Kbits Rfp on Selection of Firm for Videography of It

KBITS

RFP FOR MAKING PROMOTIONAL FILM ON INITIATIVES IN IT, AVGC, ESDM & START-UPS SECTORS

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REQUEST FOR PROPOSAL

Karnataka Biotechnology & Information Technology

Services

RFP for appointment of a firm for Video filming a few initiatives of Government of Karnataka in Information Technology, AVGC, ESDM and

Start-ups.

Managing Director

Karnataka Biotechnology & Information Technology Services,

BMTC Central Offices Building, TTMC B Block, 4th Floor, Shanthinagar, KH Road,

Bangalore- 560 027 Tel:080-2223-1009, Fax:080-2223-1006

E-Mail: [email protected]

(Through E-procurement Portal Only)

https://www.eproc.karnataka.gov.in

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Government of Karnataka



Bangalore- 560 027 Tel: 080-2223-1009, Fax: 080-2223-1006


INVITATION FOR TENDER PARTICIPATION

(ONLY THROUGH E- PROCUREMENT)

SCHEDULE OF EVENTS

Sl.

No. Events

Description

1.

Tender Reference

Tender for appointment of a firm for Video filming

a. Few initiatives of Government of Karnataka in Promoting/showcasing sectors of Information Technology, AVGC, ESDM.

b. Documentary/film to highlight the achievements of the state in promoting the Startup ecosystem both in ICT & Biotechnology sector.

To be completed within 45 days from the date of issue of Letter of Intent to the selected firm.

2. Date of Publication of Tender

31.08.2015 @ 11.00 A M

3. Pre-bid meeting 7.09.2015 @ 3 PM

4. Last date and Time for receipt of

Tenders

21.09.2015 @ 05.00 PM

5. Time and date of opening the

Technical Tender Bids

As in the e-portal

6 Time and date of opening the Financial Bids

As in the e-portal

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6 Address for Communication Karnataka Biotechnology & Information

Technology Services,

BMTC Central Offices Building, TTMC B

Block, 4th Floor, Shanthinagar, KH Road,

Bangalore- 560 027

Tel: 080-2223-1009, Fax: 080-2223-1006


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Government of Karnataka



Bangalore- 560 027 Tel: 080-2223-1009, Fax: 080-2223-1006

E-Mail: [email protected] =============================================================

No. KBITS/65/EOP1/2015-16

Sub: - Appointment of a firm for Video filming of many initiatives of Government

of Karnataka put in towards Promoting Information Technology, AVGC, ESDM,

Startup ecosystem in the State with final video product of

a. Maximum 10 minutes of final viewing length showcasing sectors of IT, AVGC &

ESDM.

b. A separate filming of maximum 10 minutes to highlight achievements of the

State in promoting the Startup Ecosystem both in ICT & Biotechnology Sector.

** The firm is free to use same footage in the two films to the extent relevant with the

final video product of maximum 10 minutes final viewing length for each film to be

ready by 45 days from the date of issue of LOI.

Tender is invited through e-procurement portal for Two Video filming including few

initiatives of Government of Karnataka in Promoting Information Technology,

AVGC, ESDM, Startup ecosystem in the State to be completed in 45 days from the

date of issue of LOI. The tender document may be downloaded from

www.eproc.karnataka.gov.in website only. The Firm will be selected based on the

QCBS (Quality cum-Cost Based Selection) procedure.

For additional information on the Tender, you may contact

General Manager-1, KBITS;

E Mail: [email protected]

Telephone Number: 080-2223-1007/1006.

and

Senior Consultant - FE, KBITS

E-Mail: [email protected] Tel No: 080-2223-1007/1006.

Yours Sincerely,

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(Ms. Tanusree Deb Barma) Managing Director KBITS- Department of IT BT and S&T Government of Karnataka, Bangalore

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SECTION I. INVITATION FOR TENDERS (IFT)

1. The Managing Director, Karnataka Biotechnology & Information Technology

Services (KBITS), Bangalore 560027, Karnataka invites tenders from eligible

tenderers for providing services listed below:

2. The bidders/firm may submit tenders for Selection of a firm for video filming

initiatives of Government of Karnataka put in towards Promoting Information

Technology, AVGC, ESDM, Startup ecosystem in the State with final video

product of

a. Maximum 10 minutes of final viewing length showcasing sectors of IT,

AVGC & ESDM.

b. A separate filming of maximum 10 minutes to highlight achievements of

the State in promoting the Startup Ecosystem both in ICT & Biotechnology

Sector.

** The firm is free to use same footage coverages on the two films to the extent

relevant with the final video product of maximum 10 minutes final viewing

length for each film to be ready by 45 days from the date of issue of LOI.

3. Two Cover Tender procedure as per Rule28 of the KTPP Act shall be

followed. The firms are required to submit the Technical Bid proposal along

with the Commercial Bid proposal.

4. Firms are advised to note the Qualification criteria specified in Section V to

qualify for Evaluation of the proposal.

5. Tender documents may be downloaded from the website of e-Governance ,

Government of Karnataka, through the website http://eproc.karnataka.gov.in.

6. The firms have to deposit the Earnest money deposit (EMD) to e-governance /

e-portal of Rs. 1,00,000/- (Indian Rupees One Lakh Only).

7. EMD and Tender processing fee payments as specified in the e-Procurement

portal shall be paid through any of the following modes of payment.

i. Credit Card

ii. Direct Debit

iii. NEFT / RTGS

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iv. Over-the-Counter (OTC)

v. Internet Banking

The Credit Card and Direct Debit payment are online payments with instant

confirmation regarding the status of payment. The NEFT / RTGS and OTC

payment modes are deferred modes of online payments, wherein the bidding bank

shall enter the transaction number and date of payment against the chosen mode

of payment in the e-Procurement system after payment.

* Please ensure that the payments are credited within the due date and time of

Tender submission. Bidding banks crediting payments after the due date and time

of submission as prescribed in the Tender notification will not be eligible for tender

evaluation.

