June 12 2012 Complete Agenda

7/31/2019 June 12 2012 Complete Agenda

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AGENDA

MAYOR AND CITY COUNCIL WORK SESSION

TUESDAY, JUNE 12, 2012 11:30 A.M.

Closed Session Tuesday, June 12, 2012 11:30 a.m.- 1:00 p.m. Legal, Real Estate and

Personnel Matters

1. Report on Closed Session Tuesday, June 12, 2012 11:30 a.m. Legal, Real Estate andPersonnel Matters

2. Update from Recreation and ParksPresented by: Thomas Shuster, Recreation and Parks Director

3. Engineering Services Proposal for 51st

Street Water Production Well and WellhousePresented by: Jim Parsons, Chief Deputy Director of Public Works

4. Discussion to Make Seabay Drive One Way Between 86th and Bering Road

Presented by: Terence McGean, City Engineer


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, JUNE 12, 2012

1 Report on Closed Session - Tuesday, June 12, 2012

11:30 a.m. 1:00 p.m. Legal, Real Estate and Personnel

Matters


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

DATE AND TIME:Tuesday, June 12, 2012 11:30 a.m.

PLACE:

SUBJECT: Legal, Real Estate and Personnel Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:

X

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of

appointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

X3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrialorganization to locate, expand or locate in the state;

5. Consider the investment of public funds;6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential

litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to thenegotiations;

10. Discuss public security if the public body determines that public discussion

would constitute a risk to the public or public security, including;a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

June 12, 2012, a closed session was held on Tuesday, June 12, 2012 at 11:30 a.m.

The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal, Real Estate and Contractual Matters

(b) Persons present:

Mayor Richard Meehan

City Manager David Recor

Council President Jim Hall,

Council Secretary Lloyd Martin

Council Members Doug Cymek; Joe Hall, Mary Knight, Margaret Pillas and

Brent AshleyCity Solicitor Guy Ayres

Police Chief Bernadette DiPino

Captain Kevin Kirstein

Executive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:


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2 Update from Recreation and Parks

Presented by: Tom Shuster, Director of Recreation and Parks


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Update on Recreation & Parks

June 12, 2012

Presented by Tom Shuster

OC Air Show Follow Up

Update on Arts Alive

July 4th

Preparations


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3 Engineering Services Proposal for 51st

Street Water

Production Well and Wellhouse

Presented by: Jim Parsons, Chief Deputy Director of PublicWorks


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MEMORANDUM

TO: Richard W. Meehan, Interim City ManagerFROM: Jim Parsons, Chief Deputy Director of Public WorksDATE: June 5, 2012SUBJECT: Engineering Service Proposal

Design and Bidding PhasesNew 51st Street Water Production Well and Well House

Attached for review and approval is the Engineering Services Proposal associatedwith the planned new 51st Street Well. We have requested this proposal fromWhitman Requardt & Associates (WR&A) to enable the Water Department tomove forward with the construction of the TOCs next new water well.

To provide some context on this issue, the following summary of the TOCsgroundwater supply and production capacity is offered:

The towns raw water supply is withdrawn from two aquifers (Manokin andOcean City) via a total of 24 wells;

The 24 wells are spaced geographically throughout the town, and range inage from the year of construction being 1955 to the most recent in 2008.

The water supply from the Manokin and Ocean City aquifers remainsgenerally consistent and abundant, however, there is an ongoing concernregarding salt water intrusion;

One of the strategies to minimize the onset of salt water intrusion is thegeographic spreading of the withdrawal points (wells); as older wells arereplaced due to age, quality concerns, or geographic needs (e.g., theConvention Center expansion), the replacement wells are located away fromexisting well sites;

In January 2008 the Mayor and City Council authorized the purchase ofproperty located at 5102 Coastal Highway; the purchase was completed withthe use of 2007 Water Fund Bond money, for the purpose of providing astrategically planned location for a future well site (see attached backgrounddocumentation).


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Once the design and bidding is complete, we will return to the Council with a

recommendation for additional engineering support during the well constructionphase, and, for the approval to award construction contracts for the well and thewell house.

Please review the attached proposal and accompanying support information, and,provided that you concur, include this material in the agenda for the Mayor andCity Council Work Session of June 12, 2012. I will plan to be present at the meetingand present this information to the MCC as per your direction.

