KAYAKING - SpecialOlympics.orgmedia.specialolympics.org/.../2011/2011WSG_KayakingSORIS.pdf · Special Olympics Results Information System Kayaking Sport (KA) Version 1.2 Page 5 of

Special Olympics Results Information System Kayaking

Sport (KA) Version 1.2 Page 1 of 27

SSPPEECCIIAALL OOLLYYMMPPIICCSS RREESSUULLTTSS IINNFFOORRMMAATTIIOONN SSYYSSTTEEMM

KKAAYYAAKKIINNGG

Release: Version: 1.3

Date: 13.06.2011



Table of Contents 1. Introduction ........................................................................................................................ 4

2. List of Kayaking Outputs ..................................................................................................... 5

(Rt.1) Competition Schedule per Event .................................................................................. 5

(Rt.2) Entry List per Delegation .............................................................................................. 5

(Rt.3) Sport Entry List .............................................................................................................. 5

(Rt.4) Issues Report................................................................................................................. 5

(Rt.5) Swimming Test .............................................................................................................. 5

(Rt.6) Start List Per Event ........................................................................................................ 5

(Rt.7) Daily Competition Schedule.......................................................................................... 5

(Rt.8) Time Table .................................................................................................................... 5

(Rt.9) Start list (Officials) ......................................................................................................... 5

(Rt.10) Results Report (Unofficial/Official) ............................................................................. 5

(Rt.11) Award Report .............................................................................................................. 5

(Rt.12) Award Staging Report ................................................................................................. 5

(Rt.13) Awards Presentation .................................................................................................. 5

(Rt.14) Summary Results ........................................................................................................ 5

3. Procedures .......................................................................................................................... 6

2.1 Results Service and Competition Management Support ................................................. 6

2.2 Pre-Games Activities ......................................................................................................... 6

2.3 Schedules and competition format .................................................................................. 6

2.4 Pre-competition Activities ................................................................................................ 7

2.5 Pre-event Activities ........................................................................................................... 7

2.5.1 Head Coaches Meeting .............................................................................................. 7



2.5.3 Divisioning / Preliminaries ......................................................................................... 8

2.5.4 Beginning of each day ................................................................................................ 9

2.5.5 After the each Race .................................................................................................... 9

2.5.6 After the Finals ........................................................................................................... 9

2.5.7 After the end of all competition .............................................................................. 10

2.6 Real time data presentation ........................................................................................... 11

2.7 Exceptional situation handling ....................................................................................... 11

4. Distribution Table ............................................................................................................. 11

Appendix 1- Kayaking Results / Reports Outputs .................................................................... 12

(Rt.1) Competition Schedule per Event ............................................................................ 13

(Rt.5) Swimming Test ........................................................................................................ 17

Appendix 2- Distribution Table ................................................................................................ 27



1. Introduction

The purpose of this document is to establish the result procedures of the sport, while setting the framework for the operational development of the sport during Games-time operations. In specific, this document:

• Creates an overall idea of the of what reports need to be produced by the GMS

• Achieves an overall idea and clear understanding of the GMS

• Identifies a list Reports

• Identifies key timelines of each report



2. List of Kayaking Outputs

No. Results/Report Phase

Rt.1 (Rt.1) Competition Schedule per Event HCM

Rt.2 (Rt.2) Entry List per Delegation HCM

Rt.3 (Rt.3) Sport Entry List HCM

Rt.4 (Rt.4) Issues Report HCM

Rt.5 (Rt.5) Swimming Test HCM

Rt.6 (Rt.6) Start List Per Event Preliminaries/Finals

Rt.7 (Rt.7) Daily Competition Schedule Preliminaries/Finals

Rt.8 (Rt.8) Time Table Preliminaries/Finals

Rt.9 (Rt.9) Start list (Officials) Preliminaries/Finals

Rt.10 (Rt.10) Results Report (Unofficial/Official) Preliminaries/Finals

Rt.11 (Rt.11) Award Report Finals

Rt.12 (Rt.12) Award Staging Report Finals

Rt.13 (Rt.13) Awards Presentation Finals

Rt.14 (Rt.14) Summary Results Finals

Refer to Appendix 1 for Kayaking Results / Reports Outputs



3. Procedures 2.1 Results Service and Competition Management Support

This part of the Procedures section focuses on processes related to the gathering, processing and distribution of information concerning competition progress and results and the acquisition and processing of data that the GOC Competition Management require in order to prepare for and manage competition.

