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Kentucky’s Common Kindergarten Entry ScreenRefresher Training on the BRIGANCE K Screen IIIand Online Management System
April 27, 2015
Review Kentucky’s Common Kindergarten Entry Screen initiative requirements, recommendations, and timelines
Review screening best practices
Review process and timeline for entering screening data into the Online Management System
3
Objectives
2015-16 is the third year of full implementation!
We continue to establish and refine best practices
Early childhood is front and center, so smooth implementation is crucial
4
2015-16 Implementation
49,089 children screened 50% of all children screened Kindergarten
Ready Only 4% of students were missing prior
settings data – down from 20% last year
5
Highlights from 2014-15
The BRIGANCE Kindergarten Screen is the tool that was chosen for assessment of readiness skills Motor, Language, and Academic/Cognitive Skills, and Self-
help and Social Emotional Development
K Core Assessments-REQUIRED Self-help and Social-Emotional Scales-REQUIRED Supplemental Assessments-Recommended Reading Readiness Scale-Recommended
Data collected and aggregated with the Online Management System (OMS)
6
Screen Tools for 2015-16
Early Childhood Screen III K&I “Manual” Objects for counting and sorting Includes screen assessments and tools
Kindergarten Data Sheets Technical Report
Other items needed for screening: Paper, pencil, blank and lined paper Picture book(s) that has at least three lines of text on each
page Timer Copies of the Self-Help and Social-Emotional Scales Implementation Guide
7
Tour of the BRIGANCE Screen Kit
No sooner than 15 calendar days before school starts
No later than the 30th instructional day
NEW! OMS and IC data to be entered within 15 calendar days after screening window closes AND no later than October 15 – pending LRC approval
Be sure you know your district’s screening window for 2015-16
8
Your Screening Window
• Previous surveys indicated teamwork is essential for a successful implementation!• Decide who will screen, enter data, etc.• If screening before school starts, invite child care, preschool,
and Head Start staff
• Also on the list:• Organization• Scheduling• Using additional staff as needed• Having a system for organizing materials
• See the 2015-16 Implementation Guide for more details
9
Best Practices
Prior Setting Data
Have a plan for entering prior setting data into Infinite Campus (IC)
Double check students who attended state-funded preschool and/or Head Start
Schedule a time for district contacts to check progress using the ad-hoc report available in IC
Enter “Other” if no information is available
Accommodations versus modifications
English Learners (EL) should be screened in their primary language Bilingual personnel Volunteer interpreters Friends of the family (trained in asking questions)
Planning ahead: From students you’ve had in the past, what types of situations do
you expect where you will need to make accommodations? What type of support will you need for EL students?
See the 2015-16 Implementation Guide for more details
11
Screening Childrenwith Special Considerations
For the K Core Assessments:
Be sure to adhere to the Discontinue point
Use directions as they are written in the Manual
Tip: Use sticky notes to tab places in the Screen you need for quick reference
See the 2015-16 Implementation Guide for notes on specific subtests
12
Remember!
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Online Management System
There will be a NEW account for the 2015-16 year
The account will be readyJuly 15
If you need access to student level data from previous years, contact Melody Cooper
State/district results posted on KDE’s Open House
How do I get Access to the New OMS? Send the staff file (all staff who need OMS
access) to Melody Cooper by June 15 Starting on July 15, use the Forgot Password
feature – oms.brigance.com Be sure to use your school email You will receive an email from BRIGANCE
Complete Staff File by June 15
Column A – do nothing Column B – designate location user should be associated
with, using district a district/school code or e-mail address (this helps determine what the user sees - entire district, entire school, classroom, or data entry only) Teacher location ID must be his or her district e-mail address
Column C – Staff ID must be the district e-mail address Columns D-G – enter e-mail addresses carefully, no need
for middle initial Column H – designate the user role
More about the staff file…
Melody Cooper will distribute the staff file template to district K Screen contacts this week
Due to Melody Cooper June 15
Complete one staff file per district – please do not send a staff file for each school
How is the new KY OMS set up?
Infinite Campus and the BRIGANCE OMS Initial set-up Ongoing maintenance
Initial Set-up: Infinite Campus to OMS Initial “import”/ “onboarding” of districts,
schools, administrators, teachers, classes, and students from Infinite Campus into the OMS
Make sure all info is in
Infinite Campus by
July 1
Changes made in IC by end of day Fridays will be reflected in OMS the following Tuesday or Wednesday morning
Updates to student information must be made in IC Any changes to teacher information and creation of
new classes must be made directly in the OMS by an administrator
22
Ongoing: Infinite Campus will “talk to” the OMS weekly
Fri PM Tues/Wed AMStudent Changes Teacher Changes/
New Classes
23
District/Admins/ Teachers/Classes
in IC by July 1?In OMS
YES
Studentsin IC by July 1?
YESIn OMS
NO
Will be updated in OMS weekly
automatically from IC
REMEMBER:Always enter and update student
information in IC!
Admins must enter into OMS
NO ADMINS REMEMBER:After July 15, enter/ update teacher info in
the OMS!
When entering data into the OMS: Enter only one new screening session Be sure all items on the Self-help and Social-
Emotional Scales are completed Make sure you click “Submit” after entering both the
K Core Assessments and SHSE Scales View the Group Report and Export as CSV to sort
information by domains
24
Remember!
Kentucky OMS Training Videos Part 1: Introduction & Overview
NEW!
Part 2: Accessing the OMS NEW!
Part 3: Entering required Screen data: K Core Assessments
Part 4: Entering required Screen data: Self-help and Social-Emotional Scales NEW!
Part 5: Viewing the Screening Summary Report and online Data Sheets
Part 6: Group Reports
Part 7: Recommended Screen data (Supplemental Assessments and Reading Readiness Scale) NEW!
Part 8: Sharing Screening Results with Families NEW!
Part 9: OMS Resources
Part 10: IMPORTANT!! Avoiding Common Pitfalls when Entering OMS Data NEW!
Part 11: Administrator Features
25
Creating a Class
Under “My Account” choose “School/Class List”, then click the “Add” icon
Be sure to choose the school where the class is located, not just the district
The School/Class ID MUST be the teacher’s district e-mail address!
Your Next Steps
Review the 2015-16 Implementation Guide
Prepare for screening: Know your screening window Gather materials Make sure the screening team has discussed processes and
personnel
Watch OMS training videos before entering data
Prepare 1 hour training for experienced trainers
Possible Topics for Experienced Teacher Training
Timelines Notes on each item (in IG) Common pitfalls video Collecting prior settings data If SHSE scale is unavailable from family, fill out the
teacher survey during your screening window Review Implementation Guide OMS videos Logging into new OMS account beginning July 15 District specific procedures and timelines Sign implementation agreement (in IG)
Training & Resources
Districts/schools keep training sign-in sheets and agendas on file
Collect and file signed Implementation Agreements, found in the Implementation Guide)
Links to training materials will be distributed to district K Screen contacts this week by Melody Cooper
Contact your district K Screen contact for the links to training materials- they will not be posted
April 27-30 – Update webcast and new trainer TOTs
May/June – materials shipped to schools
June 15 – staff files for OMS to Melody Cooper
June 25 – TOT in Frankfort
June-August—staff training (including OMS training videos - www.brigance.com/Kentucky)
Mid-July-September—screening windows open
August-October 15—OMS and IC data entry
Screen students no earlier than 15 calendar days before start of program—finish no later than 30th day of instruction (this does not include data entry)
32
2015-16 Timeline