CC: Mr. Hal Adkins, Public Works DirectorMr. Howard Iman, Water Department SuperintendentMr. Dean Dashiell, Senior Project Manager


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May24,

2012

MayorandCityCouncil

Attention:HalAdkins

TownofOceanCity

P.O.Box158

OceanCity,MD21842

Re: 51stStreetProductionWellandWellHouseProposalforDesignandBiddingPhaseServices

Gentlemen:

Inaccordancewithyourrequest,wearepleasedtoofferourproposalforperformingengineeringservices

foranewproductionwellandwellhouseat51stStreet.Theseservices includepreparing twocontracts

withone

contract

to

include

the

well

development

and

testing

and

the

other

contract

the

well

house

and

related work required to obtain a new functional well (foundations, site, architectural, mechanical,

electricalandSCADAworkforthewellhousebuilding)andtheassociatedconnectiontorawwaterline.

OurScopeofServicesisasfollows:

I. DESIGN SERVICES

A. Preparesummaryofdesigncriteriaforthenewwellbaseduponresultsoftestwellsat51stStreet:

Atthe51stStreetsite,theTownhasatestwellintheOceanCityAquifer,andatestwellinthe

ManokinAquifer. Themostrecentgroundwaterqualitydata for the twotestwells is from

samplingintheyear1987. WR&Awillcoordinateandobservean8hourwellpumpingtest

anda4hourwater levelrecoverytestofeachtestwell. Thetestswillbeperformedbythe

Towns water well contractor. At the end of the pumping tests, WR&A will obtain

groundwater quality samples tobe analyzedby the Towns laboratory. Parameters tobe

tested shall include iron,manganese, chlorides, ammonia and total organic carbon (TOC).

WR&Awillassesstheresultsofthepumpingtestsandthewaterqualitydatafromthelab,to

offera recommendation to theTown regarding inwhichaquifer the51stStreetproduction


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MayorandCityCouncil May24,2012

C. Preparecontractdocumentsfortheproductionwell(includingdrillingandtesting):1. Developcontractspecifications,includingfrontendspecificationsandbidformfor

bidding.

2. Submitthree(3)setsof90%ContractDocumentstoTownforreviewandcomment.3. FinalizedocumentsperTowncommentsandfinalinhouseQA/QC.Submitsix(6)

setstotheTownfortheiruseduringtheconstruction.

4. Permitting:CoordinatewithMDEandWorcesterCountytoobtainapprovaloftheproposeddrilling locationand listofsamplingparameters. Thewellconstruction

permitwillbeobtainedbythedrillingsubcontractor. Itisassumedthatthecurrent

waterappropriationpermitwillcoverthisnewwell. Therefore,permitamendment

orpermitting

with

the

County

or

State

is

not

included

and

would

be

additional

work,ifnecessary.

D. Prepare contractdocuments for thewellhouse (including foundations,utility connectionsandsitework,architectural,mechanical,electricalandSCADAwork):

1. Developcontractdocuments,includingplansandspecifications.Thisincludesfrontendspecificationsandbidformforbidding. Architecturalappearanceanddesign

willgenerally

match

the

recent

well

houses

constructed

by

the

Town

DPW

staff.

Requirements regarding location and arrangement of thewell house and access

drivewillbecoordinatedwith theTown. WR&Awillcoordinatewith thePower

Company relative to electrical service for the new facility. The documentswill

reference that the radio telemetryandcontrolsare tobeprovidedbyJohnTieder

Control,Inc.asrequiredtomaintaincontrolsystemuniformity. WR&Awillassist

the Town in obtaining a proposal from John Tieder Control, Inc. that will be

incorporated

in

the

bid

documents.

2. Submitthree(3)setsof90%ContractPlanstoTownforreviewandcomment.3. Performfinalcostestimateofconstruction.4. FinalizedrawingsperTown commentsand final inhouseQA/QC.Submit six (6)

setstotheTownfortheiruseduringtheconstruction.

5. Permitting:PrepareandsubmitontheTownsbehalf,theMarylandDepartmentoftheEnvironmentWaterandSewerConstructionPermitApplication.

II. BIDDING SERVICES

A. Developlistofprospectivebiddersforbothprojects. Providecontractdocumentsforbiddingandmailtoprospectivebidders(assumesupto5forwelldrillingand10forwellhouse).

B. Attendprebidmeetingsatthesiteforbothcontracts.


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TheTownofOceanCityshallprovidethefollowing:1. All reports,asbuiltplans,City regulations,correspondence from regulatoryagencies

andpertinent

data.

2. ConsultationwiththeTownofOceanCityspersonnelrelativetotheproject.

3. Provide labor,materialsandequipmentformakingtestpitsandlocatingunderground

utilitiesandstructuresasmayberequired.

