KADUNA STATE GOVERNMENT - KADUNA Ministry of …mobp.kadgov.ng/wp-content/uploads/2017/02/MINISTRY-FOR-LOCAL... · AND CHIEFTAINCY AFFAIRS, KADUNA. ... The process for developing

KADUNA STATE GOVERNMENT

MINISTRY FOR LOCAL GOVERNMENT AFFAIRS

SECTOR IMPLEMENTATION PLAN (SIP)

GOVERNANCE SECTOR

2017 – 2019

FORWORD

The Ministry for Local Government and Chieftaincy Affairs (MLG&CA) in compliance

with the policy directive of the Kaduna State Government, elected on popular mandate

by the teeming electorate aspiring for sustainable change to restore the main purposes

of Governance, which includes service provision, a prudent management of human

resources and guaranteeing peace, orderliness and security of lives and properties,

developed its Sector Implementation Plan (SIP) to be able to provide functions and

essentials services in line with the State Development Plan (SDP). The SIP has been

drawn bearing in mind the mandate of the Ministry; amongst others include coordinating

the activities of the 23 Local Government Areas and 32 Emirates and Chiefdoms in the

State and related agencies involved in Local Government Administration. The Ministry

for Local Government also proposes and implements policies towards enhancement

and maintenance of Law and Order, as well as the well being of the various

communities in the 23 Local Government Areas of the State. The aim of the Ministry in

this respect is to raise a formidable Local Governments and Traditional Institutions

administrative systems with qualitative, political and administrative machinery that is

highly disciplined, prudent in resource management and guarantor of societal security.

The Ministry’s SIP is outlined to achieve enhancement of transparent, inclusive

Governance, improved service delivery, development of accountability and transparent

Government institutions at all levels and the restoration of public sector to provide

effective and efficient services. For this plan to succeed, the focus of the Ministry will be

to implement to the fullest by ensuring that it is achievable and within the resources

available for the Local Government. All efforts towards infrastructure and service

delivery will be carried out in an effective manner to avoid wastages.

The Ministry for Local Governments will ensure the use of professionalism and quality

leadership in the conduct of public service, by providing good leadership and ensure

discipline in the implementation of the plan, with all stakeholders expected to

demonstrate support in the conduct of the business of Local Government administration

and Traditional Institutions.

The plan will require partnership with other sectors of Government, especially in the

area of legislation, implementation, monitoring and the cooperation of Local

Government Councils for effective service delivery.

MUHAMMAD BASHIR SA’IDU

Hon. Commissioner

Table of Contents

Table of Contents ........................................................................................................................................ 4

Annexes ........................................................................................................................................................ 6

Acknowledgements ..................................................................................................................................... 7

Table of Acronyms ...................................................................................................................................... 8

Executive Summary .................................................................................................................................... 9

Chapter One: Introduction ............................................................................................................... 10

1.1 Introduction ................................................................................................................................ 10

1.2 Summary of the Process Used for the SIP Development .................................................. 11

1.3 Summary of the sector’s Programmes, Outcomes and Related Expenditures .

..................................................................................................................................................... 13

1.4 Structure of the SIP Document ............................................................................................... 14

Chapter Two: The Sector and Policy in the State ........................................................................ 15

2.1 Overview of the Sector’s Institutional Structure ................................................................... 15

2.3 Sector Policy .............................................................................................................................. 18

2.4 Statement of the Sector’s Mission, Vision and Core Values. ............................................. 18

2.5 The sector’s Objectives, Programmes and Outcomes for the SIP Period ....................... 19

2.6 Developing sector objectives, programmes and programmes’ outcomes ............................ 20

Chapter Three: Development of Sector Strategy .................................................................. 21

3.1 Outline of Major Strategic Challenges Facing the Sector ...................................... 21

3.2 Strategic Responses to the Challenges ........................................................................ 21

3.3 Personnel Number and Costs: Existing and Projected ............................................... 21

3.4 Total Overhead Cost: Existing and Projected ................................................................ 21

3.5 Sector’s Strategy Priorities .................................................................................................... 22

3.6 Detailed Sector Strategies (the Logframe)............................................................................ 23

3.8 Responsibilities and Operational Plan ................................................................................... 47

Chapter Four: Expenditure Projection Process and Capital – Recurrent Expenditures

Comparison ..................................................................................................................................... 48

4.1 The process used to make Expenditure Projections ........................................................... 48

4.2 Capital – Recurrent Expenditures Comparison .................................................................... 48

Chapter Five: Annual Performance Review and Monitoring and Evaluation............................ 49

5.1 Conducting Annual Sector Review ......................................................................................... 49

5.2 Monitoring and Evaluation of the SIP .................................................................................... 49

5.3 Completing Sector Performance Management Framework (PMF) ........................................ 50

Annexes

Table of Acronyms

Table 1: Programmes, Outcomes and Cost/Expenditures

Fig 1: Organogram of the Ministry

Fig 2: Sector’s Workforce

Table 2: Summary of Sector Objectives, Programmes and Outcome Deliverables

Table 3: Personnel Number and Costs: Existing and Projected

Table 4: Overhead Cost: Existing and Projected

Table 5: Summary of Projects’ Expenditure and Output Measures

Table 6: Capital Recurrent Expenditure Comparison

Table 7: Sector Performance Management Framework

Acknowledgements

The Development of this Sector Implementation Plan for the Ministry for Local Government would not have been possible without the efforts of the Ministerial Steering Committee (SPT) that deserves commendation. In this respect I wish to express my most profound and sincere appreciation to the Governor of the State, Mal. Nasir Ahmed El-Rufai, for his visionary leadership stance and total commitment to positive change for suitable development through adequate planning. Similarly, appreciation must also go to the Honourable Commissioner for Local Government, Alh. Mohammed Bashir Saidu, for his benevolence guidance and support throughout the process. He was firm and upright to ensure that a sound and all inclusive SIP is produced in line with the Ministry’s mandate. It is a fact known that previous administrations have produced development plans. However, none has developed a plan on sectoral basis. It is my believe that this document will be used as a guide for effective service delivery and will impact positively on Local Government Administration in the State. The role of the Ministry for Budget and Planning (MoBP) who provided support throughout the process must be acknowledged. To produce this document, contributions were received from all departments of the Ministry and for this, I acknowledge the management and staff of Ministry for Local Government for their institutional knowledge and commitment, which was critical to the entire process and remains much appreciated. Lets make Kaduna Great Again!

IBRAHIM SAMBO mni PERMANENT SECRETARY

MINISTRY FOR LOCAL GOVERNMENT AND CHIEFTAINCY AFFAIRS, KADUNA.

Table of Acronyms List and define all the acronyms used in the SIP document. Ensure alphabetical listing of the acronyms for ease of reference

Acronym Definition

BCC Budget Call Circular

MoBP Ministry of Budget and Planning

SIP Sector Implementation Plan

MLG Ministry for Local Government

KSDP Kaduna State Development Plan

LGA Local Government Area

LGC Local Government Council

LGEA Local Government Education Authority

KDSCC Kaduna State Council of Chiefs

ALGON Association of Local Governments of Nigeria

BPRS Budget Planning Research and statistics

J A ,A C. Joint Account Allocation Committee

C.A. Chieftaincy Affairs.

B.M. Boundary Matter

M&E Monitoring and Evaluation

PRS Planning, Research and Statistics

SDP Sector Development Plan

9

Executive Summary The SIP document came about as a child of necessity due to wastage of resources

experienced overtime. The Government of the day, driven by the change mantra found it

much desirous to ensure that Government spending is effective, efficient and value driven.

To achieve, this, the State Development Plan (SDP) was produced and thereafter the

Sector Development Plan was conceived as a working document for its sector for the use of

the State. However, the document is clearly spell out the process through which strategies,

policies are prioritize in carrying out Government’s projects/programmes and also to reform

the Local Government for improved service delivery and strengthening the capacity of Local

Government staff for improved performance at various spheres including Internal Revenue

Generation.

This document (SIP) is the product of a vigorous and extensive training of the SPT and their

subsequent dedication and commitment for the document to be a reality. The major

stakeholders i.e. Local Governments’ political and administrative machinery, the Traditional

Council and of course the general populace, stand to achieve value for money

programmes/projects earmarked in the document.

In this regards, the 2017 – 2019 planning period will receive a major impact in terms of

programme/project outputs, which will be geared towards specified outcomes based on

actual projected ceiling devoid of unnecessary wastage associated with public expenditure

of yester years.

The Machinery of Monitoring and Evaluation (M&E) in the Planning, Research and Statistics

(PRS) units of the Ministry has been re-structured, re-defined and re-organized to functions

under the direct supervision of the Hon. Commissioner with a view to pursue the plan to its

logical conclusion.