* Please instruct the sending bank to enter the correct bank account, IFSC code and

beneficiary name, as mentioned in the NEFT / RTGS challan generated from the e-

Procurement platform, while transferring EMD amount through NEFT / RTGS.

Any mistake in the entry of above information will result in amount returning back

to sender and subsequent ineligibility of the bidder to participate in the tender.

6. Proposal must be submitted to The Managing Director, Karnataka

Biotechnology & Information Technology Services (KBITS) on or before

Tender due date as specified in e-procurement platform through the e-

procurement portal through the website http://www.eproc.karnataka.gov.in.

7. The Technical Bid Tender will be opened by the Tender Inviting Authority

of KBITS using the digital signature certificate in e-Procurement portal.

8. Other details can be seen in the tender documents.

9. For any additional information regarding the above tender, the firms who are

interested to quote, may contact office of the undersigned at the office address

given below on all working days during office hours (10.30 am to 05:30 pm).

10. List of documents to support Qualification of bidder is to be uploaded to the e

procurement website www.eproc.karnataka.gov.in.

11. The firm shall bear all costs associated with the preparation and submission of

the proposal up to the final award of the contract. KBITS will in no case be

CAUTION

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responsible or liable for those costs, regardless of the conduct or outcome of the

procurement process.

12. Managing Director - KBITS reserves the right to cancel or annul the entire or

part of this process of invitation at any time without assigning any reason.

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SECTION II - TERMS OF REFERENCE

Terms of Reference for Appointment of a Firm for making a promotional film showcasing initiatives of Government of Karnataka towards Information Technology, AVGC, ESDM & Startup Ecosystem.

1. BACKGROUND:

a. Information Technology Policy: Karnataka has been in the forefront of Information technology and Bengaluru is acknowledged as IT Capital of India. Karnataka was the first state in India to have come up with a IT Policy in the year1997 and followed by Millennium IT Policy in the year 2000. The Policy acted as an important catalyst for the growth of IT industry in the State. The Policy was instrumental in promoting several e-governance initiatives which have contributed to the improvement of delivery of Government service to citizens in a more transparent manner. In order to take the growth of IT/ITES/BPO sector in the State to next level, the Government of Karnataka has brought out new IT Policy i.e., Karnataka I4 Policy (IT, ITeS, Innovation Incentives Policy) where in several incentives are being offered to new IT / ITES and other knowledge based sectors to set up their facility in Tier 2/3 Cities across Karnataka. The Dept. of IT, BT and S&T acts as Single Window Agency for clearance of IT / ITES / Start-ups / other Knowledge based industries.

The state was also the first to have created a Vision Group on Information

Technology (VGIT) consisting of the doyens of the IT Sector, to formulate policies

and assist the Government.

b. Karnataka The IT & Innovative Hub of India: The IT Industry in the State has emerged as one of the largest job providing sector. The Industry provides direct employment to over a million and indirect employment to over 3 million persons. The information technology (IT) sector in Karnataka has become one of the main growth drivers of Karnataka's economy. IT activity in Karnataka is largely concentrated in Bengaluru. Lately, other parts of Karnataka have also seen a growth in IT-related activities. Bengaluru, is the 4th Best Technology Hub in the world, after Silicon Valley, Boston and London (as per UNDP Report), has become a global brand in the IT space. Almost all the Fortune 500 companies have one or the other of their operations outsourced in Bengaluru. Many global brands such as GE, Texas Instruments, Intel, AMD, SAP, CISCO, Microsoft, Motorola, Nokia etc., have their R & D activity based in Bengaluru.

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The State Government has been encouraging IT units to set their operation in the State. Under the State's IT policy, several infrastructure facilities are proposed in Mysuru, Hubballi & Mangaluru and others apart from Bengaluru to help the development of IT industry.

c. Karnataka Animation, Visual Effects, Gaming and Comics (AVGC) Initiatives: Government of Karnataka is the first State to bring out a comprehensive AVGC policy for the development of this sunrise industry in the State. Department of IT, BT and Science & Technology and Karnataka Biotechnology and IT Services (KBITS) is pioneering the cause of AVGC industry through implementation of various schemes and projects. Special emphasis is laid on development and upskill of quality manpower in the State. It is also emphasized to create a state -of-art infrastructure conforming to international standard under PPP model. ABAI (The Association of Bangalore Animation Industries) has been active in Bangalore since 2005 and represents the AVGC community in taking the cause of AVGC related activities forward by holding regular state level events and expos through private partnerships. Objectives :

Make Karnataka the most favored destination for investment in Animation, Visual Effects Gaming and Comics.

Encourage and support appropriate manpower development, infrastructure development and business development.

Spread awareness and provide multifaceted employment for people in the AVGC sector.

Bridge the demand and supply gap of human resources in AVGC sector. Attract top global companies in the field of AVGC to Karnataka. Capture a larger share of outsourced international AVGC work for Karnataka. Facilitate a legal framework for IP creation and its protection. Promote growth of indigenous digital content education and entertainment for the

masses. Set up a CENTER OF EXCELLENCE with state-of-the-art facilities to act as a

catalyst for the AVGC industry. Set up multiple AVGC parks on the SEZ model.

d. Karnataka Start-up ecosystem initiatives:

The vision of the Government focuses on promoting Start-ups and as a part of this initiative; the Government of Karnataka has been supporting several Start-up Incubators.

