Ken‐Caryl Ranch Metropolitan District     Board of Directors Regular Business Meeting 

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Tuesday, August 27, 2019 at 6:00 p.m. The Ken‐Caryl Ranch House 7676 South Continental Divide Road, Littleton, CO 80127 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •  

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AGENDA This is a proposed agenda and is subject to change at the Board’s discretion.

I. Call to Order

II. Approval of the Agenda

III. Conflict of Interest

IV. Business & Reports a. Approval of the Minutes of the August 6, 2019 Special Meeting b. Approval of the Minutes of the July 23, 2019 Regular Business Meeting c. Monthly Report – July 2019 d. Open Space Committee Report e. Meeting Minutes of Neighboring Districts

V. Communication & Discussion Topics a. District Manager Hiring Committee – Discuss District Manager Finalist

Interviews and Recommended Candidate to receive a conditional offer of employment

b. Financial Sustainability Committee updates – Identified Capital Needs List (joint compilation of KCRMD and KCRMA) and 2020 Budget Plan

c. Pool project – discuss Unfunded Pool Elements list from July 16, 2019 Joint Study Session and July 23, 2019 Regular Business Meeting

d. Discuss Employee and Board Member Recreational Benefits Program e. Discuss South Hogback fencing options f. Discuss Veteran’s Monument

VI. Community Connectivity a. Audience Participation – Public Feedback

VII. Action Items a. Resolutions:

i. MD 19-104 A RESOLUTION ADOPTING AN EMPLOYEE AND BOARD MEMBER RECREATIONAL BENEFITS PROGRAM.

b. Motions:

i. MOTION TO APPROVE CANDIDATE RECOMMENDED BY THE DISTRICT MANAGER HIRING COMMITTEE AND ISSUE CONDITIONAL OFFER OF EMPLOYMENT TO CANDIDATE.

ii. MOTION TO DIRECT STAFF TO INCLUDE $25,000 IN THE DISTRICT’S 2020 BUDGET FOR THE PURCHASE OF UNFUNDED

Ken‐Caryl Ranch Metropolitan District     Board of Directors Regular Business Meeting 

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Tuesday, August 27, 2019 at 6:00 p.m. The Ken‐Caryl Ranch House 7676 South Continental Divide Road, Littleton, CO 80127 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •  

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RANCH HOUSE POOL ELEMENTS SELECTED BY THE BOARD THAT ARE NOT OTHERWISE FUNDED THROUGH THE COOPERATIVE AGREEMENT FOR RANCH HOUSE POOL REPLACEMENT OR OTHERWISE BY THE MASTER ASSOCIATION.

VIII. Board & Staff Comments

IX. Executive Session to receive advice of legal counsel and discuss matters subject to negotiation related to the new District Manager offer of employment pursuant to C.R.S. § 24.6.402(4)(b) and (e).

X. Executive Session to discuss a confidential personnel matter pursuant to C.R.S. § 24-6-402(4)(f).

XI. Action on Items Discussed in Executive Sessions (if needed)

XII. Adjourn

Individuals who require special accommodation to attend and/or participate in this meeting should call 303-979-1876 ext. 136 to advise the ADA Compliance Officer of their specific need(s) 48

hours prior to the meeting.

The next regular monthly business meeting 

is scheduled for Tuesday, September 24 

2019 at 6:00 p.m. at the Ranch House. 

3009632.1

MINUTES BOARD OF DIRECTORS SPECIAL MEETING

KEN-CARYL RANCH METROPOLITAN DISTRICT

A Special Meeting of the Ken-Caryl Ranch Metropolitan Board of Directors was held on Tuesday, August 6, 2019 at the Ranch House, 7676 South Continental Divide Road, Littleton, CO 80127. ATTENDANCE Board Members Present: John Huggins, President Kayla Kirkpatrick, Vice President Jeff Esbenshade, Secretary/Treasurer Lauri Lehan-Milano, Member at Large Jami Jensen, Member at Large Others: Pat Malloy, Parks Director/Interim District Manager Amy Lear, Recreation Director Ruth Sundberg

1. CALL TO ORDER Director Huggins called the meeting to order at 4:05 p.m. Pledge of Allegiance

2. ADDITIONS/DELETIONS TO THE AGENDA

There were no changes to the agenda.

3. Ratify amendment of the District Manager Hiring Process to provide for approval of the Finalist List at a meeting held on August 6, 2019 instead of on August 12, 2019.

A Motion was made by Director Kirkpatrick and seconded by Director Jensen to change the date, to approve the Finalist List for the District Manager Position, from August 12,2019 to August 6, 2019. The motion passed unanimously.

4. Discuss Hiring Committees recommended finalists list for District Manager position.

The Board approved the finalists list provided by the hiring committee. The finalists for the

District Managers position are; Christina Wegscheider Traci Wieland

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5. Discuss remaining timeline for final selection.

The Board discussed options for the final interview of the two candidates. A round robin structure to include two Board Members and one Staff Member in each group was decided. Each candidate will be given a tour of the Ranch and all the Facilities and then interviewed by the two groups. The Board directed Staff to post the names of the two Final Candidates for the District Managers position for a period of two weeks. These names will be posted at the Ranch House. Final interviews will be scheduled for the week of August 12, 2019 and a Conditional Offer of Employment will be made following the two-week posting period

6. Motion to approve the District Managers finalist list .

A Motion was made by Director Lehan-Milano and seconded by Director Kirkpatrick to accept the recommended finalists list, from the Hiring Committee. The motion passed unanimously.

6. Adjournment.

The meeting adjourned at 4:46 pm

These are the correct minutes for the meeting held on the above date and were approved by the Board on this ______day of ___________________2019.

______________________________ Jeff Esbenshade, Secretary/Treasurer

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3009592.1

MINUTES BOARD OF DIRECTORS REGULAR MEETING

KEN-CARYL RANCH METROPOLITAN DISTRICT

A regular meeting of the Ken-Caryl Ranch Metropolitan District Board of Directors was held on Tuesday, July 23, 2019 at the Ranch House, 7676 South Continental Divide Road, Littleton, CO 80127. ATTENDANCE Board Members Present: Lauri Lehan-Milano, President/Chairperson Jami Jensen, Vice President Jeff Esbenshade, Treasurer John Huggins, Assistant Treasurer Kayla Kirkpatrick, Secretary Others Present: Pat Malloy, Parks Director/interim Co-District Manager Jeff Leniger, Controller/interim Co-District Manager Emily Powell, Attorney I. CALL TO ORDER Director Lehan-Milano called the meeting to order at 6:07 p.m. II. APPROVAL OF AGENDA

Director Lehan-Milano made a motion to approve the agenda, amended to add a second Executive Session pursuant to C.R.S. 24-6-402(4)(b) and (e) to receive advice of legal counsel regarding matters subject to negotiation related to the proposed RingCentral contract. Director Kirkpatrick seconded. The motion passed unanimously.

III. CONFLICT OF INTEREST There were no new conflicts. IV. BUSINESS & REPORTS

A. Approval of the Minutes of the June 4, 2019 Special Meeting Director Lehan-Milano made a motion to approve the minutes of the June 4, 2019 Special Meeting. Director Huggins seconded. The motion passed unanimously.

B. Approval of the Minutes of the June 25, 2019 Regular Business Meeting

Director Lehan-Milano made a motion to approve the minutes of the June 25, 2019 Regular Business Meeting. Director Huggins seconded. The motion passed unanimously.

C. Monthly Report

District Management met with the IT contractor Anchor Network Solutions last week to draft a better internal communication plan as well as have some more training and education around changes.

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Staff have begun the process of transitioning the accounting system from Sage 100 to Sage Intacct, which includes training and data migration, with a target go-live date of January 1, 2020. The District budget calendar was reviewed at a high level. The October 22, 2019 Regular Board meeting will open the budget discussion period. Staff stressed the lack of internal competency and expertise to address Human Resources (HR) compliance and legal issues with the way staff roles are currently structured on the organization chart. Director Jensen asked staff to do further research into why community groups facility usage has dropped off. Facility maintenance continues to be a strength of the District as the maintenance team is doing in-house what historically the District would have had to contract for completing. The parks department continues to see late summer exits from summer staff, which leaves the parks department shorthanded for much of August and September. Director Kirkpatrick asked if the ideal staffing total for the mowing crew is still two additional FTE and Parks Director/co-Interim District Manager Malloy confirmed this is still the case. This issue is strictly a budget issue. Director Jensen suggested a bonus to staff that remain on for the last two summer weeks. There was discussion about how to better promote program marketing, given restrictions to use signage by the Architectural Committee. Options included newsletter, newspaper, facebook, and other social media. Some agencies offer a significant discount to individuals who sign up for summer programs by December 31 of the preceding year.

D. Open Space Committee Report

The Board reviewed the Open Space Committee Report with no additional comment.

E. Meeting Minutes of Neighboring Districts The Board reviewed Meeting Minutes of neighboring Districts with no additional comment.