The SIP document if implemented will set a new dawn for successes in Government

expenditure by ensuring that every kobo spent is effectively directed to a specified target

group, it will as well re-store the public confidence on those in power and at the same time

propel growth and sustainable development. The document will enable for the effective

implementation of the SIP as it relates to Local Government Administration and Traditional

Institutions in the States, and also enable Government expenditure to reflect Government’s

priorities for the development of Local Government Areas and Traditional Institutions in the

State.

10

Chapter One: Introduction

1.1 Introduction The production of Sector Implementation Plan (SIP) has become very necessary as it is meant to guide the execution of projects/programmes that will bring about a holistic economic development of the state in all sectors. The motivation that brought about the development of the SIP include:

➢ Providing policy direction and guidelines for all sectors of the state’s economy ➢ Helping all sectors in keying into the vision enshrined in the Kaduna State

Development Plan(2016-2020) while taking cognizance of the dwindling oil revenue, decrease of monthly allocation to states and the economic situation of the world

➢ Enabling each sector to prioritize its overall projects/programmes and be able to come up with a realistic budget that will recognize value for money

➢ It will serve as a means of direction to the citizens of the State on what the Government intends to carry out as its developmental projects/programmes over the next four years.

➢ It will also serve as a means of involving the private sectors players to contribute their own quota in moving the overall state’s economy forward

Objectives of the SIP document:

i) The SIP documents represents a process through which strategies, policies are prioritized in carrying out Government projects/programmes.

ii) Reform of the Local Governments to improve service delivery. iii) Strengthening the capacity of Local Governments for improved performance in

various spheres including Internal Revenue Generation. iv) Development of Traditional Institutions in Kaduna State. v) Enhancement of security at grassroots through Traditional Institutions.

Other specific of the SIP Document includes:

i) To enable the effective implementation of the State Development Plan as it relates to the Local Government Administration and Traditional Institutions in the State.

ii) To enable Government’s expenditure to reflects Government’s priorities for the Development of Local Government Areas and Traditional Institutions in the State.

The Importance of SIP:

i) Promotes transparency probity and accountability in Government’s expenditures. ii) Provide clear understanding of Government’s policies priorities and goals as

contained in State Development Plan.

11

1.2 Summary of the Process Used for the SIP Development

The process for developing this SIP document involves translating the long-term

policies of Kaduna State government as articulated in the State Development Plan

(SDP) and other national policy document

into medium term goals and outcomes. The

State Development Plan reflects the state

government’s desire to restore Kaduna

State to its lost glory through a planned,

orderly and coherent development of the

state. The goal is to achieve inclusive

economic growth and socio-economic

transformation of the state that translates

into substantial improvements in the quality

of lives of Kaduna citizens, through higher

productivity and competitiveness.

This SIP documents sets out linkages between the Ministry of Rural and Community

Development sector’s activities and the long-term development goals of the

government, as articulated in the SDP, over the period 2017 – 2019 within the limits of

available resources. It also sets out well-defined programmes, outputs and outcomes of

the sector as well as means by which the performance of the sector will be measured

and evaluated. The SIP will form the basis for the preparation of the Sector’s annual budget.

The SIP development process in the Ministry for Local Government started with the

inauguration of the Sector Planning Committee (SPT) by the Hon. Commissioner with

the following membership:

▪ Muh’d Bashir Saidu

Hon. Commissioner - Chairman

▪ Ibrahim Sambo mni

Permanent Secretary - Dep. Chairman

▪ Hassan Junaid

Dep. Director, Admin & Supply - Member

▪ Moh’d Amin Yahaya

Asst. Director, Inspectorate - Member

12

▪ Mal. Dauda Shehu

Asst. Director, Finance & Accounts - Member

▪ Mr. J. J. Bitiyong

Director, Budget and Planning - Secretary

The Committee was mandated to co-opt the following:

▪ Saleh Adamu - Asst. Chief Local Govt. Officer

▪ Sani Galadima - Asst. Chief Executive Officer

▪ Musa Jaja - Prin. Admin. Officer

▪ Dinah M. Duniya (Mrs)- Prin. Executive Officer (I) Acct.

▪ Murtala Yahaya - Prin. Executive Officer II (Gen)

▪ Paul Augustine - Computer Operator (PRS)

• Upon receipt of a Circular from MoBP in respect of the SIP, a meeting was convened by the Permanent Secretary on behalf of the Honourable Commissioner and a committee was set up headed by the Director PRS to study the documents and produce an up-to-date SIP.

• Members of the Committee otherwise known as Sector Planning Team (SPT) were drawn from all departments of the Ministry (Admin and Finance, Inspectorate, Boundary and Chieftaincy Matters).

• The Committee made contacts with the MoBP in order to obtain relevant documents and information to guide the process.

• The DPRS (Chairman of the Steering Committee) and other members of the Committee attended a training workshop in respect of the SIP.

• On return from the workshop, other members of the Committee were briefed on all that transpired at the workshop.

• The Honourable Commissioner/Permanent Secretary encouraged the Committee to take the assignment seriously and also assured them of their full support in producing a workable document for the Ministry.

Weaknesses:

• Inadequate involvement of external stakeholders.

• Insufficient time given to prepare the SIP.

• Inadequate data and lack of a data bank to access adequate information.

13

1.3 Summary of the sector’s Programmes, Outcomes and Related Expenditures Table 1: Programmes, outcomes and cost/expenditures

Programme Outcome Budgeted Expenditure

2017 2018 2019

1.1 Coordination and Establishment of Traditional Institutions in the State.

Improved security and peaceful co-existence.

1.2 Capacity Building Improved capacity of Traditional Institutions.

1.3 Construction/Rehab. of Traditional Rulers Palaces

Provision of conducive and befitting Palaces

1.4 Construction / renovation of offices within the Ministry

Enhanced service delivery

1.5 Conduct inspection on Local Government books of account, projects and programmes

Improved efficiency in the use of LGAs resources

1.6 Coordinate the activities of Joint Accounts and Allocation Committee (JAAC)

Improved financial performance

1.7 Capacity Building Improved staff capacity.

1.8 Production of general operational guidelines for Local Government Council operation

General operational guidelines for Local council operatio produced

1.9 Strengthen of Donor Partners Forum at LGAs

Donor Partners Forum strengthened

1.10 Strengthen Executive Council on Local Government Administration.

Executive council strengthened on Local Government Administration

1.11 Monitoring & Evaluation of Local Government Internal Revenue

Improved revenue collection

1.12 Budget preparation programmes for the 23 Local Governments

Timely production of Annual 23 Local Government Budget

Total Cost

Indicative Budget Ceiling

Indicative Budget Ceiling – Total Cost

14

1.4 Structure of the SIP Document Chapter 1 - Introduction: The chapter sets out the justifications for SIP and the aims

and objectives of the SIP document; it provides a brief description of the

process used for developing the SIP; it provides a summary of the sector’s

objectives and related expenditures.

Chapter 2 - The Sector and Policy in the State: This chapter deals with the

composition (manpower) of the Ministry, the organizational structures,

functions of the departments and their limitations. As a sub-sector, it

clearly spells out the vision, mission and core value statement. The

chapter also brought out the sectors objectives, its programmes and

subsequent deliverable outcomes.

Chapter 3 - Development of Sector Strategy: Chapter Three deals with marshalling

responses to the identified challenges failing the sector with a view of

adopting these responses obtained from the KSDP, which will

subsequently meant form the basis of project expenditure and output

measures, which are contained on table 3.6 containing the sub-sectors

activities whose output are clearly spelt out on table 3.7.

Chapter 4 - Expenditure Projection Process and Capital – Recurrent Expenditures

Comparison: This Chapter is mainly meant for comparative analysis

where costs relating to Recurrent (Personnel & Overhead) and capital are

subjected to comparison places on ratio of 60:40 for capital and recurrent

respectively as a policy thrust of the present administration for the period

covering the SIP document 2017 – 2019.

Chapter 5 - Annual Performance Review and Monitoring and Evaluation: This is

solely for M&E purposes and Table 7 is dedicated to ease the task.

15

Chapter Two: The Sector and Policy in the State

2.1 Overview of the Sector’s Institutional Structure

Ministry for Local Government presently has a Commissioner, Permanent Secretary and three (3) Departments (each headed by a Director) while Planning, Monitoring and Evaluation Unit is also headed by a Director. Find below the Organizational Structure of the Ministry.

The Ministry has a total staff strength of 110 on the payroll disaggregated 79 males and 30 females in 2016. Administration and Finance has the highest number of the workforce of 56 which made up of 39nos male and 17nos females. A number of highly experienced senior members of staff are retiring/approaching retirement. In view of that, there is the need for recruitment of new staff for each of the Departments as seen below:

i) Inspectorate - 25 ii) Admin & Finance - 10 iii) Chieftaincy & Boundary - 10

The Ministry structure in terms of genders ratio ……… which is adequate, while that of the skilled staff of the Ministry requires additional 39 staff.