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The GoK supporting several organizations to run incubator programs in the form of Start-up Warehouse with NASSCOM 10K, New Age Incubation Network Programm in nine colleges, Internet and Mobile Association of India (IAMAI) 10K program for Centre of Apps Excellence, GoK Incubator for Tech Startups (GIfTS) Programm with Springboard on PPP mode.

e. Electronics System Design and Manufacturing (ESDM) initiatives: Electronic System Design and Manufacturing (ESDM) is the fastest growing segment of the Information and Communications Technology (ICT) sector. The objective of the Karnataka ESDM Policy is to facilitate, promote and develop the ESDM sector in the State of Karnataka and make Karnataka a preferred destination for investment in this sector. For the purpose of this Policy, ESDM

shall mean Electronics System Design and Manufacturing which includes, but not be restricted to, Electronics Hardware design and manufacturing (which shall include embedded software) for IT, Telecommunications, Defense, Medical, Industrial, Automotive, Consumer Products, applications and components, parts, and accessories required for the aforesaid products and applications. ESDM is expected to grow to USD $400 Billion by the year 2020. Karnataka ESDM policy offers numerous amount of incentives/concession in the in the field of VLSI, semiconductor chip design and embedded software by providing Incentives for Patents and IPR, R & D Grants, start-up initiative in the ESDM space.

2. THE OBJECTIVE:

The objective of this assignment is to engage a firm, to provide highly qualified Video Services including Photography Services with editing and post-production skills, who will generate a high quality video coverage of all the activities of KBITS in the light of all the developments that have taken place in the field of Information Technology and likely to happen as mentioned in the Background section. The video has to capture the initiatives of Karnataka State Government and progressing towards becoming a global leader in IT.

Evaluation for the video including photographic services will be done together for both

services. Vendors are requested to propose the best and most cost-effective solution to

meet requirements, while ensuring a high level of service.

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3. SCOPE OF WORK FOR THE SELECTED FIRM / Agency:

a A high resolution video filming and photography with short narrative of event (A

brief description and feedback on the work relationship during the event,

challenges, success, etc.).

b A clear draft of script (Storyboards) for voice over narration for the documentary.

c Should show the journey of Bengaluru in becoming Global Leader in IT, AVGC,

ESDM and Startup Sectors.

d Video Capturing all the major IT Parks and IT SEZs in Bangalore.

e Top 10 IT Companies campus should be included in the video.

f Should project some of the major IT investments in Bengaluru and their success

stories.

g The video should be able to view on a hand held devices like tab and smart phones.

h Video Capturing all the events and initiatives by KBITS, Department of IT, BT and

S&T Government of Karnataka towards Information Technology in the state.

i Video capture of senior leadership of Department of IT, BT & S&T highlighting the

significant steps that Karnataka has taken to nurture & grow the IT industry. Video

capture of key opinion from the leaders & industry stalwarts in the IT, ESDM, AVGC

& Startup realm of Karnataka- the names of key leaders & industry stalwarts would

be provided by KBITS.

j Preparing a list of questions for the interviews

k Delivery of video footage, on, Start-up incubator center and its ecosystem in

Bengaluru and within Karnataka and its purpose of making.

l Special reference/focus to i4 policy incentives and concession for IT, AVGC, ESDM

& Startups.

m Visit and capture New Age Incubation Network college in terms of projects handled

at least in three locations in the State highlighting through testimonial of benefits.

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n All the items mentioned at para i should be addressed with a video footage

covering

i. Shooting of all aspects of the building, interior and exterior.

ii. Shooting the operation of the equipment driving the current system.

iii. Interviews with company / organization heads, office staff, and other

relevant leaders in the sector (this will likely entail 10-15 minute sessions

with individuals). The selection of the companies/organization heads will

be in consultation with KBITS and the final list approved by KBITS.

iv. Filming an array of activities conducted at the venue.

v. Filming two or three successful entrepreneurs working in the institute and

inspiring youth as well as highlighting the advantage of being in Karnataka

as well as the impact of their products being developed.

o Provide post-production services to edit raw footage into the finished product,

including rough cut and final editing, sound mixing and visual effects.

p Provide supplemental graphics and audio as needed.

q Deliver finished product in desired format(s), but not limited to, DVD, Beta, and

Web-compatible formats.

r Ensure that project(s) stay on schedule and within scope.

s Conduct video shoots, providing all necessary equipment and qualified operators

and Post-Production.

t Proper key wording and captioning of all images uploaded on the website.

u The proposal prepared by the firm, and all correspondence and documents relating

to the proposal exchanged between the firm and KBITS shall be written in the

English language.

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SECTION III:

INSTRUCTIONS TO PARTICIPATING FIRMS

TABLE OF CLAUSES

Clause

Number Topic Name

A. Introduction

1. Eligible Tenderer

2. Cost of Tendering

B. Tender Documents

3. Contents of Tender Documents

4, Clarification of Tender Documents

5. Amendment of Tender Documents

C. Preparation of Tenders

6. Language of Tender

7. Documents Comprising the Tender

8. Tender Form

9. Tender Prices

10. Tender Currency

11. Documents Establishing Tenderers Eligibility and Qualifications

12. Earnest Money Deposit

13. Period of Validity of Tenders

D. Submission of Tenders

14. Submission Online

15. Modification and Withdrawal of Tenders

E. Tender Opening and Evaluation of Tenders

16. Clarification of Tenders

17. Preliminary Examination

18. Contacting the KBITS

F. Award of Contract

19. Post-qualification

20. Award Criteria

21. KBITSs Right to Accept any Tender and to Reject any or all Tenders

22. Notification of Award

23. Signing of Contract

24. Performance Security

SECTION III: INSTRUCTION TO FIRMS

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A. Introduction

1. Scope of Tender and Eligible Firms

1.1 The Managing Director, Karnataka Biotechnology & Information

Technology Services (KBITS) (Referred to as KBITS in these documents)

invites tenders following Two Cover tender procedure, from eligible Tenderers

for Providing a promotional film showcasing initiatives of Government of

Karnataka towards Information Technology, AVGC, ESDM & Startup

ecosystem in the State with final video product of

a. Maximum 10 minutes of final viewing length showcasing sectors of IT,

AVGC & ESDM.

b. A separate filming of 10 minutes to highlight achievements of the State in

promoting the Startup Ecosystem both in ICT & Biotechnology Sector.

** The firm is free to use same footage coverages on the two films to the extent

relevant with the final video product of maximum 10 minutes final viewing

length for each film to be ready by 45 days from the date of issue of LOI as

detailed given in the Invitation for Tenders (IFT).