V. SUCCESS STORIES

Parks Director/co-Interim District Manager Malloy presented a staff recognition for Scott Babich for excellent performance and going above and beyond with pool maintenance this summer. The Board recognized Scott Babich with a Certificate of Appreciation for outstanding performance and lasting contribution to the community.

VI. COMMUNICATION & DISCUSSION TOPICS

a. District Manager Hiring Committee Updates and Candidate List The District Manager Hiring Committee provided updates on the District Manager search

process. The Committee plans to conduct in-person interviews with five candidates this week and still targets August 9, 2019 to submit a Finalist List to the full Board. The Board has scheduled a Special Meeting for August 12, 2019 to take action on the Finalist List.

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b. Pool project – discuss Unfunded Pool Elements list from July 16, 2019 Joint Study

Session The Board discussed options for funding part of the Unfunded Pool Elements list distributed by the Pool Planning Committee and MA staff at the Joint Study Session on July 16. No action was taken on designating funding.

c. Financial Sustainability Committee updates The Financial Sustainability Committee reported positive progress on a collaborative solution between the MD and MA for funding MD capital projects that are critical but currently unfunded. The Committee intends to present a draft plan at the August 6 Joint Study Session.

d. Board Officer Changes The Board discussed wishes and rational to change the officer composition of the Board. See Motion b(ii) for the passed Motion.

e. Employee Benefit Policy Changes Controller/co-Interim District Manager Leniger presented a staff recommendation to amend employee benefit policy to improve benefits for employees who are non-seasonal, full-time, hourly workers for the majority but not entirety of a calendar year (for example, 9-month or childcare workers) and address disparities in benefits between exempt and nonexempt full time staff. Attorney Powell noted that the Affordable Care Act is an extraordinarly complicated law. Her firm can look at ACA compliance issues but at a very expensive rate. Attorney Powell recommended an ACA/insurance consultant or possibly the District’s insurer CEBT. The Board asked to revisit the discussion when a new District Manager is hired and the Employee Handbook can be revised comprehensively.

VII. COMMUNITY CONNECTIVITY a. Audience Participation

Resident James Fodor distributed a handout recommending changes to the KCR Open Space Comprehensive Management Plan. The recommended changes were not applicable for consideration for the MD Board as the Board had not moved to adopt the recent Plan revisions.

VIII. ACTION ITEMS

a. RESOLUTIONS: None.

b. MOTIONS: I. A MOTION TO APPROVE CANDIDATE LIST PRESENTED BY THE DISTRICT

MANAGER HIRING COMMITTEE.

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Director Huggins made a motion to approve the Candidate List presented by the District Manager Hiring Committee. Director Kirkpatrick seconded. The motion passed unanimously.

II. A MOTION TO ELECT BOARD OFFICERS. Director Lehan-Milano made a motion to elect a slate of Board Officers as follows: President, Director Huggins Vice President, Director Kirkpatrick Secretary/Treasurer, Director Esbenshade Member at Large, Director Lehan-Milano Member at Large, Director Jensen Director Jensen seconded. Director Huggins abstained. The motion passed 4 to 0.

IX. BOARD & STAFF COMMENTS

Co-Interim District Manager Malloy noted that Xcel Energy paid the District $1,000 to conduct a drone flyover survey of utility lines. Director Lehan-Milano shared appreciation of the staff that have taken up additional responsibility and adversity this summer with little to no disruption to the Ken-Caryl community. Director Jensen expressed appreciation for the improvements at the Valley median. Director Kirkpatrick echoed Director Lehan-Milano in thanking staff and expressed desire that the community would benefit from staff that are not overworked and underpaid.

X. EXECUTIVE SESSION

At 9:53 p.m., Director Huggins made a motion to go into executive session pursuant to C.R.S. § 24-6-402(4)(b) and (e) to receive advice of legal counsel regarding South Hogback archaeological survey and regarding matters subject to negotiation related to the proposed RingCentral contract. Director Lehan-Milano seconded. The motion passed unanimously. Attorney Powell stated for the record that the executive session constitutes privileged attorney-client communications and will not be recorded. At 10:40 p.m., Director Kirkpatrick made a motion to come out of executive session. Director Lehan-Milano seconded. The motion passed unanimously.

XI. ADJOURN

The meeting was adjourned at 10:40 p.m. These are the correct minutes for the meeting held on the above date and were approved by the Board on this ______day of ___________________2019.

______________________________ Jeff Esbenshade, Secretary/Treasurer

July 2019 Status Report• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Administration/Human Resources/Finance/General Operations Overview• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

• Prelim assessed values are up 11% - adds $334k in projected 2020 revenue!

• Started deployment of the new RingCentral phone system

• In progress on data migration and training for the new Sage Intacct accounting system, go live 1/1/20

• IT issues have stabilized a bit, taking a breather before addressing servers in fall

• Upcoming budget dates:

• 10/15 – District Budget Prelim Due

• 10/22 Board Meeting – Kickoff Board Discussion of Budget

• Had property damage at CC in early August – worked with the sheriff to remedy, received check to cover

Rental Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

2019 Function Ranch House Dakota Lodge Community Center Park Rentals

Hours Events Hours Events Hours Events Hours Events

JuneCommunity 66 23 4 2 0 0 0 0

Private 55.5 11 26.5 7 3 1 65 12

JulyCommunity 66.5 20 4 2 0 0 0 0

Private 23 5 36.25 9 0 0 73 15

2018 Function Ranch House Dakota Lodge Community Center

Park Rentals

Hours Events Hours Events Hours Events Hours Events

JuneCommunity 261 51 10 4 0 0 n/a n/a

Private 93 19 45 11 3 1 n/a n/a

JulyCommunity 130 31 18 8 0 0 n/a n/a

Private 25 6 0 0 0 0 n/a n/a

Facilities Maintenance • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Maintained all pools – vacuumed and kept chemicals within desired range, cleaned filter and skimmer baskets daily and back washed filters as needed.

Helped with set up and take down of 4th of July event.

Replaced faulty GFI outlet in the riding school barn at the Equestrian Center.

Parks Department

Parks Maintenance• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

TrashInspected all trash can and dog bag locations twice a week and replaced bags as needed.Daily litter pick up at: The Ranch House parking lots and the Frisbee Golf CourseThe Community Center parking lotsThe Community ParkSimms St. from Gore Range Rd. to Chatfield High SchoolThe Prairie Meadow Park parking lotPicked up litter on Continental Divide and on Valley Parkway.Cleaned the corner of Settlement pond. Playgrounds

Performed the monthly equipment inspection on each of the playgrounds and made all the necessary repairs.Raked the engineered wood fiber in all the playgrounds weekly.Made another repair on the toddler playground at Community Center as well as Community Park playground. Athletic Fields

Prepped ballfields as weather allowed.Lowered the infield lip on CPW & CPE.Weather proofed the wood on all back stops at all three Baseball fields.Fence Repair

Repaired fence as needed throughout the Ranch.Started repairing all privacy fence on Continental Divide Rd. as well as Greenbelt H.Lighting Repairs

Performed the monthly light inspection.Continued LED conversion at the Parks Maintenance Shop.Replaced the photocell at the Community Center pool with an automatic timer.Replaced the bulb on the light pole by front door at the Community Center.Miscellaneous

Removed random graffiti throughout the Ranch.Sprayed for weeds in all of the playgrounds, ballfields and crusher fine paths.Cleaned out drain pans throughout the Ranch.

Turf/Horticulture/Forestry• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Birds eye view of two different methods of pruning trees that we use. Rope and saddle workon the left and working from the Bucket Truck on the right.

Turf/Horticulture/Forestry

Fleet Maintenance• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

VehiclesCompleted the 3000-mile services/90-day inspections on the following vehicles; #1, 20, 24, 25, 32, 39, 42, 43, 89 and 91.Adjusted the clutch pedal free play on Truck #23.Replaced front brake pads and rotors on Truck 3. The wheel bearings and grease seals were also replaced. Replaced the lightbar on Truck #31. Cleaned, removed rust, spot painted the roof and sealed the old lightbar mounting holes. Installed and sealed hardware on new mounting plate.EquipmentReplaced a bent shaft tube on a line trimmer.Replaced the PTO engagement switch on the Toro Grandstand #2. Modified the mounting hardware to receive a heavy-duty battery. Replaced a bent caster wheel fork.Cleaned and serviced the walk behind and push fertilizer spreaders.Repaired the throttle cable mount on Toro ZTR #1 and serviced the unit.Replaced the engine on ExMark walk-behind mower #17. Replaced the tire and wheel assembly on the Tennis Department’s wheelbarrow.Picked up the 500 ATV from Vickery Motorsports after inspection. Transmission parts are no longer available for the unit and even if they were it is not worth the cost to repair.Replaced the fuel transfer pump on the John Deere 1445 Mower #206 and serviced the unit.Replaced the tires and the discharge chute on the Toro Grandstand #1. The mowing deck idler pulley, spacer and hardware were also replaced. Replaced the upper main crankcase oil seal on Toro ZTR #2 and serviced the unit.Completed a 100hr level of service on the Toro 5900 Mower.Replaced the knives on the Vermeer Brush Chipper.Replaced the center blade spindle assembly on John Deere 1445 #205. Cleaned, sharpened and balanced mower blades.Repaired flat tires and bent rims.