(Fig 1)

ORGANOGRAM OF THE MINISTRY

ESTABLISHMENT STAFF

STRENGTH

M F

COMMISSIONER

1

PERM. SEC 1

SPECIAL ASSISTANTS

2

PERSONAL/SEC. 1

AUDIT

4

PME 3

PR O

1

DIRECTORS 3

DDs/ADs

19 1

D R IVERS

5

OTHER OFFICERS 54

28

TOTAL 93

30

OVERALL TOTAL 123

GOVERNOR

COMMISSIONER

PERSONAL SECRETARY

PR O

PERMANENT SECRETARY

INTERNAL AUDITORS

PLANNING, MONITORING &

EVALUATION

SECRETARIES (2)

ADMINISTRATION

& FINANCE BOUNDARY & CHIEFTAINCY

MATTERS

LOCAL GOVT. INSPECTORATE

ADMIN .

HUMAN RESOU RCE

GENERAL ADMIN

D.D. FINANCE

& ACCOUNTS

DEPUTY DIR.

SUPERVISORS

FIRE UNIT

DEPUTY DIR.

ASST. DIRECTOR 23 LGAS

12 ZONAL OFFICES

STORES

SPECIAL ASSISTANT (2)

16

In a table, present an analysis of the sector’s workforce by institutions, department, grade levels, and gender (how many are male and how many are female). Institution: Ministry for Local Government & Chieftaincy Affairs. Fig 2:

Departments Grade Level

Gender

Male Female

Administration & Finance Department 16 2 0

15 5 0

14 4 3

13 4 2

12 5 6

10 4 1

09 4 1

08 1 2

07 4 2

06 0 0

05 2 0

04 2 0

03 2 0

Sub-Total 39 17

Inspectorate Department 16 1 0

15 4 1

14 6 0

13 4 2

12 11 4

10 7 3

09 3 1

08 0 2

Sub-Total 36 13

Chieftaincy and Boundary Department 16 1 0

15 0 0

14 1 0

13 2 0

12 0 0

10 0 0

09 0 0

08 1 0

Sub-Total 5 0

Overall Total 80 30

Staff Strength

110

17

2.2 The Current Situation in the Sector

o Admin & Finance Department: Undertake Human Resource Management and Development (General Administration, Training & Administration of Human Resource functions) Financial Management and Ministerial Accounts through Budgetary Allocation, Coordination of the activities of Development Partners/Donor Agencies, and carry out planning, monitoring and evaluation of project and programmes and facilitates annual performance review.

o Inspectorate Department: Saddled with the responsibilities of coordinating the JAAC Meeting, supervising the activities of the 23 Local Government Areas and advising the State Executive Council on Local Government Administration.

o Chieftaincy and Boundary Department: Handles all matters related to Traditional Institutions and harmonized Boundary/Land disputes within the 32 Emirate and Chiefdoms in the State.

• The provision of quality services to citizens of the State is hinged on Governance and Administration Sector. The Sector covers the activities of a number of MDAs under the executive arm of Government. The State Government’s ability to deliver quality services depends on the quality and efficiency of the institutions and processes.

• Over the years, poor financial management and planning has led to opaque, bloated budgets that failed to propel the State’s development. In additional, the weakness of legislative oversight allowed the situation whereby projects intended to benefit the poor were used as opportunities for political gain or diverted as opportunities for short-changing the electorates.

• The Civil Service is unmotivated with poor service delivery record and limited accountability to the people. The State House of Assembly is unable to execute its key functions, Local Governments are not performing to expectation, the judiciary is inadequately funded. The bureaucracy is subject to extensive patronage, making it unable to implement policies freely and fairly. This administration has, as a result committed to transparent governance and improved service delivery and specifically, reforming the public service.

• Key Challenges: o Inadequate capacity of the Inspectorate staff to effectively monitor and

evaluate local government performance. o High cost of governance which has affected the provision of service delivery

at the LGAs levels. o Poor funding of projects across all the Local Governments as captured in

the Budgets of the last five years;

ESTABLISHMENT STAFF

STRENGTH

M F

COMMISSIONER 1

PERM. SEC 1

SPECIAL ASSISTANTS 2

PERSONAL/SEC. 1

AUDIT 4

PME 3

PRO 1

DIRECTORS 3

DDs/ADs 19 1

DRIVERS 5

OTHER OFFICERS 54 28

TOTAL 93 30

OVERALL TOTAL 123

18

o Poor oversight and supervision of Local Government Councils and employees due to inadequate manpower of the Inspectorate Department of the Ministry;

• The prospect and future potentials of the Ministry for Local Government and Chieftaincy Affairs lies in its ability to steer a formidable Local Government and Traditional Institutions administrations with an effective and efficient service delivery through a qualitative political and administrative machinery, that are discipline in prudent resource management and societal security.

2.3 Sector Policy

The thrust of governance and administration policy in Kaduna State is the institution of a good governance system that is founded on a component and responsive public service with zero tolerance for corruption.

• Enhancement of transparent and inclusive governance and improved service delivery;

• Development of accountable and transparent institutions at all levels; and

• Restoration of the public service to previous high standards.

2.4 Statement of the Sector’s Mission, Vision and Core Values.

Mission:

• To promote, Supervise, Regulate, and Coordinate the activities of the 23 LGAs in the state and related agencies for Local Government Administration.

• To manage all matters including appointment / deposition of Traditional Rulers in the State.

• To advise and supervise Emirate/Traditional Councils in carrying out their duties.

• To propose policies to enhance the maintenance of Law and Order and the well-being of various communities in the State.

Vision:

• To attain a formidable Local Government and Traditional Institutions Administration with an effective and efficient service delivery through qualitative political and administrative machinery that is disciplined in prudent resource management and societal security.

Core Value: • Professionalism, Integrity, Teamwork, Accountability and Transparency.

19

2.5 The sector’s Objectives, Programmes and Outcomes for the SIP Period Table 2: Summary of Sector Objectives, Programmes and Outcome Deliverables

Sector Objective Programme Outcome Deliverable KPI of Outcome

Baseline (i.e. Value of Outcome in 2016)

Outcome Target

2017 2018 2019

To create the right organizational and decision making structure to drive achievement of expected service delivery out come at LGAs with sound fiscal prudence and organization efficiency.

Traditional institution programme

Reduced frequency of inter-communal clashes

Frequency of inter-communal crises

N/A Reduce the frequency of

inter-communal

clashes by 5%

Reduce the frequency of

inter-communal

clashes by 8%

Reduce the frequency of

inter-communal clashes by 13%

Local government monitoring programme

Enhanced public service standard and improved service delivery

Average LGA performance score

N/A Improve LG performance level by 20%

Improve LG performance level by 20%

Improve LG performance level by 20%

20

2.6 Developing sector objectives, programmes and programmes’ outcomes The below highlighted the programmes and outcomes of the Sector.

Coordinating and Establishment of Traditional Institutions at all levels

Implementation of Government policy on security and other vital issues affecting the State.

Capacity Building programmes Improved capacity of Traditional Rulers

Construction/Rehab. of Traditional Rulers Palaces

Provisions of conducive and befitting Palaces for positive results.

Construction / renovation of offices within the Ministry

Enhanced service delivery

Conducting inspection on Local Government books of account, projects and programmes

Improved efficiency in the resources of LGAs

Capacity Building programmes Improved staff capacity.

Coordinating the activities of Joint Accounts and Allocation Committee (JAAC)


Preparation of general operational guidelines for Local Government Council operation

To ensure effective and efficient service delivery.

Strengthening of Partners Forum at LGAs Enhanced coordination with Donor Partners

Strengthening Executive Council on Local Government Administration.

EC on LG Administration

M&E of Local Government Internal Revenue Programmes

Improved revenue collection

Budget preparation programmes for the 23 Local Governments

Timely production of Annual 23 Local Government Budget

21

Chapter Three: Development of Sector Strategy

3.1 Outline of Major Strategic Challenges Facing the Sector

• The key challenges facing Ministry has been outlined in section 2.2.

3.2 Strategic Responses to the Challenges

Challenges Responses

o Inadequate capacity to effectively monitor and evaluate LGAs performance

Strengthening the capacity of Inspectorate Staff

o High cost of governance which has affected the provision of service delivery at the LGA level.

Reform of Local Government to improve service delivery

o Poor funding of projects across all the Local Governments as captured in the Budgets of the last five years;

Intensified IGR efforts and diversification from non-oil revenue sources. Regulation of allocation ratio between capital and recurrent.

3.3 Personnel Number and Costs: Existing and Projected Table 3: Personnel Number and Costs: Existing and Projected

Year Personnel Number

Personnel Cost (N million)

Budget Ceiling (N million)

Approved 2016 120 89.2

Actual as at May 2016 113 29.9

Projected 2017

Projected 2018

Projected 2019

3.4 Total Overhead Cost: Existing and Projected Complete Table 4 with overhead cost data. The Administration Department or PRS Department of the sector should be able to provide the data.