1.2 Bidders shall not be under a declaration of ineligibility for corrupt and

fraudulent practices issued by Government of Karnataka.

2. Cost of Tendering:

2.1 The Firms shall bear all costs associated with the preparation and submission of

its tender, and The Managing Director, Karnataka Biotechnology & Information

Technology Services (KBITS), hereinafter referred to as "the KBITS", will in no case

be responsible or liable for these costs, regardless of the conduct or outcome of the

tender process.

B. The Tender Documents

3. Contents of Tender Documents

3.1 The goods required, tendering procedures and contract terms are

prescribed in the tender documents. In addition to the Invitation for Tenders,

the tender documents include:

(a) Instruction to Tenderers (ITT);

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(b) General Conditions of Contract (GCC);

(c) Qualification Criteria;

(d) Details of Firm/Agency/Company;

(e) Letter of Acceptance;

(f) Declaration Form;

(g) Performance Security Form;

(h) Performance Statement Form;

(i) Tech Work Plan;

(j) Financial proposal submission Form;

(k) Contract Form;

3.2 The Firms are expected to examine all instructions, forms, terms, and

specifications in the tender documents. Failure to furnish all information

required by the tender documents or submission of a tender not substantially

responsive to the tender documents in every respect will be at the Firms risk

and may result in rejection of its tender.

4. Clarification of Tender Documents

A prospective Bidder requiring any clarification of the tender documents may

notify the KBITS in writing or by telex or cable or fax at the KBITS's mailing

address indicated in the Invitation for Tenders. The KBITS will respond in

writing to any request for clarification of the tender documents which it receives

no later than 10 days prior to the deadline for submission of tenders prescribed

by the KBITS. Written responses from KBITS (including an explanation of the

query but without identifying the source of inquiry) will be uploaded in e-

procurement portal under Addendum/Corrigendum section.

5. Amendment of Tender Documents

5.1 At any time prior to the deadline for submission of tenders, the KBITS may,

for any reason, whether at its own initiative or in response to a clarification

requested by a prospective Bidder, modify the tender documents by

amendment and the amendments will be published through the e-portal

5.2 In order to allow prospective Bidders reasonable time in which to take the

amendment into account in preparing their tenders, the KBITS, at its discretion,

may extend the deadline for the submission of tenders.

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C. Preparation of Tenders

6. Language of Tender

6.1 The tender prepared by the Firm, as well as all correspondence and

documents relating to the tender exchanged by the Firm and the KBITS, shall

be written in English language. Supporting documents and printed literature

furnished by the Firms may be in another language provided they are

accompanied by an accurate translation of the relevant passages in the English

language in which case, for purposes of interpretation of the Tender, the

translation shall govern.

7. Documents Constituting the Tender

7.1 The tender prepared by the Firm shall comprise the following components

and the tender submitted by the Firm shall be in two cover system and shall

contain the documents as follows:

Cover One or Technical Bid:

a) Earnest money deposit and Qualification informations as per the Tender

document.

b) Documentary evidence established that the firm is eligible to tender and is

qualified to perform the contract if its tender is accepted; as per the

Annexure I, II, III, IV.

c) Documentary evidence established that the services and ancillary services

to be provided by the Firm are eligible services and conforms to the tender

documents.

Cover Two or Commercial Bid:

a) A Tender Form and a Price Schedule completed as per the format of Form:

FIN-1 Financial Proposal Submission Form.

8. Tender Form

The Firm shall complete the Tender Form and the Price Schedule as per Form:

FIN-1 Financial Proposal Submission Form and Summary furnished in the

tender documents, indicating the services to be provided.

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9. Tender Prices

9.1 The Firm shall quote for the complete requirement of services specified as

a single responsibility basis, failing which such tenders will not be taken into

account for evaluation and will not be considered for award

9.2 Prices indicated on the Price Schedule shall be entered separately in the

following manner:

i) the price of the services, quoted shall include all duties and sales and

other taxes already paid or payable.

9.3 Prices quoted by the Firm shall be fixed during the Firms performance of

the Contract and not subject to variation. A tender submitted with an adjustable

price quotation will be treated as non-responsive and rejected.

10. Tender Currency

Prices shall be quoted in Indian Rupees:

11. Documents Establishing Firm's Eligibility and Qualifications

11.1 the Firms shall furnish, as part of its Tender, documents establishing the

Firms eligibility to tender and its qualifications to perform the Contract if its

tender is accepted.

11.2 The documentary evidence of the Firm's qualifications to perform the

Contract if its tender is accepted, shall establish to the KBITS's satisfaction:

(a) the Firm has the financial, technical, and providing services

capability necessary to perform the Contract and meets the criteria

outlined in the Qualification requirements specified. To this end, all

tenders submitted shall include the following information:

(i) The legal status, place of registration and principal place of

business of the company or firm or partnership, etc.;

(ii) Details of experience and past performance of the Firm on

services offered and on those of similar nature within the past

three years and details of current contracts in hand and other

commitments (suggested Proforma for Performance Statement

for the last 2 years)

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12. Earnest Money Deposit

a. The Firm shall furnish, as part of its tender, Earnest Money Deposit of Rs.

1,00,000/- in the amount.

b. The EMD is required to protect the KBITS against the risk of Firm's conduct

which would warrant the security's forfeiture.

c. Unsuccessful Firm's EMD will be discharged/returned as promptly as

possible, but not later than 30 days of completion of Tender validity period.

d. The successful Firm's EMD will be discharged upon the Firm signing the

Contract, and furnishing the performance security.

e. The tender security may be forfeited:

A. if the firm (i) withdraws its tender during the period of tender validity

specified by the Firm on the Tender Form;

B. in case of a successful Bidder, if the Bidder fails:

a. to sign the Contract in accordance or

b. to furnish performance security.