Irrigation

Never a slow day when it comes to making repairs to the Irrigation System.

General Recreation • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

• Aquatics and Community Coordinator position posted

• Ran a training for preschool teachers on inquiry based learning and developed a kudos system

• Vandalism at the Community Center was remedied

Adult & Family Programs Overview• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Class July 2018 July 2019

Story Time 34 Adults/45 Kids *39 Adults/41 Kids

Challenger Soccer Camps 70 97

Skyhawks Sport Camps 30 63

Story Time was offered 3 times during July due to the July 4th holiday.

Tennis Stats and More• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

.

Tennis ProgramParticipation

July 2018 July 2019

Junior TennisJr. Team TennisRookie Tennis

5415123

5011515

Adult Tennis Group Lessons

13 26 (participants once a week,1-1.5hrs)

Adult Private Group NA 24 (participants once a week, 1-1.5hrs)

Private Lessons NA 45 (hours)

Pickleball MixerPickleball Lesson

NANA

3 mixers: 32 people total6

Indoor Court Usage 43% 56%

Successes 123 Adult Teams registeredUp from 113 in 2018

8 out of 19 junior teams qualified for Districts

Fitness Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Fitness CenterUsage

July 2018 July 2019

Fitness Center Usage

2027 2133

Junior Fitness Certification

3 4

Personal Training 9 24

Fitness Class Attendance

1049 1214

Drop In Attendance 121 62

* Membership structure changed as of February 2019** Available April1, 2019 – August 2019 only

Memberships Purchased July 2018 July2019

Annual: 16

Gym only* n/a* 9

Premier(class/gym)* n/a* 0

3 Month* 15 n/a*

1 Month: 32

Gym only* n/a* 17

Class/gym* n/a* 1

Punch Pass (class/gym) 21

Gym only* n/a* 5

Class/gym* n/a* 5

Silver Sneakers 8 3

Student Summer** n/a** 0

Water Fitness** n/a** 1

Fitness• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Successes

BARRE ABOVE CLASS May 31 – July 12 – 8 participated in the 6-week class

FREE Deep Water Class July 18th 8:00 – 8:50 am – 23 participants tried the early morning Deep Water class – a great workout enjoy by all!

FREE Yoga in the Park Class July 20th 9:30 10:30 am – 8 participants enjoyed a peaceful and inspiring yoga class under the shade in Heirloom park.

“After visiting several health facilities, both in Colorado and California, It’s always so nice to workout in our friendly and great equipped ‘home’ gym at KC Fitness Center” Jeff, gym patron

Challenges

Providing programming that meets the needs of patrons and continues to be profitable. Focus on new programming for fall and attracting new members.

Youth Programs Statistics – Summer Camp• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Location Program Total July 2018

Number of Days

Daily Average

Total July 2019

Number of Days

Daily Average

Ranch House

Hoots (K-1) 589 21 28 628 21 30

Dah Bears (2-3) 753 21 36 811 21 39

Mountain Lions (4-6) 613 21 29 636 21 30

Dakota Lodge Frogs/Tadpoles (K-6) 1331 21 63 1131 21 54

Community Center

Prairie Dogs (Age 3-4)

*Half Day 35 21 2211 21 10

172 21 8Full Day

Chickadees (Age 4-5)

*Half Day 71 21 3504 21 24

441 21 21Full Day

* Prairie Dog & Chickadee Camps do not have a half day option for 2019.

School Aged Programs• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Location Program July 2018 July 2019

Ranch House Babysitting Clinic 29 Not offered

Ranch House Lego Camps 25 7

Ranch House Farm to Table Experience 6 Offered in June (11)

Ranch House Counselor in Training 16 Offered in June (18)

Ranch House Rock On (Climbing) 12 Offered in June (12)

Ranch House Taste for Adventure 8 Offered in June (7)

Ranch House Oh Snap Photography 9 Cancelled

Ranch House Theater Club 12 Offered in June (16)

Ranch House Talk to the Camera Not Offered 5 ( New Program)

Ranch House Middle School Leadership 40 45

School Aged Programs• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

We had an awesome month of July! Field trips included the Outlaws Lacrosse

Game, Water World, Cheyenne Mountain Zoo, and Arts on Fire.

Weekly fun: yoga, drama, tennis and swimming!

For one of our FAB Fridays we had a really cool jungle themed bounce house set up for the day! Another FAB Friday was water themed and our massive slip n’ slide is always a big hit!

The end of July we sadly had to say goodbye to a few of our counselors as many move on to their school year jobs or back to school themselves!

Environmental Education- KC Nature Camps • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

KC Nature has been busy this month with all kinds of activities and adventures!

We’re excited to announce that one of our Tadpoles campers (K-2nd) was the first Nature Camp kiddo to earn his Leave No Trace cup, an award for five weeks of

exceptional practice of the Leave No Trace Principles! We had several other campers who were closing in on this award as well and we were so thrilled to see how hard

everyone was working on protecting our shared public and natural spaces!

The Frogs camp was experimenting like crazy the last few weeks of camp! From creating explosive rockets with baking soda and vinegar to (safely) experimenting

with pyrotechnic chemicals, they were quite the scientists when they weren’t hiking and discovering wildlife. The Frogs carefully observed a Great Horned Owl nest for

two weeks during the beginning of July and were anxious to share their observations!

KC Nature is also excited to announce a new program beginning in Spring 2020 to expand our current student offerings past the 6th grade level- Backcountry Skills in

the Front Range. Registration opened on August 12th for 10-14 year-old students. We are excited to see both new and familiar faces in this program as we’ve already heard

a buzz of excitement within the community.

We promoted this and our other fantastic programs during our first ever Parent Info Night at the Dakota Lodge from 6-7:30pm which had over 20 attendees. We’re sad to

see the summer coming to an end, but are so thrilled for the year ahead!

Preschool • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Aquatics Statistics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

PoolNumber of Visitors July

2018

Number of Days Daily Average 2018 Number of Visitors

July 2019Number of

Days Daily Average

2019

Bradford 1176 30 39 1791 31 58

Community Center 4289 31 138 4398 31 142

Ranch House 2043 31 66 1876 31 61

Family Pass Single Single

YouthSingle Adult Grandchild Nanny MG/Bell Total

Passes Sold Revenue

Non-resident Swim Passes

0 0 0 0 10 3 3 16 $356

Resident Swim Passes

58 95 0 0 0 0 0 153 $3229

Ranch House *Community Center Total Revenue

Daily Fees (resident and non)

$2570 $5902 $8472

Aquatics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Location Number of Private Lessons Sold Revenue

Community Center 5 $151

Ranch House 17 $531

Public Swim Lessons # Swimmers Revenue

Group (2 week sessions) 62 $3605

Camp (1 week sessions) 156 $3543

Pool Rentals Quantity Revenue

All locations 4 $1060

Location Concessions Pro Shop

Ranch House $1563 $0

Community Center $2560 $36

Aquatics• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Updates• Only the Community Center is open from Aug 12th

onward• Guards put Ranch House supplies in attic for storage.

Guards can’t wait for new pool with guard room!• Met with swim team to go over Ranch House pool

details and briefly touch base about early season next year. Will be setting up a follow up meeting.

Successes• We had two debrief lunches in early August to

get feedback from the year to ensure we make each continuous year even better! Had about 15 staff total and lots of suggestions.

• We had 2 audits in the last 3 weeks and did excellent on the last audit! Everyone passed skills on the first try. (pool managers input) for end of season. They are doing excellent thus far.

• Pool Managers did assessments with staff. Initial look shows we will have many returning next year..yay!

• Guards are problem solving more=less calling Amy

Challenges• Low staffing numbers; most staff returned to

college or have high school sports• Communication is always a struggle.

Jefferson County League Middle School Sports Bradford Intermediate• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Updates• Currently have 12 runners signed up for Cross

Country and practice started on August 19th

• Bradford just found a coach for flag football and sign-ups opened on August 20th. Likely we will have enough for a team.

• Both sports start games/meets after Labor Day.

Successes• Jeffco League created a Board to unify the Districts and allow for

better allocation and equity of resources. They are working on an MOU between organizations and schools.

• Jeffco League reps are organized and meetings are always productive.

Challenges• Communication with Bradford continues to be a struggle. Finding

coaches is always challenging. • We don’t have staffing to spearhead and problem solve sports

currently. Amy is representative for now.

Special Events• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Updates• In July, Flick & Float was held at the Ranch House pool.

How to Train Your Dragon was the movie selection for the evening. Colorado Credit Union sponsored the event. Free popcorn was served to the attendees. Approximately 150 were in attendance.