Table 4: Overhead Cost: Existing and Projected

Year Overhead Cost

(N million) Budget Ceiling

(N million)

Approved 2016 454.5

22

Year Overhead Cost

(N million) Budget Ceiling

(N million)

Actual as at May 2016 124.6

Projected 2017 480.3



3.5 Sector’s Strategy Priorities

• Strengthening capacity of Local Government for improved performance in various spheres including Internal Revenue Generation.

• Reform of Local Government to improve service delivery

• Effective Local Government administration and strong traditional institutions that would enhance the impact of governance.

• Improved and efficient service delivery by the Ministry to the Local Governments.

• Improved and efficient service delivery by the Ministry to the Local Governments

23

3.6 Detailed Sector Strategies (the Logframe)

Table 5: Summary of Projects’ Expenditures and Output Measures

Outcome 2019 (in narrative form)

Outcome Target 2019

Project / Activity Title

Budgeted Expenditure / Cost

(N million) Output Output KPI

Base Line (i.e. Output Value in 2016)

Output Target MDA Responsible

2017 2018 2019 2017 2018 2019

Improved working environment.

% of Constructed / renovated offices and equipment within the Ministry.

Furnishing of offices block at the Ministry’s Headquarters

Ministry’s offices furnished.

Number of offices furnished

All offices to be

renovated

Admin & Finance.

Enhance public service standards & improved service delivery.

No of block wall fence constructed

Construction of block wall fence @ Sarkin Kajuru’s Palace, Kajuru.

Block wall fence @ Sarkin Kajuru’s Palace, Kajuru constructed.

Percentage level of work done

40% Project work in progress.

100% complete

Chieftaincy and Boundary Matters


Nos of places constructed

Construction of Council chambers at Emir of B/Gwari Palace, Birnin Gwari.

Council chambers at Emir of B/Gwari Palace, Birnin Gwari constructed.


25% Project completed.

100% complete



Nos of zonal office furnished

Furnishing of 6 Zonal offices at Zaria, S/Gari, K/North, Kachia and Jema’a.

6 Zonal offices at Zaria, S/Gari, K/North, Kachia and Jema’a furnished.

. Number of zonal offices furnished

25% completed.

100% complete

Department of Inspectorate

Implementation of resolved boundaries / land disputes.

No of beacons constructed

Beaconing of disputed boundaries at Jama’a Emirate and Fantswam Chiefdom.

Disputed boundaries at Jama’a Emirate and Fantswam Chiefdom beaconed.


25% completed.

100% complete


Enhance public service standards &

No of palaces rehabilitated / constructed

Construction/ Rehabilitation of Sarkin Lere’s

Sarkin Lere’s Palace @ Lere constructed and


25% completed.

100% complete

Chieftaincy % Boundary Matters

24


Outcome Target 2019






2017 2018 2019 2017 2018 2019

improved service delivery.

Palace @ Lere.

rehabilitated.


100% Beaconing of disputed boundaries at Kumana/ Piriga

Disputed boundaries at Kumana/Piriga beaconed.

Percentage level of work done.

100% completed, awaiting payment.



90% Rehabilitation / furnishing of Chief of Saminaka’s Palace, Saminaka

Chief of Saminaka’s Palace, Saminaka rehabilitated and furnished.


25% completed.



90% Construction / furnishing of Chief of Kagarko’s Palace at Kagarko.

Chief of Kagarko’s Palace at Kagarko rehabilitated and furnished.


25% completed.


Provision of conducive and befitting accommodation for positive result

100% Proposed completion of 4 bedrooms flats and furnishing of Emir of Zazzau Guest House at Tukur-Tukur, Zaria.

4 bedrooms flats and furnishing of Emir of Zazzau Guest House at Tukur-Tukur, Zaria completed.


60% 70% Chieftaincy & Boundary Matters


100% Construction of wall fence and boys-quarters of Emir of Birnin Gwari Guest House at B/Gwari.

Wall fence and boys-quarters of Emir of Birnin Gwari Guest House at B/Gwari constructed.


60% Chieftaincy & Boundary Matters

Provision of conducive and befitting palaces for positive result

100% Proposed renovation of Chief of Jere Palace at Jere

Chief of Jere Palace at Jere renovated.



25


Outcome Target 2019






2017 2018 2019 2017 2018 2019


100% Construction/ furnishing of Chief of Godogodo Palace at Gidan Waya

Chief of Godogodo Palace at Gidan Waya construction and furnished.




100% Construction of 4nos bedroom flat at Chief of Kumana palace Geshere.

Chief of 4nos bedroom flat at Chief of Kumana palace Geshere constructed. .




100% Completion of block wall fence at Chief of Moro’s palace at Manchok Phase II.

Block wall fence at Chief of Moro’s palace at Manchok constructed




100% Land dispute between Rumaiya, Kumana Chiefdom of Kauru LGA and Gure, Piriga Chiefdom of Lere LGA

Land dispute between Rumaiya, Kumana Chiefdom of Kauru LGA and Gure, Piriga Chiefdom of Lere LGA resolved.


100% 100% 100% Chieftaincy & Boundary Matters


100% Land dispute between Kwaba Community and Baba Kampani of Zazzau Emirate Council, Zaria LGA

Land dispute between Kwaba Community and Baba Kampani of Zazzau Emirate Council, Zaria LGA resolved.




100% Boundary dispute between Takad Chiefdom and Kagoro Chiefdom of Kaura LGA

Boundary dispute between Takad Chiefdom and Kagoro Chiefdom of Kaura LGA resolved.



26


Outcome Target 2019






2017 2018 2019 2017 2018 2019


100% Boundary dispute between Adara and Gbagyi Chiefdom at Kaso of Chikun LGA and Kachia LGA respectively.

Boundary dispute between Adara and Gbagyi Chiefdom at Kaso of Chikun LGA and Kachia LGA respectively resolved.




100% Boundary / Land dispute between Pambegua District, Zazzau Emirate and Lamiro District Kurama Chiefdom.

Boundary / Land dispute between Pambegua District, Zazzau Emirate and Lamiro District Kurama Chiefdom resolved.




100% Land dispute between Antong (Kurmin Musa) and Ngarti Gidan Mana District.

Land dispute between Antong (Kurmin Musa) and Ngarti Gidan Mana District resolved.




100% Land dispute between the District Head of Gwaraje and the people of Gwaraje Community.

Land dispute between the District Head of Gwaraje and the people of Gwaraje Community resolved.




100% Renovation / furnishing of Council of Chief chambers and Lugard Hall

Renovated / furnished Kaduna State Council of Chief Chambers.



27


Outcome Target 2019






2017 2018 2019 2017 2018 2019

Provision of conducive and befitting palaces for positive result.

100% Completion and furnishing of Reception Hall of Chief of Takad Palace, Fadan Attakar.

Palace Hall @ Chief of Takad Palace, Fadan Attakar constructed and furnished.




100% Proposed construction of 4nos bedroom Bungalow Guest House of Emir of Jama’a at Kafanchan

4nos bedroom Bungalow Guest House of Emir of Jama’a at Kafanchan constructed

Percentage level of work done.


Enhanced public service delivery

100% Construction of proposed Council chamber at Chief of Kauru’s palace, Kauru.

Proposed Council chamber at Chief of Kauru’s palace, Kauru constructed and completed.




100% Construction of block of wall fence at Uchu Ninzo Palace / Ninzo

Block wall fence at Uchu Ninzo Palace / Ninzo constructed and completed




100% Construction of His Highness Sarkin Lere’s official residence at Lere.

His Highness Sarkin Lere’s official residence at Lere constructed and completed.




100% Construction of Chief of Piriga Palace at Piriga.

Chief of Piriga Palace at Piriga constructed and completed.



Provision of conducive and

100% Proposed wall fence at chief of

Wall fence at chief of Ayu Palace,

Percentage level of work

70% Chieftaincy & Boundary

28


Outcome Target 2019






2017 2018 2019 2017 2018 2019

befitting palaces for positive result

Ayu Palace, Mayir.

Mayir constructed and completed.

done Matters


100% Completion of Guest Charlet at His Highness Ere-Koro’s Palace at Ku bacha Phase II

Guest Chalet at His Highness Ere-Koro’s Palace at Kubacha Phase II constructed and completed




100% Upgrading of Chief of Numana’s Palace at Gwantu

Chief of Numana’s Palace at Gwantu upgraded and completed.




100% Completion of Agwam Adara Palace at Kachia.

Agwam Adara Palace at Kachia constructed and completed.


Chieftaincy & Boundary Matters


100% Completion of block of wall fence at His Highness Tum-Nikyob Palace, Ung. Fari.

Block wall fence at His Highness Tum-Nikyob Palace, Ung. Fari constructed and completed.




No of palaces rehabilitated /

furnished

Rehabilitation / Furnishing of Emir of Zazzau’s Palace

Emir of Zazzau’s Palace furnished and rehabilitated.


25% completed.