13. Period of Validity of Tenders

In exceptional circumstances, the KBITS may solicit the Firm's consent to an

extension of the period of validity. The request and the responses thereto shall be

made in writing (or by cable or telex or fax). The EMD provided under shall also

be suitably extended. A firm may refuse the request without forfeiting its EMD. A

Firm granting the request will not be required nor permitted to modify its tender.

D. Submission of Tenders

14. Submission online:

The Proposal (Technical Proposal/Bid and Financial Proposal/Bid) shall be

uploaded in e-Procurement portal. In case of any corrections in the document, the

uploaded document may be deleted and the revised document may be uploaded

prior to submission of tender in the e-Procurement portal.

Firms shall submit, along with their Technical Proposal, an Earnest Money Deposit

(EMD) of Rs. 1,00,000/- (Indian Rupees One lakhs only) electronically payable as

per the procedures prescribed in e-Procurement web-site

(https://eproc.karnataka.gov.in). EMD in any other form shall not be entertained.

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Firms shall also pay tender processing fee as specified in the e-Procurement portal

through any of the four e-Payment modes. Further details regarding the same can

be viewed in e-Procurement portal or IFT.

The Firms shall digitally sign and submit the proposal electronically through the

unified e-Procurement platform: https://eproc.karnataka.gov.in

The completed Technical and Financial Proposal must be submitted electronically

in the e-Procurement platform on or before the due date for bid submission

specified in the e-Procurement platform. The KBITS will not be responsible for

technical glitches in the desktop and / or internet connectivity services used by the

bidder.

After the deadline for submission of proposals the evaluation committee shall open

the Technical Proposal on the date and time as specified in e-Procurement portal.

The Financial Proposal shall remain sealed in e-Procurement until Technical

proposal evaluation is completed.

15. Modification and Withdrawal of Tenders

15.1 No tender shall be modified subsequent to the deadline for submission of

tenders.

15.2 No tender shall be withdrawn in the interval between the deadline for

submission of tenders and the expiration of the period of tender validity

specified by the Firm on the Tender Form. Withdrawal of a tender during this

interval may result in the Firm's forfeiture of its EMD.

E. Tender Opening and Evaluation of Tenders

16. Clarification of Tenders

During evaluation of tenders, the KBITS may, at its discretion, ask the Firms for

a clarification of its tender. The request for clarification and the response shall

be in writing and no change in prices or substance of the tender shall be sought,

offered or permitted.

17. Preliminary Examination

17.1 The KBITS will examine the tenders to determine whether they are

complete, whether any computational errors have been made, whether

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required sureties have been furnished, whether the documents have been

properly signed, and whether the tenders are generally in order. Tenders from

Agents, without proper authorization from the firm, shall be treated as

nonresponsive.

17.2 If there is a discrepancy between words and figures, the lowest of the two

will prevail. If the supplier does not accept the correction of errors, its tender

will be rejected and its tender security may be forfeited.

17.3 The KBITS may waive any minor informality or non-conformity or

irregularity in a tender which does not constitute a material deviation, provided

such a waiver does not prejudice or affect the relative ranking of any Firm.

18. Contacting the KBITS

18.1 No Firm shall contact the KBITS on any matter relating to its tender, from

the time of the tender opening to the time the Contract is awarded. If the Firm

wishes to bring additional information to the notice of the KBITS, it should do

so in writing.

18.2 Any effort by a Tenderer to influence the KBITS in its decisions on tender

evaluation, tender comparison or contract award may result in rejection of the

Firm's tender.

F. Award of Contract

20. Award Criteria

The KBITS will award the Contract to the successful Firm whose tender has

been determined to be substantially responsive and has been determined as the

lowest Financial proposal, provided further that the Firm is determined to be

qualified to perform the Contract satisfactorily.

21. KBITS's Right to Accept Any Tender and to Reject Any or All Tenders

The KBITS reserves the right to accept or reject any tender, and to annul the

tendering process and reject all tenders at any time prior to contract award,

without thereby incurring any liability to the affected Firm or Firms.

22. Notification of Award

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22.1 Prior to the expiration of the period of tender validity, the KBITS will notify

the successful Firm in writing by registered letter or by cable/telex or fax, to be

confirmed in writing by registered letter, that its tender has been accepted.

22.2 The notification of award will constitute the formation of the Contract.

22.3 Upon the successful Firm furnishing of performance security, the KBITS

will promptly notify the name of the winning Firm to each unsuccessful Firms

and will discharge its EMD.

22.4 If, after notification of award, a Firm wish to ascertain the grounds on

which its tender was not selected, it should address its request to the KBITS.

The KBITS will promptly respond in writing to the unsuccessful Bidders.

23. Signing of Contract

23.1 At the same time as the KBITS notifies the successful Firm that its tender

has been accepted, the KBITS will send the Firm the Contract Form provided in

the tender documents, incorporating all agreements between the parties.

23.2 Within 7 days of receipt of the Contract Form, the successful Bidder shall

sign and date the Contract and return it to the KBITS.


Within 7 days of the receipt of notification of award from the KBITS, the

successful Firm shall furnish the performance security in the form of Bank

Guarantee for 10% of the Contract value/price in accordance with the

Conditions of Contract, in the Performance Security Form provided in the tender

documents or in another form acceptable to the KBITS.

KBITS


KBITS

23

SECTION IV GENERAL CONDITIONS OF CONTRACT

1. Definitions

1.1 In this Contract, the following terms shall be interpreted as indicated:

(a) "The Contract" means the agreement entered into between the

KBITS and the Supplier, as recorded in the Contract Form signed

by the parties, including all the attachments and appendices

thereto and all documents incorporated by reference therein;

(b) "The Contract Price" means the price payable to the Supplier

under the Contract for the full and proper performance of its

contractual obligations;

(c) "The Goods" means all the equipment, machinery, and/or other

materials which the Supplier is required to supply to the KBITS

under the Contract;

(d) "Services" means services ancillary to the supply of the Goods,

such as transportation and insurance, and any other incidental

services, such as installation, commissioning, provision of

technical assistance, training and other obligations of the

Supplier covered under the Contract;

(e) GCC means the General Conditions of Contract contained in

this section.