• Our 4th of July events were well attended with approximately 500 were in attendance at the Ranch House.

• Currently working on getting vendors for Doggie Dip.• Solidified a sponsor-Rob Stewart with State Farm for

Doggie Dip Day.

Successes• After having no sponsors for the 4th of July Bash in 2018

we had a $700 sponsor for 2019!

Challenges• Didn’t have enough sponsors to cover the cost of the

4th of July event. • Several staff were hit in the face at the dunk tank so we

shut it down. They are all ok. Amy got a refund from the company and was told it was set up incorrectly by them.

Ken Caryl Ranch Metropolitan District

Governmental Fund Balance Sheets

As of 7/31/19

Tentative & Preliminary ‐ for discussion purposes

 General Fund   Conservation 

Trust Fund  Debt Service Fund 

 PMD Settlement 

Fund 

 Comm Garden 

Fund 

 Vet Monument 

Fund  TOTAL 

ASSETS

  Cash and cash equivalents ‐ unrestricted 2,150,929                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 2,150,929                

  Cash and cash equivalents ‐ restricted ‐                                 222,733                    1,069,609                 1,414,681                 22,993                      8,641                        2,738,657                

  Accounts and grants receivable 87,925                      ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 87,925                     

  Due from KCRMA 32,727                      ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 32,727                     

  Due from other funds ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                

  Prepaid expenditures 39,092                      ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 39,092                     

  Property taxes receivable 33,446                      ‐                                 9,624                        ‐                                 ‐                                 ‐                                 43,070                     

TOTAL ASSETS 2,344,119                 222,733                    1,079,233                 1,414,681                 22,993                      8,641                        5,092,401                

LIABILITIES

  Accounts payable and accrued liabilities 473                            ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 473                           

  Refunds and deposits payable 5,137                        ‐                                 ‐                                 ‐                                 1,550                        ‐                                 6,687                       

  Due to other funds ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                

  Unearned revenue 154,744                    ‐                                 ‐                                 ‐                                 3,125                        ‐                                 157,869                   

TOTAL LIABILITIES 160,355                    ‐                                 ‐                                 ‐                                 4,675                        ‐                                 165,030                   

DEFERRED INFLOWS OF RESOURCES

  Deferred property tax revenues 33,446                      ‐                                 9,624                        ‐                                 ‐                                 ‐                                 43,070                     

TOTAL DEFERRED INFLOWS OF RESOURCES 33,446                      ‐                                 9,624                        ‐                                 ‐                                 ‐                                 43,070                     

FUND BALANCES (DEFICITS)

  Nonspendable 39,092                      ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 39,092                     

  Restricted for specific uses 150,000                    222,733                    1,069,609                 1,414,681                 18,318                      8,641                        2,883,982                

  Committed for specific uses ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                

  Unassigned 1,961,227                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 1,961,227                

TOTAL FUND BALANCES (DEFICITS) 2,150,319                 222,733                    1,069,609                 1,414,681                 18,318                      8,641                        4,884,301                

2,344,119                 222,733                    1,079,233                 1,414,681                 22,993                      8,641                        5,092,401                TOTAL LIABILITIES, DEFERRED INFLOWS, AND 

FUND BALANCES (DEFICITS)

Ken Caryl Ranch Metropolitan District

Governmental Fund Income Statements

For the seven months ended 7/31/2019

Tentative & Preliminary ‐ for discussion purposes only

 General Fund   Conservation 

Trust Fund  Debt Service Fund 

 PMD Settlement 

Fund 

 Comm Garden 

Fund 

 Vet Monument 

Fund  TOTAL 

REVENUES

  Property taxes 2,921,288                ‐                                 840,821                   ‐                                 ‐                                 ‐                                 3,762,109               

  Specific ownership taxes 184,599                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 184,599                  

  Tennis 319,247                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 319,247                  

  Preschool 198,420                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 198,420                  

  Teen, Adult & Contract 72,660                       ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 72,660                      

  Before & After School 100,829                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 100,829                  

  Youth Camp 217,081                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 217,081                  

  Environmental Education 149,618                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 149,618                  

  Wellness 106,660                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 106,660                  

  Events 5,175                         ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 5,175                        

  Parks 34,078                       ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 34,078                      

  Facility rentals 47,545                       ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 47,545                      

  General & Administration 92,583                       49,816                       ‐                                 317,040                   ‐                                 ‐                                 459,439                  TOTAL REVENUES 4,547,303                49,816                       840,821                   317,040                   ‐                                 ‐                                 5,754,980               

EXPENDITURES

  Aquatics 0, 5, 15, 20 190,896                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 190,896                  

  Tennis 281,919                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 281,919                  

  Preschool 135,748                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 135,748                  

  Teen, Adult & Contract 35,708                       ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 35,708                      

  Before & After School 141,776                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 141,776                  

  Youth Camp 109,543                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 109,543                  

  Environmental Education 72,587                       ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 72,587                      

  Wellness 69,325                       ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 69,325                      

  Events 8,246                         ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 8,246                        

  Recreation Management 247,351                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 247,351                  

  Parks 889,136                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 889,136                  

  Facilities 276,491                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 276,491                  

  General & Administration 465,545                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 465,545                  

  Debt service ‐                                 ‐                                 12,612                       ‐                                 ‐                                 ‐                                 12,612                      

  Capital outlay 41,538                       22,125                       ‐                                 59,842                       ‐                                 239                            123,744                  

TOTAL EXPENDITURES 2,965,808                22,125                       12,612                       59,842                       ‐                                 239                            3,060,626               

EXCESS OF REVENUES OVER EXPENDITURES 1,581,495                27,691                       828,209                   257,198                   ‐                                 (239)                           2,694,354               

OTHER FINANCING SOURCES (USES)

  Transfer in ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                

  Transfer (out) ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                

  Legal proceeds & Other 1,796                         ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 1,796                        

TOTAL OTHER FINANCING SOURCES (USES) 1,796                         ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 1,796                        

1,583,291                27,691                       828,209                   257,198                   ‐                                 (239)                           2,696,150               

FUND BALANCE ‐ BEGINNING OF YEAR 567,028                   195,042                   241,401                   1,157,483                18,318                       8,880                         2,188,152               FUND BALANCE ‐ END OF PERIOD 2,150,319                222,733                   1,069,609                1,414,681                18,318                       8,641                         4,884,301               

 Projected 

NET CHANGE IN FUND BALANCE

Ken Caryl Ranch Metropolitan District

Budget to Actuals ‐ General Fund

For the seven months ended 7/31/19

Tentative & Preliminary ‐ for discussion purposes only

 Actual   Budget 

REVENUES

  Property taxes 2,921,288     2,910,083     11,205            0%

  Specific ownership taxes 184,599        183,967        632                   0%

  Aquatics 97,520          48,202          49,318            102%

  Tennis 319,247        276,455        42,792            15%

  Preschool 198,420        188,746        9,674               5%

  Teen, Adult & Contract 72,660          67,737          4,923               7%

  Before & After School 100,829        126,495        (25,666)           ‐20%

  Youth Camp 217,081        206,837        10,244            5%

  Environmental Education 149,618        151,280        (1,662)             ‐1%

  Wellness 106,660        96,965          9,695               10%

  Events 5,175             3,959             1,216               31%

  Parks 34,078          29,351          4,727               16%

  Facility rentals 47,545          57,762          (10,217)           ‐18%

  General & Administration 92,583          118,941        (26,358)           ‐22%

TOTAL REVENUES 4,547,303     4,466,780     80,523            2%

EXPENDITURES ‐ FUNCTIONAL CLASSIFICATION

  Aquatics 190,896        252,453        61,557            24%

  Tennis 281,919        286,382        4,463               2%

  Preschool 135,748        167,820        32,072            19%

  Teen, Adult & Contract 35,708          34,166          (1,542)             ‐5%

  Before & After School 141,776        103,271        (38,505)           ‐37%

  Youth Camp 109,543        106,559        (2,984)             ‐3%

  Environmental Education 72,587          116,410        43,823            38%

  Wellness 69,325          67,721          (1,604)             ‐2%

  Events 8,246             17,639          9,393               53%

  Recreation Management 247,351        262,790        15,439            6%

  Parks 889,136        862,617        (26,519)           ‐3%

  Facilities 276,491        271,674        (4,817)             ‐2%

  General & Administration 465,545        501,077        35,532            7%

  Community Garden ‐                      ‐                      ‐                        0%

  Debt service ‐                      ‐                      ‐                        0%

  Capital outlay 41,538          ‐                      (41,538)           0%

TOTAL EXPENDITURES 2,965,808     3,050,578     84,770            3%

EXCESS OF REVENUES OVER EXPENDITURES 1,581,495     1,416,202     165,293          12%

OTHER FINANCING SOURCES (USES)

  Transfer in ‐                      ‐                      ‐                        0%

  Transfer (out) ‐                      ‐                      ‐                        0%

  Capital leases issued ‐                      ‐                      ‐                        0%

  Legal proceeds & Other 1,796             ‐                      1,796               0%

TOTAL OTHER FINANCING SOURCES (USES) 1,796             ‐                      1,796               0%

1,583,291     1,416,202     167,089          12%

FUND BALANCE ‐ BEGINNING OF YEAR 567,028        567,028        ‐                        0%

FUND BALANCE ‐ END OF PERIOD 2,150,319     1,983,230     167,089          8%

 Variance F(U) 

NET CHANGE IN FUND BALANCE

Open Space Committee Updates for July 24, 2019.