100% Construction of proposed Ngbiar Anghan Palace at Fadan Kamantan

Proposed Ngbiar Anghan Palance at Fadan Kamantan constructed



Provision of conducive and befitting

100% Construction of Agwom Adara’s Palace at Kachia

Agom Adara’s Palace at Kachia constructed



29


Outcome Target 2019






2017 2018 2019 2017 2018 2019

palaces for positive result


100% Construction of His Highness Uchu’s Ninzo Palace.

His Highness Uchu’s Ninzo Palace constructed.




100% Construction of Agwam Takad palace at Padan Attakar

Agwam Takad palace at Padan Attakar constructed.




100% Construction of Chief of Nyenkpa’s palace at Barde

Chief of Nyenkpa’s palace at Barde constructed.




100% Proposed upgrading of Emir of Jama’a Palace at Kafanchan.

Emir of Jama’a Palace at Kafanchan upgraded.




100% Proposed waiting area for Council Chambers at His Highness Agwatyap palace, Zagon Kataf

Proposed waiting area for Council Chambers at His Highness Agwatyap palace, Zagon Kataf constructed and completed.




100% Renovation of His Highness Kpop Ham Palace at Kwoi

His Highness Kpop Ham Palace at Kwoi renovated.



Enhance public service

90% Construction of self-contained at

Self-contained at Sarkin Saminaka


Chieftaincy and

30


Outcome Target 2019






2017 2018 2019 2017 2018 2019

standards & improved service delivery.

Sarkin Saminaka Palace.

Palace constructed.

done.

Boundary Matters.


100% Beaconing of disputed boundaries at Idon/Iri Districts

Disputed boundaries at Idon/Iri Districts beaconed.





100% Beaconing of disputed boundaries at Kagoro/ Kaninkon Chiefdom

Disputed boundaries at Kagoro/Kaninkon Chiefdom beaconed.





100% Beaconing of disputed boundaries at Rido/ Kidunu Villages, Kajuru District

Disputed boundaries at Rido/Kidunu Villages, Kajuru District beaconed.

Percentage

level of work

done




100% Beaconing of disputed boundaries at Millennium City Layout

Disputed boundaries at Millennium City Layout beaconed.

Percentage

level of work

done



Provision of conducive and

Construction of Guest House of

Guest House of His highness


Chieftaincy and

31


Outcome Target 2019






2017 2018 2019 2017 2018 2019

befitting palaces for positive result

His highness Kpop Ham at Kwoi (Phase III) to completion.

Kpop Ham at Kwoi (Phase III) to completion constructed.

done constructed.

Boundary Matters.


Improvement of Numana’s palace at Gwantu.

Improved Numana’s palace at Gwantu.


Chieftaincy and Boundary Matters.


Improvement of Gwong palace at Fadan Kagoma.

Improved Gwong palace at Fadan Kagoma.




Construction of block of wall-fence at Piriga palace.

Block wall-fence at Piriga palace constructed.




Construction of block of wall fence at Koro palace in Kubacha.

Block wall fence at Koro palace in Kubacha constructed.




Construction of block of wall fence at Agwan Bajju palace in zonkwa.

Block wall fence at Agwan Bajju palace in zonkwa constructed.


Project awaiting due process approval.


Total for Capital

Improved financial

% of Budget activities

Conduct Bi-Annual budget

Bi-Annual budget review meetings

Number of LGAs staff

Inspectorate

32


Outcome Target 2019






2017 2018 2019 2017 2018 2019

performance executed. performance review meetings with 23 LGAs staff

held. participated.


No of prepared general & operational guidelines for LGAs.

Conduct new trainings for Council members and staff of MLG&CA on Local Government Administration

MLG&CA staff trained on local government administration

Number of MLG&CA staff trained.

Inspectorate

Improved performance

% of staff promoted

Personnel Management Board (PMB) meeting on promotion.

Personnel Management Board Meeting held

No of staff promoted

Admin & Finance


No of ICT equipments maintained

Maintenance of ICT & Computer equipment

Computers and ICT equipment maintained.

Number of computers and ICT equipment maintained.

Admin & Finance


No of working materials provided.

Provision of working materials and logistics for general administration

Working materials and logistics provided.

Number of working materials and logistics for general administration provided.

Admin & Finance

Ensure effective and efficient service delivery.

No of equipment maintained.

Maintenance of motor vehicles and capital assets.

Motor vehicles and capital assets maintained.

number of vehicles and assets maintained.

Admin & Finance

Effective and efficient service delivery.

100% Quarterly meetings of Council of chief’s

Quarterly meetings of council of chief held.

Number of quarterly meetings held.

25% completed.


33


Outcome Target 2019






2017 2018 2019 2017 2018 2019


100% Workshop for Districts Heads and Ardo’s in Kaduna State

Workshop for Districts Heads and Ardo’s in Kaduna State held.

Number of workshop held

% of workshop conducted.



100% Attend National Council meetings of Traditional Rulers at Abuja

National Council meetings of Traditional Rulers at Abuja attended.

Number of traditional Rulers attended National Council meeting

% of National Council meeting conducted.


Implementation of service delivery for grassroot security.

100% State Government contribution to Zazzau Emirate


Monthly State Government contribution.

55% of State Government monthly contribution to Emirates/ Chiefdoms.

100% 100% 100% Dept. of Admin & Finance


100% State Government contribution to B/Gwari Emirate






100% State Government contribution to Jama’a Emirate


Monthly State Government Monthly contribution.



Implementatio 100% State Government Effective and Monthly 55% of 100% 100% 100% Dept. of

34


Outcome Target 2019






2017 2018 2019 2017 2018 2019

n of service delivery for grassroot security.

contribution to Kagoro Chiefdom

efficient service delivery.

State Government contribution.

State Government monthly contribution to Emirates/ Chiefdoms.

Admin & Finance


100% State Government contribution to Jaba Chiefdom






100% State Government contribution to Bajju Chiefdom


Monthly State Governmencontribution.




100% State Government contribution to Attyap Chiefdom






100% State Government contribution to Moroa Chiefdom


Monthly

State

Government

contribution.

55% of State Government monthly contributio


35


Outcome Target 2019






2017 2018 2019 2017 2018 2019

n to Emirates/ Chiefdoms.


100% State Government contribution to Gwong Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Adara Chiefdom


Monthly

State

Governmentc

ontribution.




100% State Government contribution to Numana Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Koro Chiefdom


f Monthly

State

Government

contribution.

55% of State Government monthly contribution to Emirates/ Chiefdoms


36


Outcome Target 2019






2017 2018 2019 2017 2018 2019

.


100% State Government contribution to Kauru Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Gbagyi Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Lere Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Kagarko Chiefdom


Monthly

State

Government

contribution.



Implementatio 100% State Government Effective and State 55% of 100% 100% 100% Dept. of

37


Outcome Target 2019






2017 2018 2019 2017 2018 2019

n of service delivery for grassroot security.

contribution to Ninzo Chiefdom


Government

contribution. State Government monthly contribution to Emirates/ Chiefdoms.

Admin & Finance


100% State Government contribution to Kajuru Chiefdom


MonthlyState

Government

contribution.




100% State Government contribution to Jere Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Takad Chiefdom


Monthly

State

Government

contribution.



Implementation of service delivery for

100% State Government contribution to Anghan Chiefdom


Monthly

State

Government

55% of State Governme


38


Outcome Target 2019






2017 2018 2019 2017 2018 2019

grassroot security.

contribution. nt monthly contribution to Emirates/ Chiefdoms.


100% State Government contribution to Nyenkpa Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Tsam Chiefdom


State

Government

contribution.




100% State Government contribution to Kaninko Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Kurama Chiefdom


Monthly

State

Government

contribution.

55% of State Government monthly contribution to


39


Outcome Target 2019






2017 2018 2019 2017 2018 2019

Emirates/ Chiefdoms.


100% State Government contribution to Ikulu Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Kumana Chiefdom


MonthlyState

Government

contribution.




100% State Government contribution to Godogodo Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Ayu Chiefdom


Monthly

State

Government

contribution.

55% of State Government monthly contribution to Emirates/ Chiefdoms


40


Outcome Target 2019






2017 2018 2019 2017 2018 2019

.


100% State Government contribution to Fantswam Chiefdom


Monthly

State

Government

y

contribution.




100% State Government contribution to Saminaka Chiefdom


Monthly

State

Government

contribution.




100% State Government contribution to Piriga Chiefdom


% of State

Government

Monthly

contribution.



Total Recurrent

Grand Total

41

3.7 Developing Projects and Projects’ Outputs

• To create the right organizational and decision making structure that will enhance accountability and transparency to drive achievement of expected service delivery out come at all Local Government Areas.

Project Output

Furnishing of office block at the Ministry’s Headquarters


Construction of block wall fence @ Sarkin Kajuru’s Palace, Kajuru.


Construction of Council chambers at Emir of B/Gwari Palace, Birnin Gwari.