(f) The KBITS means the organization purchasing the Goods,

Services as named in .

(g) The KBITSs country is the country named india .

(h) The Supplier means the individual or firm supplying the

Goods and Services under this Contract.

(i) The Government means the Government of Karnataka State.

(j) The Project Site, where applicable, means the place or places

named in .

(k) Day means calendar day.

KBITS


KBITS

24


2.1 Within 7 days of receipt of the notification of contract award, the Firm shall

furnish Performance Security to the KBITS for an amount of 10% of the Contract

Value/Price, valid up to 60 days after the date of completion of performance

obligations including Warranty obligations.

2.2 The proceeds of the performance security shall be payable to the KBITS as

compensation for any loss resulting from the Firm's failure to complete its

obligations under the Contract.

2.3 In the event of any contract amendment, the Firm shall, within 10 days of receipt

of such amendment, furnish the amendment to the Performance Security,

rendering the same valid for the duration of the Contract as amended for 60 days

after the completion of performance obligations including Warranty obligations.

3. Contract Amendments

No variation in or modification of the terms of the Contract shall be made except

by written amendment signed by the parties.

4. Subcontracts

4.1 The Firm shall notify the KBITS in writing of all subcontracts awarded under

this Contract if not already specified in the tender. Such notification, in his

original tender or later, shall not relieve the Firm from any liability or obligation

under the Contract. Sub-contracts shall be only for bought out items and

subassemblies.

4.2 Subcontracts must comply with the provisions.

5. Delays in the Firm's Performance

5.1 Delivery of the performance of the Services shall be made by the Selected

Firm in accordance with the time schedule specified by the KBITS in the Tender

document.

6. Liquidated Damages

If the Selected Firm fails to deliver any or all of the Services within the period(s)

specified in the Contract, the KBITS shall, without prejudice to its other

remedies under the Contract, deduct from the Contract Price, as liquidated

KBITS


KBITS

25

damages, a sum equivalent to 0.5% of the delivered price of the delayed Services

for each week or part thereof of delay until actual delivery or performance, up

to a maximum deduction of 10% of the Contract Price. Once the maximum is

reached, the KBITS may consider termination of the Contract.

7. Termination for Default

The KBITS may, without prejudice to any other remedy for breach of contract, by

written notice of default sent to the Firm, terminate the Contract

a if the Firm fails to deliver any or all of the Services/Goods within the period(s)

specified in the Contract, or within any extension thereof granted by the KBITS

or

b if the Firm fails to perform any other obligation(s) under the Contract.

c If the Firm, in the judgment of the KBITS has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

For the purpose of this Clause:

Corrupt practice means the offering, giving, receiving or soliciting of any

thing of value to influence the action of a public official in the procurement

process or in contract execution.

fraudulent practice means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

Borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels

and to deprive the Borrower of the benefits of free and open competition.

8. Termination for Insolvency

The KBITS may at any time terminate the Contract by giving written notice to

the Firm, if the Firm becomes bankrupt or otherwise insolvent. In this event,

termination will be without compensation to the Firm, provided that such

termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the KBITS.

9. Settlement of Disputes

KBITS


KBITS

26

9.1 The KBITS and the Firm shall make every effort to resolve amicably by direct

informal negotiation any disagreement or dispute arising between them under

or in connection with the Contract.

9.2 If, after thirty (30) days, the parties have failed to resolve their dispute or

difference by such mutual consultation, then either the KBITS or the Firm may

give notice to the other party of its intention to commence arbitration, as

hereinafter provided, as to the matter in dispute, and no arbitration in respect

of this matter may be commenced unless such notice is given.

10. Applicable Law

The Contract shall be interpreted in accordance with the laws of the Union of

India.

11. Notices

11.1 Any notice given by one party to the other pursuant to this Contract shall

be sent to other party in writing or by cable, telex or facsimile and confirmed in

writing to the other Partys address specified in contract executed.

11.2 A notice shall be effective when delivered or on the notice's effective date,

whichever is later.

12. Taxes and Duties

Firmss shall be entirely responsible for all taxes, duties, license fees, octroi, road

permits, etc., incurred until delivery of the contracted Services to the KBITS.

KBITS


KBITS

27

SECTION V : QUALIFICATION CRITERIA

A. The requirements of Eligibility Qualification Criteria of firm are as below:

1. Bidder should be a Company / Firm registered under relevant Acts in India,

prior to 31.03.2010 (Joint Ventures not allowed) and should be engaged in

Videography & Photography.

2. Min. annual turnover of the firm should not be less than Rs. 100 Lakhs each year

during last 2 years (FY2014-15, FY2013-14).

3. Firm should not have incurred losses during last 2 years. 4. Firm should have delivered atleast two projects [documentary/promotional

films] for the Companies with International presence, by making firms ideas/initiatives accessible across the world and showcasing it in the best possible light [Documentary proof for having done such assignments in terms of work order/Client Certificate/ Completion Report along with the declaration shall be submitted].

B. The Evaluation Criteria for Technical Proposal are as below:

Evaluation of Technical proposal Sr No

Parameters Description Marks

1 Experience and standing of the firm/company in terms of making documentary in the field of Information Technology and related fields.

The bidder has to provide evidence for the same by way of declaration, Letter of Award of the Assignment from the Company, Certificate from the Company if possible.

20

2 Present technical strength & competency of the firm/company in the field.

Firm should be able to setup a team which should have inter-alia the following skill sets and expertise (a) In house production team / language translators when required (b) Team Leader with vision on Information Technology and its role (c) Project Development Specialist (d) Information Technology specialist (e) Infrastructure specialist / Master Planner (f) Project Finance Specialist Declaration from the firm on providing the above team along with the one page CV for each team member specifying the

20

KBITS


KBITS

28

Evaluation of Technical proposal Sr No

Parameters Description Marks

relevant experience is required to be submitted in the Technical Proposal.