• Trail Maintenance and other trail related issues- South Hogback Open Space- draft H/A survey report reviewed by KCRMD Board and Ken-Caryl Ranch Historical Society. Second field session for the rare plant survey was conducted on 7/15. Third field session for the animal survey was conducted on 7/16. 2019 Asphalt to Concrete Paving Conversion Project- the design consultant presented two preliminary designs for the trail improvements at the west end of Brannon Gearhart Park. Staff review on-going. Staff preparing for building contractor bid and selection process. Valley Parkway pedestrian crossing- an engineer is required to complete final design for re-submittal of Jeffco ROW permit application. Staff presented proposal to the MA board of design cost estimate and consultant selection. The Board tabled discussion and will re-visit at a future meeting. Storm Damage- grade and smooth out ruts on crusher fine trails and service roads caused by 7/1/19 storm event. Volunteer Support- delivered tools and moved tool caches for vegetation management of singletrack trails. Coordinated tool sharing and bought fuel. Mountain Cedar Social Trail Conversion Project- OSC discussion on plan options on-going. Trail Permits- Perform on-going inspections of new trail work for state permit records. Volunteer Trail Coordinators; See VTC’s monthly progress report.

• Boundary Management-repair boundary fence and added signage at SHOS to prevent dispersed recreation and associated damage to sensitive cultural site. When needed, coordinated issuance of Encroachment License Agreements to new homeowners of properties with historic encroachments into open space. Performed property boundary location assessments as requested.

• Resource Management- attended field trip with KCRHS to visit new archeological artifact discovery sites and discuss future survey work.

• Weed Management- Ranger Norton renewed his state certification as an herbicide application supervisor. Inhouse and contract weed work has been in full swing in June and July. In-house crews will be concentrating on weed mowing for the remainder of July and the contractor will most likely finish up herbicide applications by the end of the month. Late season treatments will begin again in mid-September. Released bio-controls for certain weed species. Inspected treated areas and scheduled re-treatments if necessary. Update treatment maps and submit invoices for contract work.

• Miscellaneous Maintenance- the pilot kiosk at Colorow and Manor House trailhead is really taking shape. The framework is up, and the stonework is on-going. Completed second rough mowing cycle of the season. All remaining trail ID signs have been installed. Log picnic table installed on Mastodon Trail near the Community Center. Ranger Norton conducted Safety Committee meeting for both MA and MD staff. Office and shop cleanup after flood event on 7/1. Requested and received proposal for removing abandoned section of asbestos-concrete pipe in stream channel near historic stone bridge. Met with Water supervisor for West Ranch re minor construction project they are planning in their easement on open space. Complete stormwater permit inspections at site of 2018 Brannon Gearhart Park trail improvements project.

• Patrol, Visitor Safety- staff continue to respond to calls re aggressive does and nuisance bears; Educate through media outlets, signage, etc. performed additional late-night patrols during the Fourth of July holiday (confiscated fireworks from two different groups using them in open space). Rangers Oven and Norton performing additional evening patrols through the summer. Removed two separate homeless camps in SHOS. Remove large animal carcasses from private properties and roadways. Patrolled trail and off-trail areas and enforced rules, per normal.

• Forestry- staff have received several calls requesting wildfire hazard fuels assessments on private home lots; these will be scheduled with and conducted by Colorado State Forest Service staff. Continued to process requests for removal of hazard trees at home properties.

• Prairie dog relocation- completed permit application and received 2019 relocation permit for moving remaining prairie dogs at the Manor House Prairie Dog Colony. Burrows at the capture site were dusted for fleas. Traps remaining in the field were collected and cleaned and repaired. Selective mowing completed to aid with capture operations.

FOOTHILLS PARK & RECREATION DISTRICT REGULAR BOARD OF DIRECTORS MEETING

June 25, 2019

The regular meeting of Foothills Park & Recreation District was held at Peak Community & Wellness Center, 6612 South Ward Street, Littleton, Colorado 80127. I. CALL TO ORDER: Director Farrar called the regular meeting to order at 6:01pm. II. PLEDGE OF ALLEGIANCE: Director Farrar led those in attendance in the Pledge of Allegiance to

the Flag of the United States of America. III. ROLL CALL: Director Farrar: Present Director Butman: Present Director James: Present arrived 6:03pm Director Meyer: Present Director Bosanko: Absent ALSO IN ATTENDANCE: Paul Rufien, District Counsel; Ronald Hopp, Executive Director; Dennis Weiner, Director of Finance and Administrative Services; Barb Butler, Director of Recreation Programs; Derek Eberhardt, Director or Operations; Tom Woodard, Director of Golf; Colin Insley, Director of Parks, Planning and Construction; Richelle Riley, Recording Secretary; other Foothills staff and members of the public. Potential conflicts of interest were disclosed pursuant to Colorado Revised Statutes 18-8-308(2), 24-18-109(3)(a), 24-18-110, and 32-1-902(3). IV. APPROVAL OF AGENDA: MOTION: Director Meyer moved that the Foothills Board of Directors approve the June 25, 2019

agenda as submitted. Director Butman seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director Meyer, aye. The motion was approved.

V. APPROVAL OF MAY 21, 2019 MINUTES: MOTION: Director Butman moved that the Foothills Board of Directors approve the minutes of

the May 21, 2019 board meeting as submitted. Director Meyer seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director Meyer, aye. The motion was approved.

VI. COMMUNITY COMMENTS: VII. OLD BUSINESS:

A. Energy Performance Contract Phase II

As outlined in the memo provided, Ronald Hopp talked about the Memo of Understanding the District had in 2008 with the Governor’s Energy Office to perform an energy audit. The audit looked at District facilities and made a determination that if the District made investments in energy efficient equipment, it could enter into a performance contract. The savings that would be realized in energy consumption would pay debt associated with those improvements. Mr. Hopp explained the District did an initial energy audit, and then a full blown energy audit after an Energy Services Company (ESCO) was selected. McKinstry was selected, one of the Governor’s Energy Office pre-approved contractors. They developed facility improvement measures (FIM), Mr. Hopp explained, and mentioned some of the upgrades and projects that were done. The District generated enough savings to pay off the debt, and that debt is coming due around 2022. It could be time to go through the process again and staff has met with McKinstry. Mr. Hopp described an Investment Grade Audit (IGA) that would be done, there is a cost to that. If McKinstry finds projects, that cost would be part of the overall project. If they don’t find projects that would lead to energy savings capability, the District won’t be charged for the audit. Mr. Hopp concluded the District needs to do a Memo of Understanding with the Governor’s Energy Office, and enter into a contract with McKinstry for the IGA. The findings will be presented at a future board meeting with recommendations.

June 25, 2019 Page 2

MOTION: Director Meyer moved that the Foothills Board of Directors authorize the Executive Director to execute all required documents to facilitate the Investment Grade Audit (IGA), including the Memorandum of Understanding with the State of Colorado and IGA with McKinstry Essention, LLC subject to review and approval by both staff and legal counsel. Director Butman seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director James, aye; Director Meyer, aye. The motion was approved.

B. Meadows Golf Club Parking Lot Contract

Mr. Hopp explained the Meadows Golf Club parking lot is in need of repaving, and has been on staff’s radar for several years. It was identified as a mill levy improvement project, along with the north parking lot at Lilley Gulch. The style being used for the parking lot is a concrete overlay, Mr. Hopp described. Overall, the project is about $330,000 and does require board approval. Mr. Hopp answered questions from the Board. MOTION: Director Butman moved that the Foothills Board of Directors award the contract for the Meadows Golf Club Parking Lot Paving Project to SLV Quality Concrete for $329,316.00, and authorize the Executive Director to execute the contract documents subject to review and approval by staff and legal counsel. Director James seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director James, aye; Director Meyer, aye. The motion was approved.