Furnishing of 6 Zonal offices at Zaria, S/Gari, K/North, Kachia and Jema’a.


Beaconing of disputed boundaries at Jama’a Emirate and Fantswam Chiefdom.


Construction/ Rehabilitation of Sarkin Lere’s Palace @ Lere.

Sarkin Lere’s Palace @ Lere constructed and rehabilitated.

Beaconing of disputed boundaries at Kumana/ Piriga

Disputed boundaries at Kumana/Piriga beaconed.

Rehabilitation / furnishing of Chief of Saminaka’s Palace, Saminaka

Chief of Saminaka’s Palace, Saminaka rehabilitated and furnished.

Construction / furnishing of Chief of Kagarko’s Palace at Kagarko.

Chief of Kagarko’s Palace at Kagarko rehabilitated and furnished.

Proposed completion of 4 bedrooms flats and furnishing of Emir of Zazzau Guest House at Tukur-Tukur, Zaria.

Bedrooms Emir of Zazzau Guest House at Tukur-Tukur, Zaria completed and furnished.

Construction of wall fence and boys-quarters of Emir of Birnin Gwari Guest House at B/Gwari.

Wall fence and boys-quarters of Emir of Birnin Gwari Guest House at B/Gwari constructed.

Proposed renovation of Chief of Jere Palace at Jere

Chief of Jere Palace at Jere renovated.

Construction/ furnishing of Chief of Godogodo Palace at Gidan Waya

Chief of Godogodo Palace at Gidan Waya construction and furnished.

Construction of Chief of 4nos bedroom flat at Chief of Kumana palace Geshere.

Chief of 4nos bedroom flat at Chief of Kumana palace Geshere constructed. .

Completion of block wall fence at Chief of Moro’s palace at Manchok Phase II.

Block wall fence at Chief of Moro’s palace at Manchok constructed and completed

42

constructed.

Land dispute between Rumaiya, Kumana Chiefdom of Kauru LGA and Gure, Piriga Chiefdom of Lere LGA

Land dispute between Rumaiya, Kumana Chiefdom of Kauru LGA and Gure, Piriga Chiefdom of Lere LGA resolved.

Land dispute between Kwaba Community and Baba Kampani of Zazzau Emirate Council, Zaria LGA


Boundary dispute between Takad Chiefdom and Kagoro Chiefdom of Kaura LGA

Boundary dispute between Takad Chiefdom and Kagoro Chiefdom of Kaura LGA resolved.

Boundary dispute between Adara and Gbagyi Chiefdom at Kaso of Chikun LGA and Kachia LGA respectively.

Boundary dispute between Adara and Gbagyi Chiefdom at Kaso of Chikun LGA and Kachia LGA respectively resolved.

Boundary / Land dispute between Pambegua District, Zazzau Emirate and Lamiro District Kurama Chiefdom.

Boundary / Land dispute between Pambegua District, Zazzau Emirate and Lamiro District Kurama Chiefdom resolved.

Land dispute between Antong (Kurmin Musa) and Ngarti Gidan Mana District.

Land dispute between Antong (Kurmin Musa) and Ngarti Gidan Mana District resolved.

Land dispute between the District Head of Gwaraje and the people of Gwaraje Community.

Land dispute between the District Head of Gwaraje and the people of Gwaraje Community resolved.

Renovation / furnishing of Council of Chief chambers and Lugard Hall

Renovated / furnished Kaduna State Council of Chief Chambers.

Completion and furnishing of Reception Hall of Chief of Takad Palace, Fadan Attakar.

Palace Hall @ Chief of Takad Palace, Fadan Attakar constructed and furnished.

Proposed construction of 4nos bedroom Bungalow Guest House of Emir of Jama’a at Kafanchan

4nos bedroom Bungalow Guest House of Emir of Jama’a at Kafanchan constructed

Construction of proposed Council chamber at Chief of Kauru’s palace, Kauru.

Proposed Council chamber at Chief of Kauru’s palace, Kauru constructed and completed.

Construction of block wall fence at Uchu Ninzo Palace / Ninzo

Block wall fence at Uchu Ninzo Palace / Ninzo constructed and completed

Construction of His Highness Sarkin Lere’s official residence at Lere.

His Highness Sarkin Lere’s official residence at Lere constructed and completed.

Construction of Chief of Piriga Palace at Piriga.

Chief of Piriga Palace at Piriga constructed and completed.

Proposed wall fence at chief of Ayu Palace, Mayir.

Wall fence at chief of Ayu Palace, Mayir constructed and completed.

Completion of Guest Charlet at His Highness Ere-Koro’s Palace at Kubacha Phase II

Guest Chalet at His Highness Ere-Koro’s Palace at Kubacha Phase II constructed and completed

43

Upgrading of Chief of Numana’s Palace at Gwantu

Chief of Numana’s Palace at Gwantu upgraded and completed.

Completion of Agwam Adara Palace at Kachia.

Agwam Adara Palace at Kachia constructed and completed.

Completion of block wall fence at His Highness Tum-Nikyob Palace, Ung. Fari.

Block wall fence at His Highness Tum-Nikyob Palace, Ung. Fari constructed and completed.

Rehabilitation / Furnishing of Emir of Zazzau’s Palace

Emir of Zazzau’s Palace furnished and rehabilitated.

Construction of proposed Ngbiar Anghan Palace at Fadan Kamantan

Proposed Ngbiar Anghan Palance at Fadan Kamantan constructed

Construction of Agom Adara’s Palace at Kachia

Agom Adara’s Palace at Kachia constructed

Construction of His Highness Uchu’s Ninzo Palace.

His Highness Uchu’s Ninzo Palace constructed.

Construction of Agwam Takad palace at Padan Attakar

Agwam Takad palace at Padan Attakar constructed.

Construction of Chief of Nyenkpa’s palace at Barde

Chief of Nyenkpa’s palace at Barde constructed.

Proposed upgrading of Emir of Jama’a Palace at Kafanchan.

Emir of Jama’a Palace at Kafanchan upgraded.

Proposed waiting area for Council Chambers at His Highness Agwatyap palace, Zagon Kataf

Proposed waiting area for Council Chambers at His Highness Agwatyap palace, Zagon Kataf constructed and completed.

Renovation of His Highness Kpop Ham Palace at Kwoi

His Highness Kpop Ham Palace at Kwoi renovated.

Construction of self-contained at Sarkin Saminaka Palace.

Self-contained at Sarkin Saminaka Palace constructed.

Beaconing of disputed boundaries at Idon/Iri Districts

Disputed boundaries at Idon/Iri Districts beaconed.

Beaconing of disputed boundaries at Kagoro/ Kaninkon Chiefdom


Beaconing of disputed boundaries at Rido/ Kidunu Villages, Kajuru District

Disputed boundaries at Rido/Kidunu Villages, Kajuru District beaconed.

Beaconing of disputed boundaries at Millennium City Layout

Disputed boundaries at Millennium City Layout beaconed.

Construction of Guest House of His highness Kpop Ham at Kwoi (Phase III) to completion.

Guest House of His highness Kpop Ham at Kwoi (Phase III) to completion constructed.

Improvement of Numana’s palace at Gwantu. Improved Numana’s palace at Gwantu.

Improvement of Gwong palace at Fadan Improved Gwong palace at Fadan Kagoma.

44

Kagoma.

Construction of block wall-fence at Piriga palace.

Block wall-fence at Piriga palace constructed.

Construction of block wall fence at Koro palace in Kubacha.

Block wall fence at Koro palace in Kubacha constructed.

Construction of block wall fence at Agwan Bajju palace in zonkwa.

Block wall fence at Agwan Bajju palace in zonkwa constructed.

Conduct Bi-Annual budget performance review meetings with 23 LGAs staff

Bi-Annual budget review meetings held.

% of LGAs with positive results. Partner’s activities coordinated.

Conduct new trainings for Council members and staff of MLG&CA on Local Government Administration

Nos of MLG&CA are trained.

Personnel Management Board (PMB) meeting on promotion.


Maintenance of ICT & Computer equipment ICT equipment maintained.

Provision of working materials and logistics for general administration


Maintenance of motor vehicle and capital assets.

Motor vehicle and capital assets maintained.

Quarterly meetings of Council of chief’s meeting

Quarterly meetings of Traditional Institutions held.

Workshop for Districts Heads and Ardo’s in Kaduna State

Workshop for Districts Heads and Ardo’s in Kaduna State held.

National Council of Traditional Rulers at Abuja National Council of Traditional Rulers at Abuja held.