3 Experience in visualizing, conceptualizing and implementing projection of Information Technology Programs (IoT, Embedded, Telecom, AVGC, ESDM, Software, Apps etc) and its benefits in a simple plus elegant manner for clear understanding by various sections of the society)

Presentation is required to be given by the firm on the previous documentary/movie experience in the IT and related sectors.

20

4 Conceptual Plan The Bidder must provide a concept plan and an end to end documentary strategy covering all the below (not more than three pages) :

Conceptualization Indicative timelines for various

activities Methodology Work flow plan Travel and transport Personnel deployment Facility deployment

40

All the related necessary documents including clients certificates, copy of orders/agreements etc shall be submitted to strengthen your bidding. Date and Time of presentation shall be communicated to all the participating firms in advance. Minimum Threshold to qualify Technical is 70 marks.

C. The Final Evaluation Criteria

The final evaluation of proposals shall be on the principle of Quality Cum Cost Based Selection (QCBS) based on the final weighted score. A weightage of 70% will be assigned to the marks/points scored in the Technical Proposal and a weightage of 30% will be assigned to the marks/points scored in the Financial Proposal. T is the total marks scored in Technical Proposal, and F is the marks scored for the

KBITS


KBITS

29

Financial Proposal. The bidder, who quotes the lowest professional fee, will be awarded a financial score of 100 marks and other bidders will be given financial scores that are inversely proportional to their quoted professional fees.

The formula for this will be, F = 100 x (Amount of Professional Fee Quoted by the Lowest Bidder/Amount Professional Fee Quoted by the Bidder under evaluation).

The final weighted score will be : 0.70*T+ 0.30*F

The assignment shall be awarded to the bidder scoring the highest final weighted score.

KBITS will select the FIRM who has the highest evaluated marks on the basis of a combined technical and financial scoring as per QCBS procedure with Technical: Financial weightage in the ration of 70:30.

Other Qualification information as per format given in Annexure-I

KBITS


KBITS

30

SECTION-VI - ANNEXURE-I

(QUALIFICATION INFORMATION FOR TECHNICAL BID)

[To be filled and uploaded by the Tenderer for the e-procurement portal]

Details of Firm / Agency / Company

1. Name of the Firm / Agency / Company

2. Status Private / PSU / Proprietor / Others

3. Complete Postal Office Address

4. Telephone No.

5. Fax Number

6. Valid email of the Firm

7. Name of the Contact Person

8. Contact Person:

Telephone Number

Mobile Number

Email-ID

9. Permanent Account Number

14. Number of Years experience in providing videography including

photography services through outsourcing

Signature of the tenderer

KBITS


KBITS

31

CHECKLIST OF ENCLOSURES TO THE TECHNICAL BID

[TICK THE ITEMS]

Sl.

No. Particulars

Uploaded /

Attached to

Technical Bid

1. Copy of Firm / Establishment Registration from Govt.

Department Yes / No

2. Partnership Agreement Yes / No

3. PAN Registration Details Copy Yes / No

4. Clients Satisfactory Certificate If any Yes / No

KBITS


KBITS

32

Annexure-II

Letter of Acceptance

(letter head paper of the Employer)

___________[date]

To:

__________________________________

[name and address of the Contractor]

Dear Sirs,

This is to notify you that your Tender dated ____________ for Providing a

promotional film showcasing initiatives of Government of Karnataka in

Information Technology, AVGC, ESDM, Startup ecosystem in the State with final

video product of:

a. Maximum 10 minutes of final viewing length showcasing sectors of IT, AVGC

& ESDM.

b. A separate filming of 10 minutes to highlight achievements of the State in

promoting the Startup Ecosystem both in ICT & Biotechnology Sector.

The two films with the final video product of maximum 10 minutes final viewing

length for each film to be completed by 45 days from the date of issue of LOI for the

Contract Price as specified in the Financial proposal form in accordance with the

Instructions to Tenderers is hereby accepted by our Agency.

You are hereby requested to furnish deposit Security Deposit for unbalanced tenders.

Security Deposit paid should be for an amount of 10% of the Contract value/Price

within 7 days of the receipt of this letter of acceptance and sign the contract, failing

which action as stated in this RFP.

Yours faithfully,

Managing Director

KBITS

KBITS


KBITS

33

DECLARATION BY THE TENDERER:

1. I have read and understood the Tender Terms and conditions relevant to

Tender Notification No: KBITS-65-EOP1-2015-16 Date: 31-08-2015. and I have

submitted the technical bid in accordance with the Terms and conditions of the

above referred notification and in accordance with the terms of the tender

document.

2. The information furnished in the Technical Bid are true and factual and I clearly

understand that our tenders are liable for rejection, if any information furnished

is found to be not true and not factual at any point of time.

3. The commercial bid is separately submitted against this tender.

Place: Seal & Signature of the Tenderer

Date:

KBITS


KBITS

34

SECTION VII

PERFORMANCE SECURITY BANK GUARANTEE FORM

To:

The Managing Director

Karnataka Biotechnology & Information Technology Services (KBITS)

WHEREAS ................................................................................................ (Name

of Supplier) hereinafter called "the Supplier" has undertaken , in pursuance of

Contract No.....................................................dated,..........20... for Providing

Videography and Photography Services through Outsourcing at Karnataka

Biotechnology & Information Technology Services (KBITS) for 45 days hereinafter

called "the Contract".

AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the Supplier's performance obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on

behalf of the Supplier, up to a total of ................................... ........................................

(Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon

your first written demand declaring the Supplier to be in default under the Contract

and without cavil or argument, any sum or sums within the limit of ................................

(Amount of Guarantee) as aforesaid, without your needing to prove or to show

grounds or reasons for your demand or the sum specified therein.

This guarantee is valid until the ........day of...................20......

Signature and Seal of Guarantors

......................................................

Date.....................................20....

Address:......................................

......................................................