Roles and of this document is to documented in chronological order the results processing during competition (Divisioning reports, start lists, results, Awards etc.).

2.2 Pre-Games Activities

Some competition-related information must be available on the first day of the Sports Information and Information Desks in the Special Olympic village is operational. When Teams arrive in the Special Olympic village, most teams and media require the latest release of the Games schedule, the competition format.

The final few weeks before the Games can be hectic and the wise organiser will prepare aspects of this information weeks in advance or as early as possible.

2.3 Schedules and competition format

Most of the Games participants will receive the Games schedule from different sources before they arrive in the host city. Schedules will be printed in a number of publications that the OC will send to SOI. Schedules will be available on the official WEB site.

Despite this, experience shows that high-demand items of information after teams’ and journalists’ arrival are the competition schedules. It is highly likely that participants will want to check for any last minute changes in the schedule. Additionally they will want to verify other information about the competition, such as competition phases.

All the above information should be prepared in outputs:

• (Rt.1) Competition Schedule per Event

It will be distributed on the first day of operations of each client.

Before distribution of the competition Schedule it will have to be approved by the Technical Delegate allocated by SOI.

Once the content of these outputs has been agreed between the Technical Delegate and the OC Competition Management, it will be distributed to all clients.

Should it become necessary to change data in the above-mentioned outputs after verification and distribution, the OC Competition Management will immediately send corrections by electronic means with the new date and version.



2.4 Pre-competition Activities

After the Technical Delegate arrives in the host city, they will work with the OC Competition Management on the final preparations for the Games. During the period before the start of Games, a lot of time will be spent on final checking of the participant data and the preparation, checking and correction of other information if necessary.

It is important that the process for transferring this data from its official source to the Organizing Committee is agreed much earlier and that any planned technology solution is properly tested.

2.5 Pre-event Activities

2.5.1 Head Coaches Meeting

A Head Coaches Meeting will be organised two (2) days before the start of the competition.

Two (2) hours prior to the meeting the following information should be ready and available to all delegations upon arrival in the venue at the Sports INFO Desk.


• (Rt.2) Entry List per delegation

• (RT.3) Sport Entry List

• (Rt.4) Issues Report

• (Rt.6) Start List per Event

• (Rt.7)Daily competition Schedule

• (Rt8) Time Table

should be printed by the Games Management System (GMS) Team

One (1) hour prior to the swimming test

• (Rt.5) Swimming Test

should be distributed to the officials.



In a case of any change after the swimming test has been completed:


• (Rt.7) Daily Competition Schedule

• (Rt8) Time Table

Will be printed and distributed at the Village

2.5.2 Officials Meeting

A Officials Meeting will be organised one (1) day before the start of the competition.

During the meeting officials will receive:


• (Rt.8) Time Table

2.5.3 Divisioning / Preliminaries

One (1) hour before the divisional/preliminaries process beginner.


• (Rt.9) Start List (Officials)

Should be printed by the GMS Team and distributed to the Officials by result runners.

Approximately four (4) hours after the divisioning is complete, the GMS Team will produce the outputs:



and will be distributed by result runners.



2.5.4 Beginning of each day

Staging Area

At the beginning of the day when the staging area is operational ((1) hour before the kayaking races begin)


Should be printed by the GMS Team and distributed to the Staging area by result runners

2.5.5 After Preliminaries

After each race is completed,

• (Rt.10) Results Report (Unofficial/Official)

Will be printed for the authorized persons, Chief Official and/or the deputy Chief Official to sign the result and deliver it to the GMS Team who will print the official result.

• (Rt.10) Results Report (official) for the Divisioning/Preliminaries phase of competition

• (Rt.11) Awards Report (official) for the Finals phase

2.5.6 After the Finals

At the end of the final races at each division, the GMS Team should produce the outputs:


• (Rt.11) Award Report (Unofficial) for the Finals

• (Rt.12) Awards Staging Report for the Finals

• (Rt.13) Awards Presentation

to be distributed to all relevant client groups by result runners.



Protest

In the case that a protest is submitted the result will be re-printed with a Corrected stamp and will be distributed as mentioned above


• (Rt.11) Award Report (official with CORRECTED STAMP) for the Divisioning/Preliminaries phase of competition

• (Rt.12) Awards Staging Report (official CORRECTED STAMP) for the Finals phase

• (Rt.13) Awards Presentation

2.5.7 After the end of all competition

• (Rt.14) Summary Results

Will be produced and distributed to all relevant client groups by result runners.