State Government contribution to Zazzau Emirate


State Government contribution to B/Gwari Emirate


State Government contribution to Jama’a Emirate


State Government contribution to Kagoro Chiefdom


State Government contribution to Jaba Chiefdom


State Government contribution to Bajju Chiefdom


45

State Government contribution to Attyap Chiefdom


State Government contribution to Moroa Chiefdom


State Government contribution to Gwong Chiefdom


State Government contribution to Adara Chiefdom


State Government contribution to Numana Chiefdom


State Government contribution to Koro Chiefdom


State Government contribution to Kauru Chiefdom


State Government contribution to Gbagyi Chiefdom


State Government contribution to Lere Chiefdom


State Government contribution to Kagarko Chiefdom


State Government contribution to Ninzo Chiefdom


State Government contribution to Kajuru Chiefdom


State Government contribution to Jere Chiefdom


State Government contribution to Takad Chiefdom


State Government contribution to Anghan Chiefdom


State Government contribution to Nyenkpa Chiefdom


State Government contribution to Tsam Chiefdom


State Government contribution to Kaninko Chiefdom


State Government contribution to Kurama Chiefdom


State Government contribution to Ikulu Effective and efficient service delivery.

46

Chiefdom

State Government contribution to Kumana Chiefdom


State Government contribution to Godogodo Chiefdom


State Government contribution to Ayu Chiefdom


State Government contribution to Fantswam Chiefdom


State Government contribution to Saminaka Chiefdom


State Government contribution to Piriga Chiefdom


47

3.8 Responsibilities and Operational Plan Discuss the organisational responsibilities for implementing the SIP (i.e. who is responsible for what?). Column 12 of Table 5 already specifies the MDAs responsible for the respective projects.

• See column 12 of table 5 above.

48

Chapter Four: Expenditure Projection Process and Capital – Recurrent Expenditures Comparison

4.1 The process used to make Expenditure Projections

The ministry for Local Government & Chieftaincy Affairs is yet to receive its Budgetary ceiling for MoBP.

4.2 Capital – Recurrent Expenditures Comparison Same as 4.1 above.

Table 6: Capital - Recurrent Expenditures Comparison

Year Personnel

Expenditure (N’ 000)

Overhead Expenditure

(N’ 000)

Capital Expenditure

(N’ 000)

Ratio of Capital to Recurrent

Expenditure

Projected 2017 63,937,323.33 469,560,834.00 250,000,000.00 783,498,157.33

Projected 2018

Projected 2019

49

Chapter Five: Annual Performance Review and Monitoring and Evaluation

5.1 Conducting Annual Sector Review Briefly describe the following:

• What form will the annual review of the SIP take?

• When will it be performed and what process will it involve?

• How will the results be used in making revisions to this SIP next year? The M&E Department of the MoBP should be able to support sectors in writing this section. A standard approach is to first develop the review guideline, train the SPTs on the guideline as well as the sector score card, and writing up the review report.

5.2 Monitoring and Evaluation of the SIP Outline commitment and responsibilities for monitoring and evaluation work, including:

• Who will collect data

• Who will perform the analysis?

• How will the results be reported?

• What will the results be used for? Again, the M&E Department of the MoBP should be able to support sectors in writing this section.

50

5.3 Completing Sector Performance Management Framework (PMF)

Table 7: Sector Performance Management Framework

Name of Sector: GOVERNANCE

S/N Outcome (in narrative form)

Outcome Targets for 2019

Outputs for 2019

Output KPI Output

Baseline for 2016

Output Target Output Cost (from approved budget) MDA responsible

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

Improved working environment.

% of Constructed / renovated offices and equipment within the Ministry.


% of offices. furnished

100%

4,000,000

Admin & Finance.


No of block wall fence constructed


% of block wall fence @ Sarkin Kajuru’s Palace, Kajuru constructed.

40% Project work in progress.

838,044.90



Nos of palaces constructed


% of Council chambers at Emir of B/Gwari Palace, Birnin Gwari constructed.

25% Project completed.

10,379,462.63



Nos of zonal office furnished


% of zonal offices furnished.

25% completed.

2,308,500.00

Department of Inspectorate


No of beacons constructed


% of implemented resolved boundaries / land disputes.

25% completed.

4,495,800.75


51




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative


No of palaces rehabilitated / constructed


% level of completion

25% completed.

4,495,800.75



100% Boundary dispute between Takad Chiefdom and Kagoro Chiefdom of Kaura LGA resolved.

% of implemented resolved boundaries / land disputes.


3,200,000



90% Boundary dispute between Adara and Gbagyi Chiefdom at Kaso of Chikun LGA and Kachia LGA respectively resolved.

% of Chief of Saminaka’s Palace, Saminaka rehabilitated and furnished.

25% completed.

2,995,859.26


Enhance public service standards & improved

90% Boundary / Land dispute between Pambegua District,

% of Chief of Kagarko’s Palace at Kagarko rehabilitated

25% completed.

10,070,040.75


52




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

service delivery.

Zazzau Emirate and Lamiro District Kurama Chiefdom resolved.

and furnished.


100% Land dispute between Antong (Kurmin Musa) and Ngarti Gidan Mana District resolved.

% of bedrooms flats and furnishing of Emir of Zazzau Guest House at Tukur-Tukur, Zaria completed

60% 70%

40,001,464.70



100% Land dispute between the District Head of Gwaraje and the people of Gwaraje Community resolved.

% of wall fence and boys-quarters of Emir of Birnin Gwari Guest House at B/Gwari constructed.

60%

5,707,830.00



100% Renovated / furnished Kaduna State Council of Chief Chambers.

% of Chief of Jere Palace at Jere renovated.

80%

11,567,671.50



100% Palace Hall @ Chief of Takad Palace, Fadan Attakar constructed and furnished.

% of Godogodo Palace at Gidan Waya constructed / furnished/

70%

21,127,933.50


Provision of conducive

100% 4nos bedroom Bungalow

% of bedroom flat at Chief of

60%

37,501,

Chieftaincy &

53




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

and befitting accommodation for positive result

Guest House of Emir of Jama’a at Kafanchan constructed

Kumana palace Geshere constructed.

443.00 Boundary Matters


100% Proposed Council chamber at Chief of Kauru’s palace, Kauru constructed and completed.

% of block wall fence at Chief of Moro’s palace at Manchok Phase II completed.

80%

21,203,322.50

`



100% Block wall fence at Uchu Ninzo Palace / Ninzo constructed and completed

% of disputed land between Rumaiya, Kumana Chiefdom of Kauru LGA and Gure, Piriga Chiefdom of Lere LGA resolved..

100% 100% 100%

3,200,000.00



100% His Highness Sarkin Lere’s official residence at Lere constructed and completed.

% of disputed land between Kwaba Community and Baba Kampani of Zazzau Emirate Council, Zaria LGA resolved.

100% 100% 100%

2,500,000.00



100% Chief of Piriga Palace at Piriga constructed and completed.

% of disputed boundary between Takad Chiefdom and Kagoro Chiefdom of Kaura LGA

100% 100% 100%

2,000,000.00


54




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

resolved.


100% Wall fence at chief of Ayu Palace, Mayir constructed and completed.

% of disputed boundary between Adara and Gbagyi Chiefdom at Kaso of Chikun LGA and Kachia LGA resolved.

100% 100% 100%

4,000,000.00



100% Guest Chalet at His Highness Ere-Koro’s Palace at Kubacha Phase II constructed and completed

% of disputed boundary / Land between Pambegua District, Zazzau Emirate and Lamiro District Kurama Chiefdom resolved.

100% 100% 100%

3,200,000.00



100% Chief of Numana’s Palace at Gwantu upgraded and completed.

% of disputed land between Antong (Kurmin Musa) and Ngarti Gidan Mana District resolved.

100% 100% 100%

1,500,000.00



100% Agwam Adara Palace at Kachia constructed and completed.

% of disputed land between the District Head of Gwaraje and the people of Gwaraje Community resolved.

100% 100% 100%

1,700,000.00


55




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative


100% Block wall fence at His Highness Tum-Nikyob Palace, Ung. Fari constructed and completed.

% of Kaduna State Council of Chief Chambers renovated and furnished.

100%

34,384,704.38


Provision of conducive and befitting palaces for positive result.

100% Emir of Zazzau’s Palace furnished and rehabilitated.

% of Palace Hall @ Chief of Takad Palace, Fadan Attakar constructed and furnished.

100%

15,870,360.37



100% Proposed Ngbiar Anghan Palance at Fadan Kamantan constructed

% of bedroom Bungalow Guest House of Emir of Jama’a at Kafanchan constructed.

60%

15,747,350.30


Enhanced public service delivery

100% Agom Adara’s Palace at Kachia constructed

% of Council chamber at Chief of Kauru’s palace, Kauru constructed.

70%

27,632,968.20



100% His Highness Uchu’s Ninzo Palace constructed.

% of block wall fence at Uchu Ninzo Palace / Ninzo constructed

70%

21,123,020.00



100% Agwam Takad palace at Padan Attakar constructed.

% of Sarkin Lere’s official residence at Lere constructed.

70%

40,076,583.13


56




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative


100% Chief of Nyenkpa’s palace at Barde constructed.

% of Chief of Piriga Palace at Piriga constructed.