KBITS


KBITS

35

SECTION VIII

( please see 11.2 (b) of the Instructions to Tenders)

Proforma for Performance Statement for the last two years

(After fill, to be uploaded the e-portal by the Tenderer along with other tender Documents for

Technical Bid)

IFT No:KBITS/65/EOP1/2015-16 Date:

Date of Opening. Time ..

Name & address of the service.provider

Order placed by (Name &

Address of the client to

whom the service was

provided)

Order No.&

date

Description &

Quality of Service

supplied [Related

assignments]

Value of Order

(Annual) Is the service

satisfactory? Attach

a certificate from the

officer incharge

Note: Separate sheet to be enclosed for each order executed

Signature & Seal of Tenderer

KBITS


KBITS

36

Annex - III

Form: TECH Work Plan

N

Activity1 Week

1 2 3 4 5 1 2 3 4 5 6

n

1 Indicate all main activities of the assignment including delivery of reports viz.

,inception ,interim and final reports and other benchmarks such as Client

approvals.

KBITS


KBITS

37

Annex - IV

Form: FIN-1 Financial Proposal Submission Form

[Location, Date]

To The Managing Director Karnataka Biotechnology & Information Technology Services (KBITS), 4th Floor, BMTC Central Offices Building, TTMC B Block, KH Road, Shanthinagar, Bangalore 560 027, Karnataka

Dear Sir:

We the under signed offer to provide the promotional film showcasing initiatives of

Government of Karnataka towards Information Technology, AVGC, ESDM, Startup

ecosystem in the State with final video product of two separate videos as below :

a. Maximum 10 minutes of final viewing length showcasing sectors of IT, AVGC &

ESDM.

b. Video filming of 10 minutes to highlight achievements of the State in promoting

the Startup Ecosystem both in ICT & Biotechnology Sector.

Two (a & b) films with the final video product of maximum 10 minutes final viewing

length for each film to be completed by 45 days from the date of issue of LOI in

accordance with your Request for Proposal dated .. and our Technical Proposal.

Our attached Financial Proposal is for the total all-inclusive sum of Rs.

.[Insert amount(s) in words and figures], inclusive of all taxes.

Incase of change in tax rates at the time of payment of the services, then the sum payable

will change to the extent of change in tax rates.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, upto expiration of the validity period of the Proposal, i.e.90 calendar days from the last date of submission of this Proposal.

We understand you are not bound to accept any Proposal you receive

Thanking You,

KBITS


KBITS

38

Yours sincerely,

Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address:

KBITS


39

Form: FIN-2 Summary of Costs & Payment Schedule

Period of 45 days from the date of issue of LOI

Summary of Costs

Item

Amount in Indian Rupees/percentage (as applicable)

In Figures

In Words

a. 10 minutes of final viewing length showcasing sectors of

IT, AVGC & ESDM.

b. Filming of 10 minutes to highlight achievements of the

State in promoting the Startup Ecosystem both in ICT &

Biotechnology Sector.

Total Amount [Professional Fees inclusive of all applicable Taxes].

Payment Schedule for each milestone

Signature of Tenderer..

Name and Address ..

Milestone % of Total Amount mentioned in Summary

of Costs

I.Professional Fees

Project Outline ConceptNote 10%

Shooting Schedule 10%

50% completion of shooting schedule

10%

Development Procedure

Submission of version 1 20%



Final version 20%

Total 100%

KBITS


40

SECTION IX: CONTRACT FORM

This agreement, entered into this _____________day of ________20_______, between The

Managing Director, Karnataka Biotechnology & Information Technology Services (KBITS),

Bangalore 560027, Karnataka, (hereinafter called KBITS) of the one part and

M/s._____________________________ [name and address of contractor] (hereinafter called

the Contractor) of the other part.

Whereas the ATI is desirous that the Contractor execute Videography including photography

Services through Outsourcing at Karnataka Biotechnology & Information Technology

Services for promotional film showcasing initiatives of Government of Karnataka towards

Information Technology, AVGC, ESDM, Startup ecosystem in the State with final video

product of two separate videos of 10 minutes each to be completed in 45 days and The

Managing Director, KBITS has accepted the Tender by the Contractor for the execution and

completion of such Works and the remedying of any defects therein at a contract price of

Rupees.................... (In words___________________________)

The Contractor having accepted the order was required to execute agreement and to furnish

Security Deposit 10% of the total order value in the form of Bank Guarantee from

nationalized bank for the due fulfilment of the agreement.

NOW THIS AGREEMENT WITNESSETH and it is hereby agreed and declared as follows,

that is to say, in consideration of the payments to be made to the Contractor by the KBITS as

herein after mentioned, the Contractor hereby covenants with the KBITS, that the Contractor

shall and will duly supply the goods/services of the quality and description specified and

shall do and perform all other works and things in the agreement subject to the terms and

conditions and stipulations mentioned in the agreement that is to say Terms of Referance of

the RFD document; General Conditions of Contract, Special Conditions of Contract and

Technical Specification annexed to this agreement and deemed to form and be read and

construed as part of the agreement.

In witness whereof the parties and Managing Director,

Karnataka Biotechnology & Information Technology Services (KBITS), Bangalore 560027,

Karnataka to this agreement have signed this indenture in the presence of the following

witnesses.

for Contractor for KBITS

(Signature with Name, Managing Director

Designation and Office seal)

Witness: Witness:

KBITS


41

1) 1)

2) 2)

KBITS


42

E-Procurement Publication

Sl.

No

Details of the Tender EMD

Amount

Cost of the

Tender

Form

(Non Refundable)

Duration of the

Tender

Eligible

Firms/companies

1. Promotional film

showcasing initiatives

of Government of

Karnataka towards

Information

Technology, AVGC,

ESDM, Startup

ecosystem in the State

with final video

product of two

separate films as

specified in Section I

with maximum

length of 10 minutes

for each film.

Rs.

1,00,000/-

As specified in the e-

procurement

portal

45 days

Firms registered

through the e-

procurement portal

only