year The

    Company will start production of transformers.

    Raising Demand: Production of electricity has become more expensive which demands

    careful utilization and accurate measurement. With escalating power demand in Southeast

    Asia: most countries in the region are demanding novel electricity meters. Moreover, as

    increasingly more electric utilities install meters at their customers (both small power and

    large power consumers) site, sales for both single phase and three phase meters are

    increasing. Hence, the electricity meters market is witnessing stable growth. This is likely to

    further accelerate with the transition of electromechanical maters to electronic/digital

    meters in the future.

    New Markets: The Company has orders from Andhra Pradesh. Talks are going on with West

    Bengal Government for the supply order of Meters. Efforts are progressing to explore

    foreign markets for companys products. The company got enquiries from countries like

    Nigeria and Srilanka. And talks with Cuban and Venezuelan Ambassadors had been made

    with a view of getting orders from those countries. Between these, the company has great

    expectations in Venezuela

    Threats:

    Competitions: the company is facing tough competitions from the private and public sector

    undertakings

    Emerging of modern technology: Due to globalization modern technology were available in

    the market. The competitor make s of that.

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    FINDINGS & SUGGESTION

    FINDINGS:

    The major findings are:

    Good reputation of the company: Quality products and the government brand name is a

    major advantage for the company. It as a wide acceptance among the customers since it

    possesses a good customer handling and great quality products.

    Well-disciplined staff and employee: The work force is the strength of the company. All the

    workers work whole heartedly for the progress of the company even in bad times. There

    was no labor conflict in the past 30 years.

    Hard working skilled labor force: The labor force is very skilled. The company recruit fresh

    technicians and give extensive training to them.

    Good management employee relationship: The grievance re addressable system is very

    effective in the company. The company believes in the policy Prevention is better than

    cure, and it results in agood employee employer relationship.

    Effective attendance system: The company follows a punch card system. By which, the

    company can find out the total hours an employee spend in the working place.

    Harmonious Industrial Relations: The HR department makes sure that every reasonable

    need of the employee is met. The company considers employees as their greatest wealth.

    Maximum capacity utilization: The company plan their personnel needs very effectively andrecruits the correct number of persons. This ensures the maximum utilization of resources.

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    Regular feedback system: The feedbacks from the customers are collected in time with a

    view to improve the operational efficiency. For this the customers are contacted personally

    after a certain period of delivery. The company provides feedback forms to the customers.

    Good HR planning: HR planning is excellent. The company calculates the personnel

    requirement well in advance and act accordingly. Most of the time their planning is

    accurate. This ensures the effective utilization of resources.

    Solvency: Solvency of the company is good. It maintains a favorable solvency ratio.

    SUGGESTIONS:

    The major suggestions are:

    Employee Turnover should be minimized: In the long run, this may seriously affect the

    company. So the real reasons behind this should be found out and corrective measures

    should be taken

    Performance appraisal system should be improved: At present the companys performance

    appraisal system is not up to the mark. The companys techniques are little outdated. A 360

    degree appraisal system can be introduced.

    Improve the motivational techniques: The motivational techniques need a revision on the

    grounds of increased employee turnover. The company should make the employees more

    loyal to the company. For this timely promotion, incentives and plans like ESOP (EmployeeStock Option Program) may be introduced.

    More marketing efforts should be made: The new technologies in the information

    technology can be utilized for that. The website of the company should be converted into an

    E-commerce portal. All the companys products should be listed with pictures and all the

    specifications and facilities for online trade should be made.

    Infrastructure should be developed for improving the output.

    Technology transfer should be established with some reputed organization.

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    Company should appoint marketing executives.

    CONCLUSION

    The privileged opportunity of one month organizational study proved out the nature of

    business firm and it had enabled me to have an exposure to the majority of the topics

    related to

    companys,functioning,structure,policies,promotional,activities,working.environment,organi

    zational culture etc The significant of financial analysis in determining the performance is

    organization was also realized. This organizational study helped me to know about the

    company, the various departments; the functioning of various departments etcit also

    helped me to know the practical applications of the theories in the business studies. The

    organizational study helped to gain knowledge regarding the functional as well as themanagerial aspect of various departments in KSDP. Moreover it helped me to get

    familiarized with the real world organizational system and understand the decision making

    process in the organization. Organizational study in KSDP helped me to familiarize with a

    business organization

    To familiarize with the different departments in the Organization and their functioning.

    To enable myself to understand how the key business process are carried out in

    Organization.

    To relate theory with practice.

    To develop my attitude conducive to effective interpersonal relationships.

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    Appendix

    Books & Journals

    Harte John (1997) Management Crisis & Business Revolution,Transaction

    Publishers.

    Pandey.I.M (2006) Financial Management, New Delhi, VikasPublishing House Pvt

    Ltd.

    Kotler Philip, Lane Kevin, Jha Abraham and Mithileswar(2007)Marketing

    Management- South Asian Perspective, New Delhi, PearsonPrentice Hall.

    Sekaran and Uma(2007)Research Methods for Business- A SkillBuilding Approach,

    New Delhi, Wiley India.5.Company Journals.

    ISO 9001:2000 Quality System Files

    Websites

    www.quote.com

    www.areweb.com

    www.tradeindia.com

    www.surfindia.com