60%

37,501,443.00



100% Emir of Jama’a Palace at Kafanchan upgraded.

% of wall fence at chief of Ayu Palace, Mayir completed.

70%

25,333,633.50



100% Proposed waiting area for Council Chambers at His Highness Agwatyap palace, Zagon Kataf constructed and completed.

% of Guest Charlet at His Highness Ere-Koro’s Palace at Kubacha Phase II completed

60%

5,843,670.00



100% His Highness Kpop Ham Palace at Kwoi renovated.

% of Chief of Numana’s Palace at Gwantu upgraded

80%

10,056,438.54



100% Self-contained at Sarkin Saminaka Palace constructed.

% of Agwam Adara Palace at Kachia completed.

90,604,027.50


Provision of conducive and befitting

100% Disputed boundaries at Idon/Iri

% of block wall fence at His Highness

70%

35,403,322.50

Chieftaincy & Boundary

57




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

palaces for positive result

Districts beaconed.

Tum-Nikyob Palace, Ung. Fari completed.

Matters


No of palaces

rehabilitated / furnished


% level of completion

25% completed.

34,118,799.56



100% Disputed boundaries at Rido/Kidunu Villages, Kajuru District beaconed.

% of Ngbiar Anghan Palance at Fadan Kamantan constructed

70%

32,478,391.00



100% Disputed boundaries at Millennium City Layout beaconed.

% of Agom Adara’s Palace at Kachia constructed

60%

15,115,259.26



100% Guest House of His highness Kpop Ham at Kwoi (Phase III) to completion constructed.

% of Uchu’s Ninzo Palace constructed.

70%

20,550,000.50



100% Improved Numana’s palace at Gwantu.

% of Agwam Takad palace at Padan Attakar constructed.

80%

25,333,633.50


58




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative


100% Improved Gwong palace at Fadan Kagoma.

% of Nyenkpa’s palace at Barde constructed.

90%

13,426,721.00



100% Block wall-fence at Piriga palace constructed.

% of Emir of Jama’a Palace at Kafanchan upgraded.

90%

10,056,438.54



100% Block wall fence at Koro palace in Kubacha constructed.

% of waiting area for Council Chambers at His Highness Agwatyap palace, Zagon Kataf constructed.

90%

9,879,177.00



100% Block wall fence at Agwan Bajju palace in zonkwa constructed.

% of Kpop Ham Palace at Kwoi renovated

90%

27,522,529.58



90% % of self-contained at Sarkin Saminaka Palace constructed.

57,100,293


59




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative


100% % of boundaries / land disputes beaconed.




100% % of boundaries / land disputes beaconed.




100% 100% completed, awaiting payment.



100% % of

boundaries /

land disputes

beaconed.




% of Guest House of His highness Kpop Ham at Kwoi (Phase III) to completion constructed.


Provision of conducive and befitting palaces for positive

% of Numana’s palace at Gwantu improved.


60




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

result


% of Gwong palace at Fadan Kagoma Improved.



% of Block wall-fence at Piriga palace constructed.



% of Block wall fence at Koro palace in Kubacha constructed.



% of block wall fence at Agwan Bajju palace in zonkwa constructed.

Project awaiting due process approval.



% of Budget activities executed.

Bi-Annual budget review meetings held.

% of LGAs staff in the attendance of the review.

Interface between developments Partners sustained.

Scale up nos of Inspectorate staff

Partner’s activities coordinated.

% of Partners level coordinated.

To ensure effective and

No of prepared

Nos of MLG&CA are

% of MLG&CA are trained.

61




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

efficient service

delivery.

general & operational guidelines for LGAs.

trained.

Improved performance

% of staff promoted


% of staff promoted.


No of ICT equipments maintained

ICT equipment maintained.

% of ICT equipment maintained.

To ensure effective and


No of working materials provided.


% of working materials and logistics for general administration provided.

Ensure effective and efficient service delivery.

No of equipment maintained.

Motor vehicle and capital assets maintained.

% of vehicles and assets maintained.


100% Quarterly meetings of Traditional Institutions held.

% of quarterly meeting conducted.

25% completed.

100% 100% 100%

1,000,0

00.00

1,000,000

.00

1,000,000

.00

Inspectora

te


100% Workshop for Districts Heads and Ardo’s in Kaduna State held.



100% 100% 100%

400,000

500,000 600,000

Inspectorate


100% National Council of Traditional Rulers at Abuja held.



100% 100% 100%

10,000,

000.00

10,000,00

0.00

10,000,00

0.00

Inspectora

te

62




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative


100% Effective and efficient service delivery.

% of State Government Monthly contribution.


100% 100% 100%

500,00

0.00

500,000.0

0

500,000.0

0

Admin & Finance





100% 100% 100%

2,000,000.00

2,000,000.00

2,000,000.00

Admin & Finance





100% 100% 100%

5,000,000.00

5,000,000.00

5,000,000.00

Admin & Finance





100% 100% 100%

4,000,000.00

4,000,000.00

4,000,000.00

Admin & Finance





100% 100% 100%

37,200,000.00

37,200,000.00

37,200,000.00


Implementation of service

100% Effective and efficient service

% of State Government Monthly

55% of State Governmen

100% 100% 100%

15,612,500.00

15,612,500.00

15,612,500.00

Chieftaincy & Boundary

63




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

delivery for grassroot security.

delivery. contribution. t monthly contribution to Emirates/ Chiefdoms.

Matters





100% 100% 100%

4,516,000.00

4,516,000.00

4,516,000.00




% of State

Government

Monthly

contribution.


100% 100% 100%

78,050,022

78,050,022 78,050,022

Dept. of Admin & Finance



% of State

Government

Monthly

contribution.


100% 100% 100%

53,975,931

53,975,931 53,975,931




% of State

Government

Monthly

contribution.


100% 100% 100%

19,285,866

19,285,866 19,285,866


Implementation of service delivery for


% of State

Government

Monthly

55% of State Government monthly

100% 100% 100%

18,231,780

18,231,780 18,231,780


64




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

grassroot security.

contribution. contribution to Emirates/ Chiefdoms.



% of State

Government

Monthly

contribution.


100% 100% 100%

14,288,637

14,288,637 14,288,637




% of State

Government

Monthly

contribution.


100% 100% 100%

14,096,670

14,096,670 14,096,670




% of State

Government

Monthly

contribution.


100% 100% 100%

13,701,883

13,701,883 13,701,883




% of State

Government

Monthly

contribution.


100% 100% 100%

13,072,217

13,072,217 13,072,217


Implementation of service delivery for grassroot


% of State

Government

Monthly

55% of State Government monthly contribution

100% 100% 100%

12,904,419

12,904,419 12,904,419


65




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

security. contribution. to Emirates/ Chiefdoms.



% of State

Government

Monthly

contribution.


100% 100% 100%

8,711,676

8,711,676 8,711,676




% of State

Government

Monthly

contribution.


100% 100% 100%

10,078,951

10,078,951 10,078,951




% of State

Government

Monthly

contribution.


100% 100% 100%

7,337,272

7,337,272 7,337,272




% of State

Government

Monthly

contribution.


100% 100% 100%

7,337,272

7,337,272 7,337,272


Implementation of service delivery for grassroot


% of State

Government

Monthly

contribution.

55% of State Government monthly contribution

100% 100% 100%

7,337,272

7,337,272 7,337,272


66




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

security. to Emirates/ Chiefdoms.



% of State

Government

Monthly

contribution.


100% 100% 100%

7,337,272

7,337,272 7,337,272




% of State

Government

Monthly

contribution.


100% 100% 100%

7,337,272

7,337,272 7,337,272




% of State

Government

Monthly

contribution.


100% 100% 100%

7,337,272

7,337,272 7,337,272




% of State

Government

Monthly

contribution.


100% 100% 100%

7,337,272

7,337,272 7,337,272




% of State

Government

Monthly

contribution.

55% of State Government monthly contribution to Emirates/

100% 100% 100%

7,337,272

7,337,272 7,337,272


67




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

Chiefdoms.



% of State

Government

Monthly

contribution.


100% 100% 100%

6,535,207

6,535,207 6,535,207




% of State

Government

Monthly

contribution.


100% 100% 100%

6,535,207

6,535,207 6,535,207




% of State

Government

Monthly

contribution.


100% 100% 100%

6,535,207

6,535,207 6,535,207




% of State

Government

Monthly

contribution.


100% 100% 100%

6,535,207

6,535,207 6,535,207




% of State

Government

Monthly

contribution.


100% 100% 100%

6,535,207

6,535,207 6,535,207


68




Outputs for 2019

Output KPI Output

Baseline for 2016


2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative

2017 Specific

2018 Indicative

2019 Indicative

2020 Indicative



% of State

Government

Monthly

contribution.


100% 100% 100%

6,535,207

6,535,207 6,535,207


Total Cost of Results (Resources for Results) 728,530,657.99

754,301,553.17

761,466,984.44

69

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