VIII. NEW BUSINESS: IX. EXECUTIVE DIRECTOR’S REPORT:

Highlighting the report provided, Mr. Hopp talked about issues at Hine Lake and dam, owned and operated by Bergen Ditch and Reservoir Company. Bergen is going to do a capital call for the cost, the District has 84 percent of the ownership for management of that. Bergen is in the process of investigating what additional repairs are necessary for that dam, and investigating a low interest loan from the Colorado Water Conservation Board, Mr. Hopp discussed. He explained that the State Dam Engineer has sent Bergen a letter saying there is now a restriction on the water level. Mr. Hopp reminded the Board that July 10th is the Special District Board Golf outing at Hyland Hills. The Foothills Foundation Golf Tournament was held last Friday; Tom Woodard and staff were commended. The District was notified by Jefferson County that they are going to do a Coordinated Election in November and asked if the District would be part of that, Mr. Hopp discussed. He suggested with the Board’s concurrence, staff would let them know the District is not going to participate in the fall election. The Board agreed. Mr. Hopp added that tomorrow for Bike to Work Day, staff is doing a biking function starting and ending at Clement Park. July 3rd is Red, White & You. Mr. Hopp indicated the District will be presented the Starburst Award from Colorado Lottery for the splash park at Clement Park at 7pm. Mr. Hopp mentioned August 8th is the planned grand opening for the Clement Park Playground.

X. DISCUSSION ITEMS:

A. Finance Update According to the report provided for the year-to-date period ended May 31, 2019, Dennis Weiner said total Operating Revenues were lower than planned year-to-date, and talked about factors that drove that result. Total district year-to-date Operating Expenditures were lower than planned, Mr. Weiner outlined those factors. Net Operating Loss was unfavorable to plan for the first five months. Net Non-Operating Revenue was better than planned, Mr. Weiner explained.

June 25, 2019 Page 3

Looking at the bottom line, Mr. Weiner reported net revenue for the first five months was better than plan.

Dr. Shirl Smith, Feeding Many, updated the Board on the project.

XI. ADJOURNMENT: The regular meeting was adjourned at 6:50pm. The next regular board meeting will be held at 6pm

on Tuesday, July 23, 2019, at Peak Community & Wellness Center, 6612 South Ward Street, Littleton.

Submitted by: Richelle Riley, Recording Secretary

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HIGHLANDS RANCH METROPOLITAN DISTRICT REGULAR BOARD MEETING MINUTES

62 PLAZA DRIVE HIGHLANDS RANCH, CO 80129

June 25, 2019

Jim Worley called the Board meeting of the Highlands Ranch Metropolitan District to order at 6:00 p.m. The Pledge of Allegiance was recited. Roll call was taken Board of Directors: (Chairman in bold face: * = absence; **= excused absence) Jim Worley

Vicky Starkey Allen Dreher Carolyn Schierholz Nancy Smith

Renee Anderson Mark Dickerson

STAFF

Terry Nolan, General Manager Stephanie Stanley, Director of Finance and Administration Carrie Ward, Director of Parks, Recreation and Open Space Jeff Case, Director of Public Works Sherry Eppers, Community Relations Manager Forrest Dykstra, Manager of Developmental Engineering Carolyn Peters, Recreation Manager Dirk Ambrose, Parks and Parkways Manager Ken Standen, Construction and Facilities Maintenance Manager Jodie McCann, Active Adult Coordinator Camille Mitchell, Administrative Assistant OTHERS

Tony Spurlock, Douglas County Sheriff Alex DeWind, Highlands Ranch Herald Larry Mire, Raytheon Fourteen Highlands Ranch residents Special Presentations Sheriff Tony Spurlock gave a Douglas County Sheriff’s Office (DCSO) quarterly update. Topics covered were:

Auto thefts in Highlands Ranch have decreased by 30%. DCSO has received a grant for stationary license plate readers that will be installed

around Douglas County.

Board Meeting Minutes

June 25, 2019

Page 2

Highlands Ranch Park Rangers are working to complete their training with Douglas

County Sheriff. Criminal charges have been filed as they relate to the STEM school shooting. Douglas County Sheriffs will be out in force on the 4th of July. By July, DCSO will be utilizing nine e-bikes. DCSO will deploy electric motorcycles in 2019.

Public Comments or Questions

Three residents addressed the Board: One resident asked questions regarding the Senior Center (Addendum 1) and

recommended the board get feedback from the 50-64 age group, scale back the size of the facility, and reach out to HRCA for a possible partnership in providing a multi-generational senior center.

Another resident commented that a few members of the Highlands Ranch Senior’s Club toured the Castle Rock senior facility and noted it was smaller, but attached to a recreation center.

A third resident reiterated that the lack of parking was a determining factor in rejecting the Town Center site in partnership with Shea Homes.

Reaffirmation of Disclosure

No changes Staff Presentations

No Items

Discussion Items

Carrie Ward gave a project update on the Senior Center site selection. She provided the Board with a memorandum outlining the process of the site selection to date, the meetings with agencies and property owners conducted since the last update, and an outline of the next steps for July. (Addendum 2) Mark Dickerson spoke to the general manager of Highlands Ranch Community Association, Jerry Flannery, about the possibility of building a senior center attached to one of the recreation centers. Jerry said this would be difficult because of the way the spaces are used. The senior center would be open to the public, but HRCA recreation centers are membership facilities. He also said that the parking is already limited. Approval of Board Meeting Minutes (Starkey/Dickerson) 7-0 motion passed

Regular Board Meeting Minutes for May 28, 2019 Received and Filed

Amendment to Addendum of previously approved Study Session Minutes for May 22, 2019 (Anderson/Schierholz) 7-0 motion passed

Board to Board Meeting with Douglas County Commissioners Notes for June 11, 2019 (Anderson/Schierholz) 7-0 motion passed

Parkway Landscape Conversion Action Plan Workshop Minutes for June 19, 2019 (Dickerson/Starkey) 6-0-1 motion passed, Carolyn Schierholz abstained.

Study Session Minutes for June 19, 2019 (Dickerson/Starkey) 6-0-1 motion passed,

Carolyn Schierholz abstained.

Board Meeting Minutes

June 25, 2019

Page 3

Public Hearing

None

Approval of Business Agenda (Schierholz/Dickerson) 7-0 motion passed

Carolyn Schierholz made a motion to remove HRMD 19-127 and HRMD 19-130 from the consent agenda items to general agenda items. Mark Dickerson seconded the motion. The vote was 7-0; motion passed.

Approved the following Consent Agenda Items (Dreher/Dickerson) 7-0 motion passed

Consent Business Items may be adopted by a single motion. Any Consent Business Items may be removed at the request of a Director and heard on its respective place on the Agenda.

HRMD – 126 Ratify May 2019 Cash & Investment Transactions Including Expenditures HRMD – 128 Adopt Resolution No. 19-128 Approve Mansion Front Yard and Courtyard Improvements HRMD – 129 Adopt Resolution No. 19-129 Approve Cell Site Lease Agreements

General Business Items

HRMD – 127 (Dreher/Dickerson) 6-0-1 motion passed, Carolyn Schierholz abstained Adopt Resolution No. 19-127 Approve Appropriation for Dad Clark Park Playground Renovation HRMD – 130 (Dreher/Dickerson) 6-1 motion passed, Carolyn Schierholz voted nay. Adopt Resolution No. 19-130 Approve Amendment to an Intergovernmental Agreement and appropriation for Dad Clark Gulch Trail Crossing Channel Stabilization

Special Reports

District Staff: None Legal Counsel: None Chairperson: None

Board Meeting Minutes

June 25, 2019

Page 4

Individual Directors: Renee Anderson –

Acknowledged the draft schedule from community Relations for the Metro District website redesign.

Gave an update on the design of Fire Station No. 20. The barn elevation was approved by the South Metro Fire Rescue Board Authority. The costs will be higher for this design; therefore, SMFR will be looking for other ways to cut costs.

