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K–12 educators face tougher challenges than ever before—teacher effectiveness and productivity, financial management and increased pressure to improve student performance. Xerox understands these challenges. With the Xerox three-stage approach—assess and optimize, secure and integrate, and automate and simplify—we can find the right student relationship management and digital learning solutions for your district. By helping you streamline back-office tasks, meet state and federal mandates and better manage student data and performance, you can improve academic outcomes.

Visit xerox.com/K12 to learn more about digital learning and student relationship management systems from Xerox.

Xerox can help your school and district.

Ace Student Performance

K–12 Industry Insight Brief

Use student relationship management and digital learning to achieve excellent marks.

Trends Driving the Profession Digital Learning The excuse “my dog ate my homework” won’t exist much longer now that digital learning systems are making their way into schools across the country. Digitizing the learning management process makes it easier for teachers, staff, students and parents to connect through integrated teacher websites. Plus, these systems digitally analyze students’ strengths and weaknesses, which can help personalize teaching methods.

Student Relationship Management Access to student data was not always efficient. Information was kept in various locations and gaining insights from that data took time and money away from classrooms. Student relationship management (SRM) systems are changing that.

Often hosted in a secure cloud, SRM streamlines administrative processes like student registration and keeps data in one secure location. If a student switches schools, files transfer automatically. These systems drastically cut administrative time, greatly improve efficiency and productivity and provide secure access to confidential student data for administrators, staff, students and parents.

Challenges You FaceTeacher Effectiveness and Productivity Grading papers. Collecting homework. Reaching out to parents. These tasks cut into the time a teacher spends on creative lesson planning, tracking student progress and tailoring their teaching methods to achieve student success.

However, until now, integrating technology and effective digital learning strategies has been costly and often times not customized to individual district challenges. Teacher effectiveness will prove to be more of a challenge as many senior educators are retiring—leaving a shortage of well-qualified teachers.

Financial Management As local, state and federal governments cut funding to schools, districts are challenged to do more with fewer resources—meet Common Core standards and state mandates along with improve student performance. Schools need to find ways to cut costs on the administrative end, including workflow and back-office processes, to recover funds to put back into the classroom.

Paper processes in education add up to major costs and wasted time—parents spend hours filling out forms, administrative staff enters data manually and student records are filed in various locations. That’s why student relationship management programs and digital learning systems are set to be key factors in addressing these challenges effectively.

of 27 countries22nd

of freshmen25%

of parents63%

of students90%

of teachers89%

AlabamaWest Orange, New Jersey Amarillo, Texas Penfi eld, New YorkTexas

25 percent of high school freshmen fail to graduate from high school on time.1

The United States ranks 22nd out of 27 countries for graduation rates.1

1 https://www.dosomething.org/facts/11-facts-about-high-school-dropout-rates2 http://www.teachthought.com/technology/50-mobile-learning-statistics-for-k-12-education-infographic/3 http://edtechreview.in/data-statistics/531-kids-mobile-technology-infographic 4 http://www.fractuslearning.com/2013/08/26/edtech-stats/

ChallengesA mid-sized school district that serves 21,000 students struggled fi nancially and academically. Money was short, transparency an issue and student performance was down. They needed a solution that would put their focus back on student success.

Solutions• Xerox® Workfl ow Assessment Services

• Xerox® Managed Print Services

• Xerox® ConnectKey® for distributive scanning

Goals• Save over $1 million per year across

the district

• Reduce administrative burdens

• Redirect focus, time and money back into classrooms to signifi cantly improve student drivers

ChallengesA public school district with nearly 60,000 students faced plummeting revenues, a bleak fi nancial forecast for the next fi ve years and state mandated student information system compliance. Shrinking budgets due to falling property tax revenue were in full effect for the district. They needed to make educational gains—and fast.

Solutions• Xerox® Content Management Services

• Registration Gateway by SRC, in partnership with Xerox

Results• Over fi ve hours a week returned to each

teacher which can be used for lesson planning, student evaluations and time with students

• Total of $8 million saved since implementation of various solutions

• Teacher Assistant Team time reduced from over fi ve days to 24 hours

ChallengesFor West Orange Public School district, the registration process was paper-intensive, ineffi cient and costly. Once forms were completed, often in triplicate, they were sent on paper via interoffi ce mail to other departments. During peak registration times, four registrars were needed to handle the workload. Data accuracy in the information system was much lower than it should have been.

Solutions• Registration Gateway by SRC, in partnership

with Xerox®

Results• Average registration went from 45 minutes

to ten

• Parents only have to enter student data once and directly online

• Registrars can add relevant student data electronically and distribute it through automated business rules customized for each student

• Student data can be viewed on one single dashboard

• Reduction in time dedicated to ensuring data accuracy

5 Reasons Education Is Transforming

How Xerox Can Help: Success Stories

ChallengesAn Amarillo, TX district with 53 campuses, 33,330 students—66.67 percent eligible for free and reduced lunch participation—and 4,100 staff members, had limited funds and limited IT personnel. They needed an effective technology solution to back up student fi les, allow secure access to fi le storage without compromising internal network resources and ensure 24/7 access for students and staff.

Solutions• eBackpack® in partnership with Xerox

Results• Signifi cant cost savings from moving to

electronic document management and workfl ow solutions

• Teachers can electronically mark up and grade assignments

• IT personnel have been relieved of having to securely store student work

• Students working from district devices or their own personal equipment can easily access fi les

ChallengesWith 500 students, Harris Hill Elementary School struggled to implement Common Core standards and process the tremendous amount of data from the state and federal level. They were committed to their mission and meeting mandates while staying focused on the overall student—not just data points.

Solutions• Xerox® Ignite™ Education Support System

Results• Automatic identifi cation of gaps, skill

struggles and patterns in each student’s learning process

• Correlation of student data into personalized instructional strategies

• Minimal time spent grading papers, freeing teachers to focus on lesson planning

• Integrated implementation of and compliance with national Common Core learning standards

• Variety of assessment reports, including student progress, test question results, district-wide trends and more

Visit xerox.com/HarrisHill to watch a short video and fi nd out more about how Harris Hill Elementary School uses digital learning to tailor education.

With the integration of technology in schools and U.S. student performance ranking far behind other countries, all signs point to major changes under way in K–12 classrooms.

63 percent of parents agree that mobile devices can help teach problem-solving skills.2

90 percent of students believe mobile tablets help them study more effi ciently.3

89 percent of teachers think education technology improves student outcomes.4

Student Cumulative Folder

Automated Student Registration

School Workfl ow Assessment

Digital Student Coursework

Personalized Learning Assessment