Kensington Valley Hockey Annual Meeting

Agenda:

• 2011 / 2012 Highlights and Lessons Learned

• 2011 Financial closing

• 2012 / 2013 proposed budget (for new board)

• Annual calendar / scheduling highlights (for new board)

• Election Results and open dialog on positions needed

Kensington Valley Hockey Annual Meeting 2011 /2012 Highlights and Lessons Learned:

• New board elected (not appointed) March 2011

• Active committees appointed

• New Mission Statement developed and approved

• Recognition of need for new bylaws

• By-law committee formed, surveyed membership, and completed and new KVHA Bylaws.•New By-laws place December 2011

• Recognition of need for enhanced election system • Developed and operated successfully for 2012 election

• 10 Candidates apply for board positions (elections)

• Wednesday night training academy well attended and useful• Thank you Aaron Kalmar

•KVHA house All Star game raises over $10K for pediatric cancer support

Kensington Valley Hockey Annual Meeting 2011 / 2012 Lessons Learned:

• Major need for better planning / annual calendar• jerseys• ice scheduling

• More sub-task support• Registration• Tryouts• Coach selection

• Maximum transparency of board activities• much more member survey work needed

• Rink / KVHA working relationship needs improvement• issues communication

• Identify more opportunities for broader community support ( Ex. Cancer fundraiser)

Kensington Valley Hockey Annual Meeting 2011 Budget close

Kensington Valley Hockey Annual Meeting 2011 Budget close

Kensington Valley Hockey Annual Meeting Budget Proposed 2012 / 13

Revenue KVHAIce Sales 85,000Registration Fees/Membership 108,000Season Ice Fees 243,000Tournament Income 10,000Travel Ice fees 720,000Indirect revenue (clinics etc) 1,000Total Revenue $1,167,000

Expenses KVHAIce Time 852,000Jerseys/socks 85,000Referees 30,000Admin Services 25,000Credit Card Service fees 17,000Team fees (Ceasars/MAHA) 6,000Accounting 3,000Training (Coach Registration/CEP) 2,300Advertising 1,200Awards/Trophies 1,200Internet/website 1,300Office expenses/supplies 2,000Postage 500Printing 1,000Computer & Equipment 1,000Telephone 550Total Expenses $1,029,050

Revenue over Expenses $137,950

Kensington Valley Hockey Association – 2012/2013 * = anticipated funds based on player projections of 736 Total: 286 Travel and 450 House 2011- 779 Players T-286 H-493 (-11%) 2010- 871 Players T-277 H-594 (-4%) 2009- 910 Players T-245 H-645 (-13%) 2008- 1047 Players T-247 H-800

Kensington Valley Hockey Annual Meeting Major Actions Map (Rough Draft)

Major Activity Committee / Position Responsible Start Date Completion Date

Election Election Committee 1/15/2013 3/15/2013

Election of Officers (President, VP Admin, Secretary, Treasurer) Board 3/26/2012 3/26/2012

All needed committes identified and critical roles voted on and filled Presdient and full board 3/26/2012 3/26/2012Travel Coach Selection Travel Coach committee 1/15/2013 2/15/2013Annual Meeting President 4/1/2013 3/1/2013Jersey vendor / jersey selection Jersey committee 2/15/2012 5/15/2012Registration Proceedure House Director 5/1/2012 7/1/2012House tryouts proceedure House Director 8/1/2012 9/1/2012

House Draft House Director 9/1/2012 9/15/2012

Ice Scheduling Committee needed 5/1/2012 9/1/2012Annual Budget Treasurer 4/1/2012 5/1/2012Training Program Training Director 4/1/2012 8/1/2012Equipment Equipment Mgr 7/1/2012 9/1/2012Little Rebels Little Rebels director 8/1/2012 9/1/2012

Kensington Valley Hockey Annual Meeting

New Board Election Results(Election Committee to count)

Thanks to all who Volunteered to run

See New Board Members next week 3/26 at 7 PM

Consider where you would like to add value to the board (Position(s) Desired)