4. Enterintocontractsfortestingofmaterials.5. Enterintocontractforpumpingtestwelltoobtainwaterqualitysamples.

COMPENSATION

Wehave estimated the fees forperforming the servicesoutlined in the aboveScopeofServices asper

AttachmentAandsummarizedasfollows:

I. DesignServices $81,569

II.Bidding

Services

$7,513

TotalEstimatedFee: $89,082Wewillperform thisworkandother requested extrawork fora feebasedupona factorof2.55 times

actualtechnicalpayrollplusoutofpocketexpenses. The factorof2.55 isapplicabletosalariesofoffice

andfieldtechnicalpersonnel. Thefactorincludescostsofprincipals,accountants,andothernontechnical

employees

engaged

on

this

project.

The

actual

cost

of

out

of

pocket

expenses

would

include

travel

to

and

fromtheproject,subsistenceandallotherexpensesdirectlychargeabletotheproject. Thebudgetfeefor

engineeringserviceswillnotbeexceededwithoutapproval.

Invoicesshallbesubmittedeveryfourweeksforworkperformedduringthepreviousfourweekperiod

andareduewithinthirtydaysfollowingreceipt.

FeesforlabfeesandwellpumpingfeesaretobepaiddirectlybytheTown.

SCHEDULE

WearepreparedtobeginuponyourauthorizationandproceedinaccordancewiththePreliminaryProject

ScheduleshownonAttachmentB.


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Ifthisproposalisacceptabletoyou,pleasesignintheappropriatelocationandreturnacopyforourfiles.

WethankyouforthecontinuedopportunitytobeofservicetotheTownofOceanCity.

Verytrulyyours,

Whitman,Requardt&Associates,LLP

Dennis

J.

Hasson,

P.E.,

BCEE

Partner

APPROVAL: DATE:__________________________

Enclosures

cc: JimParsons

BudIman

EarlSwartzendruber

SteveMogilnicki

BillFitchett

File


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4 Discussion to Make Seabay Drive One Way Between 86th

and Bering Road

Presented by: Terence McGean, City Engineer


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INTEROFFICE MEMORANDUM

TO: MAYOR MEEHAN

FROM: TERENCE MCGEAN

SUBJECT: SEABAY DRIVE ONE WAY

DATE: 6/7/2012

CC: COUNCIL AGENDA PACKAGE

IhaveaskedtobeplacedontheJune12Councilagendatodiscussmodificationsto Seabay

Drivebetween86th

andBeringRoad(mostlikelyNorthbound).Thisistheresultoftwoseparate

complaintsfromresidentsrelatingtoexcesstrafficcuttingthroughtheSeabayandtheExxon

parkinglottogettothelightat85th

Street.Ihaveidentifiedtwopossiblesolutions.

First,giventhatthisisa10widealleythatdoesNOTdirectlyconnecttoalighttotheSouth,

makingthe

alley

one

way

northbound

would

seem

to

be

areasonable

approach.

Theprimaryimpactofthischangewillbeontheresidentsofthealleyitself.Sincetheywillbe

unabletoenterthealleyfromLittleSalisburytheyhavetouturnonCoastalHighwaywhen

approachingfromtheSouth.

Asecondalternativethatwouldbelessdisruptivefortheresidentswouldbetocloseoffthe

southentrancetothealleyusingflexposts.Thiswouldallowtheresidentstoenterandexit

fromthe

light

at

Pacific

and

allow

emergency

vehicles

and

trash

trucks

to

travel

through

the

alleywhilestillpreventingthecutthroughtrafficofnonresidents.

Iwillbeobservingthealleyovertheweekendandwillpresentmyfinalopinionsregardingthe

twoalternativestotheCouncilonJune12.

Ihaverequestedfeed backfromthePolice,FireandPublicWorksDepartmentsandwillrelay

theirresponsetotheCouncilaswell.

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Town of Ocean City, Maryland Buildings Tax ParcelsParcel Info#Building Photos"Building images from Spatialdata Systems, May 2006.

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116

104

8607

8403

8501

115

8700

205

860

111

8602

8704

8602

1

04

112

102

860

107

105

104

8705

106

102

8701

8701

203

114

8604 8605

103

109

8601

8700

110

8600

86

10

8

8603

8700A

8608

8701

8606

8703

WINERACK

CAPTIVA

BAY

HOMEWORKS

DP&L

SUBSTATION

BERINGRD

COASTALHWY

86THST

85THST

SEABAYDR

87THST

MEDITERRANEAN

DR

COASTALHWY

86THST

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