Public Comments or Questions

None

Adjournment (Dreher/Schierholz) 7-0 motion passed

At 6:53 p.m. motion to adjourn. Adjournment declared by Chairman Worley

MA/MD Combined Upcoming Needs 8/22/2019

Priority Potential Projects Est. Cost Ownership Funding Options

1 Bucket Truck  $135,000 MD MD/Conservation Trust

1 Community Center Pool Maintenance $22,000 MD MD

1 Community Center Preschool Playground/Surface Replacement $75,000 MD MD/Conservation Trust

1 Community Center Tennis Building Entryway Roof ? MD MD

1 Community Park Playground Surfacing Replacement $100,000 MD Conservation Trust

1 Drainage Project at Dakota Lodge Building $100,000 MA MA (2019?)

1 Front End Loader/Backhoe $67,000 MD MD/Conservation Trust

1 Front Mower #204 $32,000 MD MD/Conservation Trust

1 Mower #5 $5,000 MD MD/Conservation Trust

1 Open Space Projects* $50,000 MA MA

1 Ranch House Crawl Space Liner/Radon Mitigation $10,000 MA MA Operations (2019)

1 Ranch House Pool Contingency $90,000 MA/MD MA/MD

1 Ranch House Pool Covers $70,000 MA/MD MA/MD

1 Ranch House Pool Project Final Phase $387,000 MA MA

1 Ranch House Pool Third‐Party Inspections $30,000 MA MA/MD

1 Ranch House Pool Splash Features $21,000 MA MA/MD

1 Ranch House Pool Lounge Chairs $3,000 MA MA/MD

1 Ranch House Pool Tables and Chairs $4,000 MA MA/MD

1 Ranch House Pool Café Chairs $2,400 MA MA/MD

1 Ranch House Pool Shade Umbrellas $22,500 MA MA/MD

1 Ranch House Pool Trash Cans $5,000 MA MA/MD

1 Sand Spreader $4,000 MD MD/Conservation Trust

1 Toro Infield Pro 5040 $20,000 MD MD/Conservation Trust

Priority 1 Total $1,254,900

2 Facility Maintenance 2WD Van $31,000 MD MD/Conservation Trust

2 Ford F‐350 3/4 ton Irrigation Truck w Utility Body $37,000 MD MD/Conservation Trust

2 Ford F‐350 1 ton AWD w Snowplow $50,000 MD MD/Conservation Trust

2 Ford F‐350 1 ton 2WD Irrigation Truck w Utility $37,000 MD MD/Conservation Trust

2 Greenbelt W Drainage Phase 2/5 $15,000 MA MA

2 Move RH Pool HVAC Unit ‐for summer camp room $8,000 MD MD/Conservation Trust

2 Open Space Projects* $100,000 MA MA

2 Ranch House Centre, 1 & 2 Tennis Court Resurfacing $20,000 MD MD/Conservation Trust

2 Ranch House Pool Climbing Wall $35,000 MA MA/MD

2 Ranch House Pool Shade Sail $32,000 MA MA/MD

2 Ranch House Pool Trellis $16,000 MA MA/MD

MA/MD Combined Upcoming Needs 8/22/2019

2 Remove Asbestos Pipe from Open Space $5,000 MA MA Operations (2019)

2 Replaster Community Center Pool Bowl $25,000 MD MD/Conservation Trust

2 South Valley Parkway Bike Path Replacement $276,000 MD MD/Conservation Trust/JCOS

Priority 2 Total $687,000

3 Bradford Pool Security Cameras $3,600 MA MA/MD

3 Community Center Playground Shade $85,000 MD MD/Conservation Trust

3 Community Center Pool Canvas Top $3,200 MD MD/Conservation Trust

3 Community Center Splash Pad Piping and Sod/Stone $5,000 MD MD/Conservation Trust

3 Community Center Tennis Building Roof Sealed & Recoated $100,000 MD MD/Conservation Trust

3 Community Center Tennis Court Lighting Replacements $14,000 MD MD/Conservation Trust

3 Convert Equestrian Office from Propane to Natural Gas $16,000 MA MA

3 North Ranch Playground Renovation $100,000 MD MD/Conservation Trust

3 Ranch House Security Cameras  $3,000 MA MA

3 Ranch House Tennis Court Lighting Replacements $14,000 MD MD/Conservation Trust

3 Signage at Community Park and North Ranch Park $30,000 MD MD/Conservation Trust

3 Street Light Removal $15,000 MA MA

3 Valley Parkway Crossing ? MA MA

Priority 3 Total $388,800

*Open Space Items ‐ TBD Prioritization

Cathy Johnson and Columbine Trail Maintenance $7,000 MD MD

Fence North Border 4th and Final Phase $5,000 MA MA

Open Space Easement Review $5,000 MA MA

Open Space Picnic Tables Final Phase $7,500 MA MA

Open Space Weed Management and Restoration Plan ? MA MA

Parcel A Open Space (trail maintenance, fencing, signs) $30,000 Jeffco MD

South Hogback Open Space (fencing, signs) $25,000 MD MD

South Hogback Site Improvements $10,000 MD MD

Trailhead Kiosk Phase 2/5 $16,000 MA MA

Potential Funding Sources

MA One‐Time Projects $387,000

Conservation Trust  $230,000

MD 2020 Reserves $200,000

MA Fees for Park Services ?

Funding Source Total $922,500

KCRMD degree confidence input cells

Forecast Budget Modeling low

August 2019

Triggers/Dynamic Inputs (Independent Variables) high

2019 2020 2021 2022 2023 2024 2025

Increase in value all residential property  1.1% 12.3% 3.0% 3.0% 3.0% 3.0% 3.0%

Increase in value all commercial & other property  1.0% 11.5% 3.0% 3.0% 3.0% 3.0% 3.0%

Residential Assessment Rate (RAR) 7.20 7.15 7.15 6.87 6.87 6.32 6.32

Operating mill levy  15.225 15.225 15.225 15.225 15.225 15.225 20.685

Increase in annual expenditures  ‐3.9% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0%

Increase in recreation & other revenue ‐4.8% 1.0% 1.5% 2.0% 2.5% 3.0% 3.0%

Operating reserve target 1,200,000$              1,200,000$              1,200,000$              1,200,000$              1,200,000$              1,200,000$              1,200,000$             

Capital reserve target 500,000$                 500,000$                 500,000$                 500,000$                 500,000$                 500,000$                 500,000$                

Capital need 50,000$                   491,500$                 503,000$                 530,800$                 449,000$                 517,000$                 458,000$                

Output (Dependent Variables)2019 2020 2021 2022 2023 2024 2025

Additional Contribution from MA ‐$                          52,661$                   ‐$                          145,464$                 148,139$                 480,902$                 ‐$                         

  (Dues Increase Needed per Month Per House) ‐$                          0.88$                        ‐$                          2.42$                        2.47$                        8.02$                        ‐$                         

Operating Reserves Balance 861,065$                 1,200,000$              1,200,000$              1,200,000$              1,200,000$              1,200,000$              1,200,000$             

Equilibrium Date (Operating Reserves Build) underfunded MET MET MET MET MET MET

Capital Reserves Balance 176,542$                 ‐$                          25,135$                   ‐$                          ‐$                          ‐$                          762,588$                

Equilibrium Date (Capital Reserves Build) underfunded underfunded underfunded underfunded underfunded underfunded MET

KCRMD

Forecast Budget Modeling

August 2019

Forecast/Output2019 2020 2021 2022 2023 2024 2025

Certification of Valuation (or Preliminary) 193,370,903$          215,580,232$          222,047,639$          221,942,399$          228,600,671$          221,357,556$          227,998,283$         

Actual value all residential property  2,029,075,531$      2,277,941,033$      2,346,279,264$      2,416,667,642$      2,489,167,671$      2,563,842,701$      2,640,757,982$     

Residential Assessment Rate (RAR) 7.20 7.15 7.15 6.87 6.87 6.32 6.32

Assessed value ‐ residential 146,093,438$          162,872,784$          167,758,967$          166,025,067$          171,005,819$          162,034,859$          166,895,904$         

Operating mill levy  15.225 15.225 15.225 15.225 15.225 15.225 20.685    Property tax revenue ‐ residential 2,224,273$              2,479,738$              2,554,130$              2,527,732$              2,603,564$              2,466,981$              3,452,242$             

Actual value commercial & other property  161,767,250$          180,346,788$          185,757,192$          191,329,907$          197,069,805$          202,981,899$          209,071,356$         

W Ave Commercial & Other Assessment Rate 29.23 29.23 29.23 29.23 29.23 29.23 29.23

Assessed value ‐ commercial & other 47,277,465$            52,707,448$            54,288,672$            55,917,332$            57,594,852$            59,322,697$            61,102,378$           

Operating mill levy  15.225 15.225 15.225 15.225 15.225 15.225 20.685    Property tax revenue ‐ commercial & other 719,799$                  802,471$                 826,545$                 851,341$                 876,882$                 903,188$                 1,263,903$             

Total MD Property Tax Revenue 2,944,072$              3,282,209$              3,380,675$              3,379,073$              3,480,445$              3,370,169$              4,716,144$             Recreation & Other Revenue 2,547,471$              2,572,946$              2,611,540$              2,663,771$              2,730,365$              2,812,276$              2,896,644$             

TOTAL REVENUES 5,491,543$              5,855,155$              5,992,215$              6,042,844$              6,210,810$              6,182,445$              7,612,789$             

OPERATING EXPENDITURES 5,051,849$              5,253,923$              5,464,080$              5,682,643$              5,909,949$              6,146,347$              6,392,201$             

EXCESS OF REVENUES OVER EXPENDITURES 439,694$                 601,232$                 528,135$                 360,201$                 300,861$                 36,098$                    1,220,588$             

Operating Reserves ‐ Beginning of Year 421,371$                  861,065$                 1,200,000$              1,200,000$              1,200,000$              1,200,000$              1,200,000$             

Operating Reserves Additions 439,694$                  338,935$                 ‐$                          ‐$                          ‐$                          ‐$                          ‐$                         

Operating Reserves Usage ‐$                          ‐$                          ‐$                          ‐$                          ‐$                          ‐$                          ‐$                         Operating Reserves ‐ End of Year 861,065$                 1,200,000$              1,200,000$              1,200,000$              1,200,000$              1,200,000$              1,200,000$             

Capital Reserves ‐ Beginning of Year 226,542$                  176,542$                 ‐$                          25,135$                    ‐$                          ‐$                          ‐$                         

Capital Reserves Additions ‐$                          262,297$                 528,135$                 360,201$                 300,861$                 36,098$                    1,220,588$             