2.6 Real time data presentation

The public scoreboard is one of the critical elements in the production of a Kayaking competition. It, along with the action on the field of play is the center of all attention for keeping spectators abreast of the competition.

Public scoreboard displays are essentially a result-oriented type of information. The public scoreboard in Kayaking is used to present the crews and the results. Many variations exist depending on the event and phase of competition.

In addition, the public scoreboard and video board(s) if applicable can be used in an infinite number of ways to supplement the action and turn the competition into a live production rather than a sterile sequence of events. During warm-ups, for example, the scoreboard can be used to entertain the crowd with trivia, news, or last minute announcements. A brief history of an event has been successfully presented in the past just before the start of events and helps to build a sense of anticipation in the crowd.

It should be noted that the design and implementation of a good public scoreboard and video board production are very time consuming and difficult to manage. It is not the intention of this document to describe all that can be done in this area, but only to note that it can be done, and what information is mandatory or minimally required.

2.7 Exceptional situation handling

DNS = Did Not Start

DNF = Did Not Finish

DSQ = Disqualified

The above initials will appear on the Result/Report if they occur.

4. Distribution Table The table has been created to show all relevant outputs, Description / Delivery Time and all involved client groups. It identifies which result/report go to which client and the quantity of each delivery. It also shows the method of delivery and the location that it will be delivered.

Refer to Appendix 2 for Distribution List



Appendix 1- Kayaking Results / Reports Outputs



(Rt.1) Competition Schedule per Event



(Rt.2) Entry List per Delegation



(Rt.3) Sport Entry List



(Rt.4) Issues Report



(Rt.5) Swimming Test



(Rt.6) Start List Per Event



(Rt.7) Daily Competition Schedule



(Rt.8) Time Table



(Rt.9) Start list (Officials)



(Rt.10) Results Report (Unofficial_Official)



(Rt.11) Award Report



(Rt.12) Award Staging Report



(Rt.13) Awards Presentation



(Rt.14) Summary Results



Appendix 2- Distribution Table

Distribution List

Local HCMSport

Staging Area

TD CM/VM SPPAwards Staging

AreaOfficials VIP Families Media Sports

INFO DeskSpectator INFO Desk

SO Athletes Village

INFO Desk

Overall

1 15 5 1 3 1 4 15 2 1 1 19 2 1

(Rt.1) Competition Schedule per EventAs Soon As Available P HCM/P

(15) P p P p(15) B/H H H P(6) H H 49

(Rt.2) Entry List per DelegationASAA P HCM/P

(15) P P P(6) 30

(Rt.3) Sport Entry ListASAA P HCM/P

(15) P P P(6) 30

(Rt.4) Issues ReportASAA P HCM/P

(each) P P P(5) 28

(Rt.5) Swimming TestOne (1) hour prior to P P P P(4) P(5) 16

(Rt.6) Start List Per Event Start of the Day P HCM/P

(15) P P P P(5) H 33

(Rt.7) Daily Competition ScheduleStart of the Day P HCM/P

(15) p P P P P(15) B/H B H P(5) H/B H 59

(Rt.8) Time TableASAA P HCM/P

(15) P P P P P(15) B/H B H P(5) H/B H 55

(Rt.9) Start list (Officials) After each Division P P P P P(4) 15

(Rt.10) Results Report (Unofficial/Official)After each Division P P P P B/H B H P(19) H/B 35

(Rt.11) Award ReportASAA P P P P P P P(6) H/B H 23

(Rt.12) Award Staging ReportASAA P P P p 11

(Rt.13) Awards Presentation ASAA P P P P p H H H H(18) H H 39

(Rt.14) Summary Results P P P P H H H H(18) H/B H 39HCM = Head Coaches Meeting

SPP = Sport Presentation

Quantity

Distribution LIST

No. Name Description / Delivery Time

Clients

Type equation here.

Distribution List

Local HCMSport

Staging Area

TD CM/VM SPPAwards Staging

AreaOfficials VIP Families Media Sports

INFO DeskSpectator INFO Desk

SO Athletes Village

INFO Desk

Overall

Distribution LIST

No. Name Description / Delivery Time

Clients

CM = Competition Manager

P = Personal Delivery

1 = Distribution of a single copy

H = Place in Pigeon Holes or allocated area

Documents

KAYAKING - SpecialOlympics.orgmedia.specialolympics.org/.../2011/2011WSG_KayakingSORIS.pdf · Special Olympics Results Information System Kayaking Sport (KA) Version 1.2 Page 5 of