Karen Clarke Resume

KAREN CLARKE3B Maynard Drive, Sicklerville, NJ 08081856-602-2801-C/ [email protected]

www.linkedin.com/in/karen-clarkeCommissioned Notary Public State of New Jersey ID #50002227

Executive ProfileExemplary skill set and proven tracking record of providing full-scale support along with managing/coordinating workloads for high profile executives in fast-paced corporate environments. In addition to promoting the corporate image by representing the company internally and externally possesses the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. Provides outstanding administrative support and leadership providing liaison between Top Executives, Board members, Client and key employees. Established reputation for developing, implementing and communicating policies and objectives and handling unforeseen issues, ______________________________________________________________________________Professional Qualities & Strengths:

Executive Engagement/Management Collaboration/Executive Calendar Management Project Management and Leadership Team Building and Staff Leadership Client Relations/Negotiation Problem Solving/Conflict Resolution Vendor Management Event Management Time Management/Detail Oriented Executive Business Reporting Accounts Payable/Receivable Expense Reporting Expert Microsoft Office Skills (Outlook, Word, Excel, PowerPoint, Visio) Expert computer applications (SharePoint, Concur, Arriba, PeopleSoft, SAP) WebEx webconferening

Professional Experience

Comcast - Contractor (Officeteam) June 2016 – PresentExecutive Assistant

Direct support to the Senior Vice President of Enterprise Technology Solutions as well as senior management and staff. (two VP’s and their teams)

Overall logistical and coordination of large internal/customer events including customer/prospect meetings and product demonstrations, all-hands meetings, travel planning utilizing Concur, meal planning and expense processing. Events included WinIT Leadership event – October 2016, Enterprise Technology Solutions All Hands meeting – December 2016, Building Effective Teams and the Importance of Diversity-December 2016.

Coordinates multiple projects; researches agenda items, analyzes data, and compiles reports. Maintains necessary space planning, office supplies and ensures various equipment is properly configured, installed, and maintained.

Travel to other customer location for large event logistics and preparation as needed (December 2016-Building Effective Teams and the Importance of Diversity-Barnes Foundation Philadelphia).

Coordination of web conference meetings, assisting with securing visitor badges

KC

mailto:[email protected]



Standard Charter Bank►Newark, NJ Nov 2014 – Nov 2015Administrative Coordinator Responsible for supporting end-to-end administrative management within the Remediation Engagement &

Fulfillment unit of the US Supervisory Remediation Program. Coordinates and establishes meetings with the Auditor required by the FRB Order and the Monitor as

required, serving as administrative liaison. Organization of meetings and interviews between SCB and the FRB Order mandated Auditor and the

Monitor, across the component programs, both standing meetings and ad hoc requests. Maintenance of meeting and interview trackers including reporting and escalations to the Program

Manager and other stakeholders as required. Tracking of actions from meetings and interviews and inclusion in the Action trackers as required. Development of strong relationships with both internal SCB stakeholders, including senior executives and their

staff, and external parties, and project staff within the programs. Participation in relevant meetings as required. Administrative support to staff travel/expenses incurred as part of engagement. Compliance with

documented escalation paths with the Fulfillment protocols at all times. Development and maintenance of contact lists as required. Maintenance of documentation, accurately

and up-to-date, within SharePoint. RMS and other logistical/technical requests as required

Citigroup►New York, NY Mar 2011 – Oct 2014Executive Assistant to COO/Head of Global Web Channels/Managing Director(s) of Global Branding Primary support maintaining frequently changing schedules, as well as coordinated all aspects of

meetings and conference calls locally and globally. Continuous communications with high levels of internal management as well as external firms/vendors. Coordinated domestic and international travel obtaining visas within deadlines. Prepared, reconciled and

tracked expenses through Concur Provided assistance with meeting and event coordination. Creation and editing of PowerPoint

presentations from various sources for Ad Agency marketing uses, planning and coordinating the logistical arrangements for all meetings and events.

Primary support to Chief Operating Officer/Global Head, managing and coordinating high volumes of meetings, conference calls, and video conferencing.

Coordinated requests for conference rooms and hotel office space for visiting managers, town hall events, and meeting logistics including catering.

Coordinated travel arrangements and expenses, reconciled and processed corporate credit card payments. Edited and uploaded documents unto SharePoint.

American Dance Studios ► Edison, NJ Oct 2009 - Mar 2011Event Planner Planned, designed and produced events while managing all project delivery elements. Coordination of all fundraising endeavors Proposed ideas to improve provided services and event quality Organized and managed all event details such as decor, catering, entertainment, transportation, location, invitee

list, special guests, equipment, promotional material etc. Proactively handled any arising issues and troubleshoot any emerging problems on the event day

KC




Merrill Lynch New York, NY Jul 2004 – Oct 2009Executive Assistant to Managing Director/Head of Global Structured Finance & Investments Primary support to EMD/Global Head coordinating high volumes of meetings and processing travel expenses. Coordinated special events with outside vendors including catering needs, travel arrangements, and invitations.

Worked closely with AP to establish new vendors in Arriba for invoicing Responsible for creating POs and processing invoices for team. Registered team members to attend various

conferences and seminars, kept track of certification and licensing for all managers.

Sanofi Aventis►Bridgewater, NJ Mar 2000 – Jul 2004Administrative Assistant/Coordinator-National Medical Liaison Coordinated travel arrangements domestic and international travel as well as reconciled expense reports Screened, evaluated and scheduled meetings with vendors for numerous continuing medical education projects

and presentations, produced spreadsheets and updated data for grant tracking purposes Oversaw distribution of various tumor type publications and submitted for approval through the eRC system for

committee review. Processed grants by sorting incoming grant mail, entering approved grants data and logs into databases for tracking purposes, assisted with meeting preparation, copied grants and agendas for distribution, distributed secondary letters to grant applicants and accurately checked information of executed contracts.

Education:● Eastern University – In progress, currently pursuing my BA in Management with a specification in

Events Planning

KC


Documents

Karen Clarke Resume