Capital Reserves Usage (50,000)$                  (438,839)$                (503,000)$                (385,336)$                (300,861)$                (36,098)$                  (458,000)$               Capital Reserves ‐ End of Year 176,542$                 ‐$                          25,135$                    ‐$                          ‐$                          ‐$                          762,588$                

Capital Need (50,000)$                  (491,500)$                (503,000)$                (530,800)$                (449,000)$                (517,000)$                (458,000)$               

Capital Reserves Available 226,542$                  438,839$                 528,135$                 385,336$                 300,861$                 36,098$                    1,220,588$             

Capital Need Unfunded ‐$                          (52,661)$                  ‐$                          (145,464)$                (148,139)$                (480,902)$                ‐$                         

Additional Contribution from MA ‐$                          52,661$                    ‐$                          145,464$                 148,139$                 480,902$                 ‐$                         

Capital Need Unfunded ‐$                          ‐$                          ‐$                          ‐$                          ‐$                          ‐$                          ‐$                         

Operating Reserves Usage ‐$                          ‐$                          ‐$                          ‐$                          ‐$                          ‐$                          ‐$                         

Balance to Zero ‐$                          ‐$                          ‐$                          ‐$                          ‐$                          ‐$                          ‐$                         

IMPROVEMENT COSTS FOR SOUTH HOGBACK OPEN SPACE

Boundary Fence; estimates 

given for either high tensile wire 

fencing (prefered) and as an 

option, smooth wire fencing.

Quantity 

in LF

Cost/LF for 

high tensile 

fencing Total

Quantity 

in LF

Cost/LF for 

smooth wire 

fencing Total

North Trailhead 1500 $12 $18,000 north trailhead 1500 $6 $9,000SE corner adj to Westerly 

apartments 5000 $12 $60,000 SE corner adj to Westerly apartments 5000 $6 $30,000South Trailhead 2500 $12 $30,000 South trailhead 2500 $6 $15,000Deer Creek Cyn Rd 1000 $12 $12,000 Deer Creek Cyn rd 1000 $6 $6,000Coyote Song north 1000 $12 $12,000 Coyote Song north 1000 $6 $6,000closed area fencing 10,000 $12 $120,000 closed area fencing 10,000 $6 $60,000

Grand total 

for High 

tensile wire 

fencing $252,000

Grand total for 

smoth wire 

fencing $126,000

TRAILS; based on conceptual 

alignment of recommendations 

from the Trails Master Plan Length cost/LF Total for trails Signage Quantity

Cost/sign(

materials 

only) Total

Ridge Trail7000 $5.67 $39,690.00 Boundary signs; 12"x 18" 50 $40 $2,000

KC ave connector trail 11,600 $5.67 $65,772.00 Regulatory signs; 12"x 18" 12 $40 $480

Grand total $105,462.00  24"x 36" 6 $100 $600

Interpretive signs 4 $100 $400

design lump sum $1,000

Grand Tota $4,480

Other Total Total Project costs Item Cost

extra patrol; one seasonal 

ranger, 12 weeks @$14/hr. $6,720 Option A; includes high tensile fence

trailhead kiosk $17,000 Fence $252,000Grand 

total $23,720 Trails $105,462.00

Siganage $4,480

Other $23,720Grand 

Total $385,662

Option B; includes smooth wire fence

Fence $126,000

Trails $105,462

Signage $4,480

Other $23,720Grand 

Total $259,662

1 3094300.1

Resolution No: MD 19-104

RESOLUTION BOARD OF DIRECTORS

KEN CARYL RANCH METROPOLITAN DISTRICT A RESOLUTION ADOPTING AN EMPLOYEE AND BOARD MEMBER RECREATIONAL BENEFITS PROGRAM

WHEREAS, the Ken Caryl Ranch Metropolitan District ("District") is a political subdivision of the State of Colorado, organized pursuant to C.R.S. § 32-1-101, et seq., to provide park and recreation services to residents within, and to individuals passing through, its jurisdiction;

WHEREAS, pursuant to C.R.S. § 32-1-1001(1)(i) and (m), the District's Board of Directors ("Board") has the power to hire and appoint employees, and to adopt and amend rules and regulations for carrying on the business, objects, and affairs of the Board and the District;

WHEREAS, in recognition of the valuable service provided to the District by its employees and Board members, and as an added benefit to attract and retain quality employees and Board member candidates, District Staff has prepared and submitted to the Board a proposed Employee and Board Member Recreational Benefits Program ("Recreational Benefits Program"). A copy of the proposed Recreational Benefits Program is attached to this Resolution as Attachment 1; and

WHEREAS the Board has considered the attached Recreational Benefits Program, and has determined that it is in the best interests of the District to adopt the Recreational Benefits Program.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE KEN CARYL RANCH METROPOLITAN DISTRICT THAT:

1. The attached Recreational Benefits Program is hereby adopted effective as of 12:01 am on August 28, 2019 ("Effective Date").

2. This Resolution supersedes and replaces the District's Policy Directive 10 previously approved by the Board in connection with the recreational use of facilities and services by employees and Board members, which Policy Directive 10 is hereby rescinded and rendered null and void effective as of the Effective Date. ADOPTED this 27th day of August, 2019. BOARD OF DIRECTORS OF THE KEN CARYL RANCH METROPOLITAN DISTRICT Director Director Director Director Director

2 3094300.1

Ken Caryl Ranch Metropolitan District Employee and Board Member Recreational Benefits Program

2019

SECTION 1: GENERAL PURPOSE AND SCOPE

This Employee and Board Member Recreational Benefits Program ("Recreational Benefits Program") is are established by the Ken Caryl Ranch Metropolitan District ("District") Board of Directors ("Board") to establish rules, policies, and procedures for providing facility usage and program participation benefits to all District Board members and employees, including all full-time, part-time, seasonal, and temporary employees. Additionally, the facility usage and program participation benefits provided in this Recreational Benefits Program are available to the spouses and dependent children of Board members, full-time employees, and part-time employees regularly working at least 15 hours per week. All District Board members, employees, and their spouses and dependent children eligible to receive facility usage and program participation benefits pursuant to this Recreational Benefits Program are referred to herein as "Eligible District Personnel and Family".

A. IDENTIFICATION District employees utilizing the facility usage and program participation benefits pursuant to this Recreational Benefits Program must show employee ID at the time of sign-in. Any Eligible District Personnel or Family member who is a Board member or the spouse or dependent child aged 7 or older of an employee or Board member must obtain an ID card at the Ranch House.

B. BENEFITS AS BOARD MEMBER COMPENSATION

The value of the facility usage and program participation benefits pursuant to this Recreational Benefits Program provided to District Board members and their spouses and dependent children shall be considered and reported as Board member compensation, and shall be applied toward the maximum compensation authorized to be received by special district directors pursuant to the Special Districts Act, C.R.S. § 32-1-902(3). District Board members who have received the maximum compensation authorized pursuant to C.R.S. § 32-1-902(3) prior to December 31 of any year, whether pursuant to this Recreational Benefits Program or otherwise, shall not be eligible for any further facility usage or program participation benefits pursuant to this Recreational Benefits Program in that year.

The Board may modify this Recreational Benefits Program at any time in its discretion, subject to the requirements of applicable federal, state, and local laws, rules, regulations, and ordinances.

SECTION 2: FACILITY ACCESS All Eligible District Personnel and Family may access the District's indoor and outdoor facilities and utilize the amenities at those facilities that do not require pre-registration, such as swimming pools and the fitness room, at no charge during regular business hours if the facility and specific amenity being accessed have excess capacity after all paying customers have been accommodated. Notwithstanding anything herein to the contrary, this Section 1 does not apply to use of the District's indoor tennis courts.

3 3094300.1

SECTION 3: AEROBICS CLASS PARTICIPATION All Eligible District Personnel and Family may participate in any District aerobics class at no charge as a "drop-in" participant if the aerobics class has excess capacity after all paying customers have been accommodated and the period for paying customers to enroll or "drop-in" in the aerobics class is closed.

SECTION 4: PROGRAM AND CLASS REGISTRATION All Eligible District Personnel and Family may register for any District-provided program or class at a 20% discount off the regular enrollment fee charged to District residents or non-residents at the time of registration, as applicable depending on whether the Eligible District Personnel or Family member to whom the registration applies is a District resident or nonresident. Eligible District Personnel and Family must follow the same registration policies, procedures, and deadlines as are applicable to all other District residents and non-residents.

SECTION 5: ROOM RENTALS All Eligible District Personnel and Family may rent any District rental facility or room at a 20% discount off the regular rental rate charged to District residents or non-residents at the time of rental, as applicable depending on whether the Eligible District Personnel or Family member to whom the rental applies is a District resident or nonresident. Eligible District Personnel and Family renting a District rental facility or room pursuant to this policy must pay the full damage deposit applicable to the rental facility or room and is subject to all rental rules, regulations, and